for the proposed supply and laying of carpet … · kenya road, nairobi about 4 kilometres from...

TENDER DOCUMENTS

FOR

THE PROPOSED SUPPLY AND LAYING OF CARPET

TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD

ON

L.R. NO. 209/12396, KENYA ROAD - NAIROBI

BILLS OF QUANTITIES

SUPPLY AND LAYING OF CARPET

INTERIOR DESIGNER

PLANNING INTERIORS LIMITED P.O. BOX 45022 – 00100 NAIROBI

QUANTITY SURVEYORS INTEGRATED YMR PARTNERSHIP P.O. BOX 69641 – 00400 NAIROBI

ELECTRICAL & MECHANICAL ENGINEERS SERVCON ASSOCIATES LIMITED P.O. BOX 5602-00100 NAIROBI

TENDER INVITATION RELEASE DATE 28TH MAY 2015

LAST DATE FOR RECEIPT OF BIDS AT 3.00PM 12TH JUNE 2015

MAY 2015

Proposed Supply and Laying of Carpet

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REGISTRATION OF INTEREST TO PARTICIPATE TENDER FOR THE PROPOSED SUPPLY AND LAYING OF CARPET TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD ON L.R. NO. 209/12396, KENYA ROAD, UPPERHILL NAIROBI This form serves as an acknowledgement of receipt of the tender and participation. This page is to be completed immediately on downloading/receiving the document and a scan copy e-mailed to [email protected]. Table 1: Registration of Interest to Participate

Item Supplier Details Name of Person

Organization Name

Postal Address

Tel No

Fax No

Email Address (this e-mail address should be clearly written as communication with bidders shall be through e-mail)

Signature:

Date

Company Stamp

mailto:[email protected]


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BILLS OF QUANTITIES SUPPLIED AS PART OF THE CONTRACT FOR THE PROPOSED SUPPLY AND LAYING OF CARPET TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD ON L.R. NO. 209/12396, KENYA ROAD, UPPERHILL NAIROBI ISSUED BY :- Integrated YMR Partnership Quantity Surveyors P.O. Box 69641-00400 Nairobi, Kenya The Contract for the above-mentioned works, entered into on the.............2015

by the undersigned parties refers to these Bills of Quantities, which shall be

read and construed as part of the said Contract.

……………………………………………. ……………………………………… (EMPLOYER) (CONTRACTOR) (AUTHORISED SIGNATORY) (AUTHORISED SIGNATORY) DATE ………………………………… 2015 DATE………………………… 2015


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INDEX TO BILLS OF QUANTITIES

PAGE NO Front Cover Signatory Page 1 Index to Bills of Quantities 2 Instructions to Tenderers 3 to 4 Form of Tender 5 to 6 Form of Surety Undertaking 7 SECTION NO.1 PRELIMINARIES 1/1/1 - 1/1/9 SECTION NO.2 SPECIFICATIONS 2/1/1 SECTION NO.3 SUPPLY AND LAYING OF CARPET 3/1/1 - 3/1/3 MAIN TENDER SUMMARY 4/1/1

SECTION NO.4 SUPPLIER QUESTIONNAIRE 1 – 9


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INSTRUCTIONS TO TENDERERS 1. TENDER DOCUMENTS The Tender Documents provided for this Project consist of:- a) Instructions to Tenderers b) Form of Tender c) Form of Surety Undertaking d) Bills of Quantities e) Drawings 2. DELIVERY OF TENDERS Tenders and all Documents in connection therewith, as specified above must be delivered in the enclosed envelope provided, which should be properly sealed and deposited at the offices as specified in the letter accompanying these tender documents. Tenders will be opened at the time as specified in the letter accompanying these tender documents. Tenders arriving later than the above time will not be considered. 3. COMPLETION OF TENDERS a) All Documents forming the Tender must be completed in ink and the

offer must be made on the Form of Tender. b) The Tender shall be validly witnessed. c) The Contractor is required to check the numbers of the pages and

should any be found to be missing or in duplicate or the figures or writing indistinct, he must inform the Architect or the Quantity Surveyor at once and have the same rectified. Should the Contractor be in doubt about the precise meaning of any item, word or figures for any reason whatsoever, or observe any apparent omission of words or figures, he must inform the Architect in order that the correct meaning may be decided upon before the date for the submission of the Tender.

d) No liability whatever will be admitted nor claim allowed in respect of

errors in the Contractors' Tender due to mistakes in the Bills of Quantities which should have been rectified in the manner described above.


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e) The Contractor shall not alter or otherwise qualify the text of these Bills

of Quantities. Any alteration or qualification made without authority will be ignored and the text of these Bills of Quantities as printed will be adhered to.

f) The Contractor shall be deemed to have made allowance in his prices

generally to cover items of Preliminaries or other items, if these have not been priced against the respective items.

g) In no case will any expense incurred by Contractors in the preparation of

this Tender be reimbursed. h) The Contractor will be solely responsible for the accurate and timely

ordering of materials in accordance with the Drawings and Architect's instructions and no claim for any loss or expense will be entertained for orders for materials which are based upon the Bills of Quantities. Neither will any extension of time be granted for materials being delivered late due to late ordering.

i) The Bills of Quantities must be priced in Kenyan currency, i.e., Shillings

and Cents. 4. Background, Aims and Objectives The objective of this RFP is to identify a bidder/s who can undertake Proposed Supply and Laying of Carpet in compliance with the technical specifications and other contractual terms. 5. Current Situation/Location The proposed works will be in Upper Hill Area between Hospital Road and Kenya Road, Nairobi about 4 kilometres from City Centre L.R. No. 209/12396, Kenya Road, Upper Hill, Nairobi. 6. Deliverables The service provider/s will be expected to undertake supply and laying of all carpet as shown on drawings. 7. Format of Tender Submission and Other Information for Bidders The bidder will be expected to provide all information requested in the business questionnaire at the back of this document. 7.1 Proposals from bidders should be submitted in two distinct parts,

namely Technical proposal and Financial proposal and these should be in two separate sealed envelopes both of which should then be placed in a common sealed envelope marked “Tender for Supply and Laying of Carpet for the Proposed Offices for KCB Offices, Upper Hill, Nairobi” do not open on or before 12th June 2015 at 3.00 p.m. at Kencom House, 5th Floor.


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7.2 The bid documents shall be addressed to the following address and dropped at the tender box on 5th Floor, Kencom House, Wing B on or before the closing date and time:

Head of Procurement Kenya Commercial Bank 5th Floor, Kencom House, Wing B P.O. Box 48400-00100, Nairobi

Please note that tenders received by facsimile or electronic mail will be rejected.

7.3. Deadline for Submission of Bids

Bids should be addressed to the Head of Procurement and sent for receipt on or before 12th June 2015 at 3.00 p.m. Any bid received by the Bank after this deadline will be rejected.

Bidders will be advised on opening time by Procurement Department to Kenya Commercial Bank Limited.

Those submitting tenders or their representatives may attend the tender opening on date and time of submission.

7.4 The Technical Proposal should contain information requested in the

questionnaire at the back of this document. 7.5 Mandatory Requirements to qualify for Technical Evaluation

Mandatory requirements will determine the satisfactory responsiveness of Tenderer, failure to meet any of these set requirements as noted hereunder will render a tender non responsive and will automatically be disqualified. The following documents are mandatory:

(i) A copy of Certificate of Registration/Incorporation

(ii) Valid Single Business Permit

(iii) Audited Accounts for the last 2 years

(iv) Six (6) months bank statements

(v) Duly completed Confidential Business Questionnaire and

Declaration Forms

8. Cost Bidding The Bidder shall bear all costs associated with the preparation and submission of its bid, and the Bank will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the bidding process. 9. Clarification of Bidding Document i) All correspondence related to the contract shall be in English. ii) Should there be any doubt or uncertainty, the Bidder shall seek

clarification in writing addressed to the Head of Procurement


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through email to [email protected] iii) Any clarification sought by the bidder in respect of this tender

shall be addressed at least five (5) days before the deadline for submission of bids, in writing to the Head of Procurement through the same mail.

iv) It is the responsibility of the Bidder to obtain any further information required to complete this Tender.

v) Any clarification requests and their associated response will be circulated to all Bidders.

vi) The last date for receipt of requests for clarifications from bidders is 8th June 2015.

10. Responsiveness of Bids The responsiveness of Bids to the requirements of this Tender will be determined in evaluation stage. A response Tender is deemed to contain all documents or information specifically called for in this Tender document. A bid determined not responsive will be rejected by the Bank and may not subsequently be made responsive by the Bidder by correction of the non-conforming item(s). 11. Evaluation and Comparison of Bids All bids received will be opened but technical proposals will be evaluated prior evaluation of the financial bids. All bidders are instructed to submit in two parts i.e.

a) Technical bid b) Financial bid

Evaluation of financial will not be undertaken on bids from firms whose technical proposals are found to be non-qualifying or non-responsive in whatever respect. 12. CORRECTION OF ERRORS IN TENDER Arithmetical errors including but not limited to errors in extensions, additions, transfers and discounts offered by the tenderer will be rectified in the following manner. The total of the tender price as submitted will not be adjusted if errors in computation of the tender or other mistakes are found during examination of the tender. If there is a discrepancy between the unit price and the extended price that is obtained by multiplying the unit price and the quantity, the unit price shall prevail and the extended price shall be corrected. The corrected total of the tender will be adjusted by way of a percentage addition or omission to the builder's work content of the tender, excluding prime cost and provisional sums but including preliminaries, so that the total tender, after adjustment, remains the same as the lump sum tender offer. NOTE: Score card will be determined by the Evaluating Committee.

mailto:[email protected]


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FORM OF TENDER

TENDER FOR THE PROPOSED SUPPLY AND LAYING OF CARPET

TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD,

KENYA ROAD, UPPERHILL NAIROBI

Kenya Commercial Bank Limited P.O. Box 48400-00100 Nairobi Sirs, We the undersigned are willing to contract to perform fully, the whole of the Works Proposed, PROPOSED SUPPLY AND LAYING OF CARPET TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD, KENYA ROAD, UPPERHILL, NAIROBI in accordance with the Bills of Quantities, Specifications, Drawings and Conditions of Contract and to your entire satisfaction, for the sum stated below and to enter into a Contract and complete the whole of the Works within the time stated below. FIXED PRICE TENDER Tender figure including all P.C. Sums, Provisional Sums and Contingencies and based on a ‘Fixed Price” Contract (i.e. a contract in which Clauses 35.3, 35.4 and 35.6 of the Standard Form of Building Contract are NOT applicable). K.SHS (WORDS) …………………………..……………………………………………… …………………………….…………………………………………… K.SHS (FIGURES) …………………………..……………………………………………… TIME FOR COMPLETION Further we the undersigned, agree to complete the whole of the works within the time stated below from the date of possession of the site as defined within the Conditions of Contract. Carpet work is expected to be complete two (2) weeks before the date for practical completion by the main contractor. Overall main contractor’s period is 18 weeks. IMPORTATION PERIOD …………………………..…………………………… INSTALLATION PERIOD …………………………..…………………………… TOTAL PERIOD …………………………..……………………………


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PROVISION OF BOND Further we, the undersigned, agree that if our tender is accepted we will enter into a Bond for the due performance of the Contract with the guarantor described in the Surety undertaking annexed hereto, who shall be either a Bank or Insurance Company to whom Kenya Commercial Bank Limited shall not unreasonably object to be jointly or severally bound with us in the sum of Ten percent (10%) of the above named sum for the due performance of the contract under the terms of a Bond to be approved by you. TENDER VALIDITY PERIOD Further we, the undersigned, agree that unless and until a formal agreement is executed, this Tender together with your acceptance thereof, shall constitute a binding Contract between us, and this Tender shall remain a valid offer for One Hundred and Twenty (120) Days from the date fixed for receiving the same and that it shall be binding upon us and may be accepted at any time before the expiration of that period. EXAMINATION OF DOCUMENTS Further we, the undersigned, have examined all the documents detailed previously which will form part of this Contract, together with the Instructions to Tenderers, and we have no further questions relating to them and have personally signed each document as identification. Further we, the undersigned, understand that the lowest, or any portion of any Tender will not necessarily be accepted nor will any expenses incurred by the Tenderer in the preparation of this Tender be allowed. SIGNATURE OF TENDERER ............................................. NAME OF TENDERER (CAPITALS) ............................................. ADDRESS OF TENDERER (CAPITALS) ............................................. TELEPHONE NO: ............................................ FAX NO: ............................................ DATE : .................................... 2015 WITNESSED BY: SIGNATURE OF WITNESS: ............................................ NAME OF WITNESS (CAPITALS) ............................................ ADDRESS OF WITNESS (CAPITALS) ............................................ DATE: ..................................... 2015

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SURETY UNDERTAKING Kenya Commercial Bank Limited P O Box 48400-00100 Nairobi Sirs, We ...................................................................................................the (Surety) of ................................................................................................................... are willing to act as Surety and to be bound to KENYA COMMERCIAL BANK LIMITED, P.O. BOX 48400-00100, NAIROBI for the erection and completion of PROPOSED SUPPLY AND LAYING OF CARPET TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD, KENYA ROAD, UPPERHILL, NAIROBI according to the Terms and Conditions of Contract, a copy of which has been inspected by us, without the addition of any limitations. We agree to enter into a Bond under the above terms within seven days of being called upon to do so. Signature of Surety: ................................................................ Date: ................................................................ (Authorised by Power of Attorney No ........................................) WITNESSED BY: Signature of Witness: ................................................................ Name of Witness: ................................................................ Address of Witness: ................................................................ ................................................................ Date: ................................................................

PROPOSED SUPPLY AND LAYING OF CARPET

TO NEW OFFICES FOR KENYA COMMERCIAL BANK LTD, UPPER HILL, NAIROBI

ITEM

NO DESCRIPTION UNIT QUANTITY RATE AMOUNT

PRELIMINARIES

PRELIMINARY PARTICULARS

The works to be executed under this contract comprises

supply and laying of four types of high quality “Interface" or

"Shaw” Carpet tiles to Office areas, meeting rooms, Corridors,

circulation areas and open areas. The nett quantity of carpet

tiles is approximately 3156 square metres excluding

allowance for cutting margins. The product reference codes

are specified in the tender documents.

PARTIES TO THE CONTRACT

A i)THE EMPLOYER. The "Employer" is Kenya Item

Commercial Bank Limited, P.O. Box 48400-00100, Nairobi,

Kenya.

ii)THE ARCHITECT. The "Architect" or the "Interior

Designer" shall refer to Planning Interiors Limited, P O Box

45022 - 00100, Nairobi, Kenya.

iv)THE QUANTITY SURVEYOR. The "Quantity

Surveyor" is Integrated YMR Partnership, Quantity

Surveyors, P.O. Box 69641 - 00400, Nairobi, Kenya.

v)THE ELECTRICAL & MECHANICAL ENGINEER. The

"Ëlectrical & Mechanical Engineers" are Servcon Associates

Limited, P.O Box 5602 - 00100, Nairobi, Kenya.

B DESCRIPTION OF SITE Item

The site of the works is situated at the New Kenya

Commercial Bank Offices, Plot L.R. No. 209/12396, Kenya

Road, Upperhill, Nairobi.

The Contractor is recommended to visit the site and shall be

deemed to have acquainted themselves therewith as to the

nature and position, means of access, working hours, site

and other limitations, procurement and storage of materials

etc., and no claim in this connection will be allowed for

travelling or other expenses which may be incurred by the

Contractor in visiting the site or preparing the tender for the

Works.

C SCOPE OR WORKS Item

The works to be executed under this contract comprises

supply and laying of four types of high quality “Interface" or

"Shaw” Carpet tiles to Office areas, meeting rooms, Corridors,

circulation areas and open areas. The nett quantity of carpet

tiles is approximately 3156 square metres excluding

allowance for cutting margins. The product reference codes

are specified in the tender documents.

CARRIED TO COLLECTION

1/1/1



ITEM


CONTRACT CLAUSES

AThe Contractor will be required to enter into a contract based

on the following clauses Item

B Employer Representative Item

The Employer shall appoint a representative whose name

shall be communicated in writing to the Contractor, the

Architect, Landscape Architect and other consultants. The

powers and duties of the representative shall be deemed to

be the same as those of the Employer unless otherwise

stated in writing.

C Clause 1 : The Project Consultancy Team Item

D Clause 2 : Contractors Duties and responsibilities Item

The contractor shall be responsible of entire supply and laying

of carpet to approval of the Interior Designer. The contractor

shall following approval diligently carry out the works until

receipt of final completion certificate from the Project

Architect.

E Clause 3 : Words And Expressions Item

In this agreement words and expressions shall have the same

meaning as are respectively assigned to them in the contract

conditions hereinafter referred to.

F Clause 4 : Contract Currency Item

The currency of the contract is Kenya Shillings.

G Clause 5 : Fluctuations of Prices Item

This is a firm price contract and the contractor is deemed to

have allowed for increase in cost of labour and or material

throughout the contract period. No payment shall be made to

the contractor on account of fluctuations of prices or

exchange rate fluctuations.

H Clause 6 : Duties, taxes and levies Item

Tender shall include all duties, taxes and levies.


1/1/2



ITEM


A Clause 7 : Contract Period Item

The work shall be delivered to site in accordance with the

Main Construction Contractor's "Office fit-out and finishing

works contract" programme which shall be followed at all

times. The contractor shall be responsible for sourcing,

ordering and timely procuring of all materials, equipment and

fittings so as to meet the contract programme for both

sectional completion, practical completion and final

completion.

B Clause 8 : Completion and Postponement Item

On the date of possession stated in the appendix to theses

conditions possession of the site shall be given to the

contractor who shall thereupon begin the works and regularly

and diligently proceed with the same, and who shall complete

the same on or before the date of practical completion stated

in the said appendix.

C Clause 9: Execution of Works and Instructions Item

The contractor shall execute and complete the contract works

subject to and in accordance with this contract and in

conformity with directions and requirements of the Architect.

The Contractor shall comply with all instructions issued by the

Architect in regard.

D Clause 10: Variations Item

The Employer and Contractor agree that no variations shall

vitiate the contract but that all variations arising from the

Architect's serialized instructions shall be measured and

valued by the Architect. The prices in the contract bills shall

determine the valuation of work of similar character at where

the works are dissimilar, the valuation will be on the basis of

reasonable prices agreed with the contractor, failing such

agreement a fair valuation thereof shall be made by the

Architect. Such fair valuation will be binding upon both

parties. No variation will be honoured by the employer unless

based on Architects serialized and signed instruction. The

cost of variation (addition or omission) shall be added to or

deducted from the contract sum as the case may be.

E Clause 11 : Injury to Persons and workmen's compensation Item

The contractor shall be responsible for insuring own workers.


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ITEM


A Cluase 12 :Sub-letting Item

The Contractor shall not contract the Works or any part

thereof without the written consent of the Architect.

B Clause 13: Damages for Delay Item

If the contractor fails to complete the works by the date for

practical completion stated in the Appendix and the Architect

certifies in writing that in his opinion the same ought

reasonably so to have been completed, then the contractor

shall pay or allow to the Employer a sum calculated at the

rate stated in the Appendix as liquated and ascertained

damages.

C Clause 14:Making Good Snag Items Item

The Works will be made good in all respects prior to practical

completion.

D Clause 15:Making Good Defects Item

The Contractor shall make good all defects at his own

expense

E Clause 16 :Provisional Sums And Contingency Item

The provisional sums and contingency sum allowed in the

contract bills shall not be expended unless on written

instruction by Architect

F Clause 17:Performance Bond Item

The contractor shall provide one surety who must be an

established Bank, Insurance Company or Fidelity Guarantee

Corporation to the the sum equivalent to ten per cent (10%) of

the contract sum for theapproval of the Architect and who will

be bound to the Employer in due performance of the contract

until the certified date of practical completion.

G Clause 18:Interim Payments Item

Interim payment certificates shall be monthly. The contractor

shall be entitled to a valuation by the Quantity Surveyor within

7 days from application and an interim certificate from the

Architect within 7 days on receipt from Quantity Surveyor. The

payment for the amount so certified shall be made to the

contractor by the employer within 14 days upon presentation

of Architects payment certificate to the Employer. Any

advance payment approved shall be against a bank

guarantee or acceptable insurance bond.


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ITEM


A Clause 19: Retention Item

10% (Ten percent )

B Clause 20 : Final Certificate Item

This clause shall apply

C Clause 21 : Termination Of The Contract By The Employer Item


D Clause 22 : Termination Of The Contract By The Contractor Item


E Clause 23 : Arbitration Item


F Appendix Item

Contract Sum

Defects Liability period/ Six (6) Months from practical

Maintenance Period:

completion

Date of possession To be agreed

Date of practical completion In tandem with the Main

Costruction Contractrors

(Office fitout and finishes)

Contractor for both sectional

and practical completion

The contract period The contract period shall in

tandem with the Main

Contractors (Office fitout and

finishes) Contract for both

sectional and practical

completion.

Percentage of certified

value retained 10%

Limit of Retention fund 5%

Amount of surety 10%

Liquidated and Ascertained Kshs 800,000 per week

Damages or part thereof


1/1/5



ITEM


GENERAL MATTERS

A SUFFICIENCY OF TENDER AND METHOD OF PAYMENT Item

The Contractor shall be deemed to have satisfied himself

before tendering as to the correctness and sufficiency of his

Tender for the works and of the rates and prices used in

arriving at the lump sum price(s) stated in the priced Bills of

Quantities which rates and prices shall cover all his

obligations under the Contract and all matters and things

necessary for the proper completion and maintenance of the

works.

The rates quoted shall be for fully laid out carpet inclusive of

margins, any knaplocks and cutting. Any remeasurements

undertaken shall be for the nett fixed area only based on

dimensions indicated on drawings. Where dimensions in

drawing are different from site dimensions, then the Interior

Designer will be asked to revise the drawings accordingly.

Cutting margins and wastage cost shall be considered to be

within the rate/m² and shall therefore not be added.

The contractor shall take own dimensions from site and

drawings for purpose of ordering materials. These bills of

quantities shall not be used for ordering of materials under

any circumstance

B SETTING OUT Item

The Contractor shall set out the Works in accordance with the

dimensions and levels shown on the drawings and shall be

responsible for the correctness of all dimensions and levels

so set out by him and will be required to amend all errors

arising from inaccurate setting out at his own cost and

expense. In the event of any error or discrepancy in the

dimensions or levels marked on the drawings being

discovered, such errors or discrepancies must be reported by

the Contractor to the Consultants for their immediate

attention.

C SAMPLES

The Contractor shall furnish at the earliest possible

opportunity before works commences and at his own cost,

samples of materials or workmanship that may be called for

by the Consultants for approval or rejection and any further

samples in the case of rejection until such samples are

approved by the Consultants. Item


1/1/6



ITEM


A EXISTING PROPERTY AND ENVIRONMENT

The Contractor shall take every precaution to avoid damage

to all existing property. Item

B SUPERVISION

The said Works shall be executed under the direction and to

the entire satisfaction of the Consultants. Item

C FAIR WAGES

The Contractor shall pay rates of wages and observe hours

and conditions of labour not less favourable than the

minimum rates of remuneration and minimum conditions of

employment applicable in the district in which the work is

carried out. Item

D PROGRAMME OF WORKS

A programme for the works shall be submitted for consultants

approval.

During the execution of the works the Contractor will

incorporate any changes to the time schedule only if

approved `in writing' by the Consultants. Item

E OVERTIME Item

The Contractor shall be responsible for any extra costs for

overtime

working he considers will be necessary in order to complete

the work

within the contract period or time for completion.

F PROTECTION OF WORK AND PREVENTION OF

NUISANCE

The Contractor shall be responsible for any extra costs for

overtime working he considers will be necessary in order to

complete the work within the contract period or time for

completion.


1/1/7



ITEM


A REMOVAL, OF PLANT, RUBBISH, ETC.

The Contractor shall, upon completion of the Works, remove

and clear away all unused material and rubish generated by

themselves and shall mechanically clean the carpet and

leave it in a clean and tidy state to the satisfaction of the

Consultants. Item

B HEALTH AND SITE SAFETY

The Contractor shall observe all health and safety

requirements as directed by the consultants. Item

C COPYRIGHT

The copyright of these documents is vested in the Quantity

Surveyor and they may not be reproduced in whole or in part

without the Quantity Surveyor's written permission Item


1/1/8



ITEM


SECTION NO. 1

BILL NO. 1

PRELIMINARIES

COLLECTION

Total Brought Forward from Page 1/1/1

Page 1/1/2

Page 1/1/3

Page 1/1/4

Page 1/1/5

Page 1/1/6

Page 1/1/7

Page 1/1/8

CARRIED TO MAIN SUMMARY

1/1/9



ITEM


GENERAL SPECIFICATIONS

For the full description of materials, workmanship and method

of execution of the works, the Contractor is referred to the

following the General Specifications of materials and

workmanship which may be inspected at the offices of the

Qunatity Surveyor on appointment during in the tender period

in normal working hours.

CARPET PARTICULAR SPECIFICATIONS

The following are the Carpet tiles selected for the project.

Commercial Bank Limited, P.O. Box 48400, Nairobi,

1) CARRPET TILE TYPE F1 (Enclosed areas)

Shaw Carpet Tiles or equivalent to approval, Size

600m x 600mm

Vibrant with pops of Hue 300

2) CARRPET TILE TYPE F2 (Walkway)

Shaw Carpet Tiles or equivalent to approval, Size

600mm x 600mm

Blur 485

3) CARRPET TILE TYPE F6

Interface Carpet Tiles or equivalent to approval, Size

500mm x 500mm

672526 Midnight

4) CARRPET TILE TYPE F7

Interface Carpet Tiles or equivalent to approval, Size

500mm x 500mm

672505 Elephant

CARRIED TO MAIN SUMMARY

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ITEM


SECTION NO3

SUPPLY AND LAYING OF CARPET,

TO NEW OFFICES FOR KENYA COMMERCIAL

BANK

ELEMENT NO 1

CARPET FLOORING

CARPET TILES

Supply and fix high quality floor carpet tiles F1, F2, F6

and F7 with dense yarn: high fade resistance with

solution dyed nylon suitable for heavy commercial

usage: yarn weight, total weight and electrostatic

propennsity to Architect's approval: allow for protection

and mechanical cleaning on completion before handing

over: allow for underlay where required by

manudfacturer: prepare surface and lay as per

manufacturers printed instructions complete with and

including stainless steel knaplocks where required: on

cement and sand screed (screed prepared by others) all

to Architect's approval

A CARRPET TILE TYPE F1: Shaw Carpet Tile or equivalent to

approval, Size 600mm x 600mm: Vibrant with pops of Hue

300

m2 2533

B CARRPET TILE TYPE F2: Shaw Carpet Tile or equivalent to

approval, Size 600mm x 600mm : Blur 485

m2 490

C CARRPET TILE TYPE F6: Interface Carpet Tile or equivalent

to approval, Size 500mm x 500mm: 672526 MIDNIGHT

m2 67

D CARRPET TILE TYPE F7: Interface Carpet Tile or equivalent

to approval, Size 500mm x 500mm: 672505 -ELEPHANT

m2 66

Supply and fix high quality wall to wall floor carpet with

dense yarn: high fade resistance with 100% solution

dyed nylon suitable for heavy commercial usage: yarn

weight with minimum 1.2kg/m2 and total weight equal or

above 2.5 kg/m2: electrostatic propennsity less than

2.0kv: prepare surface and lay complete with underlay as

per manufacturers printed instructions allow for and

brass knaplocks as necessary or as directed: on cement

and sand screed (ms) all to Architect's approval

E 9mm Wall to wall carpet floor floor finish (provisional) m2 320

SUPPLY AND LAYING OF CARPET CARRIED TO

SUMMARY

1/1/11




SUMMARY PAGE NO

1 1/1/9

2 2/1/1

3 3/1/1

SUB TOTAL

16%

…………………………………… ……………………………………

SIGNATURE OF SUB- CONTRACTOR SIGNATURE OF EMPLOYER

NAME: …………………………………… KENYA COMMERCIAL BANK LTD

ADDRESS: …………………………….. P.O. BOX 48400-00100

……………………………………….. NAIROBI

DATE : ……………………………………. DATE : …………………………………..

ADD: VALUE ADDED TAX

TO NEW OFFICES

FOR

KENYA COMMERCIAL BANK LTD, UPPERHILL, NAIROBI

PRELIMINARIES

SPECIFICATIONS

CARPET SUPPLY AND LAYING

1/1/12

Commercial-In-Confidence Tender for Carpet Supply Page 1 of 9 5/27/2015

D 4 ANNEXURES D.4.1 SUPPLIER QUESTIONNAIRE

Bidders, willing to be considered for the tender for Proposed Supply and Laying of Carpet are expected to furnish the Company with among others the following vital information, which will be treated in strict confidence by the Company. 1.0 CORPORATE INFORMATION

No. PARTICULARS RESPONSE [If space is insufficient, please use a separate sheet]

1.1

Full name of organization:

1.2 Is your organization

(Please tick one)

i) a public limited incorporated company? attach a copy of Certificate of incorporation including any Certificate of Change of Name, Memorandum & Articles of Association

ii) a public listed company? If yes, please attach a copy of Certificate of incorporation including any Certificate of Change of Name, Memorandum & Articles of Association

iii) a limited incorporated company? If yes, please attach a copy of Certificate of incorporation including any Certificate of Change of Name, Memorandum & Articles of Association

iv) a partnership? If yes, please attach certified copy of the Partnership Deed and business name certificate

v) a sole trader? If yes, please attach a certified copy of the business name certificate

vi) other (please specify)

1.3 Company Registration number (if this applies)-attach a copy of Certificate of incorporation including any Certificate of Change of Name or relevant certificate from country of


incorporation.

1.4 Date and country of Registration:

1.5 Full physical address of principal place of business:

Full postal address of the business:

1.6 Registered address if different from the above:

Post Code:

1.7

Telephone number:

1.8 Fax number:

1.9 E-mail address:

1.10 Website address (if any):

1.11 Company/Partnership/Sole Trader Tax PIN:

(Please provide a certified copy of the PIN Certificate)

1.12 VAT Registration number:

(Please provide a certified copy of the VAT Certificate)

1.13 Period in which you have been in the specific business for which you wish to bid.

1.14 Current Dealership letter for Equipment preferably issued in 2012. MUST BE DIRECT APPOINTED LOCAL DEALERS OF ENGINES AND ALTERNATORS THEY ARE PROPOSING. CERTIFIED CURRENT PROOF MUST BE AVAILED.

1.15 Names of the Shareholders, Directors and Partners.

If a Kenyan company, please provide an original search report issued by the Registrar of Companies showing the directors and shareholders (Companies Form CR 12).

1.16 Associated companies(if any)


1.17 Please provide a copy of the latest annual returns together with the filing receipt as filed at the Companies Registry

1.17 Name of (ultimate) parent/holding company (if this applies):

1.18 Company number of parent/holding company (if this applies):

1.19 If a consortium is expressing interest, please give the full name of the other organisation

(the proposed consortium partners should also complete this questionnaire in its entirety)

1.20 Name and contacts of the Legal Representative of the company; Name, Title; Telephone, Fax and Email address.

1.21 Contact person within the organisation to whom enquiries about this bid should be directed:

NAME:

TITLE

TEL:

FAX:

EMAIL:

2.0 FINANCIAL INFORMATION

No. PARTICULARS

2.1

What was your turnover in the last two years?

…………

for year ended

--/--/----

………

for year ended

--/--/----

2.2

Has your organisation met all its obligations to pay its creditors and staff during the past year?

Yes / No

If no, please give details:


2.3 Have you had any contracts terminated for poor performance in the last three years, or any contracts where damages have been claimed by the contracting authority?

Yes / No

If yes, please give details:

2.4

What is the name and branch of your bankers (who could provide a reference)?

Name:

Branch:

Telephone Number:

Postal Address:

Contact Person Name:

Contact Position

Contact E-mail:

2.5

Provide a copy of the following

• A copy of your most recent audited accounts (for the last two years)

• A statement of your turnover, profit & loss account and cash flow for the most recent year of trading (for the last two years)

• A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position.

3.0 BUSINESS ACTIVITIES

No. PARTICULARS

3.1

What are the main business activities of your organisation? i.e. Manufacturer, Assembler, Distributor, service centre, retailer, (please specify).

3.2

How many staff does your organisation have? ............

Indicate the number under each category

i. Technical (Permanent………, Temporary……)

ii. Semiskilled (Permanent……., Temporary……..)


3.3 Please generally describe the experience and expertise your organization possesses that will enable you to effectively and efficiently undertake the work you are bidding for, as required by KCB.

• Attach your company organogram (organisation chart) with emphasis on the job you are bidding for.

• Attach CV’s of key staff

3.4 Please submit a declaration that all staff within your organization that are or will be involved in the project are or will be permitted to work within your organization under the laws of Kenya or the laws of the country in which it is established.

4.0 TRADE REFERENCES 4.1 Please provide in the table below details of the projects you have undertaken

relevant to the job you are bidding for, performed over the last three (3) years or that are relevant to this bid document.

No

Customer Organization (name)

Customer contact name and phone number

Contract reference and brief description of supply:

Date contract awarded

Value of businesses transacted: (Kshs/USD/Euro)

1

2

3

4

5

6

7

8

5.0 CERTIFICATIONS, ACCREDITATIONS AND APPROVALS

Detail any relevant certifications and accreditations by principals or accreditation bodies and attach copies of such certification. Such certifications may be for your company or for your individual staff as relevant to the work they do and the key skills for the service or goods you propose to supply.


6.0 AGENCIES AND PARTNERSHIPS a) Detail any agencies and partnerships that you have that are relevant to the

categories of goods and/or services you are interested in supplying. b) List your primary sources of supply for goods that you propose to supply.

7.0 MANAGEMENT POLICIES

a) Employee Integrity

• How does the firm ensure the integrity of staff? Detail any related policies.

b) Code of Conduct/Ethics

• Does your company have a code of conduct? If so, please attach a copy. • Indicate if your company subscribes to a professional body with a code

of conduct/ethics.

c) Company employment policy

• Does the firm have a documented employment policy? What are key highlights from this policy if in existence?

d) Environmental Policy/Green Agenda Policy

• Is your firm ISO 140001 certified or do you have an environmental policy as an organization?

• Are your waste segregated as per different waste streams? • How are wastes from your firm disposed?

e) Customer Service

Does the firm have a documented policy on Customer Service?

Which position in your firm is responsible for customer service and how is this position supported by other functions?

Does your firm use any performance management techniques, including customer satisfaction measurement? If so, what are the key parameters?

8.0 BUSINESS PROBITY AND LITIGATION MANAGEMENT Please confirm whether any of the following criteria applies to your organisation: Note that failure to disclose information relevant to this section may result in your exclusion as a potential KCB supplier.


No. PARTICULARS RESPONSE

8.1

Is the organisation bankrupt or being wound up, having its affairs administered by the court, or have you entered into an arrangement with creditors, suspended business activities or any analogous situation arising from similar proceedings in Kenya or the country in which it is established?

8.2 Please provide a statement of any material pending or threatened litigation or other legal proceedings where the claim is of a value in excess of USD 20,000.

8.3 Has any partner, director, shareholder or employee whom you would propose to use to deliver this service been convicted of an offence concerning his professional conduct?

8.4 Has any partner, director or shareholder been the subject of corruption or fraud investigations by the police, Kenya Anti-Corruption Authority or similar authority in the country in which your organisation is established?

8.6 Has the organisation not fulfilled obligations relating to the payment of any statutory deductions or contributions including income tax as required under Kenyan law or the laws of the country in which it is established?

8.7 Please state if any Director shareholder/ Partner and / or Company Secretary of the Organisation is currently employed or has been employed in the past 3 years by KCB.

8.8 Please state if any Director / Partner and / or Company Secretary of the Organisation has a close relative who is employed by KCB and who is in a position to influence the award of any supply award. A “close relative” refers to spouse, parents, siblings and


children 9.0 INSURANCE Please provide details of your current insurance cover Value

9.1

Employer’s Liability:

9.2

Public Liability:

9.3

Professional Indemnity (if applicable)

9.4 Other (specify)

10.0 EVALUATION (a) Mandatory Requirements For Evaluation

The following documents must be attached. i. Certificate of Incorporation ii. Trading Certificate iii. Business Permits iv. Certificate from relevant regulatory authority (where applicable) v. Kenya Bureau of Standards certifications, Manufacturers Authorization /or

equivalent (where applicable). vi. TAX PIN Certificate vii. Tax Compliance certificate. viii. Current dealership letter of equipment preferably issue in 2014 ix. List of Directors, telephone and their postal address x. Form CR 12 as issued by the Registrar of Companies (original) or certified as

true copy. xi. Audited Accounts (Two years) xii. Bank Account Information xiii. CVs of Senior Staff xiv. Organogram/Organisation Chart


D 4.1 CERTIFICATE OF COMPLIANCE All suppliers should sign the certificate of compliance below and return it together with a copy of this tender document and their quotation. WE _________________________________ have read this tender document for supply and Laying of Carpet and agree with the terms and conditions stipulated therein. Signature of tenderer ------------------------------------------- Signature of witness --------------------------------------------- Date ……………………………………… Company Stamp/ Seal

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