-for instructors- · -for instructors-welcome to the instructor viewing accommodation letter...

University of Victoria

Resource Centre for Students

with a Disability

How to view accommodation letters for your students

-For Instructors-

Welcome to the instructor viewing accommodation letter tutorial.

Accommodation letters notify you about the academic accommodations your students will need to meet learning outcomes of your course.

In the tutorial, we will show you two ways to access these letters:

• Email: Click a link in an email you will receive from [email protected]

• Self serve portal. Log on to the instructor self serve portal through the RCSD website.

Both ways take you into the same confidential student information system.

mailto:[email protected]

When a student with a disability in your course gives permission for you to access a letter of accommodation, you will receive an email.

Here is a sample:

Subject: Accommodation Letter Notification for Poli 0001 section A01 LEC Test Instructor, [email protected] From: [email protected] Date: Thu. February 5.2015 1:26 pm

To: [email protected]

Dear Test Professor,One of your students has registered with the Resource Centre for Students with a Disability and has an accommodation letter ready for your review.Please click on the Link below to login and review the letter:

https ://al.uvic.ca/ClockWork/user/instructor/iletter.aspx?pid=rzllfcl80zz7hp%3eei43d&hici d=ClIu887300541ct

If you have any questions or concerns please do not hesitate to contact us.Sincerely,RCSDCONFIDENTIALITY NOTICE: This e-mail message, including any attachments, is for the sole use of the intended recipient(s) and contains confidential and privileged information. Any unauthorized review, use, disclosure, or distribution is prohibited. If you are not the intended recipient, please notify the sender by reply e-mail that you have received the message in error and destroy all copies of the original message and attachments without using, copying or otherwise disseminating it.

Click the link to view the student's accommodation letter.




This will take you to an authentication page where you enter your netlink username and password.

Instructor Log InPlease enter you school username and password below.

Your netlink ID:

Password:

Log In

This is the accommodation letters screen.

It shows a list of the courses you are teaching this semester containing students with disabilities who have given permission to share their letters with you.

Click the "View letter" link for each respective student in your class(es).

Courses Accommodation letters Help

Accommodation Letters Show term: Winter Session - 2nd term 2015 Refresh

Accommodation letters for your students that are currently available are listed below. The 'Your confirmation' column lists the date that you confirmed receipt of the accommodation letter; blank entries mean that you have not yet confirmed receipt for that letter. To view a list of student letters by course, click the 'Courses’ link above.

Course Student Date letter available

Yourconfirmation Letter

ADMN 0001 section A01 (201501) Student2

Mar 31, 2015 View letter

Political Science Poli 0001 section A01 (Winter 2015)

Student1


This is the accommodations page.

Select "Review PDF Letter" to view the accommodation letter.


Accommodations for 1, Student. V000000T1 Political Science Poli 0001 section A01 (Winter 2015): Darryl Gorrie

Step 1 : Review the accommodations letter

When you click on the button below, a copy of the student's accommodation letter will be provided for viewing and/or saving. Please review this letter and then proceed to step 2 beiow.

Review PDF Letter

Step 2 : Confirm receipt of the accommodations letter

Please indicate below that you have received and reviewed this letter. If you have any questions or concerns please contact us.

I acknowledge that I have received and reviewed this Accommodation Letter

Submit

The accommodation letter will always be available on the site for future reference.

Just a reminder... letters of accommodation are confidential.

RCSD (Disability Services) Student Affairs, University of Victoria

250-472-4947 [email protected] www.rcsd.uvic.ca

Date: March 31, 2015

To: Darryl Gorrie, ADMN 0001 A01

From: Roslyn Gaetz, Advisor, Learning Strategies: [email protected] (250) 472-5134

RE: Student 2, V000000T2

This memo is to introduce you to your student. Student 2, who has registered with our Centre. Your student requiresthe following academic accommodations in order to meet the learning outcomes of your course:

CLASSROOM I LAB ACCOMMODATIONS:

• Copies of year overheads and diagram; wherever possible• Your student will contact you if a volunteer notetaker is needed.• If contacted by your student, you may confidentially refer a volunteer notetaker to your student. This volunteer will receive free photocopying for the notes.

TESTING ACCOMMODATIONS

• Extended time: 1.5x (thirty mins extra/hr)• Distraction reduced room• Use of computer with word processor

ASSIGNMENT / OTHER ACCOMMODATIONS:

You may receive an Instructor Exam Confirmation Form to complete for on-campus exams. This form will contain instructions about how to complete and return via email to the RCSD Exam Coordinator. Please complete this process as soon as possible to allow the RCSD to make timely exam arrangements. Please note that there are deadlines for students to submit bookings.

Your student has already discussed accessibility requirements with RCSD staff, but please take the opportunity to discuss this confidential memo with your student as he or she is the best source of information about his or her specific requirements for course accessibility.

Please contact me if you have any questions about the services we provide.

The personal Information in this memo is confidential. Its collection, protection, retention and disclosure is governed by provisions of the B.C. Freedom of Information and Protection of Privacy Act.

After you view the accommodation letter, select the checkbox to acknowledge you have reviewed it and select the "Submit" button.


Accommodations for 1, Student. V000000T1 Political Science Poli 0001 section A01 (Winter 2015): Darryl Gorrie

Step 1 : Review the accommodations letter

When you click on the button below, a copy of the student's accommodation letter will be provided for viewing and/or saving. Please review this letter and then proceed to step 2 below.

Review PDF Letter




Submit

The second way to view letters of accommodation is to use the instructor self serve portal on the RCSD website at www.rcsd.uvic.ca

You can get there by following the links on the self-serve tab at the top of the primary navigation bar

Home Services Learning assistance Faculty & staff Self Serve

Register with the RCSD

Documentationrequirements

Learning disability assessments

About the RCSD

Contact & hours

home

Resource Centre for Students with a Disability

Contact

Front desk hoursMonday to Friday 8:00am - 4:00pm

LocationCampus Services Building

Phone250-472-4947

General [email protected]

Exam [email protected]

http://www.rcsd.uvic.ca/

Click the "Instructor self serve" tab on left

or,

the "instructors" link on the right to access.

Ho me Services Learning assistance Faculty & staff Self Serve

Online pre-intake

Student self serve

Instructor self serve

Tutorials

h o m e > > s e l f s e r v e

Self serve using ClockworkStudents and instructors can view letters of accommodation, schedule accommodated exams and access other services using the Clockwork self serve portal.

Click on the student or instructor self serve tab on the left to get started!

Contact

Front, desk hoursM o n d a y t o F r i d a y8 : 0 0 a m - 4 : 0 0 p m

LocationCampus Services Building

Phone250-472-4947

General [email protected]

Exam Email

[email protected]

Go paperless with Clockwork!

For students andinstructors

access accommodation lettersbook tests and exams Check your e x a m scheduleverify arrangements

This is the instructor information page. This page will allow you to view accommodations letters for students with disabilities in your courses who have given you permission to do so.

Select the "Accommodation letters" tab to get started.


Instructor Information

Welcome to the Instructor Information website. You can use this website to:

• View accommodations that have been assigned to your students• Tell us about your upcoming mid-terms, tests, quizzes and/or final exams

Please click the courses link in the menu to the left in order to get started. You will be asked to login using your UVic netlink ID and password.

This Website uses a secure server to protect your information data. Secure server software is used to encrypt the information exchanged between your Web browser and our Website. This measure ensures the security of all your transactions when you use the sites. We follow strict security procedures when filing and using the information you supply, and may request proof of your identity before supplying you with information.

You are now at the authentication site. Log in using your netlink username and password.

Instructor Log InPlease enter you school username and password below.

Your netlink ID:

Password:

Log In

Once you are logged in, you will see the "Accommodation letters" tab at the top. Click on that tab.

Select the term you which you want to view on the right.

This page shows a list of courses you teach this semester with students who have given permission for you to view their letters with you.

Select the "View letter" link to view the letters for each respective student.



Accommodation letters for your students that are currently available are listed below. The 'Your confirmation' column lists the date that you confirmed receipt of the accommodation letter; blank entries mean that you have not yet confirmed receipt for that letter. To view a list of student letters by course, click the 'Courses' link above.






Student1


This is the accommodations letters page.

Select "Review PDF Letter."



Accommodations for 2, Student. V000000T2

Step 1: Review the accommodations letter


ADMN 0001 section A01 (201501): Darryl Gorrie

Review PDF Letter

Step 2: Confirm receipt of the accommodations letter

Please indicate below that you have received and reviewed this tetter. If you have any questions or concerns please contact us.


Submit


Just a reminder that letters ofaccommodation are confidential.

RCSD (Disability Services) Student Affairs, University of Victoria

250-472-4947 inforcsd@uvic. c a www.rcsd.uvic.ca

Dates March 31, 2015

To: Darryl Gorrie, ADMN 0001 A01

From: Roslyn Gaetz, Advisor, Learning Strategies: [email protected] (250) 472-5134

RE: Student 2, V0000T2

This memo is to introduce you to your student. Student 2, who has registered with our Centre. Your student requiresthe following academic accommodations in order to meet the learning outcomes of your course:

CLASSROOM I LAB ACCOMMODATIONS:

• Copies of your overheads and diagrams wherever possible• Your student will contact you if a volunteer notetaker is needed-• If contacted by your student, you may confidentially refer a volunteer notetaker to your student. This volunteer will receive free photocopying for the notes.

TESTING ACCOMMODATIONS

• Extended time: 1.5x (thirty rains extia/hr)• Distraction reduced room• Use of computet with word processor

ASSIGNMENT / OTHER ACCOMMODATIONS:

You may receive an Instructor Exam Confirmation Form to complete for on-campus exams. This form will contain instructions about how to complete and return via email to the RCSD Exam Coordinator. Please complete this process as soon as possible to allow the RCSD to make timely exam arrangements. Please note that there are deadlines for students to submit bookings.

Your student has already discussed accessibility requirements with RCSD staff, but please take the opportunity to discuss this confidential memo with your student as he or she is the best source of information about his or her specific requirements for course accessibility.

Please contact me if you have any questions about the services we provide.

The personal Information in this memo is confidential. Its collection, protection, retention and disclosure is governed by provisions of the B.C. Freedom of Information and Protection of Privacy Act.


After the accommodation letter is viewed, select the checkbox to acknowledge you have reviewed it then select the "Submit" button.


Accommodations for 2, Student. V000000T2 ADMN 0001 section A01 (201501): Darryl Gorrie

Step 1: Review the accommodations letter


Review PDF Letter




Submit

Repeat the process by clicking on the "Accommodation letter" tab to view letters for other students in your class.


Accommodations for 2, Student. V000000T2 ADMN 0005 section A01 (201501): Darryl GorrieStep 1: Review the accommodations letter


Review PDF Letter

Step 2: Confirm receipt of the accommodations letter

No action is required - you confirmed receipt of this Accommodations Letter on:

May 4, 2015 .12:40 PM

Remember to log out when you are finished.

log out



Accommodation letters for your students that are currently available are listed below. The 'Your confirmation1 column lists the date that you confirmed receipt of the accommodation letter; blank entries mean that you have not yet confirmed receipt for that letter. To view a list of student letters by course, click the ’Courses’ link above.




Mar 31, 2015 Mar 31, 2015 View letter


Student1 Mar 31, 2015 View letter

University of Victoria

Resource Centre for Students

with a Disability

Thank you for taking the time to learn how to view letters of accommodation for your students.

-for instructors- · -for instructors-welcome to the instructor viewing accommodation letter...

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