Trusts

Protect your organisation from money laundering and fraud to prevent reputational damage

Partner in Compliance is an independent

Dutch compliance consultancy firm located in

Amsterdam with more than 25 years of knowledge

and supervision experience in various sectors: trusts,

banks and insurance companies. We serve our clients

in the Caribbean, EMEA and Asia.

We are a mix of former in-house legal counsels,

compliance officers, accountants, regulatory officials

and trainers – all tasked with building innovative and

cost effective solutions for our clients.

We assist companies in developing and maintaining

efficient and effective corporate governance

compliance programs. We have a proven track

record in providing integrity due diligence

investigations.

We are passionately devoted to providing uniquely

innovative services and will be constantly looking for

new ways to provide value to our clients through

innovative products.

Our mission is to exceed our clients’ expectations by

providing the highest level of quality.

Independency is at the core of our organisation and

an essential part of our relationship with our clients

and the solutions we provide to them. Our business

success depends on longstanding trust-based

relationships.

Our approach is pragmatic. Therefore, we

understand your products, services and your business.

Our organisation was founded on four key values: innovation, quality, independency and pragmatic

Who we are

Our organisation was founded on four key values: innovation, quality, independency and pragmatism.

Within your compliance framework we support you to

achieve your business goals. We do not offer

standard products, but tailor made services.

Every time you need us we are your Partner in

Compliance!

Our difference Our firm is substantially different from mainstream

consulting, law, or security and risk-management

firms, due to the fact that we provide an all in one

solution and we have extensive practical knowledge

of compliance issues. We use our unique approach

and combine our specialisations to serve trust offices

as your trusted ‘business partner’. We serve our clients

in a flexible and pragmatic way. This means we can

serve your group internationally!

Having worked in positions such as regulatory officials,

senior compliance officers and in-house legal

counsels in major international companies ourselves,

we gained considerable experience how to

implement compliance programs and fully

understand the needs of those who are tasked with

guiding their companies towards compliance.

Each trust office has its own risks and therefore needs

custom made services. We can provide these

services performed by our experienced ACAMS

certified professionals.

In addition, we are an independent firm, free of many

of the conflicts that can arise at larger consulting

institutions as a result of their varied audit,

investigation, research and other activities.

”Monitoring transactions and

reporting FIU-MOT at trust

offices need improvements.” DNB and AFM

The focus of our Due Diligence services ranges from simple background checks to a full due diligence of an organisation’s compliance programme.

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Beyond responding to the increased enforcement

of The Dutch Central Bank (DNB) and 2014’s new

Regeling integere bedrijfsvoering Wet toezicht

trustkantoren (Rib Wtt) and the Wet ter voorkoming

van witwassen en financieren van terrorisme

(Wwft) etc., trusts should have a due diligence

program in place to undertake proactive integrity

analysis on their clients, third parties and their

company. Only then can the company make an

informed decision in any type of transaction.

At Partner in Compliance, we truly see an intrinsic

value and business advantage in conducting

customer due diligence (CDD), as well as working

towards the development of a comprehensive

global third party compliance program.

We can conduct simple checks of a proposed

client’s background to a full due diligence of an

organisation’s compliance program, providing

effective and detailed integrity analysis on clients,

trust(ees) and third parties.

Every report is reviewed by a member of our team

of compliance experts for accuracy and

identification of red flags. We deliver useful

actionable information and aim to provide

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comprehensive and robust profiles that can

withstand scrutiny by a regulator. With this analysis

in place, you will be able to proactively assess and

mitigate the risks involved when making

transactions.

Partner in Compliance acts as a partner for your

organisation to oversee the applicable legislation

and to implement ‘best practices’ and guidance.

We can assist to control the ‘red flag’ indicators

which supervisors focus on, based on the latest

(international) legislation, standards and

supervisors’ requirements.

Our best practices include a clear scope matching

your needs, strict process control and quality

assurance process, dedicated client relationship

teams, integrated due diligence and IT solutions,

global reach and local expertise with research

conducted in local languages, live integrity

reference checking, high ethical standards, and

an experienced support centre.

Due diligence

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All in one solution Partner in Compliance works with proven software tooling that provides an

all in one solution for our services. Depending on your specific situation this

tooling can support you in identifying, tracing, monitoring, recording and

reporting activities. Our client due diligence solutions will be integrated in

this software. Your client database will be interfacing with this software. All

your policies, procedures, risk profiles and forms will be easily accessible in

one location and will be updated continuously. This software is updated

with the latest legislation, jurisprudence and sanction list, which provides

your organisation to be compliant. With our all in one solution we can

advise you directly through this software tooling system and potential red

flags can be detected and handled instantly, even remotely.

Due Diligence Solution To manage due diligence, our Due Diligence Solution provides a system

that manages investigations, track results, and stores and retrieves reports. It

can be used for your client acceptance, periodic reviews and ad hoc

reviews based on changes in the organisation structure and bad-press.

Policy management solution Our policy management solution manages the lifecycle of policies from

creation to review, approval and tracking of their use by staff. This is a tool

that ensures all compliance obligations are certified and signed off, and

the training tool manages all training materials.

Anti-corruption compliance solution To manage anti-corruption we combine the policy solution and the training

solution, in addition to the gift travel and entertainment tool that manages

and reports all benefits received and requested.

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Third-party compliance solution The third-party compliance solution aims to help organisations to manage anti-

corruption compliance for their business partners world-wide. It enables you to

manage the status of all third-party interaction with your compliance program.

Compliance Risk management solution Our compliance risk management solution caters for all your needs of managing

compliance within your company as well as that of your contacts. It tracks all

conflicts of interest within and outside of the organisation.

Our all in one solution is an integrated platform for your compliance

management.

With our all in one solution we can:

• Check a person or an organisation completely, including the business structures and the ultimate beneficial owners

• Check (international) bad-press

• Check sanctions-, PEP- and blacklists

• Perform risk-analysis of countries

• Execute ongoing compliance according to the latest legislation

• Protect your reputation

Next generation technology for building trust

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Fit for purpose - Constructed by professionals

who thoroughly understand your needs, our

software is a unique enterprise compliance

management service platform which allows you to

access web applications designed for trust offices

to manage your legal, compliance and audit

functions globally, in one single portal.

Safe and Easy to Use - All applications are

provided through secure, web-based software as

a service portal with no IT installation, hardware or

software required. Our simple-to-use architecture

will get your company up and running within days.

Security and Privacy - Safety of information is

our number one concern. To ensure the safety and

integrity of your data, we employ encryption and

the latest in security protocols. Hosted on secure

Dutch servers.

Flexibility - Our flexible product structure allows

you to select the applications which suite your

present business needs, with the ability to add or

remove any applications when needed. We also

provide consultancy services to help you choose

the right combination of compliance solutions and

configure applications around your existing

compliance processes, supporting your existing

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compliance processes without the need to

change these because of limitations in

technology.

Support - With our dedication to support our

customers, we provide you with multiple contact

channels.

Easy reporting - The software consists of a series

of integrated applications where data can be

shared. This provides a complete picture of your

compliance infrastructure. You can easily report

MOT alerts. Our powerful reporting formats,

including charts, reports and dashboards for a real-

time overview of outstanding activities, trends and

alerts.

Holistic Compliance/Governance - The

technology is not a single point application but is a

complete software suite to support trusts in all there

compliance, risk and governance solutions as

opposed to the many single point solutions in the

market. Many organisations that have adopted

various single point solutions to support the various

GRC activities as a result are now challenged to

build integrated reporting, or an integrated view of

all governance related issues.

Technology Compliance teams are often only

allocated a small budget and their IT

needs are often being overlooked.

This is where we come in to help;

because there is no doubt that the

easiest way to manage all your

compliance needs is through a well-

designed, integrated technology

platform, which can save you time,

effort and money in the long run.

Our solutions and services

Besides the all in one solution, our scope

includes a wide range of services e.g.

identifying UBO’s in (complex) structures,

tracing the source of assets and

monitoring transaction and third party risk

management.

Consultancy

• Partner in Compliance provides advisory

services, guidance, direction and coaching

to trust offices on how they could develop

and improve their corporate governance

and compliance programs.

• Our consultants have in-depth and hands

on experience in anti-corruption and

compliance.

• General compliance, conflict of interest,

integrity issues, regulatory affairs and

privacy compliance are our daily business.

• We help identify and prioritise risk and

implement methodology for regularly

reviewing and managing it.

• We believe that a well-designed and

successfully integrated corporate

governance and compliance solution will

become a company’s competitive

advantage.

Health scan

• The Health scan is our starting point, as it

gives you the ’as is’ status. During this scan,

we look at your existing CDD policies,

procedures and we perform a

representative sample of your current client

files.

• It provides an extensive and practical

independent report, which gives insights

into the level of compliance of your

organisation. If necessary the report will

provide you our findings and

recommendations. We can draft an action

plan with set priorities.

• Our independent reports demonstrate your

compliance level towards supervisors.

Training and education

• Partner in Compliance offers you

appropriate, applicable and tailor-made

training programs and workshops, taking

into account regulators findings, focus and

trends.

• Partner in Compliance apply an interactive

and dynamic approach. Current

knowledge and awareness level of your

staff is taken into account when designing

training programs.

Compliance audit

• This year the Regeling integer

bedrijfsvoering Wet toezicht trustkantoren

(Rib Wtt) will change and the applicable

rules will be stricter. One of the main

changes is the requirement to set up

separate compliance and audit functions.

• It is recommended that trust offices

outsource the compliance audit, avoiding

hiring a permanent auditor.

• Partner in Compliance can be an

independent and objective auditor for your

trust office. For this purpose we have legally

separated the audit and compliance

function internally.

• Our compliance audit report will have a

control statement given by an

independent registered accountant (RA).

Main advantages

• All in one tailor made services

• Fixed pricing model

• Wide international experience in the trust sector

• Independent compliance firm

• Certified employees

• Integrated software tooling system

• Effective and efficient compliance

• Time-saving

• 24/7 in control

How to contact us?

Partner in Compliance B.V.

Emma House

Emmastraat 40

1075 HW Amsterdam

Telephone +31 20 30 80 6 80

E-mail: info@partnerincompliance.com

More information regarding our services can be found on our website: www.partnerincompliance.com

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/partnerincompliance

@PiC_BV

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