formatting and editing skills
DESCRIPTION
Formatting and Editing Skills. Apply formatting and editing features and operational keys appropriately. Word Processing. Word processing software is a type of application software that is used for creating text documents, such as: letters, memos, and reports. - PowerPoint PPT PresentationTRANSCRIPT
Formatting and Editing Skills
Apply formatting and editing features and operational keys
appropriately.
Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters, memos, and reports
Title bar – displays the filename of a document
Tabs to provide you with the different ribbons below. (File, Home, Insert, Page Layout, References, Mailings and Review, and View)
Rulers – to ensure you have your spacing and tabs properly set.
Zoom- to enlarge the document while typing.
Scroll bar.
Cursor to show you where the text will appear when typing.
Ribbon- Each tab displays a ribbon of options to modify your document.
Typing Paper
Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.Six lines equals one vertical inch.
Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape11” x 8 ½”
Most word processing documents are printed in portrait orientation.
Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin at the top of each page of
a document Footer – allows you to type
below the bottom margin at the bottom of each page
of a document
Text Alignment
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Tool Bar Alignment Buttons
Left Align
Center Align
Right Align
Justify
Left align – text is lined up along the left margin
Center align – text is
centered on the page
Right align – text is lined
up along the right margin
Justified – text is lined up along both margins
Line SpacingLine spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
Horizontal Centering
When text is centered between the left and right margin
Commonly used when formatting:
InvitationsAnnouncementsTitle pages
Lets Hoop It Up!!!Participate in our
Hoops For HeartCampaign to help raise money for the
American Heart AssociationFebruary 27-March 3, 2006
See your PE teacher for more details.
Centering Text
1 Page Layout Tab
2. Select Paragraph Group on the Ribbon
Horizontal CenteringUsing the Tabs
Click on the Center alignment button on the HOME Ribbon, In Paragraph Group
Vertical Centering
When text is centered between the top and bottom margin
Commonly used when formatting:
Invitations Announcements Title pages
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman BroadwayArial Comic Sans MS Lucida
CalligraphyChiller Elephant Goudy Stout
Ways to format your font:Add color Make bold
Underline Italicize
Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number
Editing
Editing – the process of updating a word processing document to:make changescorrect errorsmake it visually appealing
Editing Features
Cut – the word processing feature that removes text or graphics from the current location in a document
Copy – the word processing feature that allows text or graphics to be copied to another location within a document
Editing Features
Paste – the word processing feature that places text or graphics that have been cut or copied in a new location within a document
Clipboard – temporary storage location for text or graphics that have been cut or copied
Editing Features
Thesaurus – the word processing feature that allows you to find synonyms (words with similar meanings) for words in a document.
Operational KeysEscape (Esc) – allows you to exit unwanted menus and dialog boxes
Tab – used to indent; moves the cursor 5 spaces on a line
Caps Lock – Locks the alphabetic keys in uppercase
Control (Ctrl) – used with other keys to execute (carry out) out commands
Shift – Used to capitalize alphabetic
keys and type symbol keys
Alternate (Alt) – used with other keys to access commands on the menu bar
Enter – used to move the cursor down to the next line
Delete – deletes text directly in front of (to the right of) the cursor
Arrow keys – move the cursor in the direction of the arrow, one character at a time
End – moves the cursor to the end of a line
Page Down – moves one screen below the current cursor position
Backspace – deletes text to the left of (behind) the cursor
Insert – allows text to be inserted within a line of text
Home – moves the cursor to the beginning of a line
Page Up – moves one screen above the current cursor position
Num Lock – locks the numbers of the numeric keypad
Combine operational keys to save time!!!
Control and Page Up – quickly moves you to the first page of a multi-page document
Control and Home – quickly takes you to the first line of a document
Control and End – quickly takes you to the last line of a document
Control and Page Down – moves you to the next page of a multi-page document
Function Keys Allow you to quickly access frequently used
functions
Examples: F1 – allows you to access the Help feature F7 – allows you to access the Spell Check
feature