florida catholic conference accreditation program

Florida Catholic Conference Accreditation Program

Mary Camp, FCC Associate Director for Accreditation

Florida Catholic Conference Accreditation Program

Brief Background

School Improvement Plan (SIP)

• Annunciation• St. Bonaventure• Little Flower• St. Mary Cathedral

• St. Ambrose• Basilica School of St.

Mary Star of the Sea• St. John the Apostle

First SIP Second SIP

• School Profile• Mission and Belief• Desired Results for Student Learning• Analysis of Instructional & Organizational

Effectiveness• Action Plan• Accreditation Standards Review

School Improvement Plan6 Main Areas

School Profile

Mission & Belief Statements

Desired Results for Student Learning

Analysis of Instruction

al & Organizatio

nal Effectivene

ssAction Plan

Data Analysis Student

Performance

Specific Measurable Goals to Document

PerceptionsStrengths & Weaknesses

Accurate Account

First 4 Areas – doing research, collecting and analyzing data to get a complete picture of the school’s history, where it is now, and setting goals for future progress

Action Plans• Make the Goals concrete and measurable

(ASSIST)• Analyze the data• Adjust the goals as needed

SIP

Role• Communication – continual communication about the process

with all stakeholders• Training of school staff in the process• Consensus Building – continual communication between Area

Committees, Steering Committee, and school staff to develop ownership of the entire process and final document

Membership• Chairperson or Co-Chairs • Minimum of 4 other members (chairpersons of Committees

for Areas 1-4)

SIP – Steering Committee

Two main parts the School Improvement Plan process:• The Process• The Report

SIP – Area Committees

The Process• Administer the ADOM Survey• Review and update profile data from previous

school improvement plan• The National Catholic Standards, Benchmarks,

Rubrics, and Evidence to Review: Operational Vitality, paying particular attention to: 10.1-4, 10.6, 12.1, 13.1-3

• Determine the top 2 areas of strength and the top 2 opportunities for growth

Area 1: School Profile – Operational Vitality

STANDARDS(Commercial Break)

STANDARDS

• Beliefs & Mission• School & Community• Program of Learning• Personnel• Administration• Learning Media Services• Pupil Services• School Plant & Facilities

• Mission & Catholic Identity

• Governance & Leadership

• Academic Excellence• Operational Vitality

Current FCCAP

National Catholic

The www.EAS-ed.org Web site is a very valuable resource.

Under Resources you will find:• Policies and Procedures• Principles and Standards• Visitation Manual

News and Links provide information about our program, and connections to various education related Web sites.

Login – Dashboard:• Private Resources –

Companion• Payments• ARCA

FCCAP

http://www.eas-ed.org/

Login – Dashboard:• Need email address

& password

• From the Dashboard you can see items in the

• EAS-Ed Management Box• E-ARCA• Previous E-ARCAs• Payments• Profile

• Private Resources• FCC Companion Manual• SIP Sample Calendar• TYC Report Template• Yearly Report Template

www.EAS-ed.org

FCCAP

http://www.eas-ed.org/

SIP – Area Committees(Back to Regularly

Scheduled Programming)

The Process• Collaboratively update and/or create new

statements• The National Catholic Standards, Benchmarks,

Rubrics, and Evidence to Review: Mission and Catholic Identity, paying particular attention to: 2.4, 2.6, 3.1, 3.2, and 3.3

• Analyze the results of the related questions from the ADOM Survey


Area 2: Vision, Mission, Belief, and Graduate at Graduation Statements

and Catholic Identity

The Process• Analyze student performance data• The National Catholic Standards, Benchmarks,

Rubrics, and Evidence to Review: Academic Excellence, paying particular attention to: 7.1-6,



Area 3: Desired Results for Student Learning – Academic Excellence

The Process• Analyze instructional program data• The National Catholic Standards, Benchmarks,

Rubrics, and Evidence to Review: Academic Excellence (second half of standard 7 and standard 8) and Governance and Leadership, paying particular attention to: 6.2, 7.7, 7.9, 7.10, 8.1, 8.3-5



Area 4: Analysis of Instructional & Organizational Effectiveness – Academic

Excellence continued & Governance & Leadership

The Process• Review the work and results of the

committees of Areas 1 through 4• Using a collaborative process, determine the

top three goals• Write an Action Plan for each of the three

goals to include the Goals Statement, Evidence of success, Strategies to achieve the goal (including timeline, person responsible and resources)

Area 5: Action Plan

Action Plan

Goal Statement (includes specific audience, measurable change, and time frame)

Evidence (List of evidence that will be used to document and evaluate the success of the goal)

Strategy Timeline Person Responsible ResourcesTeachers will…Students will…

• Area 6 – Compliance with Standards• Executive Summary• Performance & Progress Report (for 2nd

Round SIP schools)

Administrator’s Responsibility

• Cover Page• Information Page• Table of Contents• Introductory Materials• Executive Summary• Performance and Progress Report (for

schools completing this study for the second time)

• Area Reports• Appendix

The SIP Report

• ADOM verifies school readiness• Chairperson brokered by FCCAC• 2-3 Additional Team Members• Three day visit traditionally begins

Wednesday afternoon with a school tour and Opening Event that evening. Thursday – meetings and observations. Friday is an early dismissal day and concludes with the Oral Exit Report around 1 pm.

• Official Visitation Report approved by FCCAC

Visitation

• ADOM verifies school readiness• File Check• SIP Book review• Review of Action Plans• Review of Standards

Visitation

Preliminary Visit – Chair to School

School’s Responsibility Chair’s Responsibility

• Set date with chair (prelim takes place at least 1 month prior to the visitation)

• Send SIP book well in advance of preliminary

• Make arrangements for staff to be present

• File Check Documents

• Confirms date with school (prelim takes place at least 1 month prior to the visitation)

• Read SIP thoroughly, preparing questions

• Prepare schedule for preliminary visit and send to the school well in advance

Preliminary Visit Schedule

• Arrival at School – around 8:00 a.m.• Meeting with Principal & Steering Committee

Chair• Review SIP• Review previous Visitation Report• Review current and previous 2 years of ARCA’s• Prepare Visitation Schedule • Arrange for lodging• Arrange for work area, equipment, supplies, etc.• Obtain school schedule with arrival, dismissal, lunch,• Obtain floor plan of school

Preliminary Visit Schedule

• Arrange for Voucher Forms for Team• Arrange for times and rooms for interviews and

meetings • Review Personnel Credentials - Checklist• Meet with Pastor – procedures and importance of Visit• Tour School Facilities & Grounds• Call Diocesan Office – readiness of school for visit• Meet with Faculty at end of day – information

regarding the Visitation: Team, schedule, questions, affirmation of SIP

Post Preliminary VisitSchool’s Responsibility

Chair’s Responsibility

• Send any necessary documents, revisions to the Chairperson as soon as possible

• Send SIP to team members

• Prepare for the visitation

• Follow-up Letter to Principal –verification of schedule, reminder to send SIP to Team Members, copy of materials sent to Team

• Letters to Team –schedule, assignments, travel arrangements to be sent to Chair and Principal, read SIP thoroughly and carefully

Visitation – Assignment for Team Members

Member 1 Profile & Mission & BeliefsOperational Vitality and Mission and Catholic Identity StandardsInterview – Religion Coor, & Pastor

Member 2 Desired ResultsAcademic Excellence StandardsInterview – Guidance & Resource

Chair: Effectiveness / Action PlanGovernance and Leaderships Standards Interview – Technology & Media

Pre-Visitation Mailing to Team Members

• Visitation Cover: Team Names & Addresses / Hotel

• Visitation Schedule

• Team Assignments

• Schedule for Interviews and Meetings

Visitation – Day One – Sample

• 11-12:00 p.m. Team arrives at Hotel• 12:30 p.m. Lunch for Team• 1:15 p.m. Team Orientation• 3:20 p.m. Meeting at School with

Administration and Steering Committee

• 4:20 p.m. Tour of School Facilities and Campus

• 5:00 p.m. Dinner for Team and School Officials

• 7:00 p.m. School Activity: Liturgical Prayer, Brief Introduction to Accreditation Program, School’s Presentation , Reception

Keep dinner and presentation SIMPLE!

Visitation – Day One – Details

Orientation of Team• Explain folder• Check names and spelling of Team• Review Schedule• Review Assignments• Standards Checklist / Area Guide

Sheets• Classroom Visits• Review of Results of Preliminary Visit

Visitation – Day One – Details

Guidelines for Administration / Steering Committee Meeting

• Understand process and work on SIP• Clarify and ask questions about SIP• Ask about communication of process• Ask about difficulties / successes• Is school pleased with outcomes? Why?

Why not?• Housekeeping / schedule details

Visitation – Opening Event• Begin with a Liturgical Prayer• Chairperson explains why the team is at the

school• The School presents their executive summary,

school profile, and mission and belief statements• PowerPoint presentation could be used• Students could be included• Stakeholders are invited• Short reception• Entire event no longer than one hour

Visitation – Day Two – Sample

7:30 a.m. Team Breakfast/Meeting8:15 a.m. Meeting with Parents / Community Reps.9:30 a.m. Meeting with Students10:30 a.m. Classroom Observations / School Personnel Interviews11:30 a.m. Team Meeting12:00 p.p. Lunch1:00 p.m. Classroom Observations/ School Personnel Interviews2:00 p.m. Team Meeting

Visitation – Day Two – Sample

3:25 p.m. Meetings with Area Committees (1-4)4:25 p.m. Meeting with Action Plan Committee (include administration, Steering Committee)5:25 p.m. Team Debriefing6:00 p.m. Adjournment7:00 p.m. Dinner for Team

Individual Work Sessions

Visitation – Day Two – Details

Parent/Student Meetings• Meetings are confidential/ Take notes• 10-20 parents / 4th – 8th grade students

(about 10-20)• Questions:• What influenced you in choosing this school?• If you could make changes what would they be and why?• What , in your words, is the Mission of the school?• What do you know of the SIP process and the Action Plan


Personnel Interviews

• Describe your role and responsibilities.• What was your role in the process of the

SIP?• How do you see your role in the

implementation of the Action Plan?


Area Section Committee Meetings• Questions of clarification• Questions concerning process• Possible Focus Questions from NSSE

Visiting Team Handbook• Suggestions for possible

recommendations and why

Visitation – Day Three – Sample

7:30 a.m. Visiting Team Breakfast & Meeting9:30 a.m. Meeting with Administration and Steering Committee10:00 a.m. Team Work Session12:00 p.m. Early Dismissal Bell for School12:30p.m. Lunch for Visiting Team and Faculty1:30 p.m. Oral Exit Report2:30 p.m. Adjournment

Visitation – Day Three – Details

Meeting with Administration / Steering Committee

• Review Standards Checklist – ask questions about items not observed

• Review Recommendations to SIP Process and Action Plan

• Share comments from Parent and Student Meetings check for any clarifications


Team Work Sessions• Share consensually the Area Recommendations• Share consensually Standards Recommendations• Each Member hands in at least 1-2 commendations

and recommendations for Areas and possible recommendations for Standards

• Each Member signs the certificate page of the report• Preparation for Oral Report –

“Talk it – do NOT Read it”!


Oral Exit Report• Gratitude for hospitality• Affirmation of work done on SIP• Brief update on importance of FCC Accreditation• Chairperson gives brief summary of comments from

Parent and Student Meetings• Each Team Member gives a brief description of area,

commendations and recommendations.• Chairperson summarizes work and implications for

future -- re-accreditation comes from FCC Committee

Written Report• Outline in Visitation Manual

• Introduction – include objectives of Visit, brief demographics, brief description of Visitation process, comments from Interview and

Meetings, as well as uniqueness of school program.

Written Report

• Executive Summary—comment, commendation, and recommendation on implementation of Recommendations to Standards and Process.

• Performance and Progress Report—comment, commendation, and recommendation on implementation of Action Plan goals.

Written Report

Area Reports– brief paragraph, 1-3 commendations and recommendations (Refer only to areas – not standards)

Written Report

Area Recommendations must be specifically addressed to the process

Ex. “The school profile should be updated annually.”

“The priorities for improvement in student learning should be

restated in clear, concise, measurable goals.”

Written Report

Recommendations to Standards• Must relate specifically to standards• Standard deficiencies are listed first; the

remainder are listed in order (A-3, F-2. etc.)

• Use appropriate language, remembering that these are suggestions.

Written ReportRecommendations:

D-15 The school should implement a written, school-based program of professional development.

G-1 The school should continue to enhance and delineate more clearly its written plan for counseling services.

Written ReportEvaluation and Summary• Overall impression of the school• Intent to implement Action Plan• Written Report will be sent to FCC

Accreditation Committee for review and granting of status• Statement of appreciation for

hospitality

Written Report

Certificate• Use Worksheets and Assessments to

complete• Indicate Standards Deficiency• Obtain signatures of Team Members

Written Report

Chairperson’s Last Duties • Receive from each Member: • Assessment Tool for Specific Area• Area Work (Comments, Commendations,

Recommendations) • Standards Recommendations

• Obtain signatures on Certificate• Write and edit Report• Review Chairperson’s Checklist

Written Report

• Send report to team members for review• Send report to FCCAC representative.• Send final report, electronically, to

ADA.(Remember, FCC will send copies to school.)

Questions

I am only a phone call or email awayMary CampAssociate Director for AccreditationOffice: 850-224-7906Cell: 850-728-4272

[email protected]

mailto:[email protected]

florida catholic conference accreditation program

Documents

ambrosebasilica school

areas of strength

goals concrete

sip area committeesback

update profile data

entire process

particular attention

measurable assistanalyze