QUICK PAY for Windows

QUICK PAY - Windows Payroll, Human Resource software HR2000 Quick Pay offers truly user-

friendly MALAYSIAN Payroll & Human Resource management for the dynamic business environment for the New Millennium.

We became the most trusted name in Payroll/HR management system by delivering value through

our time-tested and people-proven product and service within some of the most recognized organizations.

HR 2000 SDN BHD

9A Jalan USJ 10/1C

Subang Jaya 47620 Selangor Darul Ehsan

Malaysia

Phone: 03-5632-9094 (6 lines)

Fax: 03-5631-9736

Email: sales@hr2000.com.my Website: http://www.hr2000.com.my

Quick Pay databases are stored in independent

directories, example DEMO2000. Each

database stores the entire year’s data for a

particular company.

You may create unlimited databases for

multiple companies.

For each company’s database, give it a unique

and meaningful file name for easy

identification

SELECT PERIOD - Select a payroll period for processing

EMPLOYEE MASTER - Update employee personal particulars

PROCESS PERIOD - Transfer basic pay & fix allowances/deductions to SALARY ENTRY

SALARY ENTRY - Enter salary items for employees

BONUS RUN - If required, perform automatic bonus payment for employees

GOVERNMENT REPORTS - Printing of all statutory government forms & reports

STANDARD REPORTS - Printing of payslips, monthly reports, yearly reports and statistics

LABEL - Create and print labels

FREE FORMAT REPORTS - Create and print user-define format reports AUTOBANK - Generate diskette files for Bank Credit via Diskette facility

SYSTEM SETUP - Setup company particulars and formula tables

SYSTEM SECURITY - Setup password and user access rights

TABLE OF CODES - Create user-define codes for allowances, departments,.. etc

GLOBAL CHANGE - Global changing of information stored in the database

QUERY SETUP - Query conditions to filter range of employees for reporting use DATABASE IMPORT - Import payroll data from external source

DATABASE DOCTOR - Fix database problems

DATABASE BACKUP - Make backup copies of databases into floppy diskettes

DATABASE RESTORE - Restore previous database backup from floppy diskettes

LOGIN – Change to another payroll database for processing PASSWORD – Change current user password

EXIT – Quit application

QuickPay stores employee information into

Yearly Databases (eg. PAY2000, PAY2001,

PAY2002, etc).

Each database stores 12 months (ie. January

until December of the year) of payroll detail,

while each month stores 3 payment periods

i.e. Mid-Month, End-Month and Additional-

Period.

This is the maintenance module for employee personal details. This module allows you to preset

individual employees’ personal particulars, salary payment method, fix allowances and fix

deductions, and loan tracking,

PROCESS PERIOD will perform the

following tasks :

(1) Transfer Employees' Basic Salary of

the current period from EMPLOYEE

MASTER into SALARY ENTRY.

(Salary will be prorated using calendar

days for newly hired and resigned

staffs)

(2) Transfer Employee's Fix

Allowances & Fix Deductions from

EMPLOYEE MASTER into SALARY

ENTRY

SALARY ENTRY Module is the where ALL the paid salary items are stored.

Once the payroll items are entered and saved into SALARY ENTRY, you may proceed to print payslips,

government reports and other management reports. All payroll figures from reports are extracted from this module.

WYSIWYG concept !

All changes in SALARY ENTRY are reflected instantly in all reports.

EPF Borang-A - Monthly Employee Provident Fund report.

Included submission by diskette

SOCSO Borang-8 - Monthly Employee PERKESO contributions report.

Included submission by diskette

Income Tax CP39 - Monthly PCB tax deduction report.

Included submission by diskette

Income Tax CP159 & Slip PCB (II) - Yearly PCB Summary for company and individual employees.

Income Tax CP22 - Newly joined employee tax report

Income Tax CP22A -Newly resigned employee tax report

Income Tax CP21 - Newly resigned employee tax report (for foreigners)

EA Form - CP8A - Yearly employee tax return

IncludedPre-Printed EA-Form Version

EC Form - CP8C - Yearly employee tax return (for government servants)

Form E - CP8D - Summary of company tax return.

SOCSO Form-2 - Newly joined SOCSO contributing employees

SOCSO Form-3 - Newly resigned SOCSO contributing employees

In Lieu of CP39 - Income Tax Registration form.

LUTH Form - Lembaga Urusan Tabung Haji

Included submission by diskette

ASN Form - Amanah Saham Nasional report

Included submission by diskette

Zakat Diskette Format - Zakat contribution report

Included submission by diskette

MONTH-TO-DATE REPORTS

Payslip

Select your choice of payslip formats from a list of ready-made payslip designs.

Quick Pay even allows user-customized format. Other payslip features includes options to print monthly annual leave taken & balances, attach ad-hoc

messages into your monthly payslip, combine payment items from multiple pay periods, and many more...

E-Mail Payslip

Quick Pay provides users the facility to send payslip via E-mail. Payslips are sent in HTML formatted e-mail and with options to include Employee

Master detail. E-Mail payslip also allows file attachments e.g PDF documents, Ms Words, Ms Excel, etc.

Bank Credit Detail & Summary

Monthly salary crediting submission to banks.

For bank credit submission using diskette, please refer BANK DISKETTE module.

Cash Payment

Cash denomination listing for employees paid by cash.

Cheque Payment

Cheque listing for employees paid by cheques.

Salary WithHeld Payment

WithHeld listing for employees flag as "Payment Via = WithHeld" in Employee Master

Overtime Detail

Report on overtime hours and total amount

Shift Detail Report on shift hours and total amount

Payroll Detail & Summary

Report on all salary items for the month. Available in individual employee detail listing and summary by groups.

EPF and SOCSO Detail Employee EPF and SOCSO contribution listing

Company Variance

Report on variance amount between current and previous month's payroll

Company Statistic

Report on current month's payroll items vertically

Adhoc Item Listing Listing of employees with a specific allowances/deductions item (user define)

Levy Listing

Listing on employees with Levy amount

Allowances & Deductions Summary Summary of allowances and deductions for a specific sorting group (e.g. Department, Section, Job Grade)

YEAR-TO-DATE REPORTS

Payroll Detail & Summary Report on all salary items for the year. Available in individual employee detail listing and summary by groups.

EPF by Employee & Employer

EPF contribution for the year by employee and employer total

SOCSO by Employee & Employer SOCSO contribution for the year by employee and employer total

PCB (Income Tax) by Employee & Employer

PCB income tax contribution for the year by employee and employer total

LEVY by Employer

Levy contribution for the year by employer total

Employee & Company Statistic Individual salary items listing break-down by months by employee detail and company total.

ADHOC Listing

A multi-purpose Year-to-Date report to list Entitlement (extracted from EMPLOYEE MASTER's Loan table) with monthly break-down of claims. Useful

to generate Medical Claim, Dental Claim and Loan reports.

LEAVE REPORTS

YTD Leave Detail

Report on a specific leave entitlement, taken and balance for the year by detail.

YTD Leave Summary

Report on a specific leave entitlement, taken and balance for the year by Summary.

Employee Leave Detail

A yearly leave report by employee. Included summary entitlement, taken and balance - and a detailed listing of leave transactions.

STATISTIC REPORTS

Salary Analysis

Analyse salary range on employee head-count sorted by groups.

TurnOver Analysis

Analyse turnover (recruitment and resign) by months on employee head-count sorted by groups.

Work Force Analysis

A standard government requested statistics on head-count by individual races and gender.

Employee Age Analysis

Analyse age range on employee head-count sorted by groups.

Service Years Analysis

Analyse service years on employee head-count sorted by groups.

MISCELLANEOUS REPORTS

Employee Master

Print out of employee personal detail from EMPLOYEE MASTER

Newly Joined Listing

Listing of employees newly recruited

Newly Resigned Listing

Listing of employees newly resigned

Newly Confirmed Listing

Listing of employees newly confirmed

Newly Increment Listing

Listing of employees newly increment salary

Newly Retired Listing

Listing of employees newly retired

Salary Revision Listing of employees old and new salary

Service Year Listing

Listing of employees on service years rendered

Employee Age Listing Listing of employees on age

BirthDay Listing

Listing of employees born on current month

Immigration Expiry Listing of foreign employees with expired immigration documents

This module allows you to create and

print labels. Label printing are normally

fit to print onto standard label stickers. It

is common to stick labels on manual

punch cards and mailing addresses.

Free Format Report module

allows you to create and print

your own desired report

format. All reports are in

tabular format. Each report

allows up to a maximum of 50

columns. In each column, you

are allowed to choose

particulars from EMPLOYEE

MASTER or payroll figures

from SALARY ENTRY.

During FREE FORMAT

report printing, you may also

save output result into CSV

files which is compatible with

Ms Excel and Ms Words

application.

AUTO-BANK credits employees'

nett pay via Auto-Bank Credit

facility.

It generates a text file output

according to the file format

specified by the respective banks.

Also included a simple chart reporting system. For power charting needs, we

recommend to send Quick Pay data to Ms Excel application.

QUERY SETUP allows user

to filter employees from a

particular processing and/or

reporting.

By applying the Query

during processing or

reporting, only employees

that appears in INCLUDE IN

QUERY Section will be

processed.

Quick Pay provides additional

data entry modules to reduce

your monthly batch manual

entry work-load.

Batch Entry Employee Master provides an entry screen to ease

employee personal particular

updating process.

Batch Entry Salary Entry module effectively reduces data

entry work-load by introducing

a batch entry screen for

Overtime, NPL, shift hours, and

allowances or deductions

entries.

Human Resource Modules

ACCIDENTS - Monitor accidents by frequency, cause, location and cost

ACHIEVEMENT - Keeps employees’ awards & honours received

APPRAISAL - Provide a useful analysis on individual strength & weaknesses

COMPANY BENEFITS - Records company benefits by quantity and value

CAREER DEVELOPMENT - Records changes of career & salary progression within the company DISCIPLINE - Monitor employees' behaviour & character

EDUCATION - Store Education Records

EVENTS - Planner / Schedule for individual employees

FAMILY DETAIL - Records employees' family details

INSURANCE - Records insurance claims LEAVE - Records leave days taken

NON-PAID LEAVE - Records leave days taken

SKILL - Records skills acquired by employees

TRAINING - Records courses attended by duration, score, and cost

WORKING HISTORY - Records employees' historical job experiences PICTURES - Records computer scanned pictures and/or certificates

OTHERS (User Define) - Allows other user defined record tracking

Quick Staff

Main Menu

QUICK STAFF, an effective tool

to manage your Employee

Historical Information & Human

Resource needs EASILY and

EFFICIENTLY! It provides Quick-&-Easy storage & reporting

system on employees' historical

information. It allows an unlimited

record storage of 17 Easy-to-Use

Human Resource modules that

fully integrates and compliments QUICK PAY. Analysis tools

include Detail & Summary reports

- PLUS - Graphical Charts for cost

distribution analysis.

Leave Entry function allows

you to Create & Modify

leave records. Each Leave

entitlement & balances are

calculated and displayed

immediately.

To access into any Quick

Pay database, user must

login with the correct

User-ID and Password.

You may assign each user

ID with different access

rights to MAIN MENU

modules, employee groups

and also selected

functions.

AUDIT TRAIL allows monitoring of payroll users activities. To enabled or disable Audit

Trail recording, go to SYSTEM SECURITY - SUPERVISOR module. Audit Trail will

occupy some hard-disk space and it is recommended to Print and then Delete the listing

frequently.

The following are some activities audited :

(1) user login & logout access time

(2) change current basic, mid-month basic, old basic in EMPLOYEE MASTER

(3) deleting of records

(4) accessing modules in the payroll system

(5) unauthorized entries

Printing Power

While viewing ANY report, user may perform report view zooming, page scrolling, and selecting page

printing. Option to save report to CSV file is also available. CSV file is compatible with Ms Word and

Ms Excel applications.

Option to save report to CSV file.

Database Merging

combines employees from

multiple company

databases into ONE single

database.

Upon completion, you can

access the merged

database like any other

Quick Pay database.

Use merging to create a

consolidated database of

all your companies, or

combine 2 or more

databases of different year

for financial reporting use.

DATABASE EXCHANGE allows

copying of Employee records into

another QuickPay database. Use

this function to copy employee

records between databases -

example, relocating employees to

another company.

DATABASE DOCTOR will

attempt to fix damaged data links

and perform necessary database re-

indexing.

If recovery failed, you are

recommended to restore your

database from the last backup file.

Database problems are commonly

caused by incomplete record saving

due to power failure.

Backup files are stored in

compressed ZIP format. ZIP files

can easily store 200-300 employee

records into one single 1.44 MB

floppy disk storage media.

However, if you database size is

huge, then you might need a few

floppy diskettes to store your backup

copy. Quick Pay will backup the

entire year’s information into your

floppy diskettes.

This module is for you to send E-

Mail to HR2000 for support purpose.

You may attach payroll database,

payslip template, etc.

Visit www.hr2000.com.my

to download our latest

software, user manual update and product

brochures.

FREQUENTLY ASKED QUESTIONS

Q. Does the software come with training?

A. YES. Every purchase entitles you to ONE full session training with 12 months software update & support, and

unlimited re-training sessions at HR2000 (we conduct free group training every Friday).

Q. Is it okay for one user using PC with Windows XP and other user using Windows 98 ? A. No problem. QPAY network version uses file server technology, and supported by Win 98,ME,2000,2003,ME,XP

multiple concurrent access.

Q. Would it be any problem for data merging with data collected from different OS ?

A. No problem. Database is independent from O/S being operated on.

Q. Can I change employee number in the system ? A. Yes. Use GLOBAL CHANGE module.

Q. Can I change default reports in all standard reports ? A. NO. All standard reports are hard-coded and fixed. If you need to create your own report format, please use FREE

FORMAT module.

Q. Can I send standard reports to Ms Excel ? A. YES. Every time you print a report, enable option “Create Export Filename (CSV)”. Once the report is completed, you

should find the CSV created in your hard-disk. Use Ms Excel to open this file.

Q. Maximum no. of staff supported ?

A. No limit. So far our live data (customer) some has reached above 3,000+ records.

Q. Maximum no. of companies ?

A. No limit. You may create unlimited company payroll databases.

Q. We received our pay fortnightly (2 x a month). Are we able to issue payslip for twice a month ? A. Yes. Quick Pay can pay maximum 3 periods per month.

Q. Can adjustment be made this month if any wrong figures in the previous payslip ? A. Yes. Change figures directly into SALARY ENTRY screen and all reports are effected automatically as EPF, SOCSO,

PCB Tax are immediately computed and saved. No further processing is required.

Q. Is EPF tables adjustable ?

A. EPF table (or formula) is user definable. Anyhow, it has preset to a current default of current EPF rates - and user can

still change contribution rate. Changing of EPF formula is commonly guided by our Support team directly.

Q. SOCSO - New table above RM3,000 contribution ?

A. Yes.

Q. Overtime - Can we formulate the calculation by ourselves ?

A. YES. Changing this table is very simple. You can change rates (eg. 1.0,1.5,2.0,3.0,etc - upto 10 rates), and computation

methods.

Q. Income Tax submission - Tables (Yearly updates, if any) A. Yes. Our PCB table is built-in with government formula. Updates are normally sent out to our customers by courier

services, or you may download from our website at http://www.hr2000.com.my.

Q. Payslips format - we have preprinted forms for pay slip, do we need to change? A. You can choose to either print on normal blank paper, or pre-printed paper (envelope payslip). We have 24 ready-made

payslip formats. You may still configure payslip to your desired format.

Q. EA form - is this flexible? Can we use this features for non-working staff e.g. directors ?

A. EA form is user definable to include or exclude salary items to be printed inside the form. EA form also prints for

Directors. Non-working directors normally receives benefit-in-kind payment which is reflected in their EA-Form.

Q. My database is corrupted ? A. Just run DATABASE DOCTOR to fix your payroll database. DATABASE DOCTOR actually performs low level

database recovery, re-indexing, database packing, scanning lost or orphan records and field-by-field verification. If

damaged database is reported as non-recoverable, then you might need to RESTORE database from your last backup copy.

Q. What are the advantages of Quick Pay compared to other competitor payroll products ? A. The main reason why many corporate clients prefer our products is because of the "design" - ie. feel & look. Our flow is

extremely simple and convenient. You will see that many prominent clients preferred us after comparing with many other

payroll products. Corporate normally makes decisions after thorough considerations - inclusive of price over value.

Furthermore, our built-in features like export to CSV (for Ms Excel & Words), E-mail payslip (option purchase module),

etc are many enhancements that Quick Pay has advantage over many software in Malaysia.

Q. What sort of technical support do you provide in East Malaysia? Our software has been proven to be 99% error free under many Windows conditions. That's why many technical problems

can be solved thru the phone. Things that we normally "cannot" help at times are problems like Virus attacks (very

common in XP computers with internet connection) - but this really rely on your IT dept or IT vendors to provide

assistance.

Summary: Never really a problem on software support for outstation clients

Q. Do I need to pay for software maintenance ? First year software maintenance is FREE. Subsequent year fee is optional to signup at RM 650/annum. Yearly maintenance

entitles you to 12 months software update & support, and unlimited re-training sessions at HR2000.

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