focus groups: understanding culture through storyboards troy tungate lean manager, mint division...
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Focus Groups:
Understanding Culture Through Storyboards
Troy Tungate
Lean Manager, Mint Division
WILD Flavors, Inc.
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What is Culture?
The collective values, beliefs, attitudes, and patterns that
shape an organization’s behavior
What is your organization’s culture?
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Agenda
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• Introduction to Focus Group Storyboards
• Current State
• Future State
• Change Requirements
• Facilitator Guide
• Leadership Presentation and Recommendations
• Questions and Discussion
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Why Focus Groups?
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• Provides an opportunity for participants to share their thoughts, feelings
• Generates transformative ideas
• Engages participants in the company
• Future
• Colleagues
• Provides current state “picture” of organizational culture that can be
engaged by leadership
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Introduction to Focus Group Storyboards
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1. Current State Storyboard 2. Future State Storyboard
3. Change
Requirements
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Current State Storyboard
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• Using pictures that represent different thoughts, feelings, ideas,
attitudes, etc. the participants will create storyboards
• Facilitator questions to ask:
• When you drive into work, what are your thoughts, feelings, ideas?
• Its Monday morning and you are getting ready for work, what are
your feelings, ideas, thoughts about work?
• Try to get to the baseline, deep, real current state culture
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Current State Storyboard Examples
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Current State Exercise
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• In teams of 5, look through the pictures and pick 3 that indicate your
feelings, thoughts, ideas about the MLC conference.
• Using the glue sticks and scissors, cut these out and attach to the
storyboards on the table
• Be Creative
• Present to the group
• Time: 20 minutes
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Future State Storyboard
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• Using pictures that represent different thoughts, feelings, ideas,
attitudes, etc. the participants will create storyboards
• Facilitator questions to ask:
• How should your organization look, feel in 2-5 years?
• What should your organization look and feel like in 2-5 years?
• Try to get to participants to imagine the future state culture
• Ideal state
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Future State Storyboard Examples
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Future State Exercise
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• In teams of 5, look through the pictures and pick 3 that indicate your
feelings, thoughts, ideas about what the MLC conference should look
like in 2-5 years.
• Using the glue sticks and scissors, cut these out and attach to the
storyboards on the table
• Be creative
• Present to the group
• Time: 20 minutes
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Change Storyboard
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• Determine required actions to get from current state to the future state
• Questions to Ask
• You’re the CEO/President/Governor/Director/Secretary/Manager,
what changes would you make to get to the future state?
• If you were in charge, what would you do?
• Try to get to participants to identify specific items that they believe will
get them to the future state
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Change Exercise
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• In teams of 5, look through the storyboards and identify the 3 most
important actions the MLC should do to reach the future state.
• Write these on a sheet of paper
• Present to the group
• Time: 10 minutes
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Facilitator Ground Rules
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• Open, Honest, and Transparent
• Tell participants exactly what happens with this information and how
it will be used
• Anonymous
• Integrity, trust
• No Judgment
• No Good/Bad
• No Right/Wrong
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Facilitator Guide
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• The role of the facilitator is critical to obtaining real results
• Goal is to understand what the participants are communicating
• Ask questions and check for understanding
• Make sure teams are mixed
• Circle most important item on each storyboard
• Summarize key thoughts
• You will represent the participants to
leadership
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Facilitator Duties
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• Do not get personally involved
• Keep the participants on schedule
• Estimate is 90 minutes for 2 groups
• Add 30 minutes for each additional group
• Prepare before the session
• Meeting room, materials and supplies
• Mental
• Empathize with participants
• Make it fun!
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Leadership Presentation
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• Take pictures of each storyboard and change requirements
• Look for themes, important ideas- analysis, pareto
• Prepare presentation with pictures and summary
• Prepare a slide with themes, important ideas
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Leadership Presentation Recommendations
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• Using your knowledge, learning, and impression of the focus groups:
• Determine what is real and important
• Determine what is ranting, smoke, agenda, complaint of the day
• Beware of your own bias!
• Develop recommendations
• Targeted, specific, incremental
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Presenting to Leadership
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• Represent the focus groups as best as you can
• Allow the leadership to review, evaluate, and own the results
• Answer questions but don’t lead or push
• Keep it anonymous
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Presenting to Leadership Exercise
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• In your teams, look through the current state, future state, and change
requirements and identify:
• What is most important? One item from each
• Present to the group
• Time: 5 minutes
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Thank you!
Questions?
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