The Friends of Kinneil AGM2011-2012

Registered Charity

Charity Registration Number

SC038368

Agenda – Friends AGM1. Introduction

2. Apologies for absence

3. Items to add to the agenda

4. Minute of the meeting of the AGM of the June 2nd 2011.

5. Matters arising but not on the Agenda

6. Reports – chair and treasurer

7. Elections to Management Committee

Agenda – Friends AGM8. Appointment of Independent Examiner Proposal to re-

appoint Mrs Jan Bradford

9. Any other competent business.

10.Guest Speaker – Patricia Weeks who has been appointed on secondment from Historic Scotland as the new Antonine Wall World Heritage Site Co-ordinator.

Chairperson’s reportMaria Ford, Chair

The Friends of Kinneil

2011-2012 in review

Overview•Busy year.•Increased visitors to Kinneil House•Great work to launch new Foreshore sub-group, already delivering new signage and improvements•A visit by The Bank of England to the Estate•More online visitors, thanks to Facebook and Twitter.

Key activities for The Friends• Raising the profile of the Kinneil Estate and Foreshore• Increasing awareness of both sites and their assets• Forming partnerships to promote/improve Kinneil Estate and Foreshore• Delivering member events• Developing a strategy for the estate and planning for the future

Raising the profile of KinneilIn 2011/12,we:

• produced newsletters• improved our website – www.kinneil.org.uk• increased our presence on Twitter – www.twitter.com/kinneil - and Facebook -www.fb.com/kinneil

Raising the profile of Kinneil   

Raising the profile of Kinneil

Raising the profile of Kinneil• In 2010, we had just over 12,000 views of our main website – www.kinneil.org.uk• That grew to more than 17,500 in 2011 - an increase of more than 40 per cent.• The upward trend is continuing in 2012.

Raising the profile of Kinneil• In 2010, we had just over 12,000 views of our main website – www.kinneil.org.uk• That grew to more than 17,500 in 2011.• That’s an increase of more than 40 per cent.• The upward trend is continuing in 2012.

Raising the profile of Kinneil• We’re now working

on a new microsite to promote theKinneil Foreshore.

Our Facebook page at www.fb.com/kinneil is developing in tandem with the main website.

Raising the profile of Kinneil

Raising the profile of Kinneil• We also had strong – and free – PR support from Adrian and some of our partners.• Kinneil was named in a “Walk of the Week”, published by the Scotsman at the start of 2012.• We’ve also had excellent local press coverage.• A big thanks to all our friends in the media for their support.

Increasing awareness• Visitors to Kinneil House soared in 2011, thanks to a healthy Fair and Hallowe’en openings.• It’s been a slower start in 2011, but we’re hoping things will pick up.• We’ve reprinted our 2011 leaflet, with new dates, to help boost visitor numbers.

KINNEIL HOUSE VISITORS 2010 2011 2012

Silent Film Festival tie-in      59 (approx)

Spring opening 269 153 145 (approx)

Spring opening 257 215 145 (approx)

Bo’ness Fair wknd 182 483

Summer history walk* 80 100

Heritage Day (Aug) 650 593

Hallowe’en 184 481

     

TOTALS FOR YEAR 1622 2025

Increasing awarenessOther activities:• Big Roman Week – a series of events and talks to build on the area’s Roman Heritage• We had mixed success with events – but want to work with partners to do a better Festival in 2012.

Increasing awarenessWe also worked with the Bank of England to highlight a new £50 note, featuring the inventor James Watt.

A delegation from the Bank visited Kinneil to hear about Watt’s local links.

It was a highlight of the year for me.

Increasing awarenessWe also worked with the Bank of England to highlight a new £50 note, featuring the inventor James Watt.

A delegation from the Bank visited Kinneil to hear about Watt’s local links.

It was a highlight of the year for me.

Increasing awarenessWe also worked with the Bank of England to highlight a new £50 note, featuring the inventor James Watt.

A delegation from the Bank visited Kinneil to hear about Watt’s local links.

It was a highlight of the year for me.

Chris Salmon of the Bank of England (centre) with the new bank note, outside Watt’s Cottage at Kinneil.

Forming partnerships

Forming partnerships• We continued to work with Falkirk Council – particularly to develop the Foreshore site.• New signs have been installed around the site.• Wild flowers have been planted at Kinneil Halt• And an old car park at the Colliery site improved.• We also did “brashing” to cut down old trees.

Forming partnerships• We did litter picks at the Foreshore, working with the Council, the Community Council,and other community volunteers.

Forming partnerships• Members have carried on this work by helping to set up a new group – Bo’net – a networking group for local organisations in Bo’ness.• It helped organise this year’s Victorian Street Fair• It also wants to work with the Council and Falkirk Community Trust to set up a “hub”/community space at Bo’ness Town Hall.

Forming partnerships• Maria Ford continued to work closely with local schools, particularly Bo’ness Public School.• With our support in 2011, we helped children publish their very own history book, “Kinneil 4 Kidz”. It was launched last June with a special event, complete with chocolate fountain and burgers!

Illustration from Kinneil 4 Kidz

Illustration from Kinneil 4 Kidz

Forming partnerships• Copies of the book were sold at

Kinneil House open days.•We’re now supporting the school to do a new video about Kinneil.

Forming partnerships• We continued our successful partnership with Step Forth to encourage them to run three-times-a-week free health walks around Kinneil Estate.•The walks now run every Monday, Tuesday and Thursday, leaving outside Kinneil Museum•Details available from the Museum or from our website

www.kinneil.org.uk

Forming partnerships• We also worked continued our partnerships with:

• Bonnie Bo’ness and Bo’ness Community Council – to run litter picks• Historic Scotland and Falkirk Community Trust/Falkirk Council – to run open days•Local press and media•The Antonine Guard, re-enactment group, who helped with Roman Week and other events

Member events/activities• We continue to offer membership at low rates.• Nearly all the money raised from membership is spent on specific member events/postage/administration.• We feel The Friends continues to offer good value for money and we want to encourage members to be more actively involved, i.e. through volunteering, etc.• We need to develop membership and are keen to hear your ideas.

Member events/activities• Some member events are open to others – such as the Summer Walk. Last year’s was the most successful ever, attracting more than 100 people. Members also came along to our events in Big Roman Week in September.• Members benefit from postal mailings and dedicated email updates. Non-members are encouraged to sign up through Facebook.

Member events/activities• All members were invited to our fundraising dinner last October.• We raised £500. Thanks to all who attended and contributed prizes.• Members and their guests were also invited to the James Watt Supper in January 2012. This wasn’t open to the public and was a great success.

Management team• Our management committee work very hard to pull events and activities together• Most member events are backed by good quality catering and presentations• This wouldn’t happen without their help and enthusiasm.• As well as running activities they have been working to develop new ideas to promote and improve the estate.

Members and guests at our James Watt Supper in January.

Management team• Our management committee work very hard to pull events and activities together• Most member events are backed by good quality catering and presentations• This wouldn’t happen without their help and enthusiasm.• As well as running activities they have been working to develop new ideas to promote and improve the estate.

Members and guests at our James Watt Supper in January.

Member events/activities• Fee increases: members agreed that we should review and increase fees in the coming year.• We haven’t raised fees yet. I’m proposing that we consult on changes this year – and also look at what we offer members. This will take the form of a membership survey.

Future developments• A key piece of work in 2011 was to complete a study of people in the Deanfield area, asking them about the Foreshore and Kinneil Estate. The aim was to raise the profile of both sites, but also identify areas for improvement.• The results were reported in March, and launched with a report and film at an event in St. Mary’s Church Hall.• All residents in Deanfield, plus members were invited.

Future developments• We are grateful to the Growing Communities Fund and CVS Falkirk and District for their support and funding for this work.• The full results of the study, the film and the final report, are online at:

www.kinneil.org.uk/deanfield

Future developments• Key ideas from the Deanfield consultation included:

• Improving the play area at Kinneil Estate• providing a café/coffee shop within the Estate• improving Kinneil House and Museum

We’re picking up these ideas with Falkirk Council and Falkirk Community Trust. The Trust is already keen to develop Kinneil Museum and has recently upgraded the toilets and installed a disabled ramp.

Future developments• We’re continuing to develop the management committee

• Some members have attended a SUS-it OUT day, winning £1500 of funding to develop the committee. This money will be spent on a learning journey to Hadrian’s Wall and Gunsgreen Green House in Eyemouth, to develop partnerships and Other training has also been organised.

Future developments• We’re continuing to develop the management committee

• The committee has also been trying to improve governance working with the PQASSO scheme.• New committee members are given a pack on their responsibilities and information on the charity.• All committee members also use their own computers, telephones and cars and rarely ask for expenses. This makes our money go further.

Future developments• One big success has been our growing ability to win additional funding.•We attracted more than £4000 in external funding for the Deanfield project. (Won in the previous financial year and spent in 2011/12)•We won £200 for the Foreshore from Caledonian Produce and•£1500 from Sus-it Out, backed by the Big Lottery Fund via Forward Scotland. We hope this can continue.

And finally• thanks to our office bearers and management committee• thanks to our partners• and thanks our members and supporters.

• We have a busy year ahead – here’s to a successful 2012/13

Thank you

The Friends of Kinneil AGMRegistered Charity

Charity Registration Number

SC038368

Agenda – Friends AGM6. Reports – chair and treasurer.

7. Elections to the management committee

8. Appointment of Independent Examiner Proposal to re-appoint Mrs Jan Bradford

9. Any other competent business.

10.Guest Speaker – Patricia Weeks.

Treasurer’s reportKhush Murtaza

Treasurer

Receipts and Payments and Statement of Balances

Period: 01 May 2011 to 30 April 2012

Treasurer’s report Unrestricted

funds Restricted

funds

Expendable endowment

funds

Permanent endowment

funds

Total funds current period

Total funds last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

A1 Receipts

Donations 642 200 842

Legacies -

Grants 1,500 1,500

Receipts from fundraising activities 2,452 2,452

Gross trading receipts - Income from investments other than land and buildings 4 4

Rents from land & buildings - Gross receipts from other charitable activities -

- A1 Sub total 3,099 1,700 - - 4,799 -

A2 Receipts from asset & investment sales

Proceeds from sale of fixed assets -

Proceeds from sale of investments - A2 Sub total - - - - - -

Total receipts 3,099 1,700 - - 4,799 -

Statement of receipts

Statement of receipts - detailsDonations – Unrestricted Funds

62 Memberships for 2011/12 - £385Donations from Individuals/Groups/MyDonate - £257

Donations – Restricted FundsDonation for Foreshore Sub Group (Bakkavor, Caledonian Produce) - £200

Grants – Restricted FundsGrant from SUS It Out - £1500

Receipts details (continued)Receipts from fundraising activities – Unrestricted Funds

Sales from House Openings/Heritage Day/Roman Week/Annual Fundraising Dinner/James Watt Supper/Kinneil 4 Kidz booklets & Income from Meals for Annual Fundraising Dinner - £2452

Income from investments – Unrestricted FundsBank Interest - £4

Treasurer’s reportKhush Murtaza

Treasurer

Receipts and Payments and Statement of Balances

Period: 01 May 2011 to 30 April 2012

Unrestricted funds

Restricted funds

Expendable endowment

funds

Permanent endowment

funds

Total funds current period

Total funds last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

A3 Payments

Expenses for fundraising activities 1,452 1,452 Gross trading payments - Investment management costs 10 10 Payments relating directly to charitable activities 530 530 Grants and donations 4,271 4,271 Governance costs: -

Audit / independent examination - Preparation of annual accounts -

Legal costs - Other -

-

A3 Sub total 1,992 4,271 - - 6,263 -

A4 Payments relating to asset and investment movementsPurchases of fixed assets - Purchase of investments -

A4 Sub total - - - - - -

Total payments 1,992 4,271 - - 6,263 -

Net receipts / (payments) 1,107 2,571)( - - 1,464)( -

A5 Transfers to / (from) funds * 55)( 55 -

Surplus / (deficit) for year1,052 2,516)( - - 1,464)( -

Statement of payments

Statement of payments - detailsExpenses for fundraising activities – Unrestricted Funds

Stock and promotional items for House Openings/expenses for House Openings/Events - £1452

Investment management costs – Unrestricted FundsService charges - £10

Payments relating directly to charitable activities – Unrestricted FundsPromotional Expenses - £142Membership Costs - £232Public Liability Insurance - £156

Payment details (continued)Grants and donations – Unrestricted Funds

Charge for Unpaid Cheque - £5

Grants and donations – Restricted FundsGrowing Communities Expenditure - £4224SUS It Out - £8.40Night at Kinneil Museum Expenses - £39

Transfers to / (from) fundstransferred funds from unrestricted to restricted funds to cover overspend in Growing Communities/spend for Night at Kinneil Museum - £55

Statement of balances

Categories

Unrestricted funds

Restricted funds Expendable endowment

funds

Permanent endowment

funds

Total current period

Total last period

to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £

2,562 9,208 11,770

1,052 2,516)( 1,464)(

-

-

3,614 6,692 - - 10,306 -

- - - - - -

B1 Cash funds

Cash and bank balances at end of year

(Agree balances with receipts and payments account(s))

Cash and bank balances at start of year

Details

Surplus / (deficit) shown on receipts and payments account

The Friends of Kinneil AGM2011-2012

Registered Charity

Charity Registration Number

SC038368

Agenda – Friends AGM

7. Elections to the management committee

8. Appointment of Independent Examiner Proposal to re-appoint Mrs Jan Bradford

9. Any other competent business.

10.Guest Speaker – Patricia Weeks.

Guest speakerGuest speaker

Patricia Weeks

Antonine Wall Co-ordinator