FLOW PROCESSES OF THE FOLLOWING DOCUMENTS:

A. AUTHORITY TO FILLB. AUTHORITY TO HIREC. FACULTY SICK LEAVE BENEFITSD. PURCHASE REQUESTE. CONTRACT OF SERVICEF. J OB ORDER

1. Receiving of documents from various colleges/units.

2. Recording (after stamping the date and time and assigning control number), sorting and distributing of documents to Budget Officers (BOs).

3. Evaluation and processing of documents by BOs.

EVALUATION OF DOCUMENTS

AUTHORITY TO FILL Check/verify vs. Plantilla of Personnel of the

college/unit.AUTHORITY TO HIRE Check/verify vs. IOB for Lump Sum for Contractual

budget of the college/unit.FACULTY SICK LEAVE BENEFITS

Check/verify vs. Registry of Personal Services (PS) of the college.

PURCHASE REQUEST If funded from IOB, check/verify vs. appropriate

registries of the college/unit for the available balance.

If funded from Trust Fund (TF), check/verify TF registry for the available balance, and if it is consistent with the approved purpose/s of TF.

EVALUATION OF DOCUMENTS

CONTRACT OF SERVICE and JOB ORDER If funded from IOB, check/ verify vs. Regular MOOE

registry of the college/unit for the available balance. If funded from Trust Fund (TF), check/verify TF

registry for the available balance, and if it is consistent with the approved purpose/s of TF.

If the Contract of Service is original, check/verify if the unit already seek the approval of the Chancellor to hire Non-UP Contractual.

EVALUATION OF DOCUMENTS

4. Reviewing of documents by the Division Chief (DivChief).

5. Signing of the documents by the Acting Director.

6. Releasing of documents to various colleges/units.

1) The available balance of the funding source indicated by the unit in the Purchase Request (PR) is no longer sufficient.

2) Trust account code number indicated in the Contract of Service or PR is not consistent with the approved purpose of the trust fund.

END OF THE PRESENTATION.Thank you!

ISSUES AND CONCERNS