from individual projects to coordinated project and portfolio
TRANSCRIPT
From individual Projects to coordinated
Project and Portfolio Management
Rikard Thelander
Head of Project Engineering
- Nynas Background
- Situation Analysis in 2010
- What did we do?
- Current Status
- Next Step
Some key facts & figures
4
860 employees
30 countries
5 refineries*
* Nynashamn, Gothenburg, Dundee,
Eastham, Harburg (subject to EU approval)
Net
Sales
(MSEK)
0
5000
10000
15000
20000
25000
Nynas Engineering
Global function within Manufacturing
Supports all Nynas Group
Refineries
Depots
Services
Project Management
Engineering
Construction & Installation Management
Engineering and PM Tools
5
Let’s go back to Q2 2010
Situation in Q2 2010
238 projects approved or in 2010 budget
156 projects/investments in approved status
82 more projects/investments in the 2010 approved budget
62 projects/investments not in budget
Portfolio value of 2 100 MSEK for ongoing projects
Project list without named Sponsor and/or Project Manager
Investment Budget 2010
870 MSEK
~300 000 h for PM and Eng.
~200 Man Years
All investments in need of engineering work should be managed
by Nynas Engineering
7
No Loc. Project Amt Prop budg Appr budg Status Status
5905 Nhn LNG - Front End Engineering Study 5 -----------x--- Approved
7029 Nhn Bitumen Improvments 3,9 -----------x--- Approved
8005 Nhn HF1 - Wash Water Reliability 0,262 Y Y -----------x--- Approved
8006 Nhn HT1/HT2 - Purge Gas Re-routing 0,66 Y Y -----------x--- Approved
8017 Nhn Replace hot oil heater 9,96 Y Y -----------x--- Approved
8019 Nhn New fire boat 2,3 Y -----------x--- Approved
8020 Nhn Fire lines , South tank farm area 3 Y Y -----------x--- Approved
8022 Nhn Upgrading firefighting equipment 12,5 Y Y -----------x--- Approved
8026 Nhn Loadingpump from tank 2106 2,5 Y Y -----------x--- Approved
8038 Nhn Ventilation - Building 201 0,6 Y Y -----------x--- Approved
8042 Nhn Machinery cleaning equipment for work shop. 0,5 Y Y -----------x--- Approved
8053 Nhn Bitumen tank farm - Basic Design PMB 0,9 -----------x--- Approved
8054 Nhn Bitumen tank farm - Basic Design Emulsion. 2 -----------x--- Approved
8057 Nhn VD2 - Upgrade mechanical seals 3,45 -----------x--- Approved
8059 Nhn Repl of cooling water system ship loading pumps 0,23 -----------x--- Approved
8061 Nhn V180 & MS0101 (Pigge and the Blue Mast) 2,5 -----------x--- Approved
8066 Nhn Re-insulation of steam pipes 1,99 -----------x--- Approved
8072 Nhn HT2 - Repl of rotative soot-blowers in furnace. 0,65 -----------x--- Approved
8074 Nhn Purchase of thermo camera for Inspection dept 0,4 Y -----------x--- Approved
8077 Nhn Equipment for gas detection 0,6 -----------x--- Approved
8078 Nhn Bitumen area - Reinsulation of pipes 1,26 -----------x--- Approved
8079 Nhn ET-home step 2 0,8 -----------x--- Approved
8080 Nhn HT 2 Capacity increase, basic design 18,5 Y -----------x--- Approved
8084 Nhn Platforms Bitumen loading 1 Y -----------x--- Approved
8208 Gbg Water capacity OSMOS 2,6 Y Y -----------x--- Approved
8218 Gbg Heat exchanger E7- Spare internals 4,3 -----------x--- Approved
8220 Gbg Bitumen process modification for Reach compliance 2 -----------x--- Approved
9003 Nhn VD2: Skin temperature measurements crude, oil furnace 0,55 Y -----------x--- Approved
9005 Nhn HF1/HT1/HT2 - Safety Valve Doubling 9,528 Y Y -----------x--- Approved
9009 Nhn HF1 - Liquid separation in membrane unit 0,742 Y Y -----------x--- Approved
9010 Nhn Crude oil cavern inert gas system 5 Y Y -----------x--- Approved
9013 Nhn Upgrade of emergency lighting in processarea 1. Part 1 Basic design 0,22 Y Y -----------x--- Approved
9017 Nhn HF1 - Coolers in membrane unit 0,742 Y Y -----------x--- Approved
9019 Nhn VD2 - Improved bitumen slops system 0,35 Y Y -----------x--- Approved
9028 Nhn Optimize VD2 for North Sea Mode - Prestudy 2,8 Y Y -----------x--- Approved
9036 Nhn Upgrade electrical network - step 4 16 Y -----------x--- Approved
9039 Nhn HG1 - Catalyst and reformer tubes replacement 2,85 -----------x--- Approved
9043 Nhn Bitumentank S2066 reconditioning 3,2 -----------x--- Approved
9044 Nhn Install fire fighting equipment in cistern O.10091 0,715 -----------x--- Approved
9049 Nhn Heater element in instrumentation boxes 0,3 -----------x--- Approved
9051 Nhn Rock cavern - Rerouting of leakage water 3 -----------x--- Approved
9052 Nhn VD2 - Upgrade of top condensate pump PP110 0,3 -----------x--- Approved
9053 Nhn Ultrasonics wash 0,3 Y -----------x--- Approved
9055 Nhn Nhn - APC study 1 -----------x--- Approved
9056 Nhn Waste water treatment plant - Raw water pump 0,3 -----------x--- Approved
9059 Nhn Battery equipment at dieselgenerators 0,45 -----------x--- Approved
9060 Nhn Real Estate: Cooling units 0,3 -----------x--- Approved
9061 Nhn High speed Centrifugal pumps, Hydrogen plants 0,43 -----------x--- Approved
9062 Nhn New road and area lighting 0,36 Y -----------x--- Approved
9064 Nhn Change of raw water 0,32 -----------x--- Approved
9067 Nhn Increased reliability Amine plants and SWS 1,2 Y -----------x--- Approved
9069 Nhn Computers - BETAC 300 0,12 -----------x--- Approved
9073 Nhn Replace outer gates in to the Refinery 1,75 -----------x--- Approved
9074 Nhn Rock cavern BCA4 Basic Engineering 7 Y -----------x--- Approved
9075 Nhn Crude Oil Cavern Vapour Recovery 8 -----------x--- Approved
9077 Nhn Real Estate. Control Unit extinquish panel 0,31 -----------x--- Approved
9078 Nhn WWT-plant - Contamination barrier at inner inspections dam, prestudy 0,23 Y Y -----------x--- Approved
9079 Nhn Machinery Cooling water - prestudy 0,552 Y -----------x--- Approved
9080 Nhn Tank 5100 - New steam coils incl cleaning and inspection 2,52 Y -----------x--- Approved
9082 Nhn VD2 -Safety valves for low pressure steam system 1,15 -----------x--- Approved
9083 Nhn HT1 - Filter Optimization 0,844 Y -----------x--- Approved
9084 Nhn HF1 - Flow meter misplaced 0,909 -----------x--- Approved
9085 Nhn HT2 - Rerouting of cooling water pipes 0,247 -----------x--- Approved
9086 Nhn HG3 - New Air Cooler 6,3 Y Y -----------x--- Approved
9087 Nhn SA2 - Top Reflux Nozzle 0,175 -----------x--- Approved
9090 Nhn Mechanical Workshop - New overhead travelling cranes 0,55 -----------x--- Approved
9092 Nhn HT2 - Upgrade of material after ejector P24109 0,388 -----------x--- Approved
9093 Nhn On line inspection 2010 4,2 -----------x--- Approved
9205 Gbg Pipe support frame -Tankfarm part 1 1,8 Y Y -----------x--- Approved
9208 Gbg Replacement components oxidation plant 0,7 Y Y -----------x--- Approved
9210 Gbg Electrical switchgear equipment - E1 substation part 1 9 Y Y -----------x--- Approved
9212 Gbg Tank overfill protection 3,6 Y Y -----------x--- Approved
9213 Gbg Ground water monitoring wells 0,7 Y Y -----------x--- Approved
9901 Isl Orion injection equipment 0,35 -----------x--- Approved
10007 Nhn HT1/HT2 - Upgrade exchangers TT2406/0206 0,55 Y Y -----------x--- Approved
10010 Nhn HT1/HT2/HF1 - Skin temperature measurments 0,952 Y Y -----------x--- Approved
10011 Nhn Hot oil replecement feasibility study 0,42 Y Y -----------x--- Approved
10020 Nhn Repl of PLCs in HT2 and VD2 11,9 Y Y -----------x--- Approved
10026 Nhn HF1 - Absorber capacity-Basic engineering 0,2 Y Y -----------x--- Approved
10027 Nhn Basic engineering, HT1 - Debottlenecking fractionators for NS8 20 Y Y -----------x--- Approved
10039 Nhn Fire water line PO2 5,5 -----------x--- Approved
10041 Nhn Web based VPN client 0,5 -----------x--- Approved
10042 Nhn Pipe support on the way to Brunnsviksholme 0,9 -----------x--- Approved
10043 Nhn HT2 - Enhanced control 1,4 -----------x--- Approved
10044 Nhn HT2 - Hot oil manifold 0,524 -----------x--- Approved
10045 Nhn HF1: Vent and drainage nozzles MS1001 0,173 -----------x--- Approved
10047 Nhn VD2 - Flow instrument 0,4 -----------x--- Approved
10048 Nhn HG3 - Repl of Vortex flow meters 11FT006L / 11FT007L 0,225 -----------x--- Approved
10051 Nhn SR2 - Flame detectors 0,41 -----------x--- Approved
10055 Nhn HT1 - Increase blinding availability at PC202A and PC202B 0,22 -----------x--- Approved
10056 Nhn VD2 - New Position for 01FV111 0,5 -----------x--- Approved
10058 Nhn HT2 - Replacement of safety valve 24PSV065 - Basic engineering study 0,22 -----------x--- Approved
10060 Nhn HF1 - Replacement of three way valves - 12TV202A and 12 TV204 1,21 -----------x--- Approved
10062 Nhn Integration of JDE-API and Primavera 1,94 -----------x--- Approved
10201 Gbg Upgrade Material Corrosive Crude: Off gas system replace corroded pipe 8 Y Y -----------x--- Approved
10208 Gbg Gbg - Workshops for Electrical and instrument 1,85 Y Y -----------x--- Approved
07008-A Nhn Nynäshamn 2020 - step 1 plus step 2 63,7 Y Y -----------x--- Approved
07008-B Nhn Nynäshamn 2020 - step 1 507,7 Y Y -----------x--- Approved
07008-C Nhn Nynäshamn 2020 - HG 4 103 -----------x--- Approved
07012-07 Nhn NSP reliability - HT2: PD2401 Reliability Improvement 7,9 Y -----------x--- Approved
07012-08 Nhn Add funds: NSP rel - HT2: PD2401 Reliability Improvement Origin investment approved 2007-09-20 (7,9 MSEK) 36 -----------x--- Approved
07015-02 Nhn Process Historian Databas 4,1 Y Y -----------x--- Approved
07031-02 Nhn SR3/TG1- Basic Engineering 17 -----------x--- Approved
07031-03 Nhn SR3 - increased reliability sulphur recovery 3,05 Y -----------x--- Approved
08001-02 Nhn Nhn - Repl frame: PMB plant (unit 62 & 47) - Electrical upgrade 0,6 Y Y -----------x--- Approved
08004-02 Nhn NSP Rel. frame: HT2 - Liquid separation ventgas 1,52 Y Y -----------x--- Approved
08004-05 Nhn NSP Rel. frame: HT1 - Level measurements AS0203. 0,5 Y Y -----------x--- Approved
08017-01 Nhn Repl hot oil heater - Basic design 0,5 Y Y -----------x--- Approved
08032-01 Nhn New mixed distillate tank - Basic engineering 0,25 Y -----------x--- Approved
08032-02 Nhn Loading and unloading of Mixed Distillate. 3,71 Y -----------x--- Approved
08034-02 Nhn Additional funds: Cooling water system - Prestudy 0,4 Y Y -----------x--- Approved
08036-01 Nhn Expansion of quay 4 - Detailed engineering 0,36 Y Y -----------x--- Approved
08036-02 Nhn Expansion of quay 4 9,5 Y Y -----------x--- Approved
08047-01 Nhn HT1 APC - study 0,55 Y Y -----------x--- Approved
08047-01 Nhn Additional funds - HT1 APC - study Origin investments 08047-01 was approved 2008-04-07 (0,55 MSEK) 0,2 Y Y -----------x--- Approved
08047-02 Nhn HT1 APC 4 Y Y -----------x--- Approved
08048-01 Nhn Distillation column - Part 1 0,25 Y Y -----------x--- Approved
08053-02 Nhn Bitumen tank farm - PMB 16,5 -----------x--- Approved
08059-02 Nhn Additional funds: Repl of cooling water system ship loading pumps Original investment approved 2008-06-02 (0,23 MSEK) 0,28 -----------x--- Approved
08059-03 Nhn Additional funds II: Repl of cooling water system ship loading pumps Original investment approved 2008-06-02 (0,23 MSEK) Additional found I, 0,28 msek 0,15 -----------x--- Approved
08061-02 Nhn Nhn: VD2 rerouting of hydrocarbon waste streams 24,5 -----------x--- Approved
08063-01 Nhn Tank 12527 - bund 13,6 Y -----------x--- Approved
08079-02 Nhn Additional funds: ET-home step 2 1,97 -----------x--- Approved
08207-01 Gbg Replacement heater - Part 1: Prestudy 1 Y Y -----------x--- Approved
09004-02 Nhn NSP Rel. frame: HT2 - Level measurements AS2403. 0,5 Y Y -----------x--- Approved
09004-03 Nhn NSP Rel frame: HT2 - Modification of safety valve 0,06 Y Y -----------x--- Approved
09004-04 Nhn NSP Reliability improvements frame: New type check valves on hydrogen compressors NSP 0,35 Y Y -----------x--- Approved
09004-05 Nhn HT1-Capacity Increase- NS8-Prestudy 0,14 -----------x--- Approved
09004-06 Nhn NSP Rel frame: HF1 - Temperature measurements PCT1011. 0,1 Y Y -----------x--- Approved
09008-01 Nhn HT1/HT2/HF1 - Heater instrumentation. 1,3 Y Y -----------x--- Approved
09009-02 Nhn Add funds: HF1 - Liquid separation in membrane unit 0,42 -----------x--- Approved
09025-01 Nhn Upgrade W.W.T.-plant - Part 1: Sand filter building 0,22 Y Y -----------x--- Approved
09034-01 Nhn Maintenance stop 2011 Phase 1: Preparation of TA 2011 Q3 and Q4 2009 95 Y Y -----------x--- Approved
09038-01 Nhn LNG: Basic engineering for Natural gas infrastructure and rebuilding of HG3 22,5 Y Y -----------x--- Approved
09038-02 Nhn LNG implementation: Natural gas infrastructure and rebuilding of HG3/HG4 49,5 Y Y -----------x--- Approved
09074-02 Nhn Rock cavern BCA4 Basic Engineering - extended scope 10 Y Y -----------x--- Approved
09201-01 Gbg Minor repl projects: New heat exchanger E13 0,7 Y Y -----------x--- Approved
09201-04 Gbg Minor replacement projects - Positioners 0,6 Y Y -----------x--- Approved
09201-05 Gbg Minor repl projects - Upgrading of backupssystem for boiler feed water 0,1 Y Y -----------x--- Approved
09201-06 Gbg Minor replacement - Instrument tools 0,225 Y -----------x--- Approved
09201-07 Gbg Minor replacement - New Air compressor oxidation unit 0,7 Y Y -----------x--- Approved
09202-04 Gbg Minor Safety Projects: Extra filter for process water 0,1 Y Y -----------x--- Approved
09205-02 Gbg Pipe support frame -Tankfarm part 2 1,9 Y Y -----------x--- Approved
09206-01 Gbg Gothenburg Refinery Expansion - Pre-engineering study 60 Y Y -----------x--- Approved
09206-02 Gbg Replacement heater/Natural gas - Basic engineering 65 Y Y -----------x--- Approved
09207-02 Gbg Hot oil heater upgrade - Basic Design 12 Y Y -----------x--- Approved
09210-02 Gbg Electrical switchgear equipment, part 2 and 3 9 Y Y -----------x--- Approved
09211-01 Gbg Bunding of tanks - Basic Design 20 Y Y -----------x--- Approved
09216-02 Gbg Administration building refurbishment 5,5 Y Y -----------x--- Approved
09216-03 Gbg Administration building improvements 9,2 Y -----------x--- Approved
10001-01 Nhn Level measurements -Frame NSP Reliability Improvements 1,518 Y Y -----------x--- Approved
10002-01 Nhn HT1/HT2 Heater improvements - prestudy 0,4 Y Y -----------x--- Approved
10008-01 Nhn HT2 - Freeze protection 0,86 Y Y -----------x--- Approved
10040-01 Nhn APC - HT2 2,75 Y Y -----------x--- Approved
10101-01 Nhn Nytex 4700, Basic design 19,5 -----------x--- Approved
10204-01 Gbg Gbg - Minor Repl Proj: Replace waste water feed pipe 0,2 Y Y -----------x--- Approved
Situation in Q2 2010
8
0
100
200
300
400
500
600
700
0
20
40
60
80
100
120
<2 2-5 5-15 15-25 25-100 >100
2010 Project Portfolio
No of projects
MSEK
9
Situation in Q2 2010 - Resources
5 Process Engineers
9 Project Managers/Project Engineers
100+ Consultants
Project Managers
Deputy Project Managers
Project Engineers
Designers
Construction Managers
Etc…
Many investments managed by refinery organisations
10
Situation in Q2 2010 - Planning Tools
PrimaVera P6
MS Project
Excel – Action list, milestones…
Word – Action list, MoM…
Notes on the white board
In the back of PMs head
Etc….
11
Situation Analysis
Basic Structure in place
Project Manual
NTS – Nynas Technical Standard
Common CBS
A lot of very small ”projects”
Driving administration cost
Capex decisions only based on user
needs and economy, not on resouce
capacity
48 different consultant companies were
used in the projects
Highly committed people
All PMs have many projects
Optimum would be
1 major projects
2-4 smaller assignments
Project Management knowledge on very
different levels
What to do??!!
Engineering Vision
Through our dedicated and experienced team Nynas Engineering is the obvious choice for providing Engineering and Project Management services and tools within Nynas Group
What we did and are doing!!
Project Management
Project Control (Time and Cost)
Monthly reporting
Training
Project Managers
And Project Sponsors
And Line Managers
Project Model
Develop model based on existing Project Manual
Project Portfolio Management tool
Selection and implementation of a tool that supports portfolio management
Supplier Management
Evaluation and selection of a few strategic suppliers for Engineering Services
Cooperation with Procurement Department
14
Project Management
Monthly Report
Report template as an A3 Report
All projects >2 MSEK reported separatly
Status on HSE, Scope, Time, Resources and Cost
Highlight risks
Look ahead for next month
Took about 3 months to reach acceptable quality on reporting
Time Schedules
Made in MS Project according to a template based on the Project Manual
Current time schedules collected on file server
A portfoilio schedule created each month for selected projects as a quick fix
15
Training
Selection of training supplier that gives both open
and customised training courses based on IPMA Certification
Project Managers
Project Management program on department level
Individual programs
Basic training
Advanced programs
Individual coaching
Aim to certify PMs according to IPMA in a 3 year program
Project Sponsors
Project Sponsor and Steering Committee role in projects
16
Engineering in Nynas Management System (NMS)
17
Business Process Break-Down
18
Management
View
Project
Management
View
Project Operational View
Stakeholder
View
19
Project Portfolio Management
Why do we need to manage our project portfolio?!
Predictable spending of Capex
Spend for 2009 and 2010 is far below budget
Why is that?
Late decisions
Lead time between decision and start
Linear spend in budget
Delays in projects
Resource load levelling
Planning of project pipeline
Timing, prioritization and selection, connections to other activities…
20
Total Investments 2011
Total Capex
0,0
10,0
20,0
30,0
40,0
50,0
60,0
70,0
80,0
90,0
100,0
January February March April May June July August September October November December
MS
EK
21
Project Portfolio Management
Short Term
Resource Pool
JDE
Project Schedules
Engineering F9 Project Scenario
0
5 000
10 000
15 000
20 000
25 000
30 000
35 000
40 000
45 000
2008
-01
2008
-02
2008
-03
2008
-04
2008
-05
2008
-06
2008
-07
2008
-08
2008
-09
2008
-10
2008
-11
2008
-12
2009
-01
2009
-02
2009
-03
2009
-04
2009
-05
2009
-06
2009
-07
2009
-08
2009
-09
2009
-10
2009
-11
2009
-12
9FCDD5 DD Unspecified9FCDD4 DD Unspecified9FCDD3 DD Unspecified9FCDD2 DD Unspecified8FCDD3 DD Bioran Biotech & FF8FCDD1 DD Servac8FCDD2 DD Merck VSBF1297S VMF102 Sum Project1286S Lilly Ireland MCC Bulk Manufac1257S Schering-PloughCN1247 Lyophilization expansion1290S GSK Belgium - Sum projectCH1234 Excelvision, fill & finish1215S GSK Bio MPL Expansion Facility9FCBD5 BD Unspecified9FCBD4 BD Unspecified9FCBD3 BD Unspecified9FCBD2 BD Unspecifed8FCBD3 BD Bioran Biotech & FF1314BD Merck Syringes IrelandEmployeesCC Plan F9 by CC-mngr
Project Portfolio
• Budget
• Procurement
• Time Reporting
• Forecast
• Capex Curve
Forecast
Resource Need Resource Need
Resource
Assignment Resource
Assignment
22
Capex Project Portfolio Management Tool
Requirements
User friendly
Time schedule
Resource allocation and leveling
Project Economy
Budget, Committed, Actual and Forecast
Work and material cost
Support for distribution
Web based
Report functions incl. diagrams
Possibility for future integration with Business System and other databases
Possibility to use for other types of projects
Other Possibilities based on evaluated tools
Support for project model(s)
Project prioritization and selection
Time reporting
Task management
Risk management
Team collaboration
Document management
Effect analysis
Antura Projects – Overview Phase 1
Source: Antura AB
JD Edwards
Fakturahantering
Förkonterade fakturor
Faktura
Ek redo-
visning
Primära användargrupper: • Project Office
• Sponsorer • Projektledare
• Projektmedlemmar
• Även Företagsledning
Primära användargrupper: • Företagsledning
• Finance • Linjechefer
Nynas Situation in Q4 2010
Tidplanering i
Primavera
Tidplanering i
MS Projects
Forecast i
Excel
Tidrapportering i
JDE
Manuell projekt- och
portföljrapportering i
Word/PowerPoint & Notes
Projekt-
redovisning
Projektdokument
i Masterinfo &
Smart Plant
Foundation
Riskhantering i
Excel
Ärendehantering i
Excel
Projektmodellstöd i
Worddokument
(Masterinfo)
Process i NMS
m.fl
JDE
Fakturahantering
Förkonterade fakturor
Faktura
Antura Projects
Budget, prognoser,
allokeringar, tidrapporter,
Ek redo-
visning Projekt
status
Projekt-
portföljer
Single Sign-on
Projekt-
redovisning
Data Warehouse
Intranät
Dokumenthantering
Utfall (ev tidrappo)
Future situation in Nynas
Primära användargrupper: • Företagsledning
• Finance • Linjechefer
Primära användargrupper: • Project Office
• Sponsorer • Projektledare
• Projektmedlemmar
• Även Företagsledning
26
Time Schedule 2011/Q2
Antura Projects Pilot Environment
Projects managed by Engineering
Set-up hosted by 3rd party on shared server hardware
Basic configuration based on NPMM, Project Manual and NTS10 (8-step model)
Prepare for implementation in 2011/H2
ISIT issues
Detailed implementation plan
2011/Q3-Q4
Antura Projects Implementation Environment
Include all projects >2 MSEK
Hosted internally or externally on dedicated server hardware
Developed configuration
2012/Q1-Q2
Include all projects and investments All projects in NAP but not deployed
Used for budget work 2012 Moved to Phase 2
2012/Q3
Planning of Implementation Phase 2
2012/Q3-2012/Q2
Implementation Phase 2
NAP Miminum Requirements
Members
Member list
Steering Committee members
Issues
Scope Changes
SC Decisions
SC Actions
Schedule
Decision Point Dates
Milestones for NTS10
Activities on first Break-down level
Costs
Budget distributed on global level
Forecast distributed on global level
Control
Performance Report published on 3rd
working day each month for ALL projects
that has not passed DP7
27
Functions that makes life easier Project Model
Project Team Members
Today Project Engineering are 14 employees and 156 consultants
Resource allocation not yet implemented
Issue Management
Used for actions lists but also to generate Minutes of Meeting
Categories are Actions, Information, Continuous Improvement, Decision and Scope Change
Cost Management
Import of Actual Cost from JDE
Report Generation
Customized monthly reports for project and portfolio based on existing template
Saves hours of cut and paste!
Rising Stars
Forecast export to JDE
Time reporting in NyProj - Antura Projects
28
Implementation
Phase 2
Deployment to all sites
Resource Management
Integration with Financial System JDE
Distributed forecasts from NyProj instead of Excel model
Follow the complete investment portfolio for Manufacturing in 2013
Implement an evaluation and selection process for investments and visualise
in NAP
Phase 3
NAP as a supported software from ISIT
Implementation for projects in general for all Nynas Group
29
Summary and Conclusions
NAP – Nynas Antura Projects supports all necessary functions for a
successful project portfolio management within Nynas
Perceived as user friendly by the users
Included functions make life easier for PMs and Project Office
Implementation plan has created a ”pull” in the organization to start using the
tool
Promising potential for further use
30
Summary
31
Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4
Situation Analysis
Project Management
Project control and reporting
Distributed Forecasts
Consolidated MSP Time Schedules
Project Roles & Responsibilities
Training
Project Managers Program
Department Training
Sponsors and Managers
Project Model
Project Model Development
Update of Project Model in NMS
Further development of Project Model
Project & Portfolio Mgmt Tool
Requirement Definition
Decision Process
Basic Tool Configuration
Pilot testing in Engineering
All Engineering projects in NAP
Deployment to all sites
All Manufacturing projects in NAP
Integration with financial system
2010 2011 2012 2013
Critical Success Factors
Get the grip of your operations first!
A critical mass of followers is needed for success
Train stake-holders like Sponsors and Line Managers
Select system support based project manager needs and user friendliness
32
Engineering Vision
Through our dedicated and experienced team Nynas Engineering is the obvious choice for providing Engineering and Project Management services and tools within Nynas Group
Thank You!
Rikard Thelander
08-520 655 37
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