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FormTool Deluxe Onscreen

User GuideComprehensive Paperless Documentation from IMSI

22FTG57

®FormToolF o r m T o o l D e l u x e

IMSI US

100 Rowland Way Novato CA 94945 USA Tel: +1 415-878-4000Fax: +1 415-897-2544

Web Site Addresswww.imsisoft.com

The material presented in this publication is copyright-protected © 1986–2004 by IMSI® and may not be reproduced in any form, by any method for any purpose without the prior written consent of IMSI®. Information in this document is subject to change without notice. It is against the law to copy the software, except in accordance with the terms of the licensing agreement.

02-FTG570

PROGRAM LICENSE AGREEMENTIMPORTANT NOTICE: Please read the terms of the following License Agreement carefully. Your use of the product signifies your acceptance of the terms of the Agreement. If you do not agree with the terms of this Agreement, you should promptly return the package; your money will be refunded. Retain this License Agreement for future reference.

Article 1: License GrantThe software is the intellectual property of IMSI® and its licensors, and is protected by law, including United States copyright laws and international treaties. IMSI® grants to you a license:1. To use the program on a single machine.2. To make a single archival back-up copy of the program in support of your use of the single program on a single machine.3. To modify the program and/or merge it into another program for use on a single machine.4. To transfer the program to another party if that party agrees to accept the terms and conditions of this Agreement, and you do not retain any copies of the

program, whether in printed, machine-readable, modified, or merged form. Except as expressly provided for in this license, you may not copy, modify, or transfer this program.

5. If the software in this package is licensed as a Site License, it is licensed for use on several machines. Additional master copies of the software may be made by the licensee, equal to the number of licenses purchased.

No reverse engineering. Except as stated above, YOU MAY NOT MODIFY, TRANSLATE, DISASSEMBLE, OR DECOMPILE THE SOFTWARE, OR ANY COPY, IN WHOLE OR PART.

Article 2: TermThe license is effective until terminated. You may terminate the license at any time by destroying the program together with a ll copies, modifications, and merged portions in any form. The license will also terminate upon conditions set forth elsewhere in this Agreement, and IMSI® may terminate your license if you fail to comply with this Agreement. You agree, upon such termination for any reason, to destroy the program together with all copies, modifications, and merged portions in any form.

Article 3: Disclaimer of Warranties and Limitations of Remedies1. IMSI® software is licensed to you As Is. You, the consumer, bear the entire risk relating to the quality and performance of the software. In no event will

IMSI® be liable for direct, indirect, incidental, or consequential damages resulting from any defect in the software, even if IMSI® had reason to know of the possibility of such damage. If the software proves to have defects, you, and not IMSI®, assume the cost of any necessary service or repair. In the event any liability is imposed on IMSI®, IMSI®’s liability to you or any third party shall not exceed the purchase price paid for this product.

2. Thirty-day limited warranty on disks. IMSI® warrants the enclosed disks to be free of defects in material and workmanship under normal use for 30 days after purchase. During the 30-day period, you may return a defective disk to IMSI® with proof of purchase, and it will be replaced without charge, unless the disk is damaged by accident or misuse. Replacement of a disk is your sole remedy in the event of a defect. This warranty gives you specific legal rights, and you may also have other rights which vary from state to state.

3. THE LIMITED WARRANTY STATED ABOVE IS THE ONLY WARRANTY OR REPRESENTATION OF ANY KIND WITH RESPECT TO THE SOFTWARE MADE BY IMSI® OR ANY THIRD PARTY INVOLVED IN THE CREATION, PRODUCTION, DELIVERY, OR LICENSING OF THE SOFTWARE. IMSI® AND ANY SUCH THIRD PARTY DISCLAIM ALL WARRANTIES, EXPRESS OR IMPLIED, WITH RESPECT TO THE SOFTWARE, ITS QUALITY, RELIABILITY OR PERFORMANCE; OR ITS MERCHANTABILITY, NON-INFRINGEMENT OF THIRD PARTY RIGHTS, OR FITNESS FOR A PARTICULAR PURPOSE.

4. Some states do not allow the exclusion or limitation of implied warranties of liability for incidental or consequential damages, so the above limitations or exclusions may not apply to you.

Article 4: GeneralYou may not sub-license, assign, or transfer the license or the program except as expressly provided in this Agreement. Any attempt otherwise to sub-license, assign, or transfer any of the rights, duties, or obligations hereunder is void.This Agreement will be governed by the laws of the State of California, and you agree that any claims regarding the software shall be brought in California, and waive any objections to jurisdiction in the US District Court for the Northern District of California or the California Superior Court for Marin County. You acknowledge that US laws prohibit the export/re-export of technical data of US origin, including software, and agree that you will not export or re-export the software without the appropriate US and foreign government license.

1 2 3 4 5 6 7 8 9

COPYRIGHTSFormTool® © 1986–Deluxe, IMSI. All rights reserved. FormTool and the IMSI logo are registered trademarks of IMSI.

Access, Excel, Exchange Server, FoxPro, PowerPoint, Outlook Express, and Windows are trademarks or registered trademarks ofMicrosoft Corp.

dBase and Paradox are trademarks or registered trademarks of Inprise Corporation.

Oracle is a registered trademark of Oracle Corporation.

All other trademarks and copyrights are the property of their respective owners.

Table of ContentsChapter 1. Introduction. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–1

Introduction. . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–1Getting the Answers You Need. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2

How to Use This Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–2Onscreen Reference Manual . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–5Searchable Help. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–5Context-Sensitive Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6Online Knowledge Base. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6Readme.txt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1–6

Chapter 2. Installing and Getting Started with FormTool . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–1System Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–1Installing FormTool for Windows . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–1

Register Your Software . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–2Network Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–3The IMSI Program Folder/Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–3Password Administration. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–3

Getting Started with FormTool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–4FormTool—An Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–4

Creating Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–4Starting FormTool. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–4Designer View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–4

Starting a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–5Drawing the Form from Scratch. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–6Using the Object Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–8Adding Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–8

Filling a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–9The Filler View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–9How to Fill a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–10

Scanning and OCR in FormTool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–11Scanning or Importing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–11Scanning a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–12Editing Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–14

Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–14Printing from Designer View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–15Printing from Filler View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–15

FormTool

Network. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–15Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2–16Be sure that the path is accessible to all users and that they are all mapped the same wa y. The path and file name are saved with the forms so if one user creates the database, a second user must be mapped the same way in order to access the data.

Chapter 3. FormTool’s Desktop . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–1The FormTool Interface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–1

Three FormTool Views: Designer View, Filler View, and Datasheet View . . . . . . . . . . . . . . . . . . . . . . . . 3–1Toolbars . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–2

Controlling the FormTool Workspace . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6Grid. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–6Rulers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7Print Margin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7Zooming In and Out . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–7The Property Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–8Saving Your Desktop Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3–10

Chapter 4. File Management and Printing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–1Saving Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–1

Saving Files as Templates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2Saving as Exe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–2

Sending Forms. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–3Printing Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–4

Print . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–5Print Preview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–6Print Preview Window Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–6

Finding a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–6Finding Forms on the IMSI Web Site. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4–7

Chapter 5. Creating Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–1Creating a New Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–1

Creating and Using Templates. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–1Filename Extensions Used in FormTool . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–2

Setting Up a New Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–2Form Setup Defaults . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–3Form Options—Form Fill Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–3Setting Up the Grid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–4Specifying the Form Setup. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–5Working with Multipage Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–7Other FormTool Design Tools . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–9

Setting Default Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–11Object Defaults Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–11

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Table of Contents

Changing Default Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–11Saving and Reusing Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5–12

Chapter 6. Creating Objects and Fields. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–1Inserting Objects on a Form . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–1

Editing Linked and Embedded Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–3Using the Object Palette . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–4

Working with Overlapping Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–4Arranging Objects on a Form. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–4

Cutting, Copying, and Pasting Duplicates . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–5Moving Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–5Aligning Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–6Aligning Grouped Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–6Using the Object Position Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–6Resizing Objects. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–7

Working with Grouped Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–8Properties of Groups . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–8Group Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–9Ungroup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–9

Deleting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6–10

Chapter 7. Formatting Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–1Formatting with the Property Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–1

Form Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–1Graphics Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–2Data Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–2

Formatting with the Format Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–2Formatting with the Properties Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–3

Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–3Formatting with Styles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–6

Style . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 7–6

Chapter 8. Defining Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–1Accurate Field Data = Accurate Databases . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–1Working with Field Properties. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–2

Defining Fields with the Properties Dialog . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–2Defining Fields with the Data Tab of the Property Inspector . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–2Defining Fields in the Property Inspector Data Tab . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–3Defining Fields with the Format Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–4Setting Default Properties for Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–4

Data Properties . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8–4

Chapter 9. Filling In Forms . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–1

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FormTool

What Is Filler View? . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–1Working in Filler View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–2

The Filler Environment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–2Navigating through Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–3

Filling in the Fields . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–3Typing and Editing in Filler View . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–3Choosing Options in a Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–4Inserting Pictures in an Image Field . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–5Using the Password Administrator (*Not available in Express or Deluxe). . . . . . . . . . . . . . . . . . . . . . . . 9–5

Working with Signatures (*Not available in Express or Deluxe). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–7Changing a Signature Field’s User Name Requirement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–7

Saving Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–9Save as Exe . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–10Import Data . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 9–10

Appendix A. Support Services . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–1 Technical Support Check List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–1

Support Services . . . . . . . . . .. . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . A–2

Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Index–1

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1Introduction

Welcome to FormTool Deluxe, IMSI’s professional electronic forms and database program. Direct links to Microsoft® Access and Excel allow you to use existing database elements. or table information to fill your forms. FormTool Deluxe gives you everything you need.

FormTool

Getting the Answers You Need

How to Use This GuideThis User Guide is set up to help you discover the features of FormTool Deluxe. Chapter 2—Installing and Getting Started with FormTool introduces you to many of FormTool’s elements in a short tutorial.Chapter 3—FormTool’s Desktop describes the elements of the program’s interface: menus, toolbars, and the workspace.Chapters 4 through 9—These chapters describe the functions of the objects used in FormTool.Appendix A—Support Services explain the different ways to get help if you have any problems with this program.

2 SEE ALSO: The FormTool CD-ROM contains an Onscreen Reference Manual in Adobe PDF format. Pleaseconsult this document when you require more in-depth information on FormTool.

Typographic ConventionsThis User Guide uses the following typographic conventions:

• Menu instructions are separated by a pipe (|), (for example: Actions|Transport means select the Actions menu and then select Transport).

• Names of keyboard keys are enclosed by angle brackets (<>), (for example: Press<Enter>, <Tab>, or <F1>).

• Names of keyboard keys coupled by a plus sign represent Hot Key combinations,(for example: Press <Alt> + <A> means to hold down the <Alt> key on the keyboard and press the letter <A>).

• Buttons on the screen are enclosed by straight brackets ([]), (for example: Click [OK],[Cancel], or [Help]).

• The names of dialogs, boxes, radio buttons, groups, and tabs are bold (for example: The Properties for Memo Field dialog will appear.).

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Chapter 1 Introduction

There are four different note formats to point out useful or related information:

1 NOTE: Indicates important additional information.

2 SEE ALSO: Indicates other sections in the manual that contain related information.

3 TIP: Contains time-saving tips, ideas, and suggestions.

4 WARNING: Pay close attention; contains information that could prevent you from making costly mistakes.

Terms You Should KnowThe following table contains common terms that you will see in this manual:

Term Definition Example

Box An area within a dialog where you can enter information either by typing or selecting from a list (sometimes called a field).

Type the name of your file in theFile Name box.

Check BoxSelect

Clear

An option that can be turned on or off.Click inside a check box to turn on the option. A check mark appears in the box.Click inside a check box to remove the check mark.

Select the Shade check box to apply shading. Clear the Shade check box to remove shading.

Choose Pick one item from a group of options. Choose Landscape to print a wide document or Portrait to print a tall one.

Click Quickly press and release the left mouse button. Click [OK] to accept the changes.

Double-click Click the left mouse button twice in rapid succession.

Double-click the program icon on the desktop to open the application.

Right-click Click the right mouse button. Right-click anywhere on the screen to display a local menu.

Select Highlight an item so that an action can be performed on it. You can select more than one item in a given group.Choose a menu command.

Select the objects you wish to delete and press <Delete>.

Select File|New to create a new document.

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FormTool

Term Definition

Active The current window or dialog; only one window can be active at any time.

Default A choice made by a program when you do not specify an alternative.

Dialog A window displaying options or notices; usually must be completed before continuing program use.

Group An outlined area of related options within a dialog.

Local Menu A pop-up menu that appears when a program icon or specified area of the screen is right-clicked.

Online Referring to information available through the Internet.

Onscreen Referring to information displayed on your computer monitor (without connecting to an outside source).

Tab A page in a multi-page dialog; click the tab name to bring the page to the front.

Taskbar The bar that appears by default at the bottom of the Windows 95 (and later) desktop.

Template A file that includes preset formats for displaying or printing.

Window A screen or subscreen with a specific function; usually can be resized, minimized, maximized, or stacked.

Wizard A sequence of dialogs that guides you through a process.

Active Window

Dialog

Tab

Group

Radio Button

Check BoxBox

Common interface terms

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Chapter 1 Introduction

Onscreen Reference ManualThe Onscreen Reference Manual for FormTool is in Portable Document Format (PDF). It is filed as FT25Ref.pdf and can be found on the CD-ROM in the Manuals folder. Acrobat Reader must be installed on your computer to read the Onscreen Reference Manual PDF file. The Manuals folder also contains an installer for Acrobat Reader. If you do not already have Acrobat Reader on your computer, please install it from the FormTool CD-ROM.The Onscreen Reference Manual contains different information than the printedUser Guide. You can take advantage of these interactive features of the PDF:

• Bookmarks for chapters and topic headings• Table of Contents topics• Cross-references to other sections of the Reference Manual• Hyperlinks to Web site URLs• Index page numbers

1 NOTE: If you try to print the PDF and find that the images are blurry, it may be due to a problem with printing PDFs to non-postscript printers. Try installing Acrobat Reader.

A PDF version of this User Guide (FT25Guide.pdf) can also be found in the Manuals folder on the CD-ROM.

Searchable HelpSearchable onscreen help is always available as your guide while you use FormTool. Select Help|Help Topics from FormTool’s main menu. While this User Guide provides a broad overview of the program, it can not cover all of FormTool’s extensive features. If you have questions about a particular topic and you can not find it in this User Guide or the Onscreen Reference Manual, you can search for it in the onscreen help.

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FormTool

Context-Sensitive HelpThe Status Bar at the bottom of the FormTool workspace gives you information about cursor location and your current function as you work on forms.When you have a question about a specific tool, command, or other item in FormTool’s interface, click on the Main toolbar or select Help|Search for Help On.... A question mark is added to the cursor, and when you click on the item, context-sensitive help will appear. You can also place your cursor over the item that you want help with and press<F1>.If you have a question while using one of FormTool’s dialogs, click [Help] in the dialog or press <F1>. The onscreen help topic related to that dialog will appear. Some dialogs also have more specific context-sensitive help. If there is a question mark in the upper right-hand corner of the dialog, click on it. A question mark will be added to the cursor,and when you click on a box or button, a pop-up explanation of its function will appear.

Online Knowledge BaseIf you have Internet access, you can get answers to your questions without using keywords or having to learn syntax. Select Help|Online Internet Help..., then type a question in plain English and the Knowledge Base search engine will search for related topics. You must have a live Internet connection to submit your question.

Readme.txtThe Readme file contains last-minute information that was not included in thisUser Guide. You can view the Readme by selecting Start|Programs|IMSI FormTool Deluxe|FormToolDeluxe Readme.We suggest that you print the Readme file and save it for future reference. If you do not have access to a printer, make sure that you at least become familiar with the contents of the Readme file.

Support ServicesFor technical support and customer service information for FormTool, please seeAppendix A, “Support Services.”

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2Installing and Getting Started with FormTool

This chapter outlines the hardware, memory, and software requirements you need in order to run the application. It tells you how to install and register the program, and how to start and use FormTool Deluxe. Then it will present a short introductory section which will help you tounderstand some of FormTool features.

System RequirementsYour computer must meet these minimum requirements before you can install and runFormTool. However, we recommend that your computer meet or exceed these requirements.

Minimum Recommended

Processor Pentium® Class PC Pentium® Class PC

RAM 16 MB 32 MB

Internet Access Yes Yes

CD-ROM CD-ROM drive CD-ROM drive

Hard Drive 19 MB 26 MB

Operating System Windows 98SE, NT4, Me, 2000, XP Windows 98SE, NT4, Me, 2000, XP

Installing FormTool Deluxe1 NOTE: Before installing FormTool, close all programs that are running, including screen savers and third-party

memory managers. Also, remove any floppy disks from your floppy drive(s).

Insert the FormTool CD into your CD-ROM drive. The installation will begin automatically. If it doesn’t, follow these instructions.

FormTool

To install FormTool:1. On the Windows taskbar, click [Start].2. Select Run.3. In the Open command line field, type D:\setup.exe (where D is the letter of your

CD-ROM drive).4. Press <Enter> or click [OK].5. Follow the instructions on the screen. FormTool will be installed in

C:\Program Files\IMSI\FormTool Deluxe.

2 SEE ALSO: “Password Administration” on page 2-3. (Professional Version Only)

1 NOTE: In order to access the FormTool Onscreen User Guide (PDF), you will have to install Adobe AcrobatReader, if it is not currently installed.

If you want to install Acrobat Reader, follow these instructions.

1. Close all programs that are running, including screen savers and third-party memory managers. Also, remove any floppy disks from your floppy drive(s).

2. Insert the FormTool CD into your CD-ROM drive. If the autorun feature launches, click [Cancel].

3. On the Windows taskbar, click [Start].4. Select Run.5. Type D:\Manuals\Acroread.exe (where D is the letter of your CD-ROM drive).6. Click [Next] and follow the instructions on the screen.

Register Your SoftwareWhen you install FormTool, you’ll be asked to register your software. Registering your software couldn’t be faster or easier. You can fill out an online form and send it in via your Internet connection or you can call IMSI to register by phone.

Once you have registered, you can take full advantage of the many available supportoptions.

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Chapter 2 Installing and Getting Started with FormTool

Network InstallationFormTool should be installed onto local systems rather than onto a network. However, all forms, databases, and index files can be saved to and accessed from a network drive. When a database is stored on a network drive, anyone using FormTool can access and manipulate the data as long as they have a copy of the form file on their local system.

2 SEE ALSO: “Network” on page 2-15 for more information about Networks. (Available in Pro only)

The IMSI Program Folder/GroupAfter you have installed FormTool, the Setup program creates a program folder called IMSI FormTool v4. If you accepted the default settings, FormTool is installed in the folder C:\Program Files\IMSI\FormTool Deluxe. This folder contains several subfolders that store the FormTool program files, templates, sample forms, clip art, and form data.The Setup program also creates a program group in the Start|Programs menu that contains the FormTool application icon and shortcuts to Help, the Readme file, and other FormTool utilities. If you need to uninstall FormTool (that is, remove FormTool and all related files from your system), select Start|Programs|IMSI FormTool Deluxe|Uninstall FormTool Deluxe. You can also elect Start|Settings|Control Panel, double-click(Add/Remove Programs), and follow the instructions on your screen.

2 SEE ALSO: If you need help uninstalling a program, consult your Windows documentation.

Password Administration (Pro version only)If you will be using Signature Password fields in your forms and databases and you are installing FormTool on a stand-alone computer, choose the default path settings during installation. The Password Administrator icon will be added to the IMSI Program folder, allowing easy access to this utility.

4 WARNING: You must use the Custom Installation if you want to use Password administration in FormTool.

1 NOTE: If you are using a shared password file on a network server, the Destination Location path needs to bemapped to your Password file (which contains your password information).

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FormTool

Getting Started with FormTool

FormTool—An IntroductionThis section is designed to get you started on the basics of FormTool. It will give you a general idea of how to create forms using FormTool.

In this section, we’ll cover these topics:

• Creating Forms—Introduces FormTool’s Designer View and describes how to build a form in FormTool.

• Filling a Form—Introduces FormTool’s Filler View and describes how to create and save data in FormTool.

• Printing—Shows you how to print forms in both the Designer and Filler Views.

Creating FormsThis section will tell you how to start up FormTool, describe the Designer View, and show you how to create a form.

Starting FormToolTo start FormTool:

1. Select Start|Programs|IMSI FormTool Deluxe|FormTool Deluxe. The FormTool Start Page appears.2. Click [New] to open a new form.

Designer ViewThe Designer View is the screen in FormTool where you will design and create your forms. It contains these elements:

Screen Element Description

Design Area This is where you will design your form.

Main Toolbar Contains file management icons (copy, cut, paste, etc.); icons to Show/Hide the Object and Arrange toolbars; and the Property Inspector.

Drawing Toolbar Provides tools for drawing text, boxes, and fields.

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Screen Element Description

Arrange Toolbar Provides tools for the placement of objects: grouping, front-to-back, etc.

Text Format Toolbar Provides tools for editing text elements: font, color, size, etc.

Property Inspector Allows you to define the characteristics of your data entry fields.

Rulers For accurate reference measurements.

Menu BarText Format Toolbar

Rulers

Drawing Toolbar

Main Toolbar

Grid Lines

Arrange Toolbar

Status Bar

Property Inspector

Designer Workspace

FormTool Designer View

Starting a FormYou can create a form by designing from scratch or by selecting a template. You can also scan a paper form that you may already have, edit it, and import it into FormTool for further modifications.

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FormTool

Drawing the Form from ScratchTo create a new form from scratch:

• Launch FormTool. In the FormTool Start Page, select New from the Get Started menu. A letter size, portrait orientation form opens in Designer View by default.

Or• If you are currently in Designer View, select File|New. Select the desired template

(Normal, Legal Landscape, Legal Portrait, or Letter Landscape) and click [OK]. If you select the Normal template, your new form will be letter size, portrait

orientation. The first steps in making your new form are to draw and define some fields and make

labels for them.

Drawing Text LabelsLet’s draw some text labels. We will then put fields next to the labels.

To draw the text labels:

1. Decide which fields you want on the form and the text labels that they will need. For example: Name, Phone Number, or Address.

2. Click ((Rich Text) on the Drawing toolbar, or select Insert|Rich Text.3. Click and drag a box where you want the text to appear on the form. Begin typing

your label. If you enter more text than the box can accommodate, a scroll bar will appear. Repeat this action for every text label that you want to put on your form.

1 NOTE: You can make the box bigger by selecting it and dragging one of the gray, scaling handles in each cornerand on each side of a field.

Drawing FieldsNow, let’s make some generic fields, where people using your form will enter information.

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To draw the fields for data entry:

1. Select (Field tool) on the Objects toolbar, or select Insert|Field.2. Place the cursor to the right of the

appropriate label.3. Click and drag to create the field, making

the fields large enough to accept all the possible text you’ll need to enter.

Defining the FieldsWe’re now going to change the properties of the generic fields to match the labels.

To define the fields:

1. Click (Property Inspector) on the Main toolbar to open the Property Inspector (if it is notalready shown).

2. Click (Select), and then any field.

3 TIP: Select (Autoselect Mode) to force the focus of the cursor toreturn to the select tool after creating an object.

3. Select the Data tab on the Property Inspector. There you can specify properties such as the name of the field; the maximum amount of characters the field will accept (physical size permitting); the type of data the field will accept (date, text, numeric, etc.); the database to which the field is linked; and any prompts that need to be visible for the user to fill the field.

2 SEE ALSO: For more information about the Property Inspector, please refer to Chapter 2, “The Property Inspector”of the Onscreen Reference Manual.

In the Property Inspector, you will see that the default Name for a new field is Field1. The default Type property is Text. If you want the field to fit more than 254 characters, change the Type to Memo. The size will change to 32,000.

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FormTool

Select the properties that you want to attribute to the selected field. If it’s a name field, change the Type to Text; if it’s a field that will contain numbers, select Numeric, etc. Repeat for all the fields on the form.

Using the Object PaletteThe Object Palette can contain predefined objects that you can paste into your form, like a memo header or a group of fields you use often. If you are designing a memo, place the memo header object included with FormTool—containing From, To, and Regarding fields—into your form. You can also create your own objects and then save them to the Object Palette for future use.

To use the Object Palette:Click (Object Palette) on the Main toolbar.

To save an object to the Object Palette:

1. Define your group of objects by clicking(Select) and dragging a box around them.

2. Select them all and drag-and-drop them into the Object Palette.

Choose or create an FTL file to save your objects into. The Default.ftl file contains many samples. FormTool automatically saves objects in theLibrary folder, found in the C:\Program Files\IMSI\FormTool Deluxe folder.

Adding DetailsOnce the labels and fields are in place and defined, you can do the detail work. This may include shading the fields with the Graphics tab or adding logos and images. If you have an image that you want to place on the form, click (Picture) in theObject toolbar.

2–8


Place the cursor where you want the picture to appear and draw the rough dimensions. The Open dialog appears. Browse to the image file you want, or go to the Clip Art directory.

You can also add colored borders around a text box—or make them thicker for the fields—using the Graphic tab of the Property Inspector.Click (Select) and double-click the field or text box. The Properties of Text Field dialog appears, displaying all the options available for the specific object you selected. Some options are not available for certain objects. For instance, if you selected an ellipse, the Font tab will not appear.Now, you can either use the form as it is,filling it and/or printing it, or you can connect it to a database.

2 SEE ALSO: If you want to connect the form to a database, see “Connecting to a Database” on page 4-45 of theOnscreen Reference Manual.

Filling a FormThis section introduces you to filling the forms you create in the Designer. To get to the Filler View, select View|Go To Filler, press <Ctrl>+<F>, or click (Go To Filler) on the Main toolbar.

The Filler ViewThe Filler View is where you fill your forms, creating data that can be saved, edited, sorted, and queried. It is similar to the Designer View, but only contains these elements:

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FormTool

Filling Area—The form itself with all the fields highlighted.Main Toolbar—Contains the standard Windows functions pertaining to file management, including Zoom and Edits.Database Toolbar—Provides controls for manipulating andnavigating through the records of a database.

The Database toolbar

Use the first five icons to go from one record to another. From left to right, they are: FirstRecord, Previous Record, Search Record, Next Record, and Last Record.The next set of icons are record management buttons. From left to right, they are: NewRecord, Delete Record, Save Record, Copy Record, Query, and Sort Order.

2 SEE ALSO: For more detailed information on the Database toolbar, please see “Searching, Browsing, Adding,Deleting, and Saving Data” on page 4-50 of the Onscreen Reference Manual.

How to Fill a FormUse the <Tab> or <Enter> keys to select fields for filling, or press <Shift>+<Tab> to go backwards in field order. The exception for using the <Enter> key to select fields is the memo field. While filling a memo field, the <Enter> key will act as a carriage return (as in a word processing application). This way you can enter text in paragraph form instead of one continuous line.You enter data one field at a time. Each field accepts data as defined in the Designer View. For example, numeric fields will only accept numeric characters, date fields are automatically filled with today’s date, and check boxes and radio buttons are filled by pressing <Space>.

Defining Filling OrderUse the <Tab> key to select fields. The fields will be selected in the order in which they were created. If you wish, you can change the order in which fields are made active by selecting Tools|Field Filling Order.

1 NOTE: You must be in Designer view to define the filling order.

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To define the filling order:

1. Select Tools|Field Filling Order. All the fields will have a number attached to their border. The filling order will default to the order in which the fields were created.

2. Choose which field you want the user to fill first and click on it. If you want the first field created to be the first to be filled, you will still need to click on it first. The field box will now have a number ‘1’ attached (in a solid-colored box), and the number on the selection arrow will change to a ‘2’.

3. Now select the field you want the user to fill second.4. Continue to click the fields in the filling order you want. The numbers of the other

fields will change to reflect the new order.

Scanning and OCR in FormToolYou can scan a document with FormTool using almost any TWAIN-compliant scanner. The resulting image can then be converted into FormTool form elementsusing the processes known as Optical Character Recognition (OCR) and Electronic Forms Recognition (EFR). Instead of replicating a form by hand, you can have FormTool convert the elements on the image to editable electronic objects.There are three basic steps to converting a scannable form or image into an editableFormTool form:

1. Scanning an existing hard copy form, or Importing electronic information.2. Recognizing objects and converting them to FormTool elements.3. Editing the resulting elements and arranging them in your form.

Scanning or ImportingUse your scanner to directly scan images or forms into FormTool. You can also import an image into FormTool if it has already been scanned, or choose a single image from a library of images.FormTool recognizes elements as several different types of entities:

• Horizontal lines are seen as the base for fields.• Vertical and diagonal lines are seen as graphic items.• Text used for headers, footers, headings, small print, and body text will be

recognized as text.2–11

FormTool

• Field boxes allow you to create input fields, e.g., phone numbers and addresses.• Check boxes are seen as check boxes.• Fonts are recognized, which will save you many steps in the formatting of your

document. You can choose to keep or substitute the recognized font for any font installed in your system.

OCR & EFRYou can recognize and convert text and graphic elements of an image intoFormTool elements. We will use the terms Recognition, Recognize, and Recognizing to describe the process of OCR and EFR.

TipsHere are some general tips which will help you get the best possible image when you scan:

• Optimum resolution for scanning is 300 dots per inch (DPI).• If your document uses only grayscale images and text, use the grayscale option.

This will give you the best results for some fonts and check boxes with shadows.

• Make sure the page size of your scanned image is the same as the form. You can set this up in File|Form Setup in FormTool. FormTool supports Windows page sizes, so you can scan up to 11" by 17", depending on your scanner. The most common sizes are 8.5" by 11" (letter) and 8.5" by 14" (legal).

Scanning a FormThere are several steps to take when you scan a form into FormTool.

Selecting the SourceThe Select Source command lets you select a TWAIN-compliant driver for your scanner. You will only have to use this command:

• The first time you use your scanner, or• If you have more than one scanner driver installed.

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To select your TWAIN-compliant driver:

1. Select Image|Select Source. The Select Source dialog opens.2. Choose the driver that you wish to use.3. Click [OK], click [Select], or press [Enter], depending on your software.

1 NOTE: The number of sources in the Select Source list depends upon the number of scanners installed on yourcomputer and your scanning software.

Starting the ScanScanning your form puts a picture of your form into your computer’s memory. After scanning, we will put FormTool’s powerful recognition software to use.

2 NOTE: The scanning-related options in the Image menu won’t be available unless you have a scanner availablefrom your computer and the supporting scanning software installed.

To scan a form:

1. Select Image|Scan to open the scanner software. The scanner software’s interface appears.

2. Select settings that will give you the best scan for FormTool’s recognition process.3. Depending on the scanner software you are using, start the scanning process by

clicking the appropriate button.

After scanning, close your scanning software as described in your scanner’s manual.

2 NOTE: For more information on operating your scanner, please consult your scanner’s user manual and scanningsoftware.

Recognizing Form ElementsFormTool will now perform powerful software calculations on the image, extracting the elements that you choose to remain on the form.You may want FormTool to recognize fields, or to only recognize the lines on the form so you can create your own fields. To change the default settings for the way FormTool

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FormTool

recognizes elements on your forms, select Image|Recognize or click [Recognize] in theRecognize Options dialog.

1 NOTE: If you are recognizing a scanned image, you need to have the image on the form and select Image|MarkSelection for OCR in order for the Image menu options to become available.

To recognize an image:

1. Select Image|Recognize. The status bar at the bottom-left of the FormTool window will show a progress indicator, and text describing which items are being recognized. Or, you can click [Recognize] in the Recognize Options dialog.

2. When the recognition process is finished, an overlay of the new FormTool objects(fields, text, and graphics) will appear on top of the image.

After Recognizing, you may wish to hide the imported image, if you wish to view only the fields, lines, and check boxes that were created by the Recognition process.

Editing ObjectsAfter you’ve imported the image, you can make some basic image edits inside FormTool. If you need to make extensive changes that aren’t available as menu items, you can bring the image into a bitmap-editing program and make your changes there.

The three basic edits are Moving, Rotating, and Mirroring.

To edit an image in FormTool:Select Image|Image Edit, and choose an edit from the submenu.

2 SEE ALSO: For more information about editing objects, please refer to the Onscreen Reference Manual(FT25Ref.pdf) on the CD-ROM in the Manuals folder.

PrintingThis section covers the basics of printing your forms. You can print the forms to file the hard copy away, or have them handy for people to fill in by hand. Before you print anything, you can always use the Print Preview option by selecting File|Print Preview, or clicking (Print Preview).

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Printing from Designer ViewThe Print command in this view is the same as in many Windows applications. SelectFile|Print or click (Print) on the Main toolbar to open the Print dialog.In the Print dialog, click [Properties] or [Setup] to open a printer properties dialog. There, you can change printer drivers and settings such as orientation, paper size, and paper source. Click [OK] to return to the Print dialog.

The Print dialog is the same in both Designer and Filler. It contains four check boxes:Print to file, Contents only, Suppress zero, and Print comb fields.Print to file is the only check box that relates to both Designer View and Filler View. Printing to file prints an electronic file, or printer file (PRN), which you can take with you when you have your forms professionally printed.Print comb fields check box creates printed fields with vertical, separating lines.By using this option, you can hand-fill the paper forms when character separators are desired. The lines are not visible on your screen, but they are printed on your form. The margins (the red dotted line surrounding your form) indicate the printable area of the form. The margins are defined by your printer driver, so you cannot adjust them.

Printing from Filler ViewThe Contents only and the Suppress zero check boxes are commands that only apply to the Filler View.Selecting the Contents only check box allows you to only print the data that has been entered into the fields. This is convenient when you want to print onto existing paper forms.In the Filler View, all number and currency fields have the default value of 0 or $0.00. This value will always appear in these fields to indicate that they are a numeric type. When the Suppress zero check box is selected, FormTool will not print these zeros. This way you don’t print a form covered with zeros; it will only contain data entered on the form.

NetworkThis section covers topics related to running FormTool over a network.

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FormTool

InstallationFormTool should be installed onto local systems rather than onto a network. However, all forms, databases, and index files can be saved to and accessed from a network drive. When a database is stored on a network drive, anyone using FormTool can access and manipulate the data as long as they have a copy of the form file on their local systems. When generating a database, it is automatically stored to the default path C:\Program Files\IMSI\FormTool Deluxe\Data\FormTool.mdb. This path can be changed to a network location later. You can change the default path to a network location to allow file sharing.

Be sure that the path is accessible to all users and that they are all mapped the same way. The path and file name are saved with the forms so if one user creates the database, a second user must be mapped the same way in order to access the data.

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3FormTool’s Desktop

This chapter presents the FormTool desktop. The first section of Chapter 3, “The FormTool Interface,” explains all of the elements you see on the screen as you work with FormTool. The second section, “Controlling the FormTool Workspace,” tells you how to arrange the FormTool screen elements.

The FormTool Interface2 SEE ALSO: For an image of FormTool’s desktop, see “Getting Started with FormTool” on page 2-4.

Three FormTool Views: Designer View, Filler View, and Datasheet View

When creating forms in FormTool, most of your work will take place in the DesignerView (shown in the figure on page 2-5).The second view is called Filler View, and is used to enter data in forms and to work with databases you have created for your forms. You can also use it to preview what your forms will look like during the design phase.The Datasheet View is not a work area, but displays linked-database information in a spreadsheet-type format. It is available only after you have generated a database and associated it with your form.

Three ways to go to the Filler View from Designer View:

• Select View|Go to Filler from the menu bar.• Click (Go to Filler) on the Main toolbar.• Press <Ctrl>+<F>.

FormTool

Three ways to go to the Designer View from Filler View:

• Select View|Go to Designer from the menu bar.• Click (Go to Designer) on the Main toolbar.• Press <Ctrl>+<D>.

Three ways to go to the Datasheet View:

• Select View|Go to Datasheet from the menu bar.• Click (Go to Datasheet) on the Main toolbar.• Press <Ctrl>+<T>.

2 SEE ALSO: “Filling In Forms” on page 9-1.

ToolbarsFormTool contains the following toolbars:

• The Main toolbar (found in Designer View and Filler View) contains standard Windows tools such as Open, Save, Cut, Copy, and Paste, but also many tools specific to FormTool: navigation buttons, buttons to show or hide FormTool toolbars, and the Zoom icon.

• The Text Format toolbar (found only in Designer View) contains icons for formatting text such as the style box, justification and alignment, styles, and font type.

• The Drawing toolbar (found only in Designer View) contains icons that insertFormTool objects into forms.

• The Arrange toolbar (found only in Designer View) contains icons for grouping, moving, aligning, rotating, and resizing objects.

• The Database toolbar (found only in Filler View) contains icons for moving through records in a database.

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Chapter 3 FormTool’s Desktop

NewOpen

SavePrint

Main Toolbar

CutCopy

PasteUndo

Redo

Object PaletteDatabase Palette

Drawing ToolbarArrange Toolbar

Zoom

RoutingSpell Checking

Scan ImagePrint Preview

Property InspectorNext Page

Go To PagePrevious Record

Zoom RegionGo To Datasheet Help

Go To FillerText Format Toolbar

The Main toolbar in Designer View provides an array of buttons that execute frequently-used commands.At times, some of the buttons on the toolbar will be disabled—they appear grayed out. The items available on the Main toolbar depend on the view you are using (Designer or Filler). Holding the cursor over a toolbar feature will display tool tips that contain the name of the list box or button.

Text Format ToolbarThe Text Format toolbar (which you use to format the text in your form) is located below the Main toolbar. These features are only available in the Designer View. The Text Format toolbar’s tools become active when you select a text object or field on the form. Like the Main toolbar, most items on the Text Format toolbar can also be accessed from the Format menu. Also, holding the cursor over a Text Format toolbar feature will display tool tips that contain the name of the list box or button.

Font Size Font Color Italic Strikeout Justification buttons

Font Style Font Name Bold Underline Alignment buttons

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FormTool

Drawing ToolbarClick on a button in the Drawing toolbar to insert objects. The buttons access commands that can also be found in the Insert menu.

SelectLine

RectangleRounded Rectangle

Radio Button Check Box

ButtonField

CombAutoselect Mode

Objects Properties

TextGrouped Radio Buttons Table

Bar CodeRich Text

EllipsePicture

OLE Object

Arrange ToolbarThe buttons in the Arrange toolbar allow you to arrange the objects on your form. The buttons access commands that can also be found in the Insert menu. The default position for this toolbar is vertical.

Group ObjectsUngroup Objects

Group Radio ButtonsMove To Front

Bottom Group AlignCenter Group Vertically

Center Group HorizontallyRotate Object

Top Group AlignRight Group Align

Left Group AlignMove To Back

Same SizeSame Height

Same Width

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Database ToolbarThe Database toolbar manages your data records in Filler View. The buttons access commands that can also be found in the Records menu in Filler View.

Next RecordLast Record

New RecordDelete Record

Sort Order

Search RecordPrevious Record

First Record

QueryCopy Record

Save Record

2 SEE ALSO: For more information about the Main, Text Format, Drawing, Arrange, and Database toolbars, seethe Onscreen Reference Manual, found on the FormTool CD-ROM in PDF format.

Status BarThe Status Bar at the bottom of the FormTool workspace gives you information about cursor location and your current function as you work on forms.

Selected Objects and Prompt Page Number Cursor Position

Left end of the Status Bar

• Selected Objects and Prompt—The left end of the Status Bar tells you which objects and tools are currently selected and active in the form.

• Page Number—The center section tells you which page of a form is active.

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FormTool

• Cursor Position Measured in Default Units—This gives you the exact location of the cursor in terms of the measurement unit you have selected in the Form Setup

dialog.• Keyboard Toggle Settings—Here you can see the current

status of your keyboard’s <CapsLock> key, <NumLock> key,

and <Scroll Lock> key. Right End of the Status Bar

Controlling the FormTool WorkspaceThis section describes the components of the FormTool workspace and tells you how to arrange its elements. Most of this is accomplished by using the View menu (fully described in the Onscreen Reference Manual, found on the FormTool CD-ROM in the Manuals folder).

GridThe Designer workspace grid is a series of horizontal and vertical lines that aid in the placement and alignment of objects on your form.

• To turn the grid display on and off, select View|Grid, or, in the Form tab of theProperty Inspector, change the Show Grid property to No.

• To change the measurement unit used on the grid, select Options|Form..., click theGrid tab and choose the unit you want.

2 SEE ALSO: “Setting Up the Grid” on page 5-4.

• To change the snap-point frequency of the grid, select Options|Form... and then click the Grid tab. In the Grid tab, set the Horizontal and Vertical Frequency values up or down. The snap-points frequency is used by FormTool to determine placement of objects when you work with Snap to Grid turned on.

1 NOTE: The default setting for the Designer workspace turns on the gridlines when you open a new form. To change this default setting, select Options|Form... to open the Form Options dialog and click the Grid tab. Inthe Divisions group, clear the Show Grid check box.

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RulersIn Designer View, the workspace contains rulers to help you navigate and measure on your form. A horizontal ruler runs along the top of the workspace, and a vertical ruler runs down the left side. Use the View|Rulers command to hide/display the rulers.The default setting for Designer workspace turns on the rulers when you open a new form. To change this default setting, select Options|Save Settings.

1 NOTE: You can reposition the rulers as needed in the workspace. Place the cursor over the ruler, and when the cursor changes to a double-headed arrow, click and drag the ruler to a new position. Or, place the cursor over theintersection of the two rulers, and the cursor will change to a four-headed arrow.

Changing Ruler IncrementsYou can choose the measurement unit used on the rulers: inches, centimeters, picas, points, or millimeters. Select Options|Form, then click [Form Setup]. In the Page group, change the Units to the settings you want. Your choice will be reflected on the rulers for the form.The ruler units display is also affected by your workspace zoom setting; FormTool will display as many unit markings as it can at any given zoom setting.

Print MarginPrint margins are the dotted lines around the edges of the form in the Designer workspace. These lines indicate the printable area of the form. Objects outside the print margins will not print.Select View|Print Margins to display/hide the print margins in the Designer workspace. Print margins cannot be changed for any given form. The default print margin depends on the printer driver you use. This is reflected in the Printer line of the FormTool Print dialog.

Zooming In and OutFormTool provides various ways to magnify or reduce the view of a form or a particular area of a form. The Zoom settings appear in the Zoom drop-down list box, toward the right end of the Main toolbar. All Zoom settings are proportional to the actual size of the printed form, from 25% to 400%. Also available in the Zoom setting list are the Page Width and Whole Page options, which are explained later in this section.

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FormTool

Selecting a Zoom SettingThe Zoom setting of the workspace when it is first opened depends on the capability of your computer video system. If you want to change the amount of the FormTool workspace that is displayed on your monitor, you can do this from within Windows by changing your video resolution (see your Windows documentation).

To zoom in and out:Do one of the the following:

• Click (the Zoom tool) on the Main toolbar.• Use one of these keyboard commands: <Ctrl>+<+>, or <Ctrl>+<->.• Select Zoom In or Zoom Out from the View menu.• Zoom into a specific region of the form by selecting the Zoom tool and dragging

around the area.

Each time you zoom in or zoom out, the Zoom setting will appear in the Zoom box.

3 TIP: After using the Zoom Region button, you may need to adjust your form´s horizontal and vertical position inthe Property Inspector.

The Property Inspector allows you to adjust and update all the properties of the form and its objects. It is only available in Designer View. The Property Inspector is a docking palette that can be moved by clicking and dragging its title bar.

The Property InspectorThe Property Inspector (formerly called the Property Sheets) has three tabs, or property sheets: Form, Graphics, and Data.

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Form, Graphics, and Data tabs in the Property Inspector

2 SEE ALSO: For complete details on editing and formatting object properties, see Chapter 7, “Formatting Objects.”

Form TabThe Form tab allows you to alter the appearance of the FormTool desktop and the form you’re creating. All of the options on the Form tab, except Background Color, affect the form in Designer View only.To change any of the properties in the Form tab, click anywhere on an option line, and click on the property.

Graphics TabThe Graphics tab allows you to alter the appearance of specific objects in your form, including text boxes, fields, images, lines, rectangles, and so on. Changes in the Graphics tab affect the form in Designer View, Filler View, and when printing.

Data TabThe Data tab allows you to create unique properties for the fields that you add to your form. Fields are objects in which you enter data using Filler View. In order to enter the data using a consistent format, you define field properties here in the Data tab.

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FormTool

Saving Your Desktop SettingsEach time you open a new form, the view settings for the previous form are installed. These include all the settings on the Form tab of the Property Inspector, and some other internal values that FormTool uses to set up your workspace. You can change these settings as needed in the Property Inspector and the View menu, as described previously in this chapter.You can also determine whether the settings are saved automatically or manually with the current form, by selecting Save Settings or Autosave Settings in the Options menu.

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4File Management and Printing

This chapter discusses some of the commands in the File menu. It lists file extensions used in FormTool and explains how to:

• Save form files• Send forms as executable files and E-Fillers• Find a file• Print forms

1 NOTE: Opening files is explained in “Creating Forms” on page 2-4.

Saving FormsTo save a new form:

1. Click (Save) on the Main toolbar or select File|Save.2. If you are saving the form for the first time, browse to the drive and directory that

you want.3. Give the form a name in the File Name box.4. Click [OK] to save the form. The FTF extension will be added automatically.

3 TIP: Make it a habit to save your forms frequently as you work. Remember, new and changed forms are notwritten to the hard disk until you save the form.

To use the Save As command:

1. Select File|Save As.2. In the Save As dialog, use the standard Windows controls to browse to the drive

and directory in which you want to save the file. This is the same dialog that appears for the File|Save command.

FormTool

3. Give the form a name in the File Name field.4. Click [Save] to save the form. The FTF extension will be added automatically. Hereafter, when you save the form with the Save command or button, the file will be saved under the same file path and name, and the Save As dialog will not appear. FormTool will support the long filenames permitted in the Windows environments. For example, the following filenames are valid:

• 1999 Inventory.FTF• Part 39812093489.FTF• ABC Co Invoice.FTF• Ret Goods Rpt.FTF

3 TIP: It’s a good idea to use filenames that suggest the contents or purpose of the form. A form named Material386Iron.FTF is easier to remember than M386Fexx.FTF.

Saving Files as TemplatesIf you save a form as a template, you can preserve all of the form’s settings and objects to be used in the creation of other forms or for similar versions of the same form. Templates are automatically filed in the Template subdirectory, located under the FormTool main directory.

Saving as ExeTwo other commands are Save as Exe… and Send. These commands allow you to save a FormTool form (FTF) as an executable file (EXE). We call this self-contained program the E-Filler. Simply, it is a convenient way to pass a FormTool form back and forth between you and a person who does not have FormTool.When you send an E-filler form in the EXE format, the recipient can fill in the fields and return the completed form. You can then import the information into your database.You can either save the EXE to your hard drive to send whenever you want, or send it immediately via e-mail to anyone who has an e-mail account and is running Windows.For example, if you have a database made up of address information, and you wish to have a client put their address information into your database, you could send them your form saved as an EXE file. They could fill it in and send it back to you. Then you

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Chapter 4 File Management and Printing

can export the data from the EXE to your database. You will have the data direct from your client in the form that your database requires!There are two ways to create an E-Filler:

1 NOTE: You must be in Filler View to create an E-Filler.

• Select File|Save as Exe… This allows you to save an executable filler file (EXE) on your hard drive.

• Select File|Send. This allows you to send the executable filler file (EXE) as an attachment to an e-mail.

1 NOTE: An executable is a stand-alone program (EXE) that runs on a Windows PC.

To save an E-Filler on your hard drive:

1. In the Filler mode, select File|Save as Exe. The Save As Exe dialog appears.

2. Select the folder where you want to save the file. Type in the name for the file.

3. Click [Save].

Sending FormsYou can send forms to other users on your network server using the File|Send command. The form file with all its database links will be sent to the recipient.

1 NOTE: Microsoft API-compatible mail is required to send FormTool Forms.

To send a form by e-mail:

1. Make sure you have saved your form.2. In Designer View, select File|Send|Send Form (in Filler View, select File|Send|Send Data).3. If you have not already selected an information service for your e-mail, you should

see a wizard that will allow you to select the service and specify an e-mail inbox. Ifnecessary, complete the wizard before proceeding to step 4. 4–3

FormTool

1 NOTE: If you work at home, you are probably using an Internet-based mail service, like Netscape or MicrosoftOutlook Express. If you work in an office environment, you may be using Microsoft Exchange Server. If you areunsure which service you should choose, consult your network administrator or Internet Service Provider (ISP).

4. If you have not already selected a user profile, you should see a dialog that allows you to choose an existing profile or create a new profile. Choose a profile before proceeding to step 5.

5. Once you have chosen a profile, an e-mail will appear with the form file as an attachment.

6. Proceed as you would with any other e-mail message.

1 NOTE: If you need help using your Mail program, consult the program’s documentation. If you need help selectingan information service or creating a profile, consult your Windows onscreen help.

To send an E-Filler by e-mail:

1. Make sure you have saved your form.2. Select File|Send|Send EXE.3. Follow instructions 3 through 6 in “To send a form by e-mail:” on page 4-3.

Printing FormsPrinting your FormTool forms works the same as printing just about any document from a Windows-compatible program. The Print Preview command allows you to examine your form layout before you commit it to paper. The Print dialog gives you various options for printing your document.

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PrintMenu: File|Print Keyboard: <Ctrl>+<P> Toolbar: Main To print a form, click (Print) on the Main toolbar or select File|Print. The Print dialog appears; here you can enter the specifics of your print job.

Printer, Name Shows the printer currently selected.

Properties Opens a set of property sheets through which you can control your printer.

Print to File Prints the form to an electronic file rather than to a printer.

Contents only Prints only the contents of a form’s fields. This option is only used in Filler View.

Suppress Zero Prints the form without printing zeroes in currency or other number fields. This option is only used in Filler View.

Print Comb Fields Prints divisions between cells in numeric fields.

Print Range Select All to print all the pages in the form, Pages from to type the page numbers of one or more specific pages you want to print, or Pages to enter separatepage numbers.

Pause betweenpages Allows you to turn pages over in the printer for double-sided printing.

Copies Type in or click the spin buttons to designate the number of copies that you want.

Print to FileUse the Print to File option to create a printer file. You can save this file on diskette and send it to your service bureau.

To print a form to a file:

1. In the Print dialog, select the Print to File check box. The Print to File dialog appears.

2. Browse to the folder where you want to store the file.3. Type a name for the file in the File Name box. The PRN extension is added

automatically.4. Click [Save].

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FormTool

Print PreviewMenu: File|Print Preview Toolbar: Main

In Filler, you will see a preview of the Filler View of the form.To get an idea of what your form will look like before you actually print it, use the File|Print Preview command or click the Print Preview button on the Main toolbar. You may not be able to see all of the form’s elements and data in great detail, but you’ll be able to get an idea of how objects are arranged on the form. Print Preview helps you to anticipate organizational problems on a complex form, or just to make sure you’ve arranged the form evenly and attractively.To zoom in on the print preview, move the cursor into the image of the form; it will change to a magnifying glass icon. Click once to zoom in, and click again to zoom back out.

Print Preview Window ButtonsYou can find these buttons at the top of the Print Preview window.

Print Lets you go directly to the Print dialog when you are ready to print your form.

Next Page Moves to the next page; not available on a one-page form.

Prev Page Moves to the previous page; not available on a one-page form.

Two Pages This lets you preview one or two pages of a multipage form at a time. This button is a toggle that switches between one or two pages.

Zoom In and Zoom Out These buttons will magnify or reduce the view of a form.

Close This will close Print Preview and return you to the Designer workspace.

Finding a FormIf you are unable to find the form you need, or can’t remember where you stored a particular file, you can search for it using File|Find File. The File|Find File command allows you to view a preview of a FormTool document, and also shows any description that may have been entered for that file.

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To find a file:

1. Select File|Find File. The Find File dialog appears.2. In the Find File dialog, browse to the file you want to use.3. Select the file and click [OK].

1 NOTE: Select the extension of the file you wish to search for. FTF, FTR, and LBL files can be located by the FindFile command. Files created in previous versions of FormTool will not be shown.

Finding Forms on the IMSI Web SiteIf you have World Wide Web access, you can locate and download pre-made FormTool forms from the IMSI Web site at www.imsisoft.com /support/formtool. By clicking the appropriate hyperlink under the Download section of the Web page, you can access over400 ready-made forms in convenient packs.

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5Creating Forms

This chapter tells you how to:

• Create a new form from scratch, from an existing form, or from a template.• Set up the basic characteristics of a new form, such as paper size and

measurement units.

Creating a New FormThere are three ways to start working with forms: create a new form from scratch, from a template, or by using an existing form as a starting point.

To open a new blank form:

1. Either select File|New, or click (New) on the Main toolbar. The New dialog appears.

2. Select Normal to create a blank form based on the default template, or choose from the list of four templates supplied by FormTool.

Creating and Using TemplatesTemplates preserve all of the settings and elements of a form so they can be used again to create an identical or similar form. By saving page settings, text boxes, fields, graphics, and colors that appear again and again on your forms, you save keystrokes and reduce the possibility of errors.

To save a form as a template:

1. Select File|Save As Template.2. In the Save As Template dialog, type a name for your template.3. Click [OK].

1 NOTE: Templates always reside in the Template subdirectory, located in the FormTool main directory.

FormTool

To use an existing template:

1. Select File|New to open the Templates dialog. The Templates dialog contains four provided templates, as well as any other templates created using the File|Save As Template command.

2. Highlight the template you want to use and click [OK].

The elements and the settings of the template are inserted into a new form file, ready for you to edit and use as needed. The preset templates supplied with FormTool are page setup templates; they contain no objects. You can delete these templates (except Normal) if they are not needed. The template settings are shown in this table:

FormTool Templates PaperSize Orientation Measurement Units

Legal Landscape Legal Landscape Inches

Legal Portrait Legal Portrait Inches

Letter Landscape Letter Landscape Inches

Normal Letter Portrait Inches

Filename Extensions Used in FormToolWhile using FormTool, you may encounter files with these filename extensions: FTF(FormTool for Windows form file), DBF (FormTool database file)MDB (FormTool database file), MDX (index file for some database types), FFD (FormTool data file), EXE(FormTool Filler file), FTL (FormTool object library file), FTR (FormTool report file), and LBL (FormTool label file).

Setting Up a New FormSelect Options|Form to open the Form Options dialog, which contains form layout defaults. Adjust these defaults or change the setup to suit your needs. The Form Options dialog includes these tabs:Form Fill—Specifies the properties of the form’s background (or fill): color, percentage and type of pattern, fountain fill (also known as a gradient), and a preview of your settings.Grid—Specifies whether the grid is on or off, measurement units, snap-to points, origin, line color, and a preview of your settings.Form Setup—Specifies the paper size, page orientation, form identification, and form authorization.

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Chapter 5 Creating Forms

2 SEE ALSO: For more information, see “Form Options—Form Fill Tab” on page 5-3, “Setting Up the Grid”on page 5-4, and “Specifying the Form Setup” on page 5-5.

Form Setup DefaultsFormTool maintains default settings for the form page setup as well as the form workspace view. When you first open a new form, the page setup defaults are the same as the defaults you have set up in the Options menu. The settings include paper size, page dimensions and orientation, and so forth. To change these defaults and create a different page setup for a particular form, use Options|Form as described in this section. You can also view a document’s default settings by selecting Format|Properties from the Main menu (or right-click anywhere in a blank area of the current document and select Properties from the local menu). The Document Default Properties dialog contains tabs for all aspects of the current form. These tabs are: Border, Fill, Shadow, Corners, Image, Bar Code, Font, Text, Field, Table, Grouped Radio Buttons, and Visible.

Form Options—Form Fill TabThe Form Fill tab contains these elements: Preview—Displays a preview with thecurrent settings. Pattern—Specifies the fill pattern. This can be invisible, a solid color, or one of several patterns. Color—Specifies the color of the pattern. Background Color—Specifiesthe pattern’s background color.Fountain Fill—When selected, creates a gradient pattern in the fill.Fountain Mode—Specifies the orientation of the gradient pattern.Transparent—When selected, certain patterns become transparent with no background color.

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FormTool

Setting Up the GridWhen you start a new form, you can set up the grid with the measurement unit you want to use by selecting Options|Form... and clicking the Grid tab.

Form Options—Grid TabTo override and change the default grid settings for any form, select Options|Form... and click the Grid tab. Units—Specifies inches, centimeters, picas, points, or millimeters. Spacing—Specifies the distance between grid lines in thespecified units. Origin—Specifies the origin point (upperleft-hand corner) of the grid in X, Y coordinates.Divisions—Specifies the number of grid pattern subdivisions to show. Frequency—Specifies the number of invisible subdivisions of the grid. Preview—Displays the grid in the new settings, before you click [OK]. Line Color—Adjusts the color of the grid lines.

Discreteness—These non-editable fields display the actual distance an object can be from a visible or invisible snap spot, and is dependent upon the settings in the Frequency and Divisions fields.Don’t show grid less than—Specifies the smallest distance at which grid lines will be shown, so the screen does not become cluttered.

Using Snap to GridThe Grid tab contains the Snap to Grid option in the Frequency group. When this option is turned on (the default), the objects you insert into your form will be automatically positioned in accordance with the specified snap points. This means the object “snaps to” the nearest snap point when you click or release the mouse button

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when inserting the object. Working with Snap to Grid turned on is a valuable aid when moving, duplicating, and aligning objects on a form.

3 TIP: You can also change this setting in the Property Inspector.

Snap points are not necessarily visible on the workspace grid; they are determined by internal FormTool settings. To adjust the snap points, select Options|Form..., then click the Grid tab. Move the Frequency settings up or down to increase or decrease the frequency of snap points on the grid. The units of measurement reflected in the Frequency settings correspond to the unit of measurement you selected for the Horizontal and Vertical gridlines.

Specifying the Form SetupYou can set or change the default page settings on any of your forms.

Form Options—FormSetup TabTo override and change the default page settings for any form, select Options|Form... and click on the Form Setup tab.

Orientation GroupForms can be designed in either: Portrait—vertical orientation Landscape—horizontal orientation

Page GroupUse the Page Group options to change the default paper size.Size—The Size drop-down list offers the following paper sizes. Choose the paper size that your printer uses that best fits the form that you are creating.Custom Size—To create a form that has specific page measurements, select Custom Size in the Size list box, and enter specific horizontal and vertical measurements in the two Dimensions boxes.

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FormTool

Here are the dimensions of the standard paper sizes found on the Size list:

Paper Inches Centimeters Picas Points Millimeters

Letter 8.5 x 11 21.59 x 27.94 51 x 66 612 x 792 215.9 x 279.4

Legal 8.5 x 14 21.59 x 35.56 51 x 84 612 x 1008 215.9 x 355.6

A4 8.27 x 11.69 21 x 29.7 49.6 x 70.16 595.25 x 841.9 209.99 x 297

A5 5.65 x 8.27 14.85 x 21 35.08 x 49.6 420.95 x 595.25 148.5 x 209.99

DIN A4 8.27 x 11.69 21 x 29.7 49.6 x 70.16 595.25 x 841.9 209.99 x 297

DIN A3 11.69 x 16.53 29.70 x 42 70.16 x 99.21 841 x 1190.5 297 x 419.98

Units—Specifies inches, centimeters, millimeters, picas, or points. Dimensions—Displays the horizontal and vertical dimensions of the paper size that you choose in the Size box. If you choose Custom Size, you can enter the desired horizontal and vertical page dimensions in these boxes.

Password GroupYou can password protect either in the Designer or Filler View so no one can access or modify the design aspects of the form.Password—Enter an author name for the form (give write access to password holders). Author—Automatically contains the registered user’s name. Enter up to 79 characters. This information is reflected in the Find File dialog and in the Form Information dialog. Description—Contains a brief description (up to 199 characters) of the form you are creating. This description appears in the Find File dialog and the Form Information dialog.

To password protect the form:

1. Select Options|Form... and click the Form Setup tab. There are two options:Lock Designer—Checking this will allow only those with the password you specify to modify the design of a form.

Lock Filler—Checking this will allow only those with the password you specify to access the entire form file.

2. Type the password into the Password box, and the program will display asterisks for the characters you type. Press <Tab> to reenter your password. Click [OK] to assign the password.

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Whenever a password-protected form is opened in either the Designer or Filler View, the user will be prompted for the password.

4 WARNING: Remember your password (passwords are case-sensitive)! Once a form has been password-protected, there is no way to access it if you cannot supply the password. Write it down somewhere safe in case youforget it.

Choosing Which Objects to DisplayYou can decide which form elements you want displayed in Designer View as you work on your form. In the Form tab of the Property Inspector are several Show properties. Select an object type that you want to show or hide, and click on Yes to change it to No:

Shapes This controls the viewing of lines, circles, ellipses, squares, and rectangles.

Text On a complex form, turning off text boxes can speed up the display of the form.

Fields Forms with many fields can be difficult to navigate. You may want to turn off the field boxes in the form to make it less cluttered as you work.

Images Turning off the display of graphic images will speed up the display of the form.

OLE Objects Turning off OLE objects greatly speeds up the display of a form.

Field Names Turning off unneeded field names gives the form a cleaner appearance in Designer View.

Print Margins This property controls the display of the form’s print margins.

Rulers This property toggles the display of the rulers.

Grid This property toggles the display of the grid.

Working with Multipage FormsYour form may require more than one page to contain all of the necessary data fields. The Edit menu contains two commands for inserting and removing pages from a multipage form: Add Page(s)... and Remove Page(s).... (Remove Page(s)... is only available if you have more than one page in a form.

Add Page(s) DialogTo add a new page to a form:

1. Choose Edit|Add Page(s).2. In the Add Page(s) dialog, type in the

number of Pages to Insert.3. Choose the appropriate radio button

to indicate whether you want the new pages to:

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FormTool

• Insert before current page• Insert after current page• Insert after all to place the new page at the end of the document (the current

page is the page that is currently active in the Designer workspace).4. Click [OK], or click [Cancel] to cancel the operation.

Remove Page(s) DialogTo delete a page:

1. Choose Edit|Remove Page(s)....2. In the Remove Page(s) dialog, indicate

the page(s) you want removed. Type the page number of the first page in the From Page box, and the last page in the To Page box.

3. Click [OK] to remove the pages, or click [Cancel] to cancel the operation.

Go to PageMenu: View|Go To Page Keyboard: <Ctrl>+<G> Toolbar: Main This command allows you to go to any page in a multipage document. The area in the Main toolbar has three buttons. From left to right, they are: Previous Record, Go To Page(or Search), and Next Page.

To move to a specific page in a form:Do one of the following:

• Click in the page number area of the status bar to display the Page Choice dialog.

• Select View|Go To Page.• Press <Ctrl>+<G>.

When the Go To Page dialog appears, enter the pagenumber (or use the up and down arrows) to select the page you want, and click [OK]. You can also click the Next Page or Previous Page buttons on the Main toolbar to go to another page.

3 TIP: If you forget what page you are currently working on, look at the page number display on the status bar.

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Other FormTool Design ToolsTwo other FormTool design tools are Spelling and Form Info.

SpellingMenu: Tools|Spelling Toolbar: Main The Spelling command ensures that you have no misspelled words in your form. This command checks the text in text objects only. In Filler View, it will only check the data in the fields.The Spelling comand alerts you to misspelled words that don’t match those in its dictionary or in your own custom dictionary. It will search these dictionaries for a match and offer you a list of alternative spellings.You can select one or a group of text boxes to spell check, or you can check the entire form. If you spell check the entire form, the Spelling command starts at the beginning of your form and works its way to the end. If you start in the middle, the Spelling command returns to the beginning of the form after it reaches the end.

To spell check your form:

1. Select the text boxes you want to spell check. If you don’t select anything, theSpelling command spell checks the entire form.

2. Select Tools|Spelling... or click (Spell Checking) on the Main toolbar. The Spelling commandmatches the text in the first text box against the dictionary. If it encounters a word it does not recognize, the Word Not Found in Dictionary dialog appears, with the unrecognized word displayed in the Not Found box. If the dialoghides the part of the form that you need to see, just grab it by its title bar, and drag it out of the way.3. Correct the misspelled word by typing the word correctly in the Replace With box,

or by clicking on one of the suggested spellings in the Suggestions list.

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FormTool

If the word is spelled correctly but the Spelling command does not recognize it, you can add the word to the main dictionary or to a custom dictionary by clicking [Add To Custom]. FormTool adds the word to the dictionary displayed in the Add To Custom box (below the [Add To Custom] button) while leaving it unchanged on your form. Future spell checks will then recognize the word.4. When the correct spelling appears in the Replace With box, you can:

• Click [Replace] to replace the misspelled word.• Click [Replace All] to change all occurrences of the misspelled word in your form.• Click [Ignore] to leave the word as is, or [Ignore All] to ignore all occurrences of

the word in your form.

5. The Spelling command continues searching the selected text boxes or the entire form. Each time it finds a word it does not recognize, take the necessary steps to indicate your choices.

6. Choose [Cancel] to stop the spell checking.

Spell Options Dialog Click [Options...] in the Spell Checking dialog to open the Spell Options dialog. Options check boxes—This area contains these options: Automatic Suggestions, Exact Match Required, Ignore Full Caps, Ignore Partial Numbers, Ignore Pure Numbers, Allow Joined Words, and Recheck Typed Replaces.

1 NOTE: For more information on using the Spelling Options check boxes, click [Help] on the Spelling Options dialog.

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Open Custom or Open Standard—Choose either a Custom or Standard dictionary from the drop-down lists.Performance—This adjustment lets you set how much of your of CPU to use during the spell check.Suggested Search Limit—Sets the number of words in the list of suggested correct spellings.Help—Brings up the Help file.


Form InformationSelect File|Form Information to open the Form Information dialog, which gives you some statistics about the current form. This command is available in Designer View and Filler View. It gives you a count of the fields, objects, images, and tables on the page of the active form in the workspace. The Form Info box on the right displays the Author of the form and a Description. Both attributes are specified in the Form Setup tab of the Form Options dialog (found in the Options|Form menu). The Form Information dialog’s statistics are useful when you are looking for a form to be used as a template.

Setting Default PropertiesWhen you first add an object, it uses the default properties settings. Each type of object has its own set of defaults. To control the default property settings for all objects, select Options|Object Defaults.

Object Defaults MenuSelect Options|Object Defaults when you want to change any element of any object. You may want a square to have a dotted line for a border, or a circle to be filled with a certain color.The Object Defaults menu contains headings for every property for every element (object)in FormTool. You can either select a submenu from the Object Defaults menu, ordouble-click directly on an object to open its associated dialog. In the dialogs, you will see that many of the objects share settings. This is because many objects have the same attributes. A circle can have an outline, and a line that has width can be dotted. A field can be filled with a color, as can a square or circle.

Changing Default PropertiesYou can set up your form exactly as you want it to look and act, and then save your settings. Now, every time you open a blank document, it will contain the settings you have chosen.You can also save a document as a template, which will enable you to send your forms to other users of FormTool whose defaults settings are different.

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FormTool

To change any default properties:

1. With your form open on the desktop, select Options|Object Defaults and select an object whose default properties you want to set.

2. In the Properties dialog of the object you have chosen, click the tab for the property you want to edit and select your settings. For example, if you are changing the default fill color for all Rich Text fields, select Options|Object Defaults|Rich Text, then the Fill tab.

3. Change the settings, then click [OK] to execute the new default settings. They will take effect immediately (for the type of object whose properties you are changing).

4. Select Options|Save Settings, and the new settings for that type of object will be used for all new forms you create until you change the settings again.

3 TIP: Default properties should reflect the most commonly-used values. You can always change individual objectproperties to suit a particular need.

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Saving and Reusing SettingsFormTool lets you save default page setup and view settings for repeated use. To do this, use either the Autosave Settings or Save Settings option in the Options menu. Autosave SettingsSelect Options|Autosave Settings to toggle this setting on or off. A checkmark next to this menu item indicates the feature is turned on.When you work with Autosave Settings turned on, changes you make to the form default page setup and view settings are automatically saved when you close FormTool. These settings will automatically be used the next time you open a new form in Designer View. You will usually want to work with Autosave Settings turned on, but you can turn it off if you’re going to be working with a form that uses different settings. For instance, you might be designing a form for use in an office in another country which uses different currency and measurement units, or maybe you are creating a form that you probably won’t need to use again.

Save SettingsSelect Options|Save Settings to save changes to page setup and view options for use in the next new form exactly as the form is at that point. Once you’ve completed the form, select Options|Save Settings. FormTool will use these settings for the next new form. If you make any changes after selecting Save Settings, they will not be reflected in the next new Template you open.

6Creating Objects and Fields

This chapter explains procedures and commands for inserting and working with objects. In this chapter you will learn how to:

• Use Insert menu commands and the toolbar tools to insert objects on a form.• Work with the Object Palette.• Use objects from other forms and applications with Object Linking and Embedding

(OLE).• Edit objects using Edit menu commands and the mouse.• Move and align objects.• Change the size of objects.• Work with grouped objects.

Inserting Objects on a FormThere are several ways to insert an object into a form. You can create new objects, or use existing objects from other sources. This section covers the following operations:

• Insert menu commands and their equivalent tools on the Drawing toolbar for inserting objects.

• Importing and linking objects from another application using commands on theInsert and Edit menus.

• Edit menu commands for copying, moving, and resizing existing objects.• Selecting Insert|Object... to open the Insert Object dialog.• Pasting objects from the Object Library using Edit|Object Library commands.

To insert an object:

1. Select a tool from the Drawing toolbar, or choose an object command from theInsert menu.

FormTool

2. Move the cursor to the area on the form where you want to place the object. Hold down the mouse button and drag to create the object.

3. Release the mouse button to complete object insertion.

3 TIP: The <Ctrl> key will help you create constrained objects on your form. Press and hold <Ctrl> as you create theobject to draw a perfectly straight diagonal line, a perfect circle, or a square.

To insert an OLE object into your form:

1. Select Insert|Object.2. The Insert Object dialog appears and lists the object types you can embed. This list

is determined by the applications you have installed on your computer’s hard disk. You can then either choose Create New (the default) or Create from File.

Create New—Choose Create New when you want to embed a new OLE object from another application, and you don’t have a specific file that you want to use.

1. Choose Create New (if it isn’t already selected) and choose the type of object you want to import in the Object Type list box.

2. If you want an icon representing theOLE object to be placed in yourform (instead of the object itself), select the Display As Icon check box.

3. Click [OK] to close the dialog. The object will appear in your form, or you will be prompted to create the new object.

You can edit the object using tools available in the source application. Consult the source application’s user manual if you need help editing the object.If you want to resize the object, click on it and drag the sizing handles.

1 NOTE: If you are creating a new bitmap image, FormTool will automatically access your painting application.Press <Esc> to return to the FormTool desktop.

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Chapter 6 Creating Objects and Fields

Create from File—Choose Create From File in the Insert Object dialog when you want to embed or link an existing OLE object into your form.

1. Choose the Create from File radio button. The appearance of the dialog will change, as shown:

2. Type the path and name of the file that you want to use in the text box, or click [Browse] to locate the file using the Open dialog.

3. If you want the OLE object to be displayed as an icon in your drawing, choose theDisplay as Icon check box.

4. Select the Link check box if you want the OLE object to be linked; otherwise it will be embedded.

1 NOTE: A linked object takes up very little room in the document, and if you edit the original document, the changes will be reflected in FormTool. An embedded object will increase the file size of your FormTool document, and any changes you make to the object inside FormTool will not be reflected in the original document. An embeddedobject is independent of the original document.

An OLE object based on the file will be inserted into your FormTool form. To edit the object in FormTool using the application that created the file, double-click the object, or click the object and select Edit|Object. To update or edit links to a linked object, select Edit|Links and use the dialog.

1 NOTE: You can read more about OLE in your Microsoft Windows handbook.

Editing Linked and Embedded ObjectsTo update or edit links to a linked object, select Edit|Links and make changes to the Linksdialog. Click [Open Source] to edit an OLE object using the source application.You can also edit an OLE object using the source application by double-clicking on it or right-clicking it and selecting Linked <image type> Object|Edit from the local menu.

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FormTool

Using the Object PaletteIn FormTool, you can keep an object library of elements that you can reuse in various forms. Just open the Object Palette and drag-and-drop your objects. Objects will be entered with the default names of Item 1, Item 2, etc. You can edit alibrary object by right-clicking to open the local menu. There, you will find commands such as Copy, Cut, Paste, and Delete.

To add an object or group of objects to the Object Palette:

1. Click (Object Palette) on the Main toolbar to open the Object Palette (if it isn’t showing already), or click the Object Palette tab on the docking palette.

2. In an open form, select the object or objects you want to add to your library.3. Click the object(s) and drag the object(s) to the palette, then release the mouse.

To delete an item from the Object Palette:Right-click on the item that you want to remove and select Delete from the local menu.

To use objects from the Object Palette:Select the object that you want to use, then click and drag it onto your form.

Working with Overlapping ObjectsAs you add objects to a form in Designer View, they occupy layers of the form. Layers are stacked from the bottom up, in the order that objects are inserted. Layers are only conceptual; when you click on an object that overlaps another object—that is, one of several objects on several layers—the object on the top layer is selected.Sometimes when you are selecting objects to work with, you’ll need to bring an object into the foreground—the top layer. The Bring To Front and Send To Back commands on the Edit menu let you move among overlapped objects.

Arranging Objects on a FormThis section tells you how to:

• Duplicate existing objects.• Move objects either by click-dragging, or with the arrow keys.• Resize objects.• Determine exact positioning of objects using the Object Position dialog.

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• Align objects, either on the form or with other objects.• Delete and cut objects from a form.

Cutting, Copying, and Pasting DuplicatesUsing the Edit menu and the Clipboard, you can copy and paste duplicates of objects in your form.

To cut and paste objects, or copy an object and paste duplicates of it in the form:

1. Select the item you want to cut or copy.2. To copy the object, select Edit|Copy, press <Ctrl>+<C>, or click (Copy) on the Main

toolbar. This places a copy of the selected object on the Clipboard.3. To remove the object from the form and place it on the Clipboard, select Edit|Cut,

press <Ctrl>+<X>, or click (Cut) on the Main toolbar.4. Now, select Edit|Paste, press <Ctrl>+<V> or click (Paste) on the Main toolbar. It

doesn’t matter where the cursor is when you do this. This pastes a duplicate of the selected object into the form, on top of the original, in a “tiled” formation.

1 NOTE: The pasted object remains selected so that you can reposition and size it right away. Repeat the Pastecommand as needed to make other duplicates.

Moving ObjectsTo move a selected object or objects:

1. Select the object(s) you want to move.2. Position the cursor anywhere in the selected object (if you are moving a group of

objects, the cursor can be within any of the selected objects). The cursor changes to display a four-headed arrow.

3. Click, hold, and drag the selected item(s) to the new location, or, press the appropriate keyboard arrow key (left, right, up, or down) to move the selected object(s) to the new location. The selected object(s) will move in increments determined by the settings in the Grid tab of the Form dialog (select Options|Form).

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Aligning ObjectsTo help you position objects as you move them, use the workspace rulers, scroll bars, and the form gridlines.When the Snap to Grid option is turned on, you get even more help with positioning. Every time you insert or move the object, it will be automatically positioned along the nearest grid snap point.You can also use the Format|Group Align command, which will align several ungrouped objects according to common settings.

Aligning Grouped ObjectsWhen you are working with several objects at once, you may want to align them all together, as a group.

To group align objects:

1. Select the objects you want to align.2. Click the tool you want to use on the Arrange toolbar. For example, you may want

to align several fields by their top margin, so you would click (Group Align Top).

3. The objects will automatically align.

3 TIP: You can combine alignments by applying one then applying another.

Using the Object Position DialogThe Object Position dialog lets you specify an exact position for an object or group of objects on the form. It is based on the X, Y coordinates (the X axis is the horizontal, and the Y axis is the vertical) for the top/left edges of the object and the bottom/right corners of the object. You can also use this dialog to resize an object.

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To specify the exact position of an object:

1. Right-click the object that you want to position and then select Position from the local menu. Or, double-click the object to open the Property dialog and click the Position tab.

2. Specify the exact position for the selected object by typing or dialing in the coordinates you want.

3. Click [OK] to save these settings and exit the dialog.

Top and Left—These options represent theX and Y coordinates for the top-left corner of the object. The X and Y coordinates are the position of the object’s top edge along an x axis, and the object’s left edge along a y axis.Bottom and Right—These options represent the X and Y coordinates for the bottom-right corner of the object. The X and Y coordinates are the position of the object’s bottom edge along an x axis, and the object’s right edge along a y axis.

3 TIP: You can use the Position settings to resize an object as well as reposition it. Just specify Top/Bottom andLeft/Right coordinates that designate an area larger or smaller than the selected object. The object will resizeto fit the designated area.

Resizing ObjectsThe easiest and fastest way to make an object larger or smaller is to select it and drag the selection handles until the object has the shape and size you need.

The Effect of Snap to GridWhen you work with Snap to Grid turned on, it affects the resizing operation. As you drag the selection handles, the object is resized up or down in increments, according to the snap points currently set for the grid. Snap points are set with the Frequency settings in the Grid tab of the Options dialog.

As noted in the preceding section, you can also resize objects using the Object Positiondialog settings.

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To resize a group of objects:

1. Select all the objects that you want to resize.

2. Select Format|Group Resize.3. The Group Resize dialog appears with

these options:

HorizontalResizes the width of all selected objects.

• Grow to Widest—Resizes all selected objects to the width of the widest object in the group.

• Shrink to Smallest—Resizes all selected objects to the width of the narrowest object in the group.

• No Change—Does not change the width of any of the selected objects.

VerticalResizes the height of all selected objects.

• Grow to Tallest—Resizes all selected objects to the height of the tallest object in the group.

• Shrink to Smallest—Resizes all selected objects to the height of the shortest object in the group.

• No Change—Does not change the height of any of the selected objects.

4. Select the Horizontal and Vertical options that you desire and click [OK] to resize all the selected objects in the group.

Working with Grouped ObjectsWhen you want a group of objects to stay together on a form and be treated as one object, you can group them. Grouping objects saves time when you want to edit or apply the same format to several objects on a form.

Properties of GroupsSome properties, when assigned to a group, apply to all objects in the group. For example, if you set a border color or fill pattern for a selected group, all objects in that group will adopt that property. Even when grouped, however, you can press <Shift> and click inside the group to select a particular object and change its individual properties, without affecting other members of the group. However, if you then select the group and

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change its properties, those settings will override whatever settings exist for the individual members of the group.

Not all properties are available for all groups. You can change these properties in theGraphics tab of the Property Inspector:

• Border type, width, and color• Fill pattern, color, and background color• Display• Anchored

In the Form tab of the Property Inspector, you can work with all available properties. The Data tab of the Property Inspector however, is not available for grouped objects. Even in a group, the fields of your form are always treated as discrete objects with their own field definitions.

Group ObjectsTo include one or more objects in a group:

1. Select the objects either by clicking and dragging a bounding box, or press <Shift>and click each object in turn.

2. Be sure to select every object that you want included.3. Select Format|Group Objects (or right-click in the Design Area and select Group

from the local menu).4. Selection handles appear around the group. Use the selection handles for moving,

resizing, and editing the entire group.

UngroupTo ungroup a group of objects, select Format|Ungroup Objects (or right-click in theDesign Area and select Ungroup from the local menu).

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Deleting ObjectsTo delete an object or group of objects:Select an item or a group of items and press <Delete> on the keyboard, or select Edit|Delete.

3 TIP: Use Edit|Cut if you want to save the deleted objects in the Clipboard.

3 TIP: If you change your mind about the deletion, click [Undo] on the Main toolbar or select Edit|Undo and yourdeleted object will be restored.

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7Formatting Objects

Objects in FormTool are formatted by changing their properties. When you add an object, it automatically takes on the default properties set for that type of object. You control these defaults through the Objects Defaults section on the Options menu.By using the Options menu, the Default Properties dialogs (described later in this chapter), and/or the Property Inspector, you can change object properties as needed. The Text Format toolbar also contains tools for working with some frequently used text properties.This chapter tells you how to work with all the Options menu commands and dialogs needed for formatting objects and for controlling default property values.

Formatting with the Property InspectorThe Property Inspector has three different tabs—Form, Graphics, and Data. All three tabs contain the properties most often set for objects.

To change properties using the Property Inspector:

1. Display the Property Inspector (if it’s not already open on your desktop) by clicking (Property Inspector) on the Main toolbar.

2. Select the object to be formatted.3. Click on the property you want to edit in the Property Inspector. Only properties

applicable to the selected object will be available; others will be grayed out.4. Edit the property and, if necessary, press <Enter> to activate the changes.

Form PropertiesForm properties define the elements that make up the form itself. Color, background color, fountain fill, and hiding/showing of different object types can be specified in this sheet.

FormTool

1 NOTE: All the “Show...” options and the Snap to Grid settings are toggles that determine the way your workspace is displayed. These settings are available in the View menu as well, and are global for the workspace. They will

also override the Display property of any particular object.

Graphics PropertiesThe Graphics tab of the Property Inspector is used to change an object’s appearance. When you select an object, the applicable properties become available in the Graphics tab.

Data PropertiesThe Data tab of the Property Inspector is used to define fields. Properties such as the name, size, prompt, and whether a field is bound to a signature can all be changed here. More importantly, this is where you can change the type of field from a numeric field to a memo field. This allows you to create many generic fields and change thetype afterwards.

2 SEE ALSO: For details on working with these properties, see the Onscreen Reference Manual in the Manualsfolder on the FormTool CD-ROM.

Formatting with the Format MenuThe Format menu is very similar to the Arrange toolbar. It contains commands for arranging objects, accessing the Style sheet and the Property tabs:Accessing Properties—All properties for all objects in FormTool are contained in theFormat|Properties menu.Formatting Text—The Text command in the Format menu contains the properties for formatting text in text objects, fields, and table cells. You can change fonts, attributes, and size of text; align and justify text; and adjust word and letter spacing.Setting Default Properties—The Options|Object Defaults submenu presents a set of commands for controlling the default settings for all objects, including data fields.

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Chapter 7 Formatting Objects

1 NOTE: When you use the Format menu commands for field and table cell properties, you won’t see the effect of the changes in Designer View. These properties will affect the contents of the field or cell when you make entries

in Filler View.

Working with Grouped Objects—The Format menu contains four commands for working with grouped objects and fields: Group Align, Group Resize, Make Same Size, and Rotate. All of these commands can be found on the Arrange toolbar.

Formatting with the Properties DialogThe Properties dialog will appear when you double-click on an object, or select Options|Object Defaults. There you’ll find the most comprehensive set of object properties.

To use a Properties dialog:

1. Double-click on the object that you want to format to open the Properties dialog, displaying all property settings available for the selected object, set at the current default.

2. Click the tab of the property that you want to change.3. Select the properties you want to change, keeping an eye on the Preview box to see

the effect of your changes.4. Click [OK] when you are finished to set the new properties, or click [Cancel] to cancel

the operation without saving any changes.

PropertiesThe available properties when double-clicking on an object are: Border; Fill; Shadow; Corners (Rounded Rectangles only); Image; Bar Code, Font; Text; Field; Table, Grouped Radio Buttons; and Position, Visible.

2 SEE ALSO: “Three Tabs: Form, Graphics, and Data” on page 2-2 of the Onscreen Reference Manual, found onthe FormTool CD-ROM in the Manuals folder.

Border PropertiesBorder (line) properties can be set for all objects. They can also be set for data fields and tables. Your selections for borders are visible in both Designer View and Filler View.

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FormTool

Fill PropertiesFill properties can be set for text objects, data fields, ellipses, rectangles, check box and radio button fields, and tables. Your Fill choices are visible in both Designer View and Filler View.

PatternPatterns appear on top of your selected background color. You can choose Invisible, Solid, and a variety of dot, stripe, and other patterns. However, if you choose the Invisible pattern, the Color selections become unavailable.Pattern does not affect background color.

1 NOTE: If you select the Fountain Fill option for an object, you won’t be able to use a pattern.

To choose a pattern:

1. First choose the background color. Remember, your pattern will appear on top of the background color. Choosing the background first gives you the best view of how your pattern will look in the object.

2. Choose a color in the Color list box. This is the color that is controlled by yourPattern selection.

3. Now select the Pattern that you want to use. Check out the effect you’ve achieved in the Preview box. Adjust the Color, Pattern, and Background Color selections until you’re satisfied with the combination.

4. Click [OK] to close the dialog. Your pattern is displayed in the object on your form.

TransparentThe Transparent option is activated when one of the last six fill patterns (Up Diagonal, Grid, Trellis, Down Diagonal, Horizontal, or Vertical) is selected. Select Transparent to display objects that lie behind objects with a transparent fill pattern.

ColorThe selection you make in the Color list is displayed according to the pattern that you select for the fill. The color pattern is displayed on top of the background color you select. Thus, if you choose a grid pattern and a yellow color with a dark blue background, the yellow grid will be displayed on the blue background. If you choose Solid for the pattern, the yellow color is displayed in a solid pattern over the blue background, so the background color won’t be visible at all.

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Chapter 7 Formatting Objects

Background ColorThis controls the background color of your object. Any choices that you make for the Pattern and Color options in this Fill dialog will be displayed on top of any background color you choose.

Fountain FillA fountain fill is a gradual blending of colors within an object. The Fountain Fill option allows you to choose starting and ending colors for your fountain. The Fountain Mode option allows you to choose the direction of your fill.

• Horizontal fountain—The starting color is at the left side of the object, and ending color is on the right side.

• Vertical fountain—The starting color is at the top of the object, and the ending color is at the bottom.

• Radial fountain—The starting color is at the outside edges of the object, and the color gradation moves toward the object’s center.

To create a fountain fill:

1. Select Options|Form and click theForm Fill tab.

2. Select Fountain Fill in the bottom right-hand corner. The Fill tab changes, presenting the options for a fountain fill.

3. Choose the starting and ending colors for your fill in the Start Color and End Color list boxes.

4. Choose a direction for your fill by choosing from the Horizontal, Vertical, or Radial radio buttons under Fountain Mode.

5. Check the Preview box to see how your fill will look. Continue selecting colors and fill directions until you are satisfied you have the look you want.

6. Click [OK] to close the dialog.

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FormTool

Formatting with StylesStyles are based on font characteristics, and are identified by a specific style name. Paragraph style formats apply to all text within a selection.

StyleTo create a paragraph style:

1. Select Format|Style. The Styledialog appears.

2. Click [New], and in the Enter Style Name dialog, type a name for the new style in the box.

3. Click [OK]. The Modify Style dialog appears.

4. Define the font type, color, and size, or add effects such as Strikeout or Underlining. A sample appears in the lower right-hand corner.

5. Click [OK], then click [Close] in the Style dialog.

To apply a style to an existing text box or field:

1. If the Text Format toolbar is not visible, select View|Toolbars|Text Format, or click(Text Format) on the Main toolbar.

2. Select the text box or field.3. Select the style you want from (the Style Name box) on the

Text Format toolbar.

The selected field will have the new style applied to it.

2 SEE ALSO: The Onscreen Reference Manual in PDF format, found in the Manuals folder on the FormToolCD-ROM, provides a more complete description of the style properties.

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8Defining Fields

This chapter introduces the definition of data fields in forms in FormTool’sDesigner View. It shows you:

• How to set default properties for fields using Options|Form properties.• How to modify the properties of specific fields by using the Properties dialogs, the

Property Inspector, the Format menu, or the Style Bar.

2 SEE ALSO: For more information, see “The Property Inspector” on page 2-1 of the OnscreenReference Manual.

Accurate Field Data = Accurate DatabasesThe fields of your FormTool forms will contain the actual data entered by users. Keep this in mind when you are designating the properties of fields in Designer View. The more specific the properties of a form’s fields, the fewer mistakes will be made when data is entered in those fields.When a particular form is linked to a database, the data in the form fields contributes to that database. Each field contains a unit of data within a database record, and it is important for the data to be as accurate and specific as possible; this will make the records in your database consistent. Invoices, reports, and other documents that utilize these data will be more accurate, and searches executed on the database will produce the best and most accurate information, as quickly as possible.

2 SEE ALSO: For more information, see Chapter 9, “Filling In Forms,” in this User Guide, and Chapter 4, “Using andCreating Databases,” in the Onscreen Reference Manual.

FormTool

Working with Field PropertiesA field is an object in FormTool, so defining a field is the same as formatting an object:

• Default properties of fields are controlled through the Options|Object Defaults dialog.• The properties of any field can be changed using the Properties dialogs, the Property

Inspector, and/or the Format menu.

Defining Fields with the Properties DialogTo display the Properties dialog, which can contain the Border; Fill; Shadow; Font; Text; Field; Database; and Position, Visible tabs, double-click on the field you are editing or select Format|Properties. These Properties tabs work just as they do for other objects.

Defining Fields with the Data Tab of the Property Inspector The Property Inspector’s Data tab contains properties exclusively applicable to the data contained in fields.

Types of FieldsThere are 14 different types of fields, and each field type has its own selection of properties.There are two different kinds of properties. The first type are general properties of style, such as Borders, Fills, Shadows, and Fonts. The second type are function properties, and can be defined in the Data tab of the Property Inspector.The type you assign to a field will determine the properties and the acceptable values and settings for those properties. FormTool supports the following field types:

Field Type Description

Text Alphanumeric characters.

Date Defaults to the current date in the format defined by the mask.

Numeric Accepts numbers only.

Currency Displays numeric characters with mask of $0.00 (For USA). It can also display the appropriate localized settings for the UK, Germany, and more.

Logical True/False or Yes/No values (T, F, Y, N).

Memo Alphanumeric character strings in paragraph format, including tabs and carriage returns.

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Chapter 8 Defining Fields

Field Type Description

Button Turns the field into a button that represents a macro, allowing it to perform defined functions like printing, next record, etc.

Radio Button Creates a filled button or a blank circle. In Filler view, fill it in by pressing <Space>.

Check Box Appears as a blank square. In Filler view, place a check in it by pressing <Space>.

URL Address Inserts a hyperlinked Internet address.

AutoIncrement

Displays a numeric value that will increase by an amount which you define per record of a database. This way you can create records numbered 1, 2, 3, etc.

Image The data entered is the path and file name to an image file.

Bar Code Inserts a bar code into a form.

Signature A password-protected field for validating a form. Only an authorized user can fill aSignature field.

Defining Fields in the Property Inspector Data TabThe Property Inspector Data tab contains properties applicable only to the data contained in fields.

To define field data using the Property Inspector:

1. Select the field to be defined.2. Click the Data tab in the Property Inspector.3. Click the line you want to activate. Scroll down the list to find the option that you

want and click to highlight it.

• Some properties have list boxes.

• Some have scrolling arrows.

• Some have Browse buttonsthat bring up Open dialogs containing more selections.

4. Make your selection and press <Enter> or click [OK].

1 NOTE: Any property that cannot be applied to a field type will be disabled (grayed-out).

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FormTool

1 NOTE: The Form and Graphics tabs of the Property Inspector contain respective properties for the appearanceof the form and fields, such as background color and border width.

Defining Fields with the Format MenuThe Format menu works exactly the same when working with fields as it does when working with other objects. You can use the Format menu to format text that is entered in fields, arrange and set the exact position of objects, or work with grouped fields.

Setting Default Properties for FieldsWith the AutoSave Settings and Save Settings options in the Options menu, you can change, save, and reuse these default properties for fields: Borders, Fills, Shadows, and Fonts.

Data PropertiesItems in the Data tab are used exclusively for data field definition.More information about the Data tab and its contents can be found in Chapter 2 of theOnscreen Reference Manual. This chapter describes each field property as follows:

• Definitions of the property and how it looks in Filler View.• Instructions for specifying the property’s value in the Data tab. If a dialog is used to

specify a value, that dialog and its options are illustrated and explained.• Default—The default value for a property, if there is one.• Limitations—Restrictions or special requirements for the values which you can

enter for the property.

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9Filling In Forms

This chapter describes the onscreen elements in FormTool’s Filler View, and how to fill in forms. It also explains some aspects of using form data to create databases in these topics:

• The contents of the FormTool workspace in Filler View, and how it differs fromDesigner View

• The elements of a form displayed in Filler View, and how to navigate them• General guidelines for entering data in form fields• Descriptions of Filler View tools, menus, and commands

What Is Filler View?In Filler View, you display a form that has been created in the FormTool Designer View, and you fill in its fields according to the way they were defined in Designer View. The data you enter can be modified, but not the field definitions themselves.The one element of the form setup that you can change in Filler View is the color of field backgrounds and field text. These colors can be altered using the Options|Field Color Settings command as explained in “Fill Properties” on page 7-4.Another aspect of working with Filler View is using the form in connection with a linked database. The data that is entered in the fields of a form is stored as the records of a database. Anything that is entered in the form can be utilized in a related database field.

2 SEE ALSO: For more information on databases, see Chapter 4, “Using and Creating Databases,” in the OnscreenReference Manual, found on the FormTool CD-ROM.

FormTool

Working in Filler View

The Filler EnvironmentThis section explains how to get around in Filler View, which presents a different view of the FormTool desktop and the form itself.

To get to the form Filler View from Designer View:Select View|Go To Filler or press <Crtl>+<F>.

Title Bar

Menu Bar Main Toolbar

Database Toolbar

Filler Workspace

Status Bar

A form displayed in Filler View

These are the differences between the Filler View and the Designer View:

• The title bar changes to FormTool- [<formname>: Filler View].• The Database toolbar appears under the Main toolbar.• Neither the Property Inspector nor the Drawing, Text Format, or Arrange toolbars

are available; these elements are used for creating forms in Designer View.

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Chapter 9 Filling In Forms

• The menu bar contains fewer selections.• The (Highlight Fill Areas) button is added to the Main toolbar.• The unavailable buttons are grayed out in the Main toolbar.• Gridlines and rulers do not appear.• In the form itself, the field backgrounds have their assigned colors, and any default

or predefined information is already in the fields.

Navigating through FieldsOnce you have a form displayed in Filler View, there are three ways to move the cursor.

To navigate through fields, you can either:

• Click in the field.• Move forward through the fields by pressing <Tab>, and backwards by pressing

<Shift>+<Tab>.• Press <Enter> to move the cursor to the next field in the filling order. If the field is a

Memo field, pressing <Enter> moves from one line to the next until you reach the end of the field; then it moves to the next field.

In addition, don’t forget to make use of the workspace scroll bars. Especially when you’re zoomed very close, the scroll bars help to move the form up, down, and sideways so you can get a clear view of all the fields.

Filling in the FieldsWhen the cursor/insertion point is in a field in Filler View, the field is selected and ready for you to enter data. Depending on the type of field, you will see a blinking cursor, a drop-down list, or other means of entering or selecting data. If the field has an assigned default value, such as the current date, that value will automatically appear in the field.

Typing and Editing in Filler ViewWhen you type in text fields, you can use the same editing devices that are available in Designer View. For instance, you can press <Back Space> or <Delete> on the keyboard to delete something you’ve typed, cut and paste as in other programs, and use the arrow

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FormTool

keys to move to a particular character. Here is a complete list of available keys for moving the cursor and selecting text within a text object.

Editing Key(s) Function<Home> Moves cursor to beginning of line

<End> Moves cursor to end of line

<Shift>+<Home> Selects text from cursor to beginning of line

<Shift>+<Ctrl>+<Home> Selects text from cursor to beginning of text

<Shift>+<End> Selects text from cursor to end of line

<Shift>+<Ctrl>+<End> Selects text from cursor to end of text

<ﾬ> Moves cursor one character to the left

<Shift>+<ﾬ> Select the character just before the cursor

<Shift>+<Ctrl>+<ﾬ> Selects the word just before the cursor

<ﾮ> Moves cursor one character to the right

<Shift>+<ﾮ> Selects the character just after the cursor

<Shift>+<Ctrl>+<ﾮ> Selects the word just after the cursor

<ﾭ> Moves cursor up one line

<ﾯ> Moves cursor down one line

Word-wrap—In text fields that have several lines, FormTool automatically wraps your typing to the next line. In a Memo field, you can also press <Enter> to move to a new line.

Choosing Options in a FieldThe options available to you when you access a form in Filler View depend upon the field definitions set up for the form in Designer View.

2 SEE ALSO: “Formatting Objects” on page 7-1 for complete details on how fields are defined.

If you change your mind about something you’ve selected or entered in a field and want to start over, press <Esc> to remove whatever option you’ve chosen (if the field had a default entry, it will return to the field). You can also use the Undo and Redo commands on the Edit menu.

9–4


Inserting Pictures in an Image FieldImage fields are used for inserting logos, pictures, clip art, or other graphical elements into a form. The main difference between a Picture field in the Designer View and an Image field in Filler View is that a graphic in a Picture field is a permanent part of the form (a logo, for example), while an Image field uses an image as if it were another piece of data in a form (a photo of yourself or a new floor plan).

1 NOTE: When an Image field is defined in Designer View, you select options to control the display of the insertedimage. These options may be used to crop a picture or to adjust it to the size of the field.

To assign a picture to an Image field while in Filler View:

1. Click the Image field to select it.2. Click inside the field to make it active. An arrow will appear on the right-hand side

of the field.3. Click on the arrow to open the Open dialog.4. In the Open dialog, browse to the folder that contains the image you want to use

and double-click to open it. The filename of the image will appear in the form’s field.

5. Move to another field, and the image appears.

Using the Password Administrator (Pro version only)If you are going to use a Signature field, establish an Administrator Password and generate a user list.

To set up an Administrator Password for the first time:

1. Click [Start] on the Windows taskbar and select Programs|IMSI FormTool v4|Password or click (the Password icon) in the IMSI Program folder to open the AdministratorPassword dialog.

2. Type your password into the Enter password box. Confirm your password by typing it again in the Confirm password box.

3. Press <Enter> or click [OK] to bring up the Password Manager dialog.4. Click [Close] to exit the Password Manager dialog or keep it open to change your

password, add users, or delete users.

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FormTool

To change your Administrator Password:

1. Click [Change] in the Password Manager dialog to bring up the Modify Password dialog:

2. Enter your old password in the Old Password box.

3. Enter the new password in the New Password box.4. Type the new password again in the Confirm box and click [OK].

To add a user:

1. Click [Add] in the Password Manager dialog to bring up the Add User dialog:

2. Enter a name, password, and confirmed password for the new user and click [OK].

To delete a user from the User list:

1. Select the user you want to delete from the User Names list.2. Click [Delete] in the

Password Manager dialog to bring up the Delete user dialog:

3. Click [Yes] to delete the user, or click[No] to cancel the operation.

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Working with Signatures


Signature fields are associated with user names and passwords stored in the ADMIN directory of FormTool. Signature fields are typically included on forms that are used to record approvals.Also, a form may contain fields defined with a Bound to Signature property; the state of these fields depends on a correct password being entered in the Signature field.

1 SEE ALSO: Before you work with Signatures, you must have created users in the Password Manager dialog. You can select which users are entitled to access a selected signature field by selecting the check box for the desired users in the User Names for Signature dialog. For more information, please see “User Names”on page 2-23 of the Onscreen Reference Manual PDF.

1 NOTE: If the Password Administrator creates users while you have FormTool open, they will not appear in theUser Names for Signature dialog. You will need to close FormTool and restart it.

To work with a Signature field in Filler View:

1. Select the Signature field. TheSignature Login dialog appears:

2. Select your user name from those displayed and click [OK]. The dialog will close and you will return to the Signature field.

3. Enter the valid password for your user name. To protect your password, it will appear as a series of asterisks.

If other fields in the form have their Bound to Signature property set, their Locked orHidden Property will be activated, depending on their Bound to Signature option.

Changing a Signature Field’s User Name RequirementTo change a user name to be utilized by a Signature field:

1. Click on the user name that appears in the Signature field.2. Type in the correct password for this user name and press <Enter>.3. Click in the Signature field again. The Signature Login dialog appears.

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FormTool

4. Select a different user name.5. Click [OK]. FormTool will recognize that user name in association with the

requirement for this Signature field.

1 NOTE: You can press <F4> to bring up the Signature Login dialog, but if you haven’t entered the correct password yet for the currently selected user, you will get an Incorrect Password message. Click [OK] to exit theerror message.

Fields that Are Bound to Signature FieldsIf the Bound to Signature property is set for a form field, the state of that field in FillerView is dependent upon the Signature field in that form.

To view the signature settings:

1. Go to Designer View.2. Click in the Bound Parameters Value field in the Property Inspector.3. Click on the right side of the field.4. Choose one of the radio buttons in the Protection Operation group:

• Lock Field—If this option is designated for the bound field, it will be locked, or closed to further editing, if the Condition for Operation is met in the Signature field.

• Hide Field—If this option is designated for the bound field, it will be hidden on the form in Filler View if the Condition for Operation is met in the Signature field.

5. Choose one of the radio buttons in the Condition for Operation group:• Field is Signed—Locks or Hides the bound field when the Signature field is

signed.• Field is Unsigned—Locks or Hides the bound field when the Signature field is

unsigned.

If you want to unlock a locked field or make a hidden field visible:

1. In Filler View, click in the Signature field.2. Enter the correct password for the current user name. The condition for the

Signature field will no longer be met, and the locked field will be unlocked (or the hidden field will be visible).

9–8


2 SEE ALSO: For more information about Bound Parameters, please see “Bound to Signature” on page 2-22 of theOnscreen Reference Manual PDF.

Saving DataTo save a data-only version of a form:

1. Select File|Save Data in the Filler View. The Save Copy As dialog looks similar to the Save As dialog in Designer View, except only the FFD file format is available in the Save as type box.

2. In the Save Copy As dialog, navigate to the drive and directory where you want to save the file.

3. Name the form (the filename extension FFD will be added automatically when you click [Save]).

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FormTool

Save as ExeAn empty (no data entered) or filled form can be saved as an EXE file from the Filler View. This is used most often to send a form to someone that does not have FormTool installed. It can also be used to send a form to someone that only wishes to print the form for their records or for filling out the formby hand.

1. In the Filler View, selectFile|Save As Exe to open the Save As dialog.

2. Type in the name of your file, and navigate to where you want to save your file.3. Click [Save].

Import DataUse this command to open data-only versions of form files that you saved with the File|Save Data command in the Filler View. FormTool will automatically add the FFD extension to the name.

1. In Filler View, select File|Import Data. Only FFD files will be listed in the FileName box.

2. Navigate to the drive and directory of the file. Highlight it and click [OK], or double-click the filename.

3. When you have finished working with the data on this version of the form, you can save it again as an FFD form. Or you can switch to Designer View and save it as a regular FTF form file, a template file, or other version of a FormTool form.

9–10

Appendix ASupport Services

There are many convenient ways to contact technical and customer support. Some of them are available to you 24 hours a day. Technical Support will work closely with you to solve any problem(s) related to our software. Please give our support technicians as much information as possible. Remember that they are not in front of your computer and that they need your help to diagnose the problem.On occasion, a problem can be traced to hardware, or to another software application. Our technicians will supply as much support as possible in these cases, but they are not authorized to support products manufactured or published by another company.You might find that e-mail is an easier way to get answers to your technical support questions. You won’t get put on hold, and the technician will have time to fully consider your problem and formulate an answer. If you do send e-mail, provide as much information as you can about your system and about the problem. Use the checklist from the following section.

Technical Support Check ListTo receive the fastest response to your technical questions, please complete the following check list before you call or send e-mail:

• You may already have the information you are looking for. Before calling, check your documentation thoroughly. Let the technician know what you’ve tried.

• Be in front of the computer, with the computer on if you are calling on the phone.• Record the exact sequence of events that created the problem. Make sure that you

can reproduce the problem by following the same series of steps. Know the results of any steps you have undertaken to solve the problem.

• Have the name and file date of the application. To get the exact version number, select Help|About FormTool.

• Know the type of computer and Windows version you use.

FormTool

• Record the exact wording of any error messages.• Be sure to give your name and return e-mail address if you want a

reply via e-mail.

A–2

Index

IndexNumericsTechnical Support A–2

AAccessing Properties 7–2Active 1–4Add

Details 2–8Objects to Object Palette 6–4Page(s) Dialog 5–7To Custom Box 5–10User Dialog 9–6User Passwords 9–6

Administrator PasswordAdding Users 9–6Deleting a User 9–6Dialog 9–5Using 2–3

AlignFont 3–3Grouped Objects 6–6Objects 6–1, 6–6

Allow Joined Words 5–10Anchored Frame 6–9API-Compatible Mail 4–3Applying, Styles 7–6Arrange

Objects On Forms 6–4Toolbar 3–2, 3–3, 3–4, 6–6, 7–3

Assigning, Pictures To Image Field 9–5Author 5–6Auto Increment 8–3Automatic Suggestions 5–10AutoSave Settings 5–12Autosave Settings 5–12Autoselect Mode 2–7

Drawing Toolbar 3–4

BBackground Color 6–9, 7–1, 7–4

Form Fill Tab 5–3Properties 7–5

Bar CodeType Of Field 8–3

Boldface 3–3Bookmarks, PDF 1–5Border

Properties 7–3Tab 5–3

Borders 6–9Bottom and Right 6–7Bottom Group Align 3–4Bound To Signature Property 9–7Box(es) 1–3, 1–4

Dimensions 5–5Button(s)

Cancel Spell Checking 5–10Drawing Toolbar 3–4Open Custom 5–10Open Standard 5–10Print Preview 4–6Properties 4–5Replace 5–10Replace All 5–10Spell Checking Options 5–10Type Of Field 8–3

CCancel, Button 5–10Caps Lock 3–6CD-ROM 2–1Center

Group Horizontally 3–4Group Vertically 3–4

Centimeters 3–7Change

Default Properties 5–11Grid Units 3–6Passwords 9–6Ruler Increments 3–7Signature Fields 9–7

Check Box(es) 1–3, 1–4Allow Joined Words 5–10Automatic Suggestions 5–10Contents Only 4–5

Display As Icon 6–2, 6–3Drawing Toolbar 3–4Exact Match Required 5–10Ignore Full Caps 5–10Ignore Partial Numbers 5–10Ignore Pure Numbers 5–10Link 6–3Pause Between Pages 4–5Print Combo Fields 4–5Print Combs 2–15Print Contents Only 2–15Print To File 2–15, 4–5Recheck Typed Replaces 5–10Show Grid 3–6Suppress Zeros 2–15, 4–5Type Of Field 8–3

Choose 1–3Clear 1–3Click 1–3Close, Print Preview Window 4–6Color 6–9, 7–1, 7–4

Background 6–9Font 3–3Form Fill Tab 5–3List 7–4Properties 7–4

Common Interface Terms 1–4Confirm Password 9–5Contents Only Check Box 4–5Context-Sensitive Help 1–6Controlling The Workspace 3–6Conventions, Typographic 1–2Copies 4–5Copy

Objects 6–5Record 3–5Tool 6–5Tools 3–3

Corners, Tab 5–3Create

E-Fillers 4–3Fields 6–1Forms 5–1

FormTool

Fountain Fills 7–5From File 6–3Insert Object 6–3New 6–2Objects 6–1Templates 5–1

Currency 8–2Cursor Position 3–5Customer Service A–3Cut

Objects 6–5Tool 6–5Tools 3–3

DData

Entry Field(s) 2–7Properties 7–2, 8–2, 8–4Saving 9–9Tab 3–9, 8–2, 8–3, 8–4Tab, Property Inspector 6–9

DatabaseErrors and Accuracy 8–1Relational Support 1–1Representation 3–3Toolbar 3–2, 3–5, 9–2

Filler View 2–10Datasheet View 3–1Date 8–2DBF, FormTool Database File 5–2Default 1–4

Document Properties 5–3Field Name 2–7Properties 7–2, 8–4

Changing 5–11Setting 5–11

Properties Dialog 7–1Property Type 2–7

DefineField Data 8–3Fields 2–7, 8–1, 8–2, 8–4Filling Order 2–10

DeleteItems From Object Palette 6–4Objects 6–10Record 3–5User Dialog 9–6User Passwords 9–6

Description 5–6Design Area 6–9Designer View 3–1

Defining Fields 8–4Desktop 3–1Edit Menu 6–3

Remove Page 5–8File Menu

Form Info 5–11Form Setup 5–4Forms Setup 5–5Go To Designer 3–2Go To Filler 3–2Send 4–3

Format Menu 8–4Group 6–9Object Properties 3–8, 7–1Style 7–6Ungroup 6–9

Insert Menu 6–1, 6–2Property Inspector 3–8, 7–1Tools Menu

Options 5–12Spelling 5–9

View MenuGo To Page 5–8Print Margin 3–7Ruler 3–7

Zoom (In and Out) 3–7Desktop

Autosave Settings 5–12Designer View 3–1Filler View 9–2Saving Settings 3–10

Details, Adding 2–8Dialog(s) 1–4

Add Page(s) 5–7Add User 9–6Administrator Password 9–5Default Properties 7–1Delete Users 9–6Document Default Properties 5–3Enter Style Name 7–6Fill 7–5Find File 4–7Form Information 5–11Form Options 5–2, 5–5Forms 6–5

Go To Page 5–8Group Resize 6–8Import Image 2–8Insert Menu 6–1Insert Object 6–2Modify Style 7–6New 5–1Object Position 6–6Page Choice 5–8Password Manager 9–5Print 2–15, 3–7, 4–4, 4–5Print Properties 2–15Print To File 4–5Properties 5–12Recognize Options 2–14Remove Page(s) 5–8Save As 4–1Save As Exe 4–3, 9–10Save As Template 5–1Save Data 9–9Select Source 2–13Signature Login 9–7Spell Options 5–10Templates 5–2Word Not Found in Dictionary 5–9

Dimensions Boxes 5–5Discreteness 5–4Display 2–1, 6–9

As Icon Check Boxes 6–2, 6–3Hidden Fields 9–8Objects 5–7Print Margins 3–7

DivisionsGrid Tab 5–4Group 3–6

Document Default Properties Dialog 5–3Don’t Show Grid Less Than, Grid Tab 5–4Double-click 1–3Drag-and-Drop, Forms Creation 1–1Drawing

Field(s) 2–6Forms, From Scratch 2–6Text Label(s) 2–6Toolbar 3–2, 3–3, 3–4, 6–1

Driver, TWAIN-Compliant 2–13

EE-Fillers 4–2

Index–2

Index

E-Fillers, Creating 4–3E-mail Address A–2Edit

Image(s) 2–14Library Objects 6–4Linked And Embedded Objects 6–3Menu 6–1

Bring To Front 6–4Copy 6–4, 6–5Cut 6–4, 6–5, 6–10Delete 6–4, 6–10Designer View 6–3Object 6–3Object Library 6–1Paste 6–4, 6–5Remove Page 5–8Remove Page(s) 5–8Send To Back 6–4Undo 6–10

Objects 2–14EFR, (Electronic Forms Recognition) 2–11,

2–12Electronic Support A–2Ellipse 3–4Embedded Objects, Resizing 6–2Embedding, New OLE Object 6–2Enter Password 9–5Enter Style Name Dialog 7–6Exact Match Required 5–10EXE, Saving As 9–10Extensions, Filename 5–2

FFax Number, Technical Support A–2Field(s) 8–3, 8–4

Creating 6–1Data 8–1Defining 2–7, 8–1Drawing 2–6Drawing Toolbar 3–4Editing 9–3Field Boxes 5–7Filling In 9–3For Data Entry 2–7Inserting 2–7Names 5–7Navigating Through 9–3Properties 8–2

Properties Dialogs 8–2Tab 5–3Tool 2–7Types 8–2Typing 9–3

Field1, Default Field Name 2–7File(s)

Managing 4–1Menu

Designer ViewForm Info 5–11Form Setup 5–4, 5–5Go To Designer 3–2Go To Filler 3–2Send 4–3

Filler ViewImport Data 9–10Send 4–3

Find File 4–6Go To Filler 9–2New 5–2Print 4–5Print Preview 2–14, 4–6Save 4–1Save As 4–1Save As EXE 9–10Save As Template 5–1Save Data 9–9Send 4–2, 4–3

Printing 4–1Filename

Box 4–1FormTool Extensions 5–2

Fill 5–3Dialog 7–5Forms 9–1Patterns 6–9Properties 7–4Tab 5–12

Document Default Properties 5–3End Color 7–5Start Color 7–5

FillerView 2–9, 3–1, 9–1

Database Toolbar 3–5Desktop 9–2Fields, Navigating Through 9–3Filling Area 2–10

Filling In Fields 9–3Import Data 9–10Importing Pictures 9–5Menu Bar 9–9Printing 2–15Send 4–3Signature Fields 9–5Typing And Editing In Fields 9–3Zoom Region 3–8

Workspace 9–2Filling

Area 2–10Form(s) 2–9, 2–10Order, Defining 2–10

Find File, Dialog 4–7First, Record 3–5Font

Alignment 3–3Bold 3–3Color 3–3Italic, 3–3Justification 3–3Name 3–3Size 3–3Strikeout 3–3Style, 3–3Tab

Document Default Properties 5–3Tab, Graphic(s) Properties 2–9Underline 3–3

Form(s)Additional Forms On The Web 4–7Creating 5–1Defaults 5–3Dialog 6–5Drag-and-Drop Creation 1–1Drawing From Scratch 2–6Editing Objects 6–3Fill

Form Options Dialog 5–2Tab 7–5Tab, Form Options Dialog 5–3

Filling 2–9, 2–10Finding 4–6Form Info 5–11Go To Page 5–8Information Dialog 5–11Inserting Objects 6–1, 6–2

Index–3

FormTool

Options Dialog 5–2Form Setup Tab 5–5

Printing 2–14, 4–4Properties 7–1, 7–2Recognizing Elements 2–13Removing Pages 5–8Reusing Settings 5–12Saving 4–1, 5–12Scanning 2–12Sending 4–3Setting Up 5–2, 5–4, 5–5Setup 3–7

Defaults 5–3Form Options Dialog 5–2Tab 5–11

Spell Checking 5–9Tab

Property Inspector 3–6, 3–9, 5–7,6–9

Format 7–2Fields 8–1, 8–3

Format Menu 8–4Fields With Properties Dialogs 8–2Menu 6–9

Designer View 8–4Group 6–9Group Align 6–6, 7–3Group Resize 7–3Make Same Size 7–3Object Properties 3–8, 7–1Properties 5–3, 7–2Rotate 7–3Style 7–6Styles 7–6Text 7–2Ungroup 6–9Ungroup Objects 6–9

Objects 7–1Properties Dialog 7–3Setting Default Properties 7–3

Styles 7–6Using Property Inspector 7–1

FormsNew 2–6

FormToolDesktop 3–1, 9–2Installing on Platforms 2–1Templates 5–2

Fountain Fill 7–1Form Fill Tab 5–3Horizontal 7–5On Form Fill Tab 7–5Properties 7–5Radial 7–5Vertical 7–5

Fountain Mode, Fill Tab 7–5Frequency

Grid Tab 5–4Group 5–4Horizontal 3–6Settings 6–7Vertical 3–6

From Page Box 5–8FTF 4–1

FormTool For Windows Form File 5–2Locating 4–7

FTL, FormTool Object Library File 5–2FTR, Locating 4–7Functionality, OLE 2.0 1–1

GGo To

Datasheet 3–3Designer 3–2Filler 3–2, 9–2

Main Toolbar 3–3Page 5–8

Dialog 5–8Main Toolbar 3–3

Graphic(s) Properties 7–2Properties Dialog

Font Tab 2–9Tab 2–8

Property Inspector 3–9, 6–9Grid(s) 3–6

Changing The Units 3–6Form Options Dialog 5–2Line Color 5–4Setting Up 5–4Tab 3–6, 6–5

Discreteness 5–4Grid(s) Tab

Form Options Dialog 5–4Group 1–4Group(s) 1–4, 6–9

Align 6–6Align Top Tool 6–6Objects 3–4Print Range 4–5Properties 6–8Radio Buttons 3–4Resize Dialog 6–8Resizing Objects 6–8

GroupedObjects 6–8Radio Buttons 3–4

Tab 5–3Grow

To Tallest 6–8To Widest 6–8

HHard Drive 2–1Help

Context-Sensitive 1–6Main Toolbar 3–3Online Knowledge Base 1–6Readme 1–6Searchable 1–5Spell Options Dialog 5–10

HideField 9–8Object Types 7–1Print Margins 3–7

Highlight Fields Tool 9–3Horizontal

Fill Tab 7–5Frequency 3–6Group 6–8

Hot Keys 1–2Hyperlinks, In PDFs 1–5

IIgnore

All Button 5–10Full Caps 5–10Partial Numbers 5–10Pure Numbers 5–10

Image Tab 5–3Image(s)

Editing 2–14Field 9–5Import 2–8

Index–4

Index

Menu, Image Edit 2–14Recognizing 2–14Show Properties 5–7Type Of Field 8–3

ImportData 9–10Image Dialog 2–8Scanning 2–11

Inches 3–7Insert

Field(s) 2–7Menu 6–1

Object 6–1, 6–2Objects 6–2

Object Dialog 6–1, 6–2Objects 6–1, 6–2Pictures 9–5Text 2–6

Installing FormTool 2–1For Network Use 2–16IMSI Program Folder/Group 2–3Network Installation 2–3On Platforms 2–1on Windows 2–1

InterfaceCommon Terms 1–4New 1–1

Italicizing 3–3

JJustification 3–3

KKeyboard Toggle Settings 3–6Keys, Hot 1–2Knowledge Base 1–6

LLandscape 5–5Last, Record 3–5Layer(s) 6–4LBL

FormTool Label file 5–2Locating 4–7

Left Group Align 3–4Library Folder 2–8Line(s) 3–4

Grid Color 5–4

Link Check Box 6–3List(s), Printer Name 4–5Local Menu 1–4

Group 6–9Position 6–7Ungroup 6–9

Lock Designer 5–6Lock Filler 5–6Locked Field 9–8Logical 8–2

MMailing Address, Technical Support A–2Main Toolbar 3–2, 3–3, 9–2

About 3–3Designer View 3–3Filler View 2–10Zoom In and Zoom Out 3–7Zoom Tools 3–8

Manual, Onscreen Reference 1–2MDX, Database Index File 5–2Memo 8–2Menu Bars 9–2, 9–9Menu(s)

Local 1–4Millimeters 3–7Move

Objects 6–1, 6–5To Back 3–4To Front 3–4

NName 4–5

Font 3–3New

Dialog 5–1Form 2–6Interface 1–1Main Toolbar 3–3Record 3–5Tool 5–1

NextRecord 3–5

Next PageGo To Page 5–8Main Toolbar 3–3Print Preview Window 4–6Tool 5–8

No Change 6–8Normal

Template 5–2Not Found Box 5–9Numeric 8–2NumLock 3–6

OObject(s)

Aligning 6–6Arranging 6–4Border Properties 7–3Copying 6–5Creating 6–1Cutting 6–5Defaults Menu 5–11Deleting 6–10Displaying 5–7Edit 2–14Editing 6–3Fill Properties 7–4Formatting 7–1Fountain Fill Properties 7–5Grouped 6–8, 6–9Inserting 6–1, 6–2Library 6–1, 6–4

Main Toolbar 3–3Linking and Embedding (OLE) 6–1Moving 6–5Palette 6–1, 6–4

Tab 6–4Tool 6–4Using 2–8

Pasting 6–5Pattern Properties 7–4Position Dialog 6–6, 6–7Properties 3–4Properties Dialog 7–3Resizing 6–7Setting Default Properties 7–3Toolbar 2–8Transparent Properties 7–4Type List 6–2Ungrouped 6–9Working with Overlapping Objects 6–4

OCR (Optical Character Recognition) 1–1,2–11, 2–12

OLE (Object Linking and Embedding)

Index–5

FormTool

2.0 Functionality 1–1Object 3–4Show Objects Properties 5–7

Online 1–4Knowledge Base 1–6Store A–3

Onscreen 1–4Onscreen Reference Manual 1–2, 1–5Open 3–3

Custom 5–10Standard 5–10

Operating System 2–1Option(s)

Button 5–10Field Color Settings 9–1Form 5–5Menu 5–12, 7–1

Form 3–6, 5–3, 5–11, 6–5, 7–5Object Defaults 5–11, 7–2, 7–3

Rich Text 5–12Save Settings 3–7, 5–12

Orientation Group 5–5Origin 5–4Overlapping Objects 6–4

PPage(s)

Add Pages Dialog 5–7Choice Dialog 5–8Control 5–8Group 3–7

Form Setup Tab 5–5Inserting 5–7Number 3–5

PaperDimensions 5–6Modes

LegalLandscape Templates 5–2Portrait Template 5–2

LetterLandscape Template 5–2

SizeA4 5–6A5 5–6DIN A3 5–6DIN A4 5–6Legal 5–6

Letter 5–6Paragraph, Style 7–6Password

Administrator 2–3, 9–5Changing 9–6Form Setup Tab 5–6Group 5–6Manager Dialog 9–5Using On Networks 2–16

PasteObjects 6–5Tool 6–5Tools 3–3

Pattern 7–4Form Fill Tab 5–3Properties 7–4Selection 7–4

Pause Between Pages Check Box 4–5PDFs

Bookmarks 1–5Interactive Features 1–5Onscreen Reference Manual 1–5

Performance 5–10Phone Numbers

Sales/Customer Service A–3Technical Support After 90 days A–2Technical Support For First 90 days A–2

Picas 3–7Picture(s) 9–5

Designer View Field 9–5Drawing Toolbar 3–4Tool 2–8

Points 3–7Portrait 5–5Position

Local Menu 6–7Tab 6–7

PreviewBox 7–3, 7–5Form Fill Tab 5–3Grid Tab 5–4

PreviousRecord

Database Toolbar 3–5Main Toolbar 3–3

Previous PagePrint Preview Window 4–6Tool 5–8

Previous RecordGo To Page 5–8

PrintComb Fields Check Box 4–5Combs Check Box 2–15Contents Only Check Box 2–15Dialog 2–15, 3–7, 4–4, 4–5Forms 4–4Margin 3–7Preview 4–4

Button 4–6Main Toolbar 3–3Tool 2–14Window Buttons 4–6

Preview Window 4–6Properties Dialog 2–15Range Group 4–5To File 4–5To File check box 2–15To File, check box 4–5Tool 4–5Tools 3–3

Printer 4–5Line 3–7

PrintingForm(s) 2–14From Designer View 2–15From Filler View 2–15

Process-Based Routing 1–1Processor 2–1Properties

Background Color 7–5Borders 7–3Bound To Signature 9–7Color 7–4Data 8–4Dialog 7–3Dialog For Selected Object 5–12Dialogs 8–2Fill 7–4Fountain Fill 7–5Group(s) 6–8Local Menu 5–3Patterns 7–4Print Dialog 4–5Transparent 7–4

Property Inspector 2–7, 3–8, 7–1, 8–3Data Tab 2–7, 3–9, 6–9, 7–2

Index–6

Index

Form Tab 3–6, 3–9, 6–9Form(s) Tab 7–2Graphics Tab 2–8, 3–9, 6–9, 7–2Main Toolbar 3–3Tool 7–1

QQuery 3–5

RRadial Fill Tab 7–5Radio Button 1–4, 3–4, 8–3RAM 2–1Readme 1–6Recheck Typed Replaces 5–10Recognize Options Dialog 2–14Recognizing

Form Elements 2–13Image(s) 2–14

Rectangle 3–4Redo Tools 3–3Redraw 3–3Reference Manual

Onscreen PDF 1–2, 1–5Registration 2–2

Via the Web 2–2Remove

Page(s) Dialog 5–8Pages 5–8

ReplaceAll Button 5–10Button 5–10With Box 5–9

Requirements, System 2–1Resize

Embedded Objects 6–2Groups 6–8Objects 6–7

Reusing Settings 5–12Rich Text 3–4Rich Text Fields 5–12Right-click 1–3Rotate Object 3–4Rounded Rectangle 3–4Routing

Main Toolbar 3–3Process-Based 1–1

Ruler(s) 3–7

Changing Increments 3–7

SSame

Height 3–4Size 3–4Width 3–4

SaveAs Dialog 4–1As Exe 4–2, 9–10AsTemplate 5–1Data 9–9

Dialog 9–9Desktop AutoSave Settings 5–12Desktop Settings 3–10EXEs 4–2Files As Templates 4–2Forms 4–1Objects To The Object Palette 2–8Record 3–5Settings 3–7, 5–12Tools 3–3

Save Settings 5–12Scanning

Form 3–3Form(s) 2–12How to Start 2–13Import 2–11In FormTool 2–11Select Source 2–12Tips 2–12TWAIN-Compliant Driver 2–13

Scroll Lock 3–6Search

Go To Page 5–8Record 3–5

Searchable Help 1–5Select 1–3

Drawing Toolbar 3–4Objects 3–5Prompts 3–5Scanning Source 2–12Source Dialog 2–13Tool 2–7Zoom Settings 3–8

Send 4–2Forms 4–3

Set, Default Properties 5–11, 7–2, 7–3,8–4

Setting UpAdministrator Password 9–5Grids 5–4New Forms 5–2, 5–4, 5–5

Shadow Tab 5–3Shapes Properties 5–7Show

Grid Check Box 3–6Object Types 7–1Properties 5–7

Shrink To Smallest 6–8Signature 9–7

Field 9–5Login Dialog 9–7Type of Field 8–3Username Requirements 9–7

SizeFont 3–3Form Setup Tab 5–5

Custom Size 5–5Snap

Grid Tab 5–4To Grid 3–6, 6–6

Effects Of 6–7Sort 3–5Spacing 5–4Spell Checking

Forms 5–9Main Toolbar 3–3Tools 5–9

Spelling 5–9Options Dialog 5–10

StartingForm(s) 2–5FormTool In Windows 95 2–4Scans 2–13

Status Bar 3–5, 9–2Strikeout Font 3–3Style Dialog

Modifying 7–6Style(s) 7–6

Applying 7–6Font 3–3Formatting 7–6Name Box 7–6

Suggested Search Limit 5–10

Index–7

FormTool

Suggestions List 5–9Support Services A–1Suppress Zeros Check Box 2–15, 4–5System, Requirements 2–1

TTab(s) 1–4, 5–3

Border 5–3Corners 5–3Data 2–7, 3–9, 6–9, 7–2, 8–2, 8–3,

8–4Field 5–3Font 5–3Form 3–6, 3–9, 6–9, 7–2Form Fill 5–3, 7–5Form Setup 5–5, 5–11Graphics 2–8, 3–9, 6–9, 7–2Grid 3–6, 5–4, 6–5Grouped Radio Buttons 5–3Image 5–3Object Palette 6–4Position 6–7Rich Text Fields 5–12Shadow 5–3Table 5–3Text 5–3Visible 5–3

Table Tab 5–3Tabs 1–4Taskbar 1–4Technical Support A–1

Checklist A–1Free Support on Demand A–2Phone Support on Demand A–2

Email Support on Demand A–2

Hours of Operation A–2

Template(s) 1–4Creating And Using 5–1Dialog 5–2Saving 4–2

TermsActive 1–4Box 1–3check box(es) 1–3

Choose 1–3Clear 1–3Click 1–3Default 1–4Dialog 1–4Double-click 1–3Group(s) 1–4Illustrated 1–4Local Menu 1–4Online 1–4Onscreen 1–4Recognition 2–12Recognize 2–12Recognizing 2–12Right-click 1–3Select 1–3Tab(s) 1–4Taskbar 1–4Template(s) 1–4User Guide 1–3Window 1–4Wizard 1–4

Text 7–2Alignment 3–3Default Property Type 2–7Drawing Toolbar 3–4Format Toolbar 3–3, 7–1, 7–6

Designer View 3–2Main Toolbar 3–3

Inserting 2–6justification 3–3Strikeout 3–3Tab 5–3Text Box Properties 5–7Type of Field 8–2

Text Label(s), Drawing 2–6Tips

Scanning 2–12Title Bar 9–2To Page Box 5–8Tool(s)

Copy 6–5Cut 6–5Field 2–7Group Align Top 6–6Highlight Fields 9–3Menu 5–9

Spelling 5–9

Menu, Designer ViewOptions 5–12

New 5–1Next Page 5–8Object Palette 6–4Paste 6–5Picture 2–8Previous Page 5–8Print 4–5Print Preview 2–14Property Inspector 7–1Select 2–7Spell Checking 5–9Undo 6–10Zoom 3–8

Toolbar(s) 3–2, 3–3Arrange 3–2, 6–6, 7–3Database 2–10, 3–2Drawing 3–2Main 2–10Object 2–8Status Bar 3–5Text Format 3–2, 3–3, 7–1, 7–6

Top and Left 6–7Top Group Align 3–4Transparent, Properties 7–4TWAIN-Compliant

Driver 2–13Scanner 2–11

Two Page Button 4–6Type(s) 6–9

of Fields 8–2Typographic Conventions 1–2

UUnderlining 3–3Undo

Tool 6–10Tools 3–3

Ungroup 6–9Objects 3–4

Unit(s)Centimeters 3–7Form Setup Tab 5–6Grid Tab 5–4Inches 3–7Millimeters 3–7Picas 3–7

Index–8

Index

Points 3–7Rulers 3–7

URL Address 8–3Using

In

OutPrint Preview Window 4–6

Print Preview Window 4–6Object Palette 2–8Object Position Dialog 6–6Objects from Object Palette 6–4Password Administrator 9–5Property Inspector 7–1Snap to Grid 5–4Templates 5–1

V

Region 3–3, 3–8Setting List 3–7Settings 3–8Tool 3–8

VerticalFill Tab 7–5Frequency 3–6Group 6–8

View MenuGo To Page 5–8Grid 3–6Print Margin 3–7Ruler 3–7Toolbars 7–6Zoom In and Out 3–7, 3–8

VisibleTab, Document Default Properties 5–3

WWeb

Forms 4–7Registration 2–2Web Address A–2

Width 6–9Window 1–4Wizard(s) 1–4Word Not Found in Dictionary Dialog 5–9Work

In Filler View 9–2With Grouped Objects 6–8With Multipage Forms 5–7

Removing Pages 5–8with Multipage Forms

Going to Specific Pages 5–8With Signatures 9–7

ZZoom

Amount 3–3

Index–9

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