fraternity & sorority life: 5 star program guide

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HOFSTRA UNIVERSITY

FRATERNITY & SORORITY

LIFE 5-STAR PROGRAM GUIDE

Office of Student Leadership & Activities

2012-2013

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Introduction

The Office of Student Leadership & Activities has implemented the following evaluation system to

improve the management and the quality of social fraternity and sorority organizations at Hofstra

University. The results of the evaluation will be used to designate an organization as a 5-Star, 4-Star, 3-

Star, 2-Star, or 1-Star organization.

The intent of the Fraternity and Sorority Life 5-Star Program is to provide a framework by which Fraternity

and sorority organizations can quantify and document their activities and successes, while creating a tool

by which they may be evaluated. There is a hope that the organizations will strive to attain a 5-Star rating,

but a 3-Star is the baseline. Every chapter is expected to submit a 5 star program.

One main point of this Program is to allow Fraternity and Sorority organizations to strive towards the

mission of the University, as well as achieve organizational success. Fraternity and Sorority organizations

will not be able to maintain status quo; continued improvement will always be expected. Your submissions

will be reviewed by a Committee including the Assistant Director of the Office of Student Leadership &

Activities and their Graduate Assistant.

The Star Rating begins in September (Fall Semester and runs through the academic year until April - end of

Spring semester). The official “Star Rating” will be determined at the end of the Spring semester. At the

end of the Fall semester, a mid-year rating will be determined in order to track the organization’s progress

within the Program.

Purpose

The Purpose of the 5-Star program is to encourage the Fraternity and Sorority Community to

achieve higher standards, which showcase a positive image, successful operations and management,

and chapter achievements. The 5-Star Program is a collection of standards that chapters are

encouraged to accomplish in five key categories. Chapters will earn a star rating for each category in

which the established requirements are accomplished. At the end of the academic year an average

of the 5 categories will be taken to calculate the chapter’s official star rating. Ratings will not be

rounded up (eg. If your average is a 3.6 your official rating is a 3). A total of five stars may be earned

by each chapter. The program will be administered on an academic year basis, running from

September to April of each year. Chapters will be awarded their stars at the end of the spring

semester so the marketing for the start of the following year will reflect the star status of the

organization.

Your 5 star packet will replace your application for Fraternity/Sorority of the year through the

Division of Student Affairs Student Leadership Awards, in April (HSLA).

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Rationale

The 5-Star Program has been determined to showcase best practices in creating a positive and

constructive Fraternity and Sorority community that is firmly based in its founding values.

1. Community: Instilling the values of their organizations and Hofstra University. The chapters

form a strong unified community, as well as brotherhood/sisterhood within their chapter. They

have an active recruitment process and help to form a positive image of Fraternity and Sorority

Life. The organizations will work not only to strengthen their council but to work with the other

councils as well. With a focus on developing Hofstra P.R.I.D.E., the members are to exemplify

Hofstra’s mission and values by serving as great role models for the Hofstra community, with

clean judicial records and exemplary reputations on campus.

2. Academic Excellence: Positively affecting member’s intellectual development. The chapter

members excel in academics. The members should strive to be part of the Dean’s List or

Provost List every semester. The members should also be in honor societies within their major

or scope of studies. At the minimum, members must excel beyond the GPA requirement to be

involved in the organization.

3. Philanthropy & Service: Developing citizenship through service and outreach. The

chapter members exemplify civic engagement while facilitating, as well as participating,

in various service initiatives both on campus and off.

4. Leadership Development Developing leadership skills and abilities. The chapter members

value leadership and work to continuously develop their own skills so as to apply those skills to

the betterment of their organizations. Members are expected to be an engaged presence on

campus and contribute to various leadership opportunities.

5. University Engagement As a diverse community, we expect that the students would

stretch beyond their horizon and be involved in events that are either cultural, religious,

gender-related, and political. It should be a focus to ensure our members are becoming

well rounded students and global citizens.

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Chapter Rating Scale

Five Star Chapter - Premier Chapter

The chapter has demonstrated eagerness towards achieving excellence in each of the 5

categories. The chapter is strong and knows the true purpose of why the organization was

founded. A chapter that reaches 5 star has not only challenged itself but it has challenged

each member to become better individuals. The organization has gone above and beyond to

excel inside and outside Fraternity and Sorority Life.

Four Star Chapter – Exemplary Chapter

A four star chapter has excelled in fulfilling the essential requirements. The chapter has

challenged itself in becoming a better chapter. The chapter showcased exemplary Fraternity

and Sorority unity through collaboration, support, and programming of all Fraternity and

Sorority-lettered organizations.

Three Star Chapter - Standard Chapter

The chapter has fulfilled all general baseline requirements that make the group a chapter that

is viable. The chapter with a 3 star can do an analysis and focus on improving an area they

feel is lacking.

Two Star Chapter – Probationary Chapter

A chapter that is on probation and has not met the basic standards of a 3 star chapter. The

chapter has an opportunity to regroup and hopefully fulfill the basic standards and become a

3 star chapter, by the following year.

One Star Chapter – Non-Compliant Chapter

The chapter has demonstrated unsatisfactory performance. (By the next mid-semester check

in the chapter must be performing at a 3-star level). Chapter with an average 1 star are

usually on the verge of losing recognition at Hofstra University or Nationally. The entire

chapter would need to use all of their resources (Hofstra advisor, alumni advisor, & national

advisor if applicable) and work closely with OSLA to meet baseline standards by the

following semester. If the chapter loses recognition, it will have to wait 4 years to reapply

as an organization to the Expansion Committee.

Instructions

1. Select an executive board member to be your 5-Star Chair. Due to the documentation involved

in this process, it is wise to select someone who is organized and has good writing skills, and who

will hold the position for an entire year. At the request of the 5-Star Chair, they may meet with the

Assistant Director and the Graduate Assistant to discuss general questions or issues involving the

program or accreditation of an event.

2. Read through the ENTIRE 5-STAR PROGRAM. Make note of any questions you may have and

make sure that you ask your 5 star chair those questions as soon as you select them.

3. Begin compiling all data immediately. Keep the binder or folder up to date. There will be a

review at the conclusion of each semester:

- Fall 2012: December 5 - 7, 2012 mid program data due to OSLA December 4, 2012

- Spring 2013: April 24 – 27, 2013 final program data due to OSLA April 23, 2013.

- Only include activities between 9/1/12 through 4/23/13.

Label each attachment with the category you believe it represents

- An evaluation meeting will be held with the executive board of each organization the week

after data is due. ******This is the meeting where the organizations will find out their

final score rating or their tentative assessment (mid-year check in). ****

4. YOU MUST SUBMIT A SIGN-IN SHEET FOR ALL PROGRAMS/COMMUNITY

SERVICE EVENTS YOUR ORGANIZATION PARTICIPATES OR LEADS IN…EVEN IF

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YOU SWIPE IN AT THE EVENT. PICTURES OF YOUR ORGANIZATION IN ACTION MUST BE ATTACHED FOR ALL EVENTS

5. Failure to submit the packet on a timely manner will result in dropping a star when

calculating the average.

Reminders:

New Members Count Toward All of Your Percentages.

You Must Have the proper Sign In Sheet Form for Every Event and Must Include Pictures.

Note:

If a chapter is ranked a 2 star, during their review, they will have one year to increase their rating to the

baseline (3-star). During that time, the chapter is restricted to two social functions per term and must

continue to abide by all policies (University, IFSC, Council, and OSLA).

When a chapter is found responsible for violating a University policy, the Office of Student Leadership &

Activities or Community Standards will provide a list of sanctions that must be met. So long as a chapter is

completing these sanctions, they may meet baseline requirements.

Once baseline requirements are met and the chapter receives University recognition, they can use the star

levels to measure chapter growth and development. Stars support the theoretical pillars of Fraternity &

Sorority Life at Hofstra, and allow for discussion on the chapter’s current state. Stars are assigned per

category. For example, a chapter can have three stars in Leadership Development but only receive one star

in Community. An average of those scores are taken to get the official Chapter Rating.

Review of Chapters

Chapters will be reviewed on an annual basis, beginning at the start of Fall term and a final rating will be

given at the end of the Spring semester.

A committee consisting of the IFSC E-board, 2 chapter advisors and 2 University faculty or staff members

will review each chapter. The Assistant Director of Fraternity and Sorority Life will also have a vote, and

will serve as an advisor to the review committee, providing consistency and continuity from chapter to

chapter and between review periods.

Noncompliant Chapters

Chapters not meeting baseline requirements during a review period may lose recognition with the

University. Based on submitted information, the review committee may provide a suggestion of

"Unrecognizing Status" from the University to the chapter.

If the decision to be unrecognized is taken, the decision will be communicated to the chapter president,

chapter advisory board, fraternal headquarters (if applicable) and Hofstra Expansion Committee. In

accordance with past precedence, the University requests the removal of a charter for a minimum of four

years before reaffiliation will be considered. After four years, campus and organizational climate will be

assessed based on the shared desire for a successful chapter. This decision is made in conjunction with the

Dean of Students and other administrators as well.

Only 5-star organizations will be considered for the Chapter of the Year Award, presented at the Hofstra

Student Leadership Awards in April.

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Fraternity & Sorority Life

GPA Standards

Chapter Requirement:

Semester GPA’s: In order to be a 3, 4 or 5-Star organization, the chapter must meet or exceed the

following grade threshold for the Fall and Spring semesters. The chapter’s Fall GPA’s will be

averaged in January and Spring GPA’s will be averaged in June. A combined, weighted average of

the two semesters will be calculated to determine star rating.

o 5-Star: Above 3.20 GPA

o 4-Star: 2.80 – 3.20 GPA

o 3-Star: 2.60 – 2.80 GPA

o 2-Star: 2.30 – 2.60 GPA

o 1-Star: Below 2.30 GPA

Cumulative GPA: In order to meet the standard rating (a 3 star), the chapter’s cumulative GPA

must remain above a 2.60 at all times.

Membership Requirement:

To remain an Active Member of a Fraternity and Sorority organization, students must maintain a

2.30 cumulative GPA.

Executive Board Requirement:

Organization E-Board: In order to run for a position on the executive board of a Fraternity and

sorority organization, a student must have a 2.3 Cumulative GPA. During the election semester,

and throughout the term in office, the student must maintain the 2.3 Cumulative GPA, and each

semester GPA must be above a 2.3 and must be a full time student.

Council E-Board: In order to run for a position on the executive board of a Fraternity and sorority

Council, a student must have a 2.5 Cumulative GPA. During the election semester, and throughout

the term in office, the student must maintain the 2.5 Cumulative GPA, and each semester GPA must

be above a 2.5 and must be a full time student.

**PLEASE NOTE:

Failure to comply with these Executive Board GPA requirements will result in the immediate

removal of your Executive Board position within your organization and/or your Council.

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The Office of Student Leadership & Activities has established a set of minimum standards that must be maintained by all fraternities and sororities. Fraternities and sororities that fail to meet these standards (and receive lower than 3 star) may not be recognized by the University any longer. Regardless of your ranking, you must meet these requirements in order to be recognized as a Fraternity or Sorority: 1. Maintain chapter documentation, including:

· Member roster

· Officer and Advisor roster

· Signed Anti-Hazing Policy

· New Member Education calendar

· Updated bylaws · Accepted Collegiate Link submission with an up-to-date roster · Budget Proposal to IFSC

2. Attend “Presidents’ Retreat” every semester

3. Have an advisory board (Hofstra Campus Advisor, National Advisor (if applicable), and Alumni Advisor)

4. Chapter GPA must be 2.6 or above

5. Have a minimum of five members

f 2.3 or above, & a full time student

6. Abide by all local, state and federal laws, Hofstra’s Code of Conduct, the IFSC Constitutions and Bylaws, any additional council policies and procedures and Office of Student Leadership & Activities policies and guidelines.

7. Have a liability insurance of $1 million dollars, with Hofstra University named as additionally insured.

Chapters not abiding by these requirements may lose recognition from the University. Chapter recognition will be evaluated on an annual basis at the end of each spring term. It is an expectation that all of our organizations strive for 5-Star status and at minimum, meet 3-Star status. Please continue reading for detailed guidelines of each status.

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5-Star Rating Guidelines

PREMIER ACADEMIC EXCELLENCE

Chapter GPA is above a 3.20 and is above the All-Fraternity and Sorority Average for the academic year. The chapter has a written academic plan including rewards and incentives to excel in school (attached) Over 20% of the chapter are members of Honorary Fraternities. Over 20% of the chapter are on the Dean List. Over 10% of the chapter are on the Provost List.

UNIVERSITY ENGAGEMENT The chapter has 0 incident reports through the Office of Student Leadership & Activities that

academic year The chapter has 0 incidents of probation or suspension through Community Standards that academic

year

The chapter presents a workshop or informational session on a topic of their choosing each semester. Presentation topic must be appropriate and exemplify student leadership. Proof of presentation must be included (eg. PowerPoint slides with sign in sheet and photographs.)

The chapter attends a workshop or informational session given by another Hofstra Greek organization each semester (must be a different organization each semester)

85% of the chapter attends an OSLA sponsored program or event each semester. (eg. First Fridays, Class Programming, Live Karaoke, etc.)

85% of the chapter attends a cultural program (eg. Heritage Month Programming, or cultural club event) each semester.

85% of the chapter attends all four Signature Council Events (IFSC, IFC, ALFSA, Panhel.)

LEADERSHIP DEVELOPMENT 70% or more of members including the president attend the Leader’s with Letters Conference (Spring

Fraternity and Sorority Leadership Conference.) 30% or more of members (preferably the Executive Board and potential Executive Board members) attend

the Fall Student Leadership Conference Your organization’s President or E-Board member attends the President’s Retreat each semester. 100% of New Members attend Emerging Greek Member each semester The President of your organization attends 100% of the Presidents Meetings for the year. 100% of the chapter has an updated resume critiqued by the career center. 50% of the chapter participates in one or more Leadership Development offerings sponsored by OSLA (eg.

PRIDE a la carte, Blue Leadership, Gold Leadership, Senior Seminar, Leadership Summit, etc.) Chapter creates a presentation to deliver at one of the Emerging Greek Member’s meetings. Chapter will

work with Graduate Assistant to develop a valuable topic and delivery method that is important for Emerging Greek Members to learn about.

SERVICE / PHILANTHROPY The chapter has a total of at least 50 hours of service per member

(Total Group Hours ≥ Members x 50) The chapter raises at least $50 per member for philanthropy (must be verified)

(Total Amount Raised ≥ Members x $50) 85% of the Chapter participates in a service project/event recognized by OSLA (eg. OSLA’s Serve with

PRIDE series, donating clothing for Midnight Run, etc.) each semester.

The chapter creates and hosts a new service initiative or philanthropic event, inviting other organizations (Greek or non-Greek) to participate and/or donate. Greek student leaders are expected to use good judgment in deciding and planning an appropriate location, cause, method, and advertising for this OSLA sponsored event. **You must attach Community Service sign-in sheets and copy of receipts/checks/verification letters for money donated. PLEASE KEEP COPIES FOR YOUR RECORDS!! **

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COMMUNITY The Chapter attends all required IFSC and Council events with 85% attendance at each event (this includes

one or more events during Greek Week, Fall Festival, Hofstra Celebrates the Holidays, etc.) The chapter holds an event or participates in a Hofstra sponsored event with another Fraternity and

Sorority organization (from a different council) each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter holds an event or participates in a Hofstra sponsored event with one non-Fraternity and Sorority organization, each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter holds an event or participates in a Hofstra sponsored event with a Fraternity and Sorority organization within its governing council each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter has a new member class each semester. The chapter has more than 10 members throughout the year.

All percentages include New Members.

You must have activity sign in sheets and photos attached for each program or event your organization attends and/or

facilitates.

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4-Star Rating Guidelines EXEMPLARY

ACADEMIC EXCELLENCE Chapter GPA is 2.80 or higher for the academic year and is above the All Fraternity and Sorority Average. The chapter has a written academic plan including rewards and incentives to excel in school (attach) 20% of the chapter are members of Honorary Fraternities. 20% of the chapter are on the Dean List. 10% of the chapter are on the Provost List.


academic year The chapter has 0 incidents of probation or suspension through Community Standards that academic

year

The chapter presents a workshop or informational session on a topic of their choosing. Presentation topic must be appropriate and exemplify student leadership. Proof of presentation must be included (eg. PowerPoint slides with sign in sheet and photographs.)

The chapter attends a workshop or informational session given by another Hofstra Greek organization 80% of the chapter attends an OSLA sponsored program or event. (eg. First Fridays, Class Programming,

Live Karaoke, etc.) 80% of the chapter attends a cultural program (eg. Heritage Month Programming, or cultural club event)

80% of the chapter attends three Signature Council Events (IFSC, IFC, ALFSA, Panhel,) including their own council.

LEADERSHIP DEVELOPMENT 50% (or more) of members including the president attend the Leader’s with Letters Conference (Spring

Fraternity and Sorority Leadership Conference.) 20% (or more) of members (preferably the Executive Board) attend the Fall Student Leadership Conference Your organization’s President or representative of your organization attends the President’s Retreat each

semester. 100% of New Members attend Emerging Greek Member each semester The President of your organization attends 100% of the Presidents Meetings for the year. 100% of the chapter has an updated resume critiqued by the career center. Chapter participates in one or more Leadership Development offerings sponsored by OSLA with at least

25% of members in attendance (eg. PRIDE a la carte, Blue Leadership, Gold Leadership, Senior Seminar, Leadership Summit, etc.)


(Total Group Hours ≥ Members x 40) The chapter raises at least $40 per member for a philanthropy event (must be verified)


PRIDE series, donating clothing for Midnight Run, etc.) or their own university wide service event.

The chapter creates and hosts a new service initiative or philanthropic event, inviting other organizations (Greek or non-Greek) to participate and/or donate. Greek student leaders are expected to use good judgment in deciding and planning an appropriate location, cause, method, and advertising for this OSLA sponsored event. **You must attach Community Service sign-in sheets and copy of receipts/checks/verification letters for money donated PLEASE KEEP COPIES FOR YOUR RECORDS!!**


one or more events during Greek Week, Fall Festival, Hofstra Celebrates the Holidays, etc.)

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The chapter holds an event or participates in a Hofstra sponsored event with another Fraternity and Sorority organization (from a different council) each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter holds an event or participates in a Hofstra sponsored event with one non-Fraternity and Sorority organization, each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter holds an event or participates in a Hofstra sponsored event with a Fraternity and Sorority organization within its governing council each semester (must be a different organization each semester) *Mixers do not qualify.

The chapter has a new member class each semester. The chapter has a minimum of 10 members throughout the year.

All percentages include New Members.

You must have activity sign in sheets and photos attached for each program or event your organization attends and/or

facilitates.

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3-Star Rating Guidelines STANDARD

ACADEMIC EXCELLENCE The chapter GPA is a 2.60 or higher for the academic year. 10% of the chapter are members of Honorary Fraternities. 10% of the chapter are on the Dean List. 5% of the chapter are on the Provost List.


academic year. The chapter has 0 incidents of probation or suspension through Community Standards that academic

year.

The chapter presents a workshop or informational session on a topic of their choosing. Presentation topic must be appropriate and exemplify student leadership. Proof of presentation must be included (eg. PowerPoint slides with sign in sheet and photographs.)

The chapter attends a workshop or informational session given by another Hofstra Greek organization. 75% of the chapter attends an OSLA sponsored program or event. (eg. First Fridays, Class Programming,

Live Karaoke, etc.) 75% of the chapter attends a cultural program (eg. Heritage Month Programming or cultural club event) 75% of the chapter attends two Signature Council Events (IFSC, IFC, ALFSA, Panhel,) including their own

council.

LEADERSHIP DEVELOPMENT 30% of members including the president attend the Leader’s with Letters Conference (Spring Fraternity and

Sorority Leadership Conference.) 10% of members (preferably the Executive Board) attend the Fall Student Leadership Conference Your organization’s President or representative of your organization attends the President’s Retreat each

semester. 100% of New Members attend Emerging Greek Member each semester The President of your organization attends at least 75% of the Presidents Meetings for the year. 100% of the chapter has an updated resume critiqued by the career center.


(Total Group Hours ≥ Members x 30) The chapter raises at least $30 per member for philanthropy (must be verified)


PRIDE series, donating clothing for Midnight Run, etc.) **You must submit Community Service sign-in sheets and copy of receipts/checks/verification letters for money donated, PLEASE KEEP COPIES FOR YOUR RECORDS!!**


one or more events during Greek Week, Fall Festival, Hofstra Celebrates the Holidays, etc.) The chapter holds an event or participates in a Hofstra sponsored event with another Fraternity and

Sorority organization (from a different council) *Mixers do not qualify The chapter holds an event or participates in a Hofstra sponsored event with one non-Fraternity and

Sorority organization *Mixers do not qualify The chapter holds an event or participates in a Hofstra sponsored event with a Fraternity and Sorority

organization within its governing council. *Mixers do not qualify The chapter has a new member class each semester.

The chapter has a minimum of 5 members throughout the year.

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2-Star Rating Guidelines PROBATIONARY

ACADEMIC EXCELLENCE Chapter GPA is below 2.6 and is below the All-Fraternity and Sorority Average for the 2013 calendar

year. Less than 10% of the chapter members became inactive because GPA fell below 2.3.

UNIVERSITY ENGAGEMENT The chapter has had 1 incident report through the Office of Student Leadership & Activities that

academic year The chapter has been placed on probation or suspension through Community Standards during the

academic year

The chapter does not present a workshop or informational session. The chapter does not attend a workshop or informational session given by another Hofstra Greek

organization. Less than 50% of the chapter attends an OSLA sponsored program or event. Less than 50% of the chapter attends a cultural program (eg. Heritage Month Programming or cultural club

event) Less than 50% of the chapter attends less than two Signature Council Events.

LEADERSHIP DEVELOPMENT Less than 30% of members attend the Leader’s with Letters Conference (Spring Fraternity and Sorority

Leadership Conference.) Less than 10% of members attend the Fall Student Leadership Conference Your organization’s President or representative of your organization does not attend the President’s Retreat

each semester. Less than 50% of New Members attend Emerging Greek Member each semester The President of your organization does not attend at least 75% of the Presidents Meetings for the year. Less than 50% of the chapter has a resume critiqued by the Career Center.

SERVICE / PHILANTHROPY The chapter has less than 20 hours of service per member

(Total Group Hours < Members x 20) The chapter raises less than $20 per member for philanthropy (must be verified)

(Total Amount Raised < Members x $20) Less than 50% of the Chapter participates in a service project/event recognized by OSLA (eg. OSLA’s

Serve with PRIDE series, donating clothing for Midnight Run, etc.)

**You must attach Community Service sign-in sheets and copy of receipts/checks/verification letters for money donated. PLEASE KEEP COPIES FOR YOUR RECORDS!! **

COMMUNITY The Chapter does not attend all required IFSC and Council events and has less than 50% attendance at

each event (this includes Greek Week, Fall Festival, Hofstra Celebrates the Holidays, etc.) The chapter does not hold an event or participates in a Hofstra sponsored event with another Fraternity

and Sorority organization (from a different council) The chapter does not holds an event or participates in a Hofstra sponsored event with one non-Fraternity

and Sorority organization The chapter does not hold an event or participates in a Hofstra sponsored event with a Fraternity and

Sorority organization within its governing council The chapter does not have a new member class each semester. The chapter does not have a minimum of 5 members throughout the year.

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** 2-STAR PROBATIONARY STATUS **

If you fail to complete all of the minimum requirements for 3-Star Accreditation, you will be placed on a 2-Star Probation. You are still allowed to act as a Fraternity and Sorority organization on this campus in some ways, but not in others. If you are on a 2-Star Probation Status for two consecutive years, you will be placed on 1-Star suspension.

You must complete all requirements for 3-Star Accreditation by the next review period (December) in order to

be active in the following spring semester You may not take a new member class in the Spring semester You may not host/co-sponsor any programs/events (unless is it to fulfill 3-Star “PRIDE or Community”

requirement) You may not participate in Fraternity and Sorority Week You may not vote in Council meetings. Your President must meet monthly with the Fraternity and Sorority Advisor to go over the chapter goals and

progress You may participate in community service You may recruit for the Fall semester (attend Activities Fairs; Meet the Fraternity and Sorority, etc.)

All percentages include New Members. You must have activity sign in sheets and photos attached for each

program or event your organization attends and/or facilitates.

1-Star Rating Guidelines NON-COMPLIANT

ACADEMIC EXCELLENCE Chapter GPA is lower than a 2.3. 10% or more of members become inactive because GPA fell below a 2.3.

UNIVERSITY ENGAGEMENT The chapter has had 2 or more incident reports through the Office of Student Leadership & Activities

that academic year The chapter has been placed on probation or suspension through Community Standards or OSLA

during the academic year

The chapter does not present a workshop or informational session. The chapter does not attend a workshop or informational session given by another Hofstra Greek

organization. Less than 25% of the chapter attends an OSLA sponsored program or event. Less than 25% of the chapter attends a cultural program (eg. Heritage Month Programming or cultural club

event) Less than 25% of the chapter attends less than two Signature Council Events.

LEADERSHIP DEVELOPMENT Less than 30% of members attend the Leader’s with Letters Conference (Spring Fraternity and Sorority

Leadership Conference.) Less than 10% of members attend the Fall Student Leadership Conference Your organization’s President or representative of your organization does not attend the President’s Retreat

each semester. Less than 25% of New Members attend Emerging Greek Member each semester The President of your organization does not attend at least 75% of the Presidents Meetings for the year. Less than 25% of the chapter has a resume critiqued by the Career Center.

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SERVICE / PHILANTHROPY The chapter has a total of less than 10 hours of service per member

(Total Group Hours < Members x 10) The chapter raises less than $10 per member for philanthropy (must be verified)

(Total Amount Raised < Members x $10) Less than 25% of the Chapter participates in a service project/event recognized by OSLA (eg. OSLA’s

Serve with PRIDE series, donating clothing for Midnight Run, etc.)

**You must attach Community Service sign-in sheets and copy of receipts/checks/verification letters for money donated. PLEASE KEEP COPIES FOR YOUR RECORDS!! **

COMMUNITY The Chapter does not attend all required IFSC and Council events and has less than 25% attendance at

each event (this includes one or more events during Greek Week, Fall Festival, Hofstra Celebrates the Holidays, etc.)

The chapter does not hold an event or participates in a Hofstra sponsored event with another Fraternity and Sorority organization (from a different council) *Mixers do not qualify

The chapter does not holds an event or participates in a Hofstra sponsored event with one non-Fraternity and Sorority organization *Mixers do not qualify

The chapter does not hold an event or participates in a Hofstra sponsored event with a Fraternity and Sorority organization within its governing council *Mixers do not qualify

The chapter does not have a new member class each semester. The chapter does not have a minimum of 5 members throughout the year.

* 1-STAR SANCTIONED STATUS *

If you are on a 2-Star Probation Status for two consecutive years, you will be automatically placed on a 1-Star Sanction the second year.

You must complete all requirements for 3-Star Accreditation by the next review period (December) in order to be active in the following spring semester

You may not host/co-sponsor any programs/events (unless is it to fulfill 3-Star “PRIDE or Community” requirement)

You may not participate in Fraternity and Sorority Week, Fall Festival and/or any other department initiatives (at the discretion of the Fraternity and Sorority Advisor). (Final Decision will be decided by the Office of Student Leadership & Activities)

Your organization is suspended for the following year. Suspension may be lifted pending the decision of the Assistant Director of OSLA. In order to lift suspension, the organization must prove that they have worked with their nationals (if applicable) and the university to provide a Recruitment, Programming, Leadership, and Vision Action Plan. During that year of suspension, the organization is deemed inactive until notified by the Fraternity and Sorority Advisor

You may not vote in Council meetings or hold executive board positions on your Council You may not recruit until notified Your President must meet monthly with the Assistant Director OSLA to go over the chapter goals and vision You may participate in campus-wide community service efforts Your charter and existence at this campus will be under review by the Expansion Committee, the Fraternity

and Sorority Advisor and the rest of the administration (Office of Student Leadership & Activities) if you are still a 1-Star organization at the end of the semester

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What if a president cannot attend the Presidents' Retreat?

It is a hope that all chapter presidents will plan ahead to attend this retreat. However, it is understood that academics and work obligations are a priority. Therefore, another member (Vice President or Treasurer) of the chapter will attend in the president's place.

Does violating a policy (i.e. IFSC, or Council bylaws, recruitment rules) mean that my chapter is automatically unrecognized by the University?

Not necessarily. If your chapter is found responsible by the Office of Student Leadership & Activities or the University for violating a policy, sanctions may be applied. So long as those sanctions are being completed in a timely manner, your chapter is showing its responsibility to correcting the action that took place. Therefore, your chapter will continue to be recognized. However, sanctions in this area can be taken into account when reviewing the overall success of your chapter over the course of the year.

How much information needs to be included in the New Member Education Calendar?

Date for meetings, events, ceremonies, initiation week and initiation should be submitted along with a general description of each. DO NOT submit anything that is Ritual. Only submit public information.

How will the results be posted?

Results for the baseline requirements are located on the Fraternity and Sorority Life website and are updated on a continual basis. Results from all chapters will be posted on your section. A warning status means the chapter is either under sanctions from the Office of Student Leadership & Activities or University or has not submitted the proper material to complete the requirement. All results are public.

17

5 Star Program/Event Form PLEASE PRINT CLEARLY

Organization: Date:

Name of Program /Event:

Date of Program /Event:

Did you sponsor the event or attended (Circle One):

Purpose of your Program /Event: ______________________________

_________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

Was any money raised during your Program /Event? □ Yes □ No

If Yes, How much was raised? How much will be donated?____________

Were any items collected and donated during your program? □ Yes □ No

If Yes, what was collected? Quantity:

What changes would you make to your Program /Event if you were to do it again next year: ______________________________

_________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

_______________________________________________________________________________

Please make sure to fill out BOTH SIDES of this form COMPLETELY or it will not be accepted.

18

Fraternity and Sorority Life 5-Star Program /Event - Sign In Sheet

Organization:

Date of Event: Program /Event:

Administrator’s Signature:

NAME HOFSTRA ID NAME HOFSTRA ID

fraternity & sorority life: 5 star program guide

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