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Your School's Name
GBA Annual Metrics ReportFiscal Year XXXX
Prepared for
CONFIDENTIAL
SAMPLE REPORTfor Non-Participating Schools
Association of American Medical Colleges
GBA Metrics Annual Report – Fiscal Year XXXX
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© 2015. The Association of American Medical Colleges. May be reproduced for non-commercial, educational purposes only.
GBA Metrics Annual Report – Fiscal Year XXXX
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Table of Contents
INTRODUCTION .............................................................................................................. 5
METRICS BAR CHARTS
Finance Metrics Finance Metric 1: Days Cash on Hand
Public Schools................................................................................................................7 Private Schools...............................................................................................................8
Finance Metric 2: Operating Margin Public Schools................................................................................................................9 Private Schools.............................................................................................................10
Finance Metric 3: Age of Plant Public Schools..............................................................................................................11 Private Schools.............................................................................................................12
Finance Metric 4: Debt Service Coverage Public Schools..............................................................................................................13 Private Schools.............................................................................................................14
Finance Metric 5: Unrestricted Net Asset Ratio Public Schools..............................................................................................................15 Private Schools.............................................................................................................16
Finance Metric 6: Revenue Diversification Public Schools..............................................................................................................17 Private Schools.............................................................................................................18
Research Metrics Research Metric 1: Sponsored Programs $ per Principal Investigator
Public Schools..............................................................................................................19 Private Schools.............................................................................................................20
Research Metric 2: Sponsored Programs Three-Year Growth Rate Public Schools..............................................................................................................21 Private Schools.............................................................................................................22
Research Metric 3: Sponsored Programs $ per Net Assignable Square Foot Public Schools..............................................................................................................23 Private Schools.............................................................................................................24
Research Metric 4: Sponsored Programs Salary Support Full-time Research Faculty
Public Schools.................................................................................................25 Private Schools................................................................................................26
Full-time M.D. Research Faculty Public Schools.................................................................................................27 Private Schools................................................................................................28
Full-time Non-M.D. Research Faculty Public Schools.................................................................................................29 Private Schools................................................................................................30
GBA Metrics Annual Report – Fiscal Year XXXX
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All Full-time Faculty Public Schools.................................................................................................31 Private Schools................................................................................................32
Full-time M.D. Faculty Public Schools.................................................................................................33 Private Schools................................................................................................34
Full-time Non-M.D. Faculty Public Schools.................................................................................................35 Private Schools................................................................................................36
Research Metric 5: Awards in the Pipeline Public Schools..............................................................................................................37 Private Schools.............................................................................................................38
Clinical Metrics Clinical Metric 1: Days Cash on Hand in the Practice Plan
Public Schools..............................................................................................................39 Private Schools.............................................................................................................40
Clinical Metric 2: Net Income Margin Public Schools..............................................................................................................41 Private Schools.............................................................................................................42
Clinical Metric 3: Days in Accounts Receivable Public Schools..............................................................................................................43 Private Schools.............................................................................................................44
Clinical Metric 4: % Accounts Receivable Over 90 Days Public Schools..............................................................................................................45 Private Schools.............................................................................................................46
Clinical Metric 5: Payer Mix Public Schools..............................................................................................................47 Private Schools.............................................................................................................48
Appendix: Data excluded as outliers.......................................................................................49
CUSTOM DASHBOARD CHART..................................................................................... 50
CUSTOM TABLE – RESULTS COMPARED TO COHORT .............................................. 51
APPENDIX: SURVEY PARTICIPATION HISTORY
GBA Metrics Annual Report – Fiscal Year XXXX
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Introduction Background and Purpose
The Group on Business Affairs (GBA) finance, research, and clinical metrics surveys were developed in 2006 by members of the GBA Data and Benchmarking Committee. The Committee was charged with identifying a set of valid, reliable, collectable, and comparable metrics that would enable senior administrators to assess the overall health of medical schools and to help leadership understand how their institution compares to other medical schools in the key areas of finance, research, and clinical practice. Participating medical schools have relied on data from the metrics surveys to identify areas of strength and weakness, assist in strategic planning, and respond to requests from governing boards.
Survey Distribution
The FYXXXX GBA metrics survey forms were distributed on [date] to [number] principal business officers of eligible schools. Eligible schools are defined as U.S. medical schools that had attained full accreditation, provisional accreditation, or preliminary accreditation as of [date]. Survey forms were also posted on the AAMC’s Medical School Profile System (MSPS). Data collected in the clinical and finance metrics surveys are classified as “Confidential.” The research metrics survey includes both “Confidential” and “Unrestricted” data. Unrestricted data may be published with institutional identification whereas confidential data may not be released with individual or institutional identification except with permission from an authorized representative of an AAMC member institution.
Survey Participation
For fiscal year XXXX, [number] schools submitted at least one of the three surveys for a participation rate of xx%. A chart showing historical participation is included as an appendix to the Annual Report.
Annual Distribution
The GBA Metrics Annual Report is distributed to principal business officers of participating schools and is available through MSPS. Schools that did not participate can view a sample report on MSPS.
Annual Report Structure
Data that show how participating schools compare on each of 21 finance, research, and clinical metrics are presented in both chart and table format. The Annual Report is divided into three sections:
Bar Charts – Data for each of 21 metrics is arrayed on separate bar charts for public and private schools. The purpose and formula used to derive each metric is shown at the top of the respective chart. Each bar represents one school, and schools can identify bars related to their school using the unique identifying number shown at the top of page [#]. Each bar chart displays the median value for public and private schools and the mean and median value for all schools.
GBA Metrics Annual Report – Fiscal Year XXXX
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Dashboard Chart – A customized dashboard chart that is unique for your school provides a graphical display of how your school’s data compares to the mean value of all schools in your public or private cohort for each completed metric.
Descriptive Table - A customized table that is unique to your school provides comparative statistics for each completed metric. The purpose and formula used to derive each metric are also displayed in the descriptive table.
Resources for Interpreting GBA Metrics Survey Data
The Annual Report is intended to provide medical school leadership with benchmarking data that permits comparison between schools that participate in a given fiscal year. Because the cohort of participating schools changes each year, data from the Annual Report should not be used to make comparisons across multiple years. However, schools may wish to compare their own results with those of prior years.
The AAMC periodically produces trend reports that compare GBA metrics survey data across multiple years for schools that consistently participate in the annual surveys. In addition to trend reports, a Cohort Tool, developed at the request of the Data and Benchmarking Committee, allows schools to compare metrics data for a subset of schools based on cohort groups that they define. In addition to the Annual Report, trend reports, and Cohort Tool, AAMC staff may also provide de-identified metrics data to principal business officers on request provided at least ten medical schools are included in the selected cohort group.
Finance Metric 3: Average Age of Plant
0
24
6
8
1012
14
1618
20
120 39 121
128 59 40 21 113 98 125 20 50 46 76 79 92 32 6
105 53 2 5 48 15 25 3 86 94 70 112
132 90 82 4 34 74 8
110
124 51 117 37 14 43 30 12 44 60 77 45
Public Schools Private SchoolsMedian All Schools Median Public SchoolsMedian Private Schools
Mean = 10.0 years
# Years
Purpose: Measures need for reinvestment in physical plant and infrastructure Lower Number is Favorable
Formula: Accumulated DepreciationAnnual Depreciation Expense
Research Metric 3: Sponsored Programs Expenditures per Net Assignable Square Foot (NASF)
$0
$100
$200
$300
$400
$500
$600
$700
$800
$900
81 19 16 76 25 8 94 15 107
105 74 79 57 14 123 33 90 67 62 37 40 46 30 48 82 5
125 98 20 41 39 3 27 71 12 97 34 7 44 119
104 2 77 86 112
124 35 32 26 99 51 120
131 92 24 50 45 31 118
115
117 21 43 130
111 28 54 53 64 128
121
Direct Costs Indirect (F&A) CostsMedian All Schools Median Public SchoolsMedian Private Schools
Mean = $361 Total Costs per NASF
Purpose: Reflects productivity of research space Higher Number is Favorable
Formula: Sponsored Programs “Recorded” ExpendituresNon-class lab NASF
Research Metric 4: Sponsored Programs Salary Support Full-time M.D. Research Faculty *
0%
10%
20%
30%
40%
50%
12 97 120
123 26 30 125 81 105 54 8 99 87 7 74 57 107
131 14 76 44 35 104 82 53 19 124 16 112 90 32 94 118 34 92 21 113
110 3 51 62 48 5 39 33 2 24 41 103 28 37 71 119 38 25 70 117
111
130 31 59 115 86 20 50 121 6 66 43 128 29 98 67
Public Schools Private SchoolsMedian All Schools Median Public SchoolsMedian Private Schools
Mean = 23.2%
Purpose: Demonstrates funded faculty effort in researchHigher Number is Favorable
Formula: Sum of salaries paid from sponsored program accountsTotal Salaries Paid
* Subset of full-time faculty with M.D. degrees who derived at least some of their compensation from sponsored programs during the fiscal year including full-time faculty with combined M.D. degrees (e.g., MD/PhDs)
Clinical Metric 1: Days Cash on Hand in Practice Plan
0
25
50
75
100
125
150
175
200
225
250
3 66 131 86 6 99 54 24 20 104 64 35 33 130
128 14 21 62 83 26 43 7
110
107 96 117 2 25 19 34 114 51 16 46 98 40 111
115 71 118 8 53 74 60 125 5 31 132 4 38 37 89 39 81 29 123 28 112 90 44 94
Public Schools Private SchoolsMedian All Schools Median Public SchoolsMedian Private Schools
# Days
Mean = 87 days
Purpose: Measures adequacy of cash reserves and liquidityHigher Number is Favorable
Formula: Cash on hand + Market Securities+ InvestmentsTotal Operating Expenses/365
Clinical Metric 4: % Accounts Receivable Over 90 days
0%
10%
20%
30%
40%
50%
60%
70%
48 104 41 40 29 94 35 66 39 125
132 54 112 51 74 99 107 98 89 14 8 96 77 128 71 70 118 31 21 7
119 76 37 117 26 111 20 103 86 90 38 115 82 15 81 6
123 64 105 24 131 62 113 43 57 44 60 19 59 25 5
110
124 92 34 16 3 2 46 79 33 130 53 32 28 4
Public Schools Private SchoolsMedian All Schools Median Public SchoolsMedian Private Schools
Mean = 25%
Purpose: Indicates effectiveness in resolving open account balancesLower Number is Favorable
Formula: AR Balance Over 90 DaysEnding AR Balance
1
Values have been normalized (Z-scores) to adjust for differences in underlying scales
FPP AR Over 90
Days in Practice Plan AR
FPP Cash on Hand
Spon Pgms SAR
% Salary FT Non-MDs
% Salary FT MDs
% Salary FT Faculty
% Sal Non-MD Research
% Sal MD Research
% Salary Research Faculty
Expend per NASF
Spon Pgms 3-yr Growth
Direct Expend per PI
Debt Service Coverage
Age of Plant
Operating Margin
Days Cash on Hand
FPP Net Income Margin
Unrestr Net Assets
-5.0 -4.0 -3.0 -2.0 -1.0 0.0 1.0 2.0 3.0 4.0 5.0
Sample School Compared to Mean for Public Schools
Finance Metrics
Research Metrics
Clinical Metrics
Reported Value
Mean for Cohort Public/Private
Deviation from Mean
Deviation % *Metric
Data and Benchmarking Committee
Metric Purpose Standard Deviation **
Z-Score ***
Metric Formula
Selected Metrics
Sample School
Finance SurveyDays Cash on Hand (includes practice plan)
18.7% 0.36Measures adequacy of cash reserves and liquidity; higher number is favorable.
(Cash on hand + Cash Equivalents) / (Operating Expense less Depreciation Expense / 365)
134.05 112.95 21.10 59.31
Operating Margin (includes practice plan)
-5.5% -1.10Measures operating performance, efficiency, and ability to generate margin for unrestricted investment; higher number is favorable.
(Operating Revenue) / (Operating Expense)
95.90% 101.45% -5.55% 5.07%
Age of Plant -30.8% -0.87Measures need for reinvestment in physical plant and infrastructure; lower number is favorable.
Accumulated Depreciation / Annual Depreciation Expense
12.18 9.31 -2.87 3.30
Debt Service Coverage (includes practice plan)
-482.1% -2.71Measures ability to absorb the carrying cost of debt; higher number is favorable.
(Operating Surplus or Deficit + Depreciation Expense + Interest Expense) / (Annual Debt Service)
-19.96 5.22 -25.18 9.31
Unrestricted Net Assets Ratio (includes practice plan)
-73.0% -1.47Measures availability of funds for unrestricted use; higher number is favorable.
Unrestricted Funds Net Assets / Total Net Assets
13.72% 50.86% -37.14% 25.19%
* Values >= 100% of the mean are highlighted in blue and <=100% are highlighted in red** Standard Deviation applies to metric for public/private cohort***Z-score represents the # of standard deviations between the reported value and the mean value reported for schools in the same public/private cohort; values greater than or equal to 2 standard deviations from the mean are highlighted in blue; values less than or equal to 2 standard deviations from the mean are highlighted in red.
DBC Metrics Report 0005 Generic Z-Score Report
Reported Value
Mean for Cohort Public/Private
Deviation from Mean
Deviation % *Metric
Data and Benchmarking Committee
Metric Purpose Standard Deviation **
Z-Score ***
Metric Formula
Selected Metrics
Research Survey$701,043Sponsored Programs
Direct Expenditures per Principal Investigator
$287,104 $413,938 144.2% 2.81$147,290Assesses research productivity of faculty engaged in research; higher number is favorable.
Sponsored Programs Direct Costs Expenditures / # of PIs associated with sponsored programs accounts in the numerator
Sponsored Programs Direct Expenditures Growth Rate (Three-Year)
127.5% 0.44Measures growth of research over span of time & allows direct comparison to changes in sponsor expenditures; higher number is favorable.
Growth rate of sponsored programs direct expenditures over time
0.62% -2.25% 2.87% 6.49%
$413Sponsored Programs Expenditures per Net Assignable Square Foot
$316 $97 30.8% 0.59$165Reflects relative productivity of research space; higher number is favorable.
Sponsored programs expenditures recorded on the books of the medical school / NASF
Sponsored Programs Salary Support Full-time Research Faculty
31.5% 1.11Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time faculty from spon pgms accts / Sum of salaries paid to full-time faculty who received salary from spon pgms
40.77% 30.99% 9.78% 8.79%
Sponsored Programs Salary Support Full-time Research Faculty MDs
86.1% 2.03Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time MD faculty from spon pgms accts / Sum of salaries paid to full-time MD faculty who received salary from spon pgms
39.36% 21.15% 18.21% 8.96%
* Values >= 100% of the mean are highlighted in blue and <=100% are highlighted in red** Standard Deviation applies to metric for public/private cohort***Z-score represents the # of standard deviations between the reported value and the mean value reported for schools in the same public/private cohort; values greater than or equal to 2 standard deviations from the mean are highlighted in blue; values less than or equal to 2 standard deviations from the mean are highlighted in red.
DBC Metrics Report 0005 Generic Z-Score Report
Reported Value
Mean for Cohort Public/Private
Deviation from Mean
Deviation % *Metric
Data and Benchmarking Committee
Metric Purpose Standard Deviation **
Z-Score ***
Metric Formula
Selected Metrics
Sponsored Programs Salary Support Full-time Research Faculty PhDs
5.7% 0.21Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time Non-MD faculty from spon pgms accts / Sum of salaries paid to full-time Non-MD faculty who received salary from spon pgms
48.11% 45.53% 2.58% 12.06%
Sponsored Programs Salary Support Full-time Faculty
170.3% 2.86Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time faculty from spon pgms accts / Sum of salaries paid to full-time faculty
33.38% 12.35% 21.03% 7.35%
Sponsored Programs Salary Support Full-time Faculty MDs
331.4% 3.94Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time MD faculty from spon pgms accts / Sum of salaries paid to full-time MD faculty
31.15% 7.22% 23.93% 6.08%
Sponsored Programs Salary Support Full-time Faculty PhDs
59.0% 1.35Demonstrates funded faculty effort in research; higher number is favorable.
Sum of salaries paid to full-time Non-MD faculty from spon pgms accts / Sum of salaries paid to full-time Non-MD faculty
48.11% 30.25% 17.86% 13.20%
Sponsored Programs Award Dollars in Pipeline Short-term
-5.4% -0.27Indicates the stability of research funding looking forward one year; higher number is favorable
Sponsored programs direct costs awarded for following year for multi-year awards / Current year direct costs expended
1.02 1.08 -0.06 0.22
Clinical SurveyDays Cash on Hand in Practice Plan
-88.7% -1.66Measures the adequacy of the practice plan's cash reserves and liquidity; higher number is favorable.
(Cash on hand + Market securities + Investments) / (Total operating expenses/365)
11.97 106.19 -94.23 56.92
* Values >= 100% of the mean are highlighted in blue and <=100% are highlighted in red** Standard Deviation applies to metric for public/private cohort***Z-score represents the # of standard deviations between the reported value and the mean value reported for schools in the same public/private cohort; values greater than or equal to 2 standard deviations from the mean are highlighted in blue; values less than or equal to 2 standard deviations from the mean are highlighted in red.
DBC Metrics Report 0005 Generic Z-Score Report
Reported Value
Mean for Cohort Public/Private
Deviation from Mean
Deviation % *Metric
Data and Benchmarking Committee
Metric Purpose Standard Deviation **
Z-Score ***
Metric Formula
Selected Metrics
Practice Plan Net Income Margin Percent
-2848.3% -4.69Measures operating performance & efficiency of practice plan & ability to generate margin for unrestricted investment; higher number is favorable.
(Practice Plan Revenues minus Practice Plan Expenses) / Practice Plan Revenues
-32.98% 1.20% -34.18% 7.29%
Days in Practice Plan Accounts Receivable
62.8% 1.75Indicator of overall performance of the practice plan in collecting cash for patient services; lower number is favorable.
Ending AR balance / (Gross Charges/365)
16.83 45.22 28.39 16.20
Percent of Practice Plan Accounts Receivable over 90 days
50.9% 0.94Measures practice plan's effectiveness at resolving open patient account balances; lower number is favorable.
Ending AR balance over 90 days old / ending AR balance
12.04% 24.50% 12.46% 13.25%
* Values >= 100% of the mean are highlighted in blue and <=100% are highlighted in red** Standard Deviation applies to metric for public/private cohort***Z-score represents the # of standard deviations between the reported value and the mean value reported for schools in the same public/private cohort; values greater than or equal to 2 standard deviations from the mean are highlighted in blue; values less than or equal to 2 standard deviations from the mean are highlighted in red.
DBC Metrics Report 0005 Generic Z-Score Report