focus on: (teaching and assessment) guiding you to ... - scfhs

Focus on: (Teaching and Assessment)

Guiding You to Success

ToT- on-the-GoTraining of Trainers Workshop Manual

Training of Trainers Workshop Manual

FOREWORD 4

WELCOMING YOU ON THE ToT on the Go! 5

ToT on the Go WORKSHOP DESCRIPTION 7

The Teaching Workshop 8

The Assessment Workshop 9

Debriefing-Panel Discussion 11

Feedback & workshop evaluation 11

ToT on the Go ROADMAP 13

ToT on the Go IMPORTANT TIPS AND REMINDERS 14

Contents

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Foreword

The Saudi Commission for Health Specialties (SCFHS) seeks to protect

and promote health in the Kingdom of Saudi Arabia by training competent

practitioners in all health fields. Training of trainers (ToT) program is

a critical aspect of achieving the highest quality postgraduate medical

studies.

From this standpoint comes this innovative ToT on the Go program (which

will be followed by other specific related programs) to develop the skills

of trainers in the health fields related to teaching methods and methods

of continuous assessment.

It’s my pleasure to welcome all the training programs and hospitals that

have actually started or (completed their preparations) for hosting the

program and holding training workshops, in attendance or virtually, under

the supervision of the Training Department at SCFHS.

I would also like to extend my sincere thanks to the ToT Advisory

Committee and the assistant administrative staff for their hard and

fruitful work, which resulted in the momentum of this qualitative

transformation in transferring the ToT on the Go program to become

under direct responsibility for the training programs and accredited

hospitals, and I hope I see all the programs, hospitals and institutions

approved by The Saudi Commission for Health Specialties has become

registered centers that offer this program (in all its current and future

formats) independently and under the supervision of SCFHS over the next

few years.

With my sincere wishes for luck and success,

Dr. Sami Abdulrahman AlhaidarExecutive Director of Training

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Dear Colleagues,I am delighted to invite you to join this innovative journey of train of the trainers (ToT) program. As many of you already know, this initiative has started in the year of 2017 under the name of the ToT on the Go. Since then dozens of workshops have been sponsored and conducted by the training unit of the SCFHS and over one thousand participants have been trained and dozens of healthcare staff have become ToT facilitators. Since the ToT on the Go inception, the vision was clear to the training unit at SCFHS that this program alone is not enough (other advanced ToT programs to come), and that the SCFHS will eventually transfer the responsibility of organizing, conducting, and improving such ToT programs to the accredited postgraduate residencies (PGR) and hospitals. Indeed, this mission has started with a dozen of hospitals and PGR who have hosted the ToT on the Go.The ToT on the Go is an intense yet participant oriented one-day or at most two separate half-days’ workshop within a given week. It aims to address the specific learning needs of the participants of the hosting PGR or hospital. The program must include the latest cutting-edge scientific recommendations in teaching, learning, workplace-based assessment, and feedback. It is delivered in an engaging learner-centered approach utilizing the adult learning principles. Further, it will foster building long-lasting professional relationship among the participants, the facilitators, the organizers, and leaders who are key to hosting the program. I urge you all to visit the training unit webpage on the SCFHS website and learn more on how to request and host ToT on the Go workshop in your center and become a registered ToT on the Go center. The webpage also contains resources like the ToT visual guide, references to the ToT on the Go workshop, ToT quality assurance guide and checklist, the facilitator and participant guides templates, and much more.

Once again, welcome on boardand I wish you enduring success in this journey!

Message from the ToT Chair

Abdullah Al Ghamdi, MD, CCFP (AM), FCFP, MHPE, MA, CPE

Chair, TOT Advisory Committee, Training Unit, SCFHS

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The training unit at SCFHS would like to thank Dr. Baraa Al Ghalyini for her extraordinary work and achievements as the first director of the ToT program whom she also contributed greatly to this manual. Moreover, the unit extends its sincere appreciation to Dr. Hesham Al Babtain as he continued the journey as the director of the ToT program in 2019 and early 2020 where it started the current momentum of enabling and empowering the residency programs and the hospitals to become ToT registered and conduct it in all its formats hopefully independently under the supervision of the training unit at SCFHS. Special appreciation to the advisory committee members listed here who represent the master mind of these innovative initiatives:

Prof. Mohammed Al Rukban Dr. Souad Al Subaihi

Dr. Reem Al Affari Dr. Shadi Al Moziny

Dr. Hadi Al Enazi

Finally, the training unit would like to extend a very special appreciation to the administrative specialists who act as the lifeblood of the ToT program and without their professional support and dedication the journey would have been impossible to continue:

Ms. Sherouq Al Hamoudi Ms. Sarah Al Khathlan

Acknowledgement

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Normally, in this workshop there will be total of 50 - 60 participants whether conducted face to face, virtual, or blended. It is preferably that the participants are all homogenous in terms of their profession to tailor the instruction and delivery methods and to receive more in-depth and useful feedback from the participants and the quality assurance experts of the SCFHS. In classical face -to- face workshops, each 25 – 30 participants will be grouped in color-coded teams: Orange and Green. In situations like COVID -19 pandemic, the number of participants in face – to – face ToT on the Go workshop can be as minimal as 16 - 20 participants to mitigate the risk of infection while maximizing the benefit. To maximize the benefit (while considering unusual circumstances like COVID -19 pandemic), workshop activities will vary between small and large group activities. The day will start with an orientation session to welcome all participants, introduce them to workshop facilitators and walk them through the workshop agenda. Participants will then be divided to two groups to participate in one of the interactive workshop sessions (Teaching or Assessment) then they will swab in the afternoon. Below, please find a detailed description of the workshop:Orientation SessionThe day will start with an orientation session to welcome all participants, introduce facilitators, walk you through the day, explain details of each station and answer questions.

ToT on the Go Workshop Description

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Goal Objectives Pre-workshop reading Materials &Resources

Prepare participates to create teaching and learning opportuni-ties in a busy clinical practice.

Introduce participants to a broader scope of teaching methods, which can be applied in different clinical settings like ambulato-ry, bedside and during procedures.

Participants will be introduced to “1 min Preceptor” teaching model by reading the educational materials sent to them prior to workshop, then demonstrate skills using this model through interactive activities.

Appreciate the importance of using the most appropriate teaching technique in different settings; those, which address psychomotor skills and direct observa-tion, are being few examples.

Article:

http://www.columbia.edu/itc/hs/medical/residency/peds/new_compeds_site/pdfs_new/TimeIsLimited.pdf

https://journals.lww.com/academicmedicine/pages/arti-cleviewer.aspx?year=1995&is-sue=10000&article=00014&-type=abstract

https://www.tandfonline.com/doi/full/10.1080/01421590802061613?scroll=top&needAc-cess=true

The Teaching Workshop

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The Assessment WorkshopThe goal of this small group station is to enhance your assessment skills. For specific objectives and resources, refer to the table below.

Goals Objectives Pre-workshop Reading Materi-als & Resources

Appreciate the impor-tance of assessment in postgraduate medical education highlighting the differences and similarities between summative and forma-tive assessment.

Apply feedback in a practical and learners’ friendly approach.

Differentiate between the two types of As-sessment (Summative and Formative [Feed-back]).Explain the importance for giving feedback.Identify the criteria of effective feedback.Use different models for giving effective feedback in clinical training.Recognize the sources of limitations and diffi-culties.

Article:

http://citeseerx.ist.psu.edu/viewdoc/download?-doi=10.1.1.534.69&rep=rep1&-type=pdf

https://www.magonlineli-brary.com/doi/abs/10.12968/hmed.2009.70.3.40570?jour-nalCode=hmed

file:///C:/Users/s.alhamoudi/Downloads/Giving_feedback_in_clinical_settings.pdf

https://www.ncbi.nlm.nih.gov/pmc/articles/PMC4673072/pdf/40037_2015_Article_231.pdf

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The Assessment Workshop

Goals Objectives Pre-workshop Reading Materials & Re-sources

Discuss Work-place Based Assessment tools currently applied at the SCFHS. ITER, DOPS, and Mini CEx as exam-ples.

Identify the char-acteristics of each type of assessment and their impor-tance.

Describe the SCFHS efforts to empower effective assess-ment standards throughout the post-graduate training process.

https://pdfs.semanticscholar.org/8ec4/1afefc2abde5c318aa-1da901e9affb33b99b.pdf?_ga=2.264179596.1862854400.1547707375-515556834.1547707375

https://pdfs.semanticscholar.org/9863/157c5b7778fa7d2ad-6ce1119ecddf14fcd2c.pdf?_ga=2.75935509.1862854400.1547707375-515556834.1547707375

https://pdfs.semanticscholar.org/8f55/7f26246aa1c1db0c-5da4856b438a4226fddf.pdf?_ga=2.64406447.1862854400.1547707375-515556834.1547707375

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Debriefing and post-workshop reflective activities

Feedback & workshop evaluation

Your big day, or ToT on the Go workshop, is ending. This last and very important segment of the day is a large group activity where volunteer members from each team will share the take-home messages from both sessions and discuss them with the entire group. To maximize the benefit and sustain the learning outcomes of this workshop, participants will be expected to complete post-workshop self-reflective activities and send it back to ToT training committee. Further details will be provided to participants during the orientation session.

Feedback is an important component in this course; please ensure to complete the feedback form before leaving for the day. The quality assurance team from the SCFHS will provide a written feedback to the ToT on the Go workshop organizers within five business days from the end of the activity and this will provide useful insights for further improvement.

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ToT on the Go Sample Agenda

ToT on the Go Workshop Sample Agenda Time

Registration 7:30-8:00

Orientation Session 8:00-8:30

AM Sessions Green Group: Teaching Workshop

Orange Group: Assessment Workshop(coffee break inclusive )

8:30-11:30

Lunch& Prayer 11:30-12:15

PM Sessions:Orange Group: Teaching Workshop

Green Group: Assessment Workshop(coffee break inclusive )

12:15-3:15

Debriefing & Post workshop Reflective activities 3:15-4:00

Feedback & workshop evaluation

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ToT on the Go Sample ROAD MAP

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ToT on the Go Important tips and reminders

ToT on the Go workshop, what’s next for the center and participants?

The importance of reviewing all preparation materials prior to the workshop cannot be overemphasized, specially the yellow highlighted pre-workshop materials.Punctuality, whether in an online (virtual) or face-to-face workshop, is a key to ensure this workshop flow smoothly. Please arrive on time, register, and keep track of your team and roles in both sessions.One way of helping your center/program choosing candidates for the coming “ToT-Pro” is completing and then submitting post-workshop assignment for your internal review.

Congratulations, you completed the ToT on the Go workshop in your center!“ToT on the Go Prep” is our preparatory workshop. If you completed ToT on the Go workshop and you have participants interested in joining the ToT on the Go family as a facilitator, please visit the training webpage on the SCFHS website and download and follow the visual guide road map. Similarly, follow the latter step if you are interested to register your center as ToT on the Go registered center to the SCFHS. Your opinion matters the most, so please feel free to contact us at [email protected] or fill the e-form in the webpage of the training unit should you like to meet the ToT chair!

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Trainers Affairs Unit,Executive Management of [email protected]

focus on: (teaching and assessment) guiding you to ... - scfhs

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