fiscal year 2019 recommended budget city of saco, maine year... · section 5 – supported agency...

Fiscal Year 2019 Recommended Budget City of Saco, Maine

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Table of Contents Section 1 - City of Saco .......................................................................................................................9

City of Saco Overview ............................................................................................................................... 9

Organization Chart .................................................................................................................................. 10

City of Saco Elected Officials ................................................................................................................... 11

City Directory of Departments ................................................................................................................ 12

Section 2 - Fiscal Summary ............................................................................................................... 13

Budget Overview by Category ................................................................................................................ 13

Budget Overview by Department ........................................................................................................... 14

Revenue Detail ........................................................................................................................................ 15

Summary of Requests Above Directive (RAD) ........................................................................................ 17

Status of the General Fund Balance ........................................................................................................ 20

Tax Levy Breakdown ............................................................................................................................... 21

Section 3 – Capital Program .............................................................................................................. 23

Capital Program Summary ...................................................................................................................... 23

Debt Service Municipal Bond .................................................................................................................. 24

Asset Replacement Schedule .................................................................................................................. 25

Lease Purchasing Debt ............................................................................................................................ 26

5 Year Capital Improvement Plan (2019 – 2023) .................................................................................... 29

Fiscal Year 2018 Assigned Fund Balance ................................................................................................. 30

Section 4 – Department Budgets ...................................................................................................... 31

Administration ........................................................................................................................................ 31

Assessing ................................................................................................................................................. 35

Building Maintenance ............................................................................................................................. 38

City Clerk ................................................................................................................................................. 39

Code Enforcement .................................................................................................................................. 43

Finance .................................................................................................................................................... 47

Fire & Ambulance.................................................................................................................................... 51

Human Resources ................................................................................................................................... 55

Information Technology .......................................................................................................................... 59

Parks & Recreation .................................................................................................................................. 63

Planning & Economic Development ....................................................................................................... 67

Police Department .................................................................................................................................. 71

Public Works ........................................................................................................................................... 75

Section 1 - City of Saco

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Section 5 – Supported Agencies & Other Budgeting Units .................................................................. 79

Contingency ............................................................................................................................................ 79

Council..................................................................................................................................................... 80

County Tax .............................................................................................................................................. 81

Fringe Benefits ........................................................................................................................................ 82

School Budget ......................................................................................................................................... 84

Solicitor ................................................................................................................................................... 86

Supported Entities .................................................................................................................................. 87

Transfers to Other Funds ........................................................................................................................ 89

Unallocated ............................................................................................................................................. 90

Section 6 – Special Revenue Funds ................................................................................................... 91

CAMP ELLIS FUND ................................................................................................................................... 91

AMBULANCE FUND ................................................................................................................................. 92

POLICE STATE ASSET FORFEITURE .......................................................................................................... 93

LUCIA KIMBALL DEERING HEALTH .......................................................................................................... 94

POLICE FED ASSET FORFEITURE .............................................................................................................. 95

ECONOMIC DEVELOPMENT .................................................................................................................... 96

FIRE RESERVES ........................................................................................................................................ 97

FIRST LIGHT TIF EXP2017 ........................................................................................................................ 98

ICON/FRANKLN FUELS TIF EXP2018 ........................................................................................................ 99

HISTORIC PRESERVATION...................................................................................................................... 100

I-PARK TIF EXP2027 ............................................................................................................................... 101

J RILEY FUND ......................................................................................................................................... 102

POLICE GRANT ....................................................................................................................................... 103

PARK NORTH TIF EXP2038 .................................................................................................................... 105

PLANNING BOARD IMPROVEMENTS .................................................................................................... 106

RECREATION DONATIONS ..................................................................................................................... 107

RECREATION IMPACT FEES ................................................................................................................... 108

SACO COMMUNITY GARDEN ................................................................................................................ 109

SPRING HILL TIF EXP2020 ...................................................................................................................... 110

WELLNESS GRANT ................................................................................................................................. 111

JUMP START GRANT .............................................................................................................................. 112

EMERGENCY MANAGEMENT GRANTS .................................................................................................. 113

DOG PARK ............................................................................................................................................. 114

GA ASSISTANCE DONATIONS ................................................................................................................ 115


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GENERAL DYNAMICS TIF EXP2020 ........................................................................................................ 116

FIRE IMPACT FEES ................................................................................................................................. 117

CHINBURG MILL BUIL TIF EXP2046 ....................................................................................................... 118

AARP AGE FRIENDLY ............................................................................................................................. 119

MILLBROOK/ME MOLEC TIF EXP2046 ................................................................................................... 120

OPEN SPACE IMPACT FEES .................................................................................................................... 121

LANDFILL FUND ..................................................................................................................................... 122

MOODY & MAIN.................................................................................................................................... 123

JENKINS ROAD ....................................................................................................................................... 124

OPEN SPACE BOND ISSUE ..................................................................................................................... 125

MILLBROOK INDUSTRIAL PARK ............................................................................................................. 126

2016 BRIDGE BOND .............................................................................................................................. 127

2016 ENERGY BOND .............................................................................................................................. 128

MAIN/BEACH INTERSECTION ................................................................................................................ 129

NORTH/ELM INTERSECTION ................................................................................................................. 130

CITY TRUST FUND .................................................................................................................................. 131

Section 7 – Water Resource Recovery Department ......................................................................... 133

Organizational Chart ............................................................................................................................. 133

Water Resource Recovery Department 2019 Budget........................................................................... 134

WRRD Special Revenue Funds .............................................................................................................. 135


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March 19, 2018

To Mayor Lovell and Saco City Council:

Included here is the recommended 2019 City of Saco Budget. At the City Council meeting on February 5, 2018, Glenys Salas,

our Finance Director, and I brought forward a projected operating gap that would have required a $.38 increase to the mill rate

just to cover maintenance of effort for both the city and the school (what it would take to provide the same level of service

next year as it does this year), a $1.54 increase to cover Critical Needs from the City and a $2.89 increase to address our Invest

For Growth efforts. The Council directive was to present a budget that did not increase the mill rate.

To meet that directive, City staff focused on making changes to the local fee structure, created a self-sustaining transfer station

fund, and by making assumptions regarding TIF resources to cover expenses where it was justifiable. This was done to keep

the department cuts as minimal as possible. Some expenses that were beyond a department’s control (such as contractual

obligations) had to made in the form of Requests Above Directive (RAD(s)). These RADs included a mix of bringing the

departments back to current budget year levels ( ) as well as critical needs ( ).

Given the financial challenges the school is facing, the municipal departments did not include any of the Invest For Growth

RADs as part of this years’ budget.

The recommended budget that is being presented totals a .37 increase to the mill rate. This covers nearly every critical need

identified by municipal departments and nearly $2.1 million of the nearly $2.9 million additional needed to meet the School

department’s maintenance of effort budget.

At the time this letter was written, the School Board had not taken a final vote due to the severe snow storms we’ve been

faced with over the last few weeks. However, in addition to the nearly $800,000 of maintenance of effort expenses that is not

part of the recommended budget (School Appropriation 2), the School Department has identified 20 RADs totaling $1.6

million above the maintenance of effort.

After the School Board has their final vote on Wednesday March 21st, City Administration will release an updated

recommended total that brings together the municipal recommended and the School Board’s decision. If for example, they

moved forward with every School RAD, including the Maintenance of Effort RAD, the total increase to the mill rate would be

$1.26.

Finally, from a financial perspective, this budget utilizes $293,285 in the use of fund balance for one-time expenses. Fiscal

Year 2018 has seen a significant use of our fund balance. However, projections thru February for end of the year shows a

conservative $850,000 surplus (which also takes into account the costs of the recent snow storm events – overtime, salt, etc.).

Given these forecasted increases to the bottom line and planned uses, I am confident the City will remain in a positive

position by the end of FY19 (see General Fund Balance (Unassigned).

http://www.sacomaine.org/Budget/FY2019/Budget%20Directive%20Presentation.pdf


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We continue to make improvements/revisions to the budget document itself.

We’ve taken several impressive steps to add clarity and transparency as follows:

• Creating more robust visuals, including charts, graphs, and iconography to identify level of need for Requests Above

Directive

• Revenue totals are now reported as positive numbers

• Replicating the language used in the Comprehensive Annual Financial Report (CAFR), “Net Impact” (the difference

between expenditures and revenues) has been relabeled “Operating Income.” A positive number in this row helps the

bottom line, a negative number will require property taxes, use of reserves, or another revenue stream to balance the

budget.

Sections of the budget:

Section 1 – Introduction and General Information about Saco

Section 2 – Fiscal Summary (General Fund)

Section 3 – Capital and Asset Program (General Fund)

Section 4 – Departmental Budgets (General Fund)

Section 5 – Supported Agency Budgets and Other Budgeting Units (General Fund)

Section 6 – Special Revenue Funds

Water Resource Recovery Funds budget will be supplied as an insert to the budget by April 2nd

School Budget final request + RADs will be supplied as an insert to the budget after final School Board approval

Our Finance Director has also revised the Mill Rate Calculator to be more user friendly. It can be downloaded HERE.

As we move forward through the process, any additional information requests from Council will be added to the budget page

on the city website.

http://www.sacomaine.org/departments/administration/current_budget_materials.php


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Understanding the Budget Book

A few years ago, we introduced a new budget format that I had hoped would provide a better understanding of our city’s

budget needs. The format for Section 4 for the departments includes the organizational, the budget, and then detailed

information on the Requests Above Directive. The format is followed throughout the document. Here’s an example of a

department budget (from Section 4):

1. Directive Budget – the department total of the column represents the dollar amount the department was required to

reach as part of the directive from Council.

2. RAD – or Request Above Directive. These are the dollar amounts tied to the needs that could not be covered under

the directive. The page after the budget for each department explains in detail what these requests are.

3. REC – or Recommended additions by the City Administrator. This is where the City Administrator has attempted to

support RADs from additional savings found elsewhere in the budget or from new revenue sources or revenues that

were forecasted to increase.

4. Recommended Budget – The sum of Directive Budget and REC. This represents the total increase the City

Administrator is recommending Council support. NOTE: It does not cover all of the risks/needs identified.

Process Moving Forward

Over the course of the next few months, departments and supported agencies will meet with Council during workshops to

review budgets, present their success and challenges over the course of the last nine months and further explain their Requests

Above Directive for next year. As we go through the process, Administration and Finance will take note of RADs that City

Council wants to include, remove, or create. These potential changes will be voted on individually as amendments at the May

7th Council meeting and the May 14th Special City Council Meeting which will include the final vote on the budget.

Budget Calendar

March 19th, 2018: Presentation of budgets by the School Superintendent and the City Administrator

March 26th, 2018: Budget Presentations and Workshop

April 2nd, 2018: Budget Presentations and Workshop (after the regular meeting)

April 9th, 2018: Budget Presentations and Workshop

April 17th, 2017: Public Hearing for the FY19 Budget / Presentations and Workshop (after meeting)

May 7th, 2017: Discussion (possible voting) on Amendments to the FY19 Budget

May 14th, 2017: Voting on Amendments and a final vote on the FY19 Budget

1 2 3 4


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Thank You To all City Staff, I cannot thank you enough for your dedication and service to the community. I know that as the Saco community grows, so do the demands placed on you. In the coming year, we’ll need to work together to figure out how to manage these growing pains. To the administration team, Emily Roy and Brandon Pettit, thank you for picking up and excelling at every random task that I’ve tossed your way. I would not be able to navigate this ship without your support. To the Capital Plan Committee, but most importantly Pat Fox, thank you for taking the lead on the Capital Program – you’ve continued to build a robust, understandable, and forward-thinking product. Finally, this budget document is a true reflection of the dedication Glenys Salas has for the City of Saco – she has given this community many hours outside the 9-5 workday in order to master the City’s Finances in such short order. Thank you for everything you’re doing, I have full faith in your ability to lead this process through to the end. Saco has such dedicated staff, engaged elected officials, and civically minded community leaders. I can’t think of a better place to call home.


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Section 1 - City of Saco City of Saco Overview

The City of Saco is located at the mouth of the Saco River in southern Maine along the Atlantic Ocean, less than 20 minutes south of the Greater Portland Area, and less than two hours north of Boston, Massachusetts. Home to a growing population of 19k+ residents, a revitalized and repurposed mill district, world-class education system, a thriving economy, and many recreational opportunities, including fishing, hiking, biking, and kayaking, the City of Saco has plenty to offer residents, visitors, and businesses alike. With easy transportation via Interstate 95, U.S. Route 1, and as a destination stop along the Amtrak Downeaster, Saco’s residents, visitors, and labor force have easy access to and from the city. Comprised of 39 square miles, with farmland and areas of resource protection to the west, and the Atlantic Ocean to the east -- and a picturesque and historic Main Street at its center -- Saco boasts a diverse landscape that has something to offer everyone. According to the 2012-2016 American Community Survey 5-year estimate, Saco has a population of 19,008 and growing, with a seasonal influx of 2,500 people. The median household income in Saco is $52,611,

while the per capita income is $28,831. Like many other Maine communities, Saco’s once booming textile mill district is being repurposed into a combination of commercial, mercantile, and residential units. While Saco has experienced both industrial and commercial growth, residential growth has outpaced the others by far. With two schools serving grades K-2 (Fairfield and Young), one school serving grades 3-5 (CK Burns), one school serving grades 6-8 (Saco Middle School), and one prestigious private school (Thornton Academy) serving grades 9-12, the City of Saco offers students of all ages one of the best educations in the State of Maine. Incorporated as a municipal government and a non-profit organization, the City of Saco operates with a Mayor-Council-Manager form of government. The Mayor and seven (7) City Councilors are elected for two-year terms. The Mayor and City Council appoint the City Administrator, who manages thirteen (13) distinct operational departments. The following organization chart graphically depicts each of the 13 departments within the city organization and the key services delivered. Delivery mechanisms for services vary by department, and each department has its own unique mission relative to its particular service area.


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Organization Chart


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City of Saco Elected Officials To determine which Ward you live in, please visit our website

City Council Representatives (2018-2020)

Mayor, Marston Lovell ........................................................................................... [email protected]

Councilor Ward 1, Marshall Archer ........................................................... [email protected]

Councilor Ward 2, Roger Gay ..................................................................... [email protected]

Councilor Ward 3, William Doyle ............................................................... [email protected]

Councilor Ward 4, Lynn Copeland ............................................................. [email protected]

Councilor Ward 5, Alan Minthorn ............................................................. [email protected]

Councilor Ward 6, Micah Smart ................................................................. [email protected]

Councilor Ward 7, Nathan Johnston .......................................................... [email protected]

School Board Representatives (2015-2017)

School Board Ward 1, Garrett Abrahamson ........................................... [email protected]

School Board Ward 2, Lynn Leary ......................................................................... [email protected]

School Board Ward 3, Edna Ben-Ami ............................................................. [email protected]

School Board Ward 4, Stephen Shiman ............................................................ [email protected]

School Board Ward 5, Michel Ohayon............................................................ [email protected]

School Board Ward 6, Stanley Mozden ........................................................... [email protected]

School Board Ward 7, Elizabeth Johnston ......................................................EJohnston@sacoschools.org

York Country Representatives

For more information about the County, State, and Federal Representatives please visit our website.

County Commissioner, District 3, Cynthia Chadwick-Granger: (207)508-2329,

[email protected]

Maine State Representative, District 14, Donna Bailey: (207)284-9962, [email protected]

Maine State Representative, District 15, Margaret O’Neil: (207)590-1679,

[email protected]

Maine State Representative, District 16, Donald Marean: (207)727-5527,

[email protected]

Maine State Senator, District 5, Justin Chenette: (207)590-3266, [email protected]

US Representative, 1st Congressional District, Chellie Pingree: (207)774-5019, https://pingree.house.gov/

US Senator, Susan Collins: (207)283-1101, https://www.collins.senate.gov/

US Senator, Angus King: (207)883-1588, http://www.king.senate.gov/

http://www.sacomaine.org/departments/city_clerk/find_your_ward.php

mailto:[email protected]















http://www.sacomaine.org/residents/info_center/legislative_and_county_contacts.php






https://pingree.house.gov/

https://www.collins.senate.gov/

http://www.king.senate.gov/


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City Directory of Departments

Saco City Hall, 300 Main Street, Hours: Monday-Thursday 8:30 AM to 5:00 PM & Friday 7:30 AM to 4:00 PM

Administration: Saco City Hall, Second Floor ........................................................................(207)282-4191

Assessment: Saco City Hall, First Floor .................................................................................(207)282-1611

Real Estate and Property Valuations, Tax Exemptions

City Clerk: City Hall, First Floor ..............................................................................................(207)284-4831

Certificates – Birth, Death & Marriage

Licenses – Dog, Victualer, Liquor, Hunting, Fishing, Mooring, Business Registration

Code Enforcement: City Hall, First Floor ...............................................................................(207)284-6983

Building, Plumbing, Electrical Permits & Zoning Code

General Assistance: City Hall, First Floor ...............................................................................(207)282-8206

By Appointment Only - Tuesday & Thursday 8:30 am to 5:00 pm

Finance: City Hall, First Floor .................................................................................................(207)282-1032

Registration of Vehicles, ATV, Snowmobiles, and Boats .......................................................(207)283-3303

Property Tax Payments

Fire: Central Fire Station, 271 North Street ...........................................................................(207)282-3244

Human Resources: Payroll and Employee Benefits, Third Floor .......................................... (207)710-5037

Information Technology: City Hall ........................................................................................(207)710-5030

Parks and Recreation: Community Center, 75 Franklin Street .............................................(207)283-3139

Hours: Monday-Friday 7:30 AM to 4:00 PM

Planning and Development: City Hall, First Floor .................................................................(207)282-3487

Police: Police Station, 20 Storer Street ..................................................................................(207)282-8214

Public Works: Public Works, 351 North Street .....................................................................(207)284-6641

Snow Removal; Storm Drainage; Road Maintenance; Sewer Issues

Hours: Monday-Friday 7:00-3:00 PM

Transfer Station (Foss Road) .................................................................................................(207)282-7230

Hours: 8:00 AM to 4:00 PM Closed Sundays and Mondays

Water Resources Recovery: 68 Front Street .........................................................................(207)282-3564

Hours: Monday-Thursday 7:00-3:30 PM and Friday 6:30-12:00 PM

Saco Schools: 90 Beach Street ...............................................................................................(207)284-4505

For more information about the different City Departments in Saco, please visit www.sacomaine.org

http://www.sacomaine.org/

Section 2 - Fiscal Summary

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Section 2 - Fiscal Summary Budget Overview by Category

AccountType Category FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted

Directive Budget RAD REC

Recommended Budget

Expense Base Pay 8,886,582 8,908,679 9,822,595 9,971,897 297,450 277,450 10,249,347

Benefits 3,500,022 3,428,544 3,858,268 4,277,825 272,212 164,262 4,442,087

Capital 3,889,785 4,332,592 3,806,161 3,504,971 0 0 3,504,971

Contracts 855,826 700,931 870,970 676,906 105,000 105,000 781,906

County Tax 1,243,927 1,276,339 1,283,733 1,318,636 0 0 1,318,636

Equipment 459,738 380,361 361,603 388,153 69,600 69,600 457,753

Fees 608,601 253,682 755,425 742,827 8,858 8,858 751,685

Gen Assist 139,750 121,469 130,350 127,850 0 0 127,850

Insurance 203,436 213,123 189,000 203,750 0 0 203,750

Maint/Part 527,959 671,469 447,411 431,044 60,000 60,000 491,044

Other 232,829 252,968 213,717 217,117 31,821 31,650 248,767

Overtime 865,403 1,005,645 836,000 836,000 (50,000) (50,000) 786,000

Programs 1,891,378 2,400,727 2,029,226 2,106,026 (500) (500) 2,105,526

School Tax 21,764,772 22,214,911 24,061,762 25,690,227 1,248,532 450,000 26,140,227

Supplies 392,487 523,133 535,551 513,423 3,125 3,125 516,548

Trans Exp 1,228,534 893,824 1,319,182 1,323,765 0 0 1,323,765

Trav/Train 105,034 107,476 135,965 140,165 10,000 10,000 150,165

Utilities 1,208,179 1,221,531 1,151,555 1,118,846 730 730 1,119,576

Vehicles 104,014 99,795 97,500 101,250 0 0 101,250

Expense Total 48,108,255 49,007,198 51,905,974 53,690,678 2,056,828 1,130,175 54,820,853

Revenue Benefits 200,351 0 0 0 0 0 0

Local Rev 6,426,151 6,501,955 6,054,739 6,491,361 (231,629) 38,123 6,529,484

Other Rev 39,982 98,880 249,600 228,880 293,285 293,285 522,165

Prop Taxes 39,386,787 40,597,774 41,870,980 42,778,295 2,011,079 790,367 43,568,662

State Rev 2,125,396 2,295,188 2,526,996 2,697,082 0 0 2,697,082

Trans Rev 1,361,020 1,049,085 1,203,659 1,495,061 (15,907) 8,400 1,503,461

Revenue Total 49,539,687 50,542,880 51,905,974 53,690,678 2,056,828 1,130,175 54,820,853


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Budget Overview by Department

Department FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Assessor 192,427 (1,675)* 184,759 187,888 25,000 25,000 212,888

Building Maintenance 96,300 108,147 104,912 133,582 0 0 133,582

Capital Program 3,084,222 3,419,640 3,031,161 2,704,971 0 0 2,704,971

City Administration 172,256 265,263 286,100 295,546 79,205 79,205 374,751

City Clerk 295,030 278,554 330,587 306,099 10,510 10,510 316,609

Code Enforcement 231,918 266,829 318,779 307,465 30,000 30,000 337,465

Contingency 272,968 371,854 159,482 165,482 171 0 165,482

Council 14,593 14,855 16,627 16,627 0 0 16,627

County Tax 1,243,927 1,276,339 1,283,733 1,318,636 0 0 1,318,636

Finance 471,461 510,476 437,652 448,562 20,000 0 448,562

Fire/Ambulance 3,005,693 3,222,245 3,097,756 3,117,186 111,000 111,000 3,228,186

Fringe Benefits 3,509,177 3,429,039 3,860,268 4,279,825 272,212 164,262 4,444,087

Human Resources 0 0 118,725 168,825 11,300 11,300 180,125

Information Technology 551,046 386,976 561,453 508,353 35,518 35,518 543,871

Parks & Recreation 1,611,285 1,593,399 1,683,859 1,643,955 111,880 111,880 1,755,835

Planning & Econ Dev 333,279 331,644 471,233 499,267 (22,200) (22,200) 477,067

Police Department 3,588,333 3,576,905 3,945,655 3,898,856 31,200 31,200 3,930,056

Public Works 5,322,294 5,686,706 5,311,450 5,385,871 73,000 73,000 5,458,871

School Budget 21,764,772 22,214,911 24,061,762 25,690,227 1,248,532 450,000 26,140,227

Solicitor 216,620 143,194 166,670 141,670 0 0 141,670

Supported Entities 698,684 804,952 865,169 944,269 19,500 19,500 963,769

Transfers to Other funds 1,228,534 893,824 1,319,182 1,323,765 0 0 1,323,765

Unallocated 203,436 213,123 289,000 203,750 0 0 203,750

Grand Total 48,108,255 49,007,198 51,905,974 53,690,678 2,056,828 1,130,175 54,820,853

*See section detail for explanation


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Revenue Detail

Acc Description FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Boat Excise 16,158 16,269 15,000 16,000 (0) (0) 16,000

Budgeted Use Of Surplus (0) (0) 219,600 (0) 293,285 293,285 293,285

Building Permits 548,886 339,741 371,000 377,678 (0) (0) 377,678

Cable Television Franchise 271,040 277,670 270,000 274,860 (0) (0) 274,860

Canine Impound Fees 3,985 1,250 3,000 3,054 (0) (0) 3,054

Canine Late Fees 11,225 14,375 10,000 10,180 (0) (0) 10,180

Canine License Fees 5,884 6,155 5,700 5,803 (0) (0) 5,803

City Clerk - Addl Cert Copies 4,967 5,226 5,000 5,432 (342) (0) 5,432

City Clerk - Burial Permits 1,890 1,946 1,800 1,832 (0) (0) 1,832

City Clerk - Certified Copies 8,742 9,145 9,000 10,568 (1,406) (0) 10,568

City Clerk - Marriage License 5,256 5,364 4,750 4,836 (0) (0) 4,836

City Clerk Fees 70,323 70,169 70,000 98,659 (27,399) (0) 98,659

Community Policing - Thornton 49,362 49,697 52,444 52,444 (0) (0) 52,444

Consent Agreements 200 2,750 500 509 (0) (0) 509

Electrical Inspection Fees 59,240 60,194 35,000 35,630 (0) (0) 35,630

False Alarm Fines 8,400 20,298 10,000 15,000 (0) (0) 15,000

Fire Dept Revenues 715 855 (0) (0) (0) (0) (0)

Flow Control Ordinance 3,550 3,150 3,200 3,658 (391) (0) 3,658

Grant Revenue (0) 500 (0) (0) (0) (0) (0)

Homestead Exemptions 383,631 575,735 752,000 803,136 (0) (0) 803,136

Insurance Claims And Refund 200,351 0 (0) (0) (0) Interest Earnings 39,982 98,880 30,000 228,880 (0) (0) 228,880

Justice Assistance Mdea Grant 14,765 84,846 75,367 80,492 (0) (0) 80,492

Lien Fees 19,575 17,119 11,000 19,200 (2,205) (0) 19,200

Local Road Assistance 221,684 220,632 220,632 235,635 (0) (0) 235,635

Miscellaneous Fees 17,847 27,165 2,500 2,745 (198) (0) 2,745

Miscellaneous Unclass Revenues 43,982 61,492 40,000 40,720 18,123 18,123 58,843

Motor Vehicle Excise 3,150,649 3,422,440 3,250,000 3,358,500 (50,000) (0) 3,358,500

Other Inspection Fees/Fines 8,430 7,715 1,450 1,476 (0) (0) 1,476

Other State Revenue 5,770 608 5,000 5,340 (0) (0) 5,340

Planning Board & Engineering 49,320 47,456 50,000 75,000 (0) (0) 75,000

Plumbing Permits 24,688 30,238 18,500 18,833 (0) (0) 18,833

Police General Revenues 57,528 53,632 (0) 55,000 20,000 20,000 75,000

Public Works Revenues 6,947 3,609 (0) 3,000 (0) (0) 3,000

Rapid Renewal Excise Taxes 638,326 683,266 600,000 610,800 (0) (0) 610,800

Recreation Department Fees 906,648 923,915 888,491 920,184 (0) (0) 920,184

Recycled Waste & Fees 15,729 12,762 15,500 15,779 (0) (0) 15,779

Rental Income 83,902 78,961 55,000 55,990 (0) (0) 55,990

Sale Of Bins (0) 282 (0) (0) (0) (0) (0)

Sale Of City Assets 68,192 7,357 10,000 10,000 (0) (0) 10,000

School Resource Officer Reimb 55,382 59,043 52,444 (0) (0) (0) (0)

Sewer Inspection Fees 2,000 1,900 1,800 1,832 (0) (0) 1,832

Single Transfers From Spec Rev (0) (0) (0) 8,200 (0) (0) 8,200


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Acc Description FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Snowmobile Registrations 2,860 2,330 2,860 2,911 (0) (0) 2,911

State Bete Program 271,710 287,762 271,572 290,039 (0) (0) 290,039

State Revenue Sharing 1,086,466 1,004,914 1,065,422 1,137,871 (0) (0) 1,137,871

State Veteran'S Exemption 11,843 11,745 11,745 12,544 (0) (0) 12,544

Street Opening Permits (4,970) (11,955) 3,000 3,054 (0) (0) 3,054

Tax/Lien Interest 115,569 115,754 100,000 115,000 (0) (0) 115,000

Taxes - In Lieu 22,018 110,426 40,000 40,720 (0) (0) 40,720

Taxes Committed 39,386,787 40,597,774 41,870,980 42,778,295 2,011,079 790,367 43,568,662

Transfer For Capital Projects 61,098 52,758 (0) (0) (0) (0) (0)

Transfer From Ambulance Fund 876,245 737,191 750,833 720,000 (0) (0) 720,000

Transfer From Camp Ellis (0) (0) 24,554 57,861 (15,907) 8,400 66,261

Transfer From Economic Develop (0) (0) 428,272 270,000 (0) (0) 270,000

Transfer From Fire Impact (0) (0) (0) 25,000 (0) (0) 25,000

Transfer From School Gen Ed 423,677 259,136 (0) (0) (0) (0) (0)

Transfer From TIF (0) (0) (0) 230,000 (0) (0) 230,000

Transfer In - Downtown TIF (0) (0) (0) 184,000 (0) (0) 184,000

Transfer Station Fees 42,651 42,263 35,000 210,174 (185,000) (0) 210,174

Tree Growth Tax 37,195 34,897 35,000 35,630 (0) (0) 35,630

Victualers' Licenses 7,530 8,210 6,800 10,300 (2,811) (0) 10,300

Welfare Reimbursement 92,332 73,549 90,258 96,396 (0) (0) 96,396

Witness Fees - Police 3,564 1,365 4,000 4,000 (0) (0) 4,000

Zoning Board Revenue 75 75 (0) (0) (0) (0) (0)

Other (17,889) 89,118 0 0 0 0 0

Total Revenue 49,539,687 50,542,880 51,905,974 53,690,678 2,056,828 1,130,175 54,820,853


17

Summary of Requests Above Directive (RAD)

Dept Name RAD# __ Project Name _ Requested Recommended

Assessor 000501 Vision Software Upgrade One-Time 25,000 25,000

Vision Software Upgrade Total 25,000 25,000

Assessor Total 25,000 25,000

City Administration 000201 Executive Assistant One-Time 5,155 5,155

Ongoing 63,050 63,050

Executive Assistant Total 68,205 68,205

000202 Marketing Efforts Ongoing 30,000 30,000

Marketing Efforts Total 30,000 30,000

City Administration Total 98,205 98,205

City Clerk 000401 Temporary Election Help One-Time 2,250 2,250

Temporary Election Help Total 2,250 2,250

000402 Scanner/Tabulator For Elections Ongoing 8,260 8,260

Scanner/Tabulator For Elections Total 8,260 8,260

City Clerk Total 10,510 10,510

Code Enforcement 000801 Blight Elimination One-Time 30,000 30,000

Blight Elimination Total 30,000 30,000

Code Enforcement Total 30,000 30,000

Finance 000301 Pt Internal Auditor Ongoing 20,000 -

Pt Internal Auditor Total 20,000 -

Finance Total 20,000 -

Fire/Ambulance 002101 Engine 3 Mid-Life Rehab One-Time 60,000 60,000

Engine 3 Mid-Life Rehab Total 60,000 60,000

002102 Staffing One-Time 1,200 1,200

Ongoing 91,300 91,300

Staffing Total 92,500 92,500

Fire/Ambulance Total 152,500 152,500

Fringe Benefits 001201 Health Insurance Contingency Ongoing 107,950 -

Health Insurance Contingency Total 107,950 -

001202 Merit Pay Program Ongoing 60,000 60,000

Merit Pay Program Total 60,000 60,000

Fringe Benefits Total 167,950 60,000

Required to Maintain City Efforts

Critical Need Facing the City


18


Human Resources 001101 Professional Development Ongoing 10,000 10,000

Professional Development Total 10,000 10,000

001102 Hr Technology Station One-Time 1,300 1,300

Hr Technology Station Total 1,300 1,300

001103 Time Clocks One-Time 20,000 20,000

Time Clocks Total 20,000 20,000

Human Resources Total 31,300 31,300

Information Technology 001001 Iworq - Online Permitting Ongoing 1,300 1,300

Iworq - Online Permitting Total 1,300 1,300

001002 Iworq - Licensing Ongoing 1,849 1,849

Iworq - Licensing Total 1,849 1,849

001003 Blank-It Ongoing 2,360 2,360

Blank-It Total 2,360 2,360

001004 Nessus Ongoing 2,195 2,195

Nessus Total 2,195 2,195

Information Technology Total 7,704 7,704

Parks & Recreation 005101 Neighborhood Parks One-Time 14,380 14,380

Ongoing 2,500 2,500

Neighborhood Parks Total 16,880 16,880

005102 Young School Tennis Courts One-Time 15,000 15,000

Young School Tennis Courts Total 15,000 15,000

005103 Used Forestry Truck One-Time 80,000 80,000

Used Forestry Truck Total 80,000 80,000

Parks & Recreation Total 111,880 111,880

Planning & Econ Dev 000901 Planning Admin Desk Scanner One-Time 300 300

Planning Admin Desk Scanner Total 300 300

000902 Professional Services One-Time 30,000 30,000

Professional Services Total 30,000 30,000

000903 Public Info Station One-Time 2,500 2,500

Public Info Station Total 2,500 2,500

000904 Greenbelt Gis Map One-Time 5,000 5,000

Greenbelt Gis Map Total 5,000 5,000

Planning & Econ Dev Total 37,800 37,800




19


Police Department 002001 Parking Control Person One-Time 600 600

Ongoing 14,955 14,955

Parking Control Person Total 15,555 15,555

Police Department Total 15,555 15,555

Public Works 003001 Transfer Station Waste Handling Ongoing 33,698 33,698

Transfer Station Waste Handling Total 33,698 33,698

003002 Construction Inspection Services One-Time 600 600

Ongoing (600) (600)

Construction Inspection Services Total - -

Public Works Total 33,698 33,698

Revenue REV01 Keep Excise Tax Rebate Ongoing 50,000 -

Keep Excise Tax Rebate Total 50,000 -

REV02 First 3 Cubic Yards Free Ongoing 185,000 -

First 3 Cubic Yards Free Total 185,000 -

REV03 Zero Increase To Fees Ongoing 59,230 -

Zero Increase To Fees Total 59,230 -

Revenue Total 294,230 -

School Budget 210101 School Appropriation 1 Ongoing 450,000 450,000

School Appropriation 1 Total 450,000 450,000

210102 School Appropriation 2 Ongoing 798,532 -

School Appropriation 2 Total 798,532 -

School Budget Total 1,248,532 450,000

Supported Entities 600001 Library Programming For Children Ongoing 4,500 4,500

Library Programming For Children Total 4,500 4,500

600002 Saco Main Street Funding Increase Ongoing 15,000 15,000

Saco Main Street Funding Increase Total 15,000 15,000

Supported Entities Total 19,500 19,500

Grand Total 2,304,364 1,083,652




20

Status of the General Fund Balance

Timeline

Unassigned Fund

Balance Percentage of Fund Balance

Target Unassigned

Fund Balance

Target Percentage of

Fund Appropriations

As of June 30, 2017 (CAFR) [1] 6,840,715 13.18% 4,323,768 8.33% Fiscal Year 2018

Council approved action: Adopted use in FY18 budget (190,600) Saco Middle School boiler (619,270) Call Fire Retirement Fund (71,434) Transfer to School Fund (1,087,903) Unit 91 expenses (127,525) Succession planning for Planner (27,387) Fire Department overtime (50,000) Total 4,666,596 8.99%

Council pending action:

Staff training / development (31,000) Adjustments in Fin and HR (46,800) City Hall Improvements (36,465) Total 4,552,331 8.77%

Administration Estimates for EOY:

Close of FY18 - Revenue (above) 600,000 Close of FY18 - Exp (under) 150,000 Close of FY18 - Unspent Capital 100,000 As of June 30, 2018 (CAFR) [2] 5,402,331 9.85% 4,566,575 8.33%

Fiscal Year 2019

Recommended use in FY19 (293,285) As of June 30, 2019 (CAFR) [2] 5,109,046 9.32% 4,566,575 8.33%

Notes: [1] FY2018 Adopted Budget was used to create the Percentage of Fund Balance and Target Unassigned Fund Balance $51,905,974

[2] FY2019 Recommended Budget was used to create the Percentage of Fund Balance and Target Unassigned Fund Balance $54,820,823


21

Tax Levy Breakdown

Directive Recommended

2018 Mil Rate 2019 Mil Rate Rate Chg 2019 Mil Rate Rate Chg

City $7.75 $7.50 -$0.25 $7.66 -$0.09

School $11.03 $11.28 $0.25 $11.49 $0.46

County $0.60 $0.60 $0.00 $0.60 $0.00

Total $19.38 $19.38 $0.00 $19.75 $0.37


22

Section 3 – Capital Program

23

Section 3 – Capital Program Capital Program Summary

AccountType Description FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Capital Improvement Projects 704,584 1,110,932 926,304 651,850 0 0 651,850

City Bond Interest 398,508 325,168 337,334 622,097 0 0 622,097

City Bond Principal 1,236,066 1,292,053 1,119,819 832,459 0 0 832,459

City Lease Interest 61,171 49,981 47,549 47,762 0 0 47,762

City Lease Principal 683,893 641,506 600,155 550,803 0 0 550,803

Expense Total 3,084,222 3,419,640 3,031,161 2,704,971 0 0 2,704,971


24

Debt Service Municipal Bond

Principal

Year Issued Bond Name 2019 2020 2021 2022 2023 2024 + Total

2003 $2,977,057 2003A Refunding Bond 184,965 0 0 0 0 0 184,965

2010 $5,999,000 GOB (Fire) 200,000 200,000 200,000 200,000 200,000 3,395,000 4,395,000

2010 $500,000 GOB (Trails) 25,000 25,000 25,000 25,000 25,000 175,000 300,000

2016 $4,175,000 2016 GOB (Roads) 375,000 365,000 350,000 345,000 345,000 1,715,000 3,495,000

2017 $495,000 MDOT Bridge Loan 47,494 48,266 49,050 49,847 50,657 153,451 398,766

2018 $2,000,000 GOB (ROW) 0 175,000 175,000 175,000 175,000 1,300,000 2,000,000

2018 $7,250,000 GOB (PW Building) 0 250,000 250,000 250,000 250,000 6,250,000 7,250,000

Total 832,459 1,063,266 1,049,050 1,044,847 1,045,657 12,988,451 18,023,731

Interest

Year Issued Bond Name 2019 2020 2021 2022 2023 2024 + Total

2003 $2,977,057 2003A Refunding Bond 925 0 0 0 0 0 925

2010 $5,999,000 GOB (Fire) 182,031 174,032 166,031 158,031 150,032 1,301,280 2,131,437

2010 $500,000 GOB (Trails) 12,031 11,031 10,031 9,032 8,031 28,218 78,374

2016 $4,175,000 2016 GOB (Roads) 96,823 90,018 83,444 75,467 65,951 180,152 591,855

2017 $495,000 MDOT Bridge Loan 6,537 5,765 4,981 4,184 3,374 5,129 29,970

2018 $2,000,000 GOB (ROW) 70,000 63,875 57,750 51,625 45,500 179,375 468,125

2018 $7,250,000 GOB (PW Building) 253,750 245,000 236,250 227,500 218,750 2,380,000 3,561,250

Total 622,097 589,722 558,487 525,839 491,638 4,074,154 6,861,936


25

Asset Replacement Schedule

Vehicle Name 2019 2020 2021 2022 2023

2008 Ford Sterling Dump Truck 165,000 0 0 0 0

2008 Ford F 550 1 Ton 65,000 0 0 0 0

2008 Sterling SC-8000 Sweeper 225,000 0 0 0 0

2007 Ford Sterling Dump Truck 175,000 0 0 0 0

2012 Chevy Express Rescue 0 194,000 0 0 0

2006 Sterling 8500 Dump Truck 0 165,000 0 0 0

2008 Ford F550 1 Ton 0 65,000 0 0 0

2005 Ford Sterling Dump Truck 0 165,000 0 0 0

2011 Inter Work Star Dump Truck 0 0 165,000 0 0

2009 Inter Work Star Dump Truck 0 0 165,001 0 0

2005 Ford F550 1 Ton 0 0 40,000 0 0

2003 GMC 3500 1 Ton 0 0 40,000 0 0

2010 Ford Expedition Sport utility 0 0 38,000 0 0

2011 Chevy Colorado Pick up 0 0 30,000 0 0

2003 Bobcat S-185 Skidsteer 0 0 55,000 0 0

2008 Toyota Prius Automobile 0 0 17,500 0 0

2011 Ford F550 1 Ton 0 0 0 65,000 0

2009 Cat 416E Back Hoe 0 0 0 70,000 0

2002 Volvo VHD64F Dump Truck 0 0 0 185,000 0

1996 John Deere 624G Loader 0 0 0 145,000 0

2010 Bobcat S-185 Skidsteer 0 0 0 55,000 0

2006 Ford F-450 1 Ton 0 0 0 30,000 0

1999 HME Pumper Pumper 0 0 0 0 490,000

2001 John Deere 624H Loader 0 0 0 0 145,000

Grand Total 630,000 589,000 550,501 550,000 635,000


26

Lease Purchasing Debt

Debt Principal - City Leases

Year Borrowed Name of the Lease 2019 2020 2021 2022 2023 2024 + Total

2019 2 Dump Trucks 2019 23,571 47,705 49,614 51,598 53,662 58,041 340,000

2019 Sweeper 45,000 42,388 44,084 45,847 47,681 0 225,000

2019 1 Ton Truck 10,833 10,001 10,401 10,817 11,249 0 65,000

2018 2 International Trailers 3,015 3,107 3,201 3,298 0 12,620

2018 2017 Excavator Case Cx60C 8,942 9,228 9,523 9,828 10,142 0 58,129

2018 Chipper 9,304 9,625 9,957 10,301 0 39,188

2018 Curb Machine 2,129 2,253 2,383 2,520 0 9,285

2018 Fd Chevy Tahoe & Gmc Crew Cab 15,848 16,296 16,757 17,231 0 66,133

2018 2 Dump Trucks 2018 42,926 44,407 45,940 47,524 49,164 0 280,822

2018 2 Parks & Rec Trailers 1,811 1,918 2,030 2,150 0 7,909

2017 2016 Ambulance E450 Type Iii 25,555 26,178 26,817 27,471 28,141 0 134,162

2016 Ambulance (Ambulance Fund) 25,623 26,204 26,799 27,407 0 106,033

2016 Bucket Truck/Trailer 17,046 17,502 17,969 18,449 0 70,966

2016 F550 11,626 11,941 12,266 12,599 0 48,432

2016 Fire Truck 45,614 46,587 47,580 48,594 49,630 51,769 340,462

2016 Groundmaster 11,759 12,093 12,437 12,790 13,153 0 62,232

2016 Plow Package 2,223 2,303 2,385 2,471 2,559 2,746 17,337

2016 Two Sidewalk Tractors 20,763 21,378 22,011 22,622 0 86,774

2015 Bobcat 9,332 9,596 9,867 0 28,795

2015 Copier (In It Budget) 21,719 22,324 0 44,043

2015 Dump Truck 21,268 21,836 22,419 0 65,524

2015 Equinox 3,437 0 3,437

2015 Mini Paver 4,937 5,073 5,212 0 15,223

2015 Pod Truck 26,569 27,249 27,946 0 81,764

2015 Prius 4,087 3,406 0 7,492

2015 Sidewalk Attachment 5,027 0 5,027

2015 Silverado 4,102 0 4,102

2015 Stair Chair/Stretcher 4,741 0 4,741

2015 Transit/F550/F450/Mower 33,075 33,781 34,501 0 101,357

2014 2 Plow Trucks 46,909 47,838 0 94,747

2014 Boat 13,686 14,127 0 27,813

2014 Tahoe 7,155 0 7,155

2014 Thermal Imaging 1,752 1,808 0 3,560

2013 Excuvator 31,185 0 31,185

2012 Loader W/Plow 18,840 19,584 20,357 0 58,780

2010 Skid Steer 3,246 0 3,246

2010 Trackless Sidewalk Plow 16,008 0 16,008

2010 Tractor 6,838 0 6,838

2010 Wheel Loader 16,198 0 16,198

Grand Total 623,699 557,734 482,456 373,518 265,382 112,556 2,597,519

Capital Plan Lease Principal 550,803


27

Debt Interest – City Leases

Year Borrowed Name of the Lease 2019 2020 2021 2022 2023 2024 + Total

2019 2 Dump Trucks 2019 0 12,657 10,749 8,764 6,700 2,322 45,747

2019 Sweeper 0 7,200 5,504 3,741 1,907 0 18,353

2019 1 Ton Truck 0 2,167 1,767 1,351 918 0 6,670

2018 2 International Trailers 382 291 197 100 0 970

2018 2017 Excavator Case Cx60C 1,860 1,574 1,279 974 659 0 6,681

2018 Chipper 1,352 1,031 699 355 0 3,437

2018 Curb Machine 537 414 283 146 0 1,379

2018 Fd Chevy Tahoe & Gmc Crew Cab 1,871 1,423 962 488 0 4,743

2018 2 Dump Trucks 2018 9,688 8,207 6,675 5,090 3,451 0 34,867

2018 2 Parks & Rec Trailers 466 359 246 127 0 1,198

2017 2016 Ambulance E450 Type Iii 3,274 2,650 2,011 1,357 687 0 9,978

2016 Ambulance (Ambulance Fund) 2,406 1,825 1,230 622 0 6,082

2016 Bucket Truck/Trailer 1,895 1,440 972 493 0 4,799

2016 F550 1,316 1,000 676 342 0 3,334

2016 Fire Truck 7,259 6,286 5,293 4,279 3,243 1,104 29,647

2016 Groundmaster 1,767 1,433 1,090 737 374 0 5,401

2016 Plow Package 621 541 459 373 285 98 2,570

2016 Two Sidewalk Tractors 2,570 1,955 1,322 671 0 6,518

2015 Bobcat 815 551 279 0 1,645

2015 Copier (In It Budget) 1,229 623 0 1,852

2015 Dump Truck 1,749 1,182 599 0 3,530

2015 Equinox 92 0 92

2015 Mini Paver 418 283 143 0 844

2015 Pod Truck 2,093 1,413 715 0 4,222

2015 Prius 0 0 0 0

2015 Sidewalk Attachment 134 0 134

2015 Silverado 110 0 110

2015 Stair Chair/Stretcher 109 0 109

2015 Transit/F550/F450/Mower 2,161 1,456 736 0 4,352

2014 2 Plow Trucks 1,876 947 0 2,823

2014 Boat 896 455 0 1,350

2014 Tahoe 205 0 205

2014 Thermal Imaging 116 59 0 175

2013 Excuvator 892 0 892

2012 Loader W/Plow 2,322 1,578 804 0 4,704

2010 Skid Steer 170 0 170

2010 Trackless Sidewalk Plow 840 0 840

2010 Tractor 361 0 361

2010 Wheel Loader 817 0 817

Grand Total 54,670 60,998 44,690 30,009 18,224 3,524 221,604

Capital Plan Lease Interest 47,762


28

Future Lease Payments

Vehicle Name 2020 2021 2022 2023

2008 Ford Sterling Dump Truck 26,979 26,979 26,979 26,979

2008 Ford F 550 1 Ton 12,167 12,167 12,167 12,167

2008 Sterling SC-8000 Sweeper 49,588 49,588 49,588 49,588


2012 Chevy Express Rescue 52,431 48,500 52,431 52,431

2006 Sterling 8500 Dump Truck 30,886 27,500 30,886 30,886

2008 Ford F550 1 Ton 14,325 13,000 14,325 14,325


2011 Inter Work Star Dump Truck 30,886 30,886 27,500

2009 Inter Work Star Dump Truck 30,886 30,886 27,500

2005 Ford F550 1 Ton 8,816 8,816 8,000

2003 GMC 3500 1 Ton 8,816 8,816 8,000

2010 Ford Expedition Sport utility 8,375 8,375 7,600

2011 Chevy Colorado Pick up 6,612 6,612 6,000

2003 Bobcat S-185 Skidsteer 6,657 6,657 5,500

2008 Toyota Prius Automobile 3,857 3,857 3,500

2011 Ford F550 1 Ton 14,325 14,325

2009 Cat 416E Back Hoe 8,473 8,473

2002 Volvo VHD64F Dump Truck 34,630 34,630

1996 John Deere 624G Loader 17,551 17,551

2010 Bobcat S-185 Skidsteer 6,657 6,657

2006 Ford F-450 1 Ton 6,612 6,612

1999 HME Pumper Pumper 59,311

2001 John Deere 624H Loader 17,551

Grand Total 245,878 338,754 439,032 504,590


29

5 Year Capital Improvement Plan (2019 – 2023)

Actual Plan vs. Funding Mechanism Goals

Account 2019 2020 2021 2022 2023 Total 5

Year Funds % of Plan

Gen Fund 651,850 1,452,350 1,265,350 1,263,350 897,350 5,530,250 30%

Grant Match 566,250 961,250 566,250 566,250 666,250 3,326,250 18%

Fees/Other 187,500 287,500 237,500 237,500 687,500 1,637,500 9%

Bond 1,454,556 1,652,987 1,607,537 1,570,686 1,762,295 8,048,061 43%

Total 2,860,156 4,354,087 3,676,637 3,637,786 4,013,395 18,542,061

Sustainable Funding

3,158,393 3,158,393 3,158,393 3,158,393 3,158,393 15,791,964

Actual Plan vs. Asset Treatment Goals (excludes New Assets)

TOTAL PLAN AMP Goal 2019 2020 2021 2022 2023 5 Year Plan

Update 4% 222,100 328,600 297,600 329,600 164,600 7%

Rehabilitate 15% 1,093,500 967,500 1,037,500 967,500 1,317,500 29%

Replace 77% 1,544,556 2,682,987 2,341,537 1,960,686 2,381,295 60%

Enhance/growth 4% 0 375,000 0 250,000 0 3%

Actual Funding by Asset Group

Asset Group

Life Cycle Value Life Cycle

Funding Goals 2019 2020 2021 2022 2023

Facility 52,298,350 50 1,045,967 1,074,171 1,222,032 1,198,281 1,149,531 1,166,782

Utility 54,235,740 100 542,357 45,600 815,600 445,600 515,600 245,600

Grounds 14,170,000 50 283,400 197,031 221,031 215,031 174,032 43,031

ROW 128,666,836 100 1,286,668 1,543,354 2,095,424 1,817,725 1,798,623 2,557,982

TOTAL 249,370,926 3,158,393 2,860,156 4,354,087 3,676,637 3,637,786 4,013,395


30

Fiscal Year 2018 Assigned Fund Balance

By Project Type

Type Balance as of

6/30/17 Budgeted for

2018

Expended Through 2/28/18

Balance as of 2/28/18

Facilities 663,872 825,974 162,394 1,327,452

Grounds 45,164 190,000 95,336 139,828

Utilities 227,085 329,600 56,890 499,795

ROW 657,359 200,000 (55,705) 913,064

Impact Fees 147,211 0 (33,999) 181,209

Grand Total 1,740,691 1,545,574 224,917 3,061,348

By Status

Status Detail Detail Projects Balance

Active SMS Boiler 1 619,270

Active Other Active Projects 21 1,241,204

On Hold On Hold Projects 1 325,000

Reserve Impact Fees 4 181,209

Reserve Other Reserves 3 50,775

Idle Idle Projects 7 543,890

Cancelled Return to Fund Balance 1 100,000

Grand Total 3,061,348

Section 4 – Department Budgets

31

Section 4 – Department Budgets Administration

Organizational Chart


32

Administration 2019 Budget AccountType Category

FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 150,186 248,055 263,700 270,876 45,000 45,000 315,876

Contracts 3,942 826 8,300 4,300 30,000 30,000 34,300

Equipment 0 235 250 250 0 0 250

Other 2,149 3,365 400 500 1,650 1,650 2,150

Overtime 385 308 0 0 0 0 0

Programs 0 0 700 0 0 0 0

Supplies 2,273 1,816 4,050 3,020 1,825 1,825 4,845

Trav/Train 3,297 1,310 4,700 4,400 0 0 4,400

Utilities 2,676 3,131 2,000 3,000 730 730 3,730

Fees 7,349 6,217 2,000 9,200 0 0 9,200

Expense Total 172,256 265,263 286,100 295,546 79,205 79,205 374,751

Operating Income (172,256) (265,263) (286,100) (295,546) (79,205) (79,205) (374,751)

$19,000 in RADs not included in Budget total because part of the cost center is in another department budget.


33

Administration Requests Above Directive

000201

RAD# 01

Org Object _ Requested Recommended

10370 500104 Ongoing 45,000 45,000

10372 500304 One-Time 1,825 1,825

10372 500336 One-Time 480 480

10372 500336 Ongoing 250 250

10372 500350 One-Time 1,650 1,650

10386 500317 One-Time 1,200 1,200

10386 500317 Ongoing 250 250

10600 500296 Ongoing 17,550 17,550

RAD 01 Total 68,205 68,205

000202

RAD# 02


10372 500428 Ongoing 30,000 30,000

RAD 02 Total 30,000 30,000

Effect if not

Funded

Without these funds, we will not be able to continue to use constant contact for our email

distribution lists and city newsletters. These funds are crucial to be able to continue to share

Saco's story and create a uniform, consistent, and attractive brand/logo for the City.

The City Administrator has been primarily responsible for the creation of Council packets,

answering calls to Administration, and accepting non-scheduled visitors. Time that is taken

away from leading, planning, and communicating with staff, elected officials, and efforts

outside the municipality.

City Administration will continue to provide its high level of service to the public. We'll

continue to encourage the School Board to consider a shared Executive Assistant with the

Superintendent and see the benefit of co-location.

Executive Assistant

Marketing Efforts

Effect if not

Funded

Reason for

Request

Reason for

Request

We are excited to implement our three year marketing strategy for the City of Saco. As part of

these requested funds, we would like to create a logo/brand to be used universally to be

consistent and uniform across all departments and committees. These funds will enable us to

develop video segments and materials for printed publications. NOTE: Potential funding from

TIF Funds.


34


35

Assessing Organizational Chart


36

Assessing 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 150,759 113,648 126,429 159,558 0 0 159,558

Contracts* 26,608 (123,327)* 47,730 17,730 0 0 17,730

Equipment 1,508 115 200 200 0 0 200

Maint/Part 1,902 0 0 0 0 0 0

Other 0 0 0 0 25,000 25,000 25,000

Overtime 2,165 10 0 0 0 0 0

Programs 753 907 1,200 1,200 0 0 1,200

Supplies 3,991 3,392 3,800 3,800 0 0 3,800

Trav/Train 3,193 1,935 4,000 4,000 0 0 4,000

Utilities 1,428 1,585 1,200 1,200 0 0 1,200

Fees 120 60 200 200 0 0 200

Expense Total 192,427 (1,675)* 184,759 187,888 25,000 25,000 212,888

Revenue State Rev 37,195 34,897 35,000 35,630 0 0 35,630

Revenue Total 37,195 34,897 35,000 35,630 0 0 35,630

Operating Income (155,231) 36,572 (149,759) (152,258) (25,000) (25,000) (177,258)

*Assessing Expenditures in 2017 totaled $168,342 in FY 2017. Contracts totaled $46,690. The negative value in Contracts listed above is due to an erroneous end of year Deferred Property Taxes adjustment.


37

Assessing Request Above Directive

000501

RAD# 01


10412 500360 One-Time 25,000 25,000

RAD 01 Total 25,000 25,000

Current software version will be obsolete at the end of 2019, and Vision will no longer support

older versions.

There will not be operational Vision Assessing Software.

Vision Software Upgrade

Effect if not

Funded

Reason for

Request


38

Building Maintenance

2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 42,116 56,558 40,614 69,734 0 0 69,734

Contracts 7,203 8,052 10,100 10,100 0 0 10,100

Equipment 299 590 850 900 0 0 900

Maint/Part 12,359 9,708 17,500 19,000 0 0 19,000

Supplies 1,061 2,143 2,700 2,700 0 0 2,700

Trav/Train 0 31 100 100 0 0 100

Utilities 33,262 31,066 33,048 31,048 0 0 31,048

Expense Total 96,300 108,147 104,912 133,582 0 0 133,582

Operating Income (96,300) (108,147) (104,912) (133,582) 0 0 (133,582)


39

City Clerk Organizational Chart


40

City Clerk 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 127,532 143,954 140,197 145,629 2,250 2,250 147,879

Contracts 14,314 6,337 43,200 15,300 0 0 15,300

Equipment 0 18 0 0 8,260 8,260 8,260

Overtime 316 2,003 1,000 1,000 0 0 1,000

Programs (315) (210) 0 0 0 0 0

Supplies 11,983 8,682 12,400 13,200 0 0 13,200

Trav/Train 1,283 2,394 3,900 3,900 0 0 3,900

Utilities 2,545 2,808 1,940 2,620 0 0 2,620

Fees 363 348 350 350 0 0 350

Gen Assist 137,009 112,220 127,600 124,100 0 0 124,100

Expense Total 295,030 278,554 330,587 306,099 10,510 10,510 316,609

Revenue Local Rev 119,801 121,841 116,050 150,664 (31,958) 0 150,664

State Rev 92,332 73,549 90,258 96,396 0 0 96,396

Revenue Total 212,133 195,390 206,308 247,059 (31,958) 0 247,059


$31,958 difference in RAD total vs. next page is because cost center is in a different department.


41

City Clerk Requests Above Directive

000401

RAD# 01


10390 500113 One-Time 2,250 2,250

RAD 01 Total 2,250 2,250

000402

RAD# 02


10402 500317 Ongoing 8,260 8,260

RAD 02 Total 8,260 8,260

Effect if not

Funded

If not funded this means that the municipal ballot races would all need to be hand counted.

This will increase the work load, increase payroll expenditures for election clerks and could

also result in unintentional errors.

The office is expecting that the absentee ballot requests for the November 6, 2018 Election will

be high compared to other years. One additional counter clerk will be necessary to help

process the absentee ballots requests and returns.

If not funded this will put a significant strain on the office personnel and the potential for staff

rushing and making critical errors.

Temporary Election Help

Scanner/Tabulator For Elections

Effect if not

Funded

Reason for

Request

Reason for

Request

If ranked choice voting is implemented in the State of Maine municipalities will no longer be

able to have municipal elections coded on the same usb stick as the state. This means that we

need to lease 7 additional DS200 voting tabulators, one for each Ward to use for election day.


42


43

Code Enforcement Organizational Chart


44

Code Enforcement 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 206,932 211,618 268,711 272,597 0 0 272,597

Contracts 551 39,116 32,368 17,368 30,000 30,000 47,368

Equipment 6,989 802 1,550 1,350 0 0 1,350

Maint/Part 0 26 0 0 0 0 0

Other 0 59 200 300 0 0 300

Supplies 2,205 3,399 2,600 2,600 0 0 2,600

Trav/Train 9,664 6,929 7,900 7,900 0 0 7,900

Utilities 5,321 4,405 5,200 5,200 0 0 5,200

Fees 255 475 250 150 0 0 150

Expense Total 231,918 266,829 318,779 307,465 30,000 30,000 337,465

Revenue Local Rev 641,443 440,637 426,450 434,126 0 0 434,126

Revenue Total 641,443 440,637 426,450 434,126 0 0 434,126

Operating Income 409,525 173,808 107,671 126,661 (30,000) (30,000) 96,661


45

Code Enforcement Request Above Directive

000801

RAD# 01


10442 500428 One-Time 30,000 30,000

RAD 01 Total 30,000 30,000

We continue to rely on the Contingency Account to fund expenses the City incurs when

demolishing or securing blighted/abandoned buildings. In the current fiscal year, we have

expended almost $15,000 to secure or remove blighted buildings.

Projects such as these will continue to be funded by the Contingency Account.

Blight Elimination

Effect if not

Funded

Reason for

Request


46


47

Finance Organizational Chart


48

Finance 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 400,185 421,848 362,822 376,357 20,000 0 376,357

Contracts 20,579 23,219 20,800 22,800 0 0 22,800

Equipment 899 924 1,000 1,000 0 0 1,000

Maint/Part 0 352 0 0 0 0 0

Other 543 1,429 800 800 0 0 800

Overtime 1,393 11,931 2,000 2,000 0 0 2,000

Programs 1,688 4,827 0 0 0 0 0

Supplies 25,211 29,091 30,100 25,475 0 0 25,475

Trav/Train 7,771 4,452 7,000 7,000 0 0 7,000

Utilities 2,515 1,996 1,730 1,730 0 0 1,730

Fees 10,677 10,408 11,400 11,400 0 0 11,400

Expense Total 471,461 510,476 437,652 448,562 20,000 0 448,562

Revenue Local Rev 155,850 162,368 116,360 139,856 (2,403) 0 139,856

Revenue Total 155,850 162,368 116,360 139,856 (2,403) 0 139,856

Operating Income (315,611) (348,107) (321,292) (308,706) (22,403) 0 (308,706)



49

Finance Request Above Directive

000301

RAD# 01


10380 500104 Ongoing 20,000 0

RAD 01 Total 20,000 0

Elevate the position of internal auditor to more of a staff accountant. Responsibilities to

include reviewing payments for error, filing, managing and cleaning up MUNIS Chart of

Accounts, generating higher level analytics on budgeting, providing support on tax compliance,

research on ad hoc questions, etc. Part-Time or shared staff resource.

Many finance-related tasks will remain unaddressed.

Pt Internal Auditor

Effect if not

Funded

Reason for

Request


50


51

Fire & Ambulance Organizational Chart


52

Fire & Ambulance 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 2,092,025 2,067,767 2,150,510 2,155,727 96,000 96,000 2,251,727

Capital 18,671 59,371 0 25,000 0 0 25,000

Contracts 35,344 39,399 65,800 38,800 0 0 38,800

Equipment 89,327 90,315 100,240 109,040 0 0 109,040

Maint/Part 70,730 213,673 62,700 62,550 60,000 60,000 122,550

Other 1,657 1,155 2,500 2,500 0 0 2,500

Overtime 270,192 313,491 260,000 260,000 (45,000) (45,000) 215,000

Programs 1,259 1,461 1,650 1,500 0 0 1,500

Supplies 35,781 31,137 45,236 44,200 0 0 44,200

Trav/Train 22,645 26,276 25,500 27,000 0 0 27,000

Utilities 365,787 375,883 381,070 388,119 0 0 388,119

Fees 2,275 2,318 2,550 2,750 0 0 2,750

Expense Total 3,005,693 3,222,245 3,097,756 3,117,186 111,000 111,000 3,228,186

Revenue Local Rev 715 855 0 0 0 0 0

Revenue Total 715 855 0 0 0 0 0

Operating Income (3,004,978) (3,221,390) (3,097,756) (3,117,186) (111,000) (111,000) (3,228,186)

-$41,500 difference in RAD total from next page because cost center is in a different department.


53

Fire & Ambulance Requests Above Directive

002101

RAD# 01


10472 500320 One-Time 60,000 60,000

RAD 01 Total 60,000 60,000

002102

RAD# 02


10386 500317 One-Time 1,200 1,200

10386 500317 Ongoing 1,400 1,400

10386 500370 Ongoing 500 500

10470 500110 Ongoing 96,000 96,000

10470 500114 Ongoing (45,000) (45,000)

10600 500296 Ongoing 38,400 38,400

RAD 02 Total 92,500 92,500

Effect if not

Funded

Increased 911 Call Volume as well as simultaneous and overlapping calls have made it

extremely challenging for us to ensure adequate and timely response.

To make necessary repairs to chassis and pump to extend the useful life to as many as a total of

20 years.

Replacement at 15 years is likely as well as costly repair of worn parts.

Engine 3 Mid-Life Rehab

Staffing

Effect if not

Funded

Reason for

Request

Reason for

Request

Increased staffing to ensure effective, efficient, and safe response.


54


55

Human Resources Organizational Chart


56

Human Resources 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 0 0 110,300 154,800 0 0 154,800

Contracts 0 0 2,000 2,000 0 0 2,000

Equipment 0 0 250 250 0 0 250

Other 0 0 200 200 0 0 200

Supplies 0 0 2,100 5,050 1,300 1,300 6,350

Trav/Train 0 0 3,500 4,500 10,000 10,000 14,500

Utilities 0 0 250 1,800 0 0 1,800

Fees 0 0 125 225 0 0 225

Expense Total 0 0 118,725 168,825 11,300 11,300 180,125

Operating Income 0 0 (118,725) (168,825) (11,300) (11,300) (180,125)

-$20,000 difference in RAD total vs. next page is because cost center is in a different department.


57

Human Resources Requests Above Directive

001101

RAD# 01


10376 500322 Ongoing 10,000 10,000

RAD 01 Total 10,000 10,000

001102

RAD# 02


10376 500304 One-Time 1,300 1,300

RAD 02 Total 1,300 1,300

Effect if not

Funded

If we don't have a station, we will continue to spend valuable HR time on chasing these

mandatory trainings.

A 2018 goal for Council has included succession planning - Once individuals are identified as

potential candidates for next steps, then training needs will be identified.

If training needs are not met, the city will continue to fall short on the skill sets needed for

progression.

Professional Development

Hr Technology Station

Effect if not

Funded

Reason for

Request

Reason for

Request

Human Resources is requesting a technology station within HR. New hires are not completing

the required trainings in a timely fashion.


58

001103

RAD# 03


10386 500317 One-Time 20,000 20,000

RAD 03 Total 20,000 20,000

Effect if not

Funded

We will continue to waste valuable city resources, including department head time,

maintaining and debugging time entry.

Time Clocks

Reason for

Request

The city maintains 4 different methods of time tracking, one of which involves post-it notes.

This requires significant internal effort to maintain and often generates errors, which are

unfairly blamed on the payroll team. Quality time tracking hardware across departments will

pay for itself in reduced churn and better morale.


59

Information Technology Organizational Chart


60

Information Technology 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended

Budget

Expense Base Pay 223,766 131,853 192,403 199,051 0 0 199,051

Contracts 104,557 40,588 107,500 33,000 0 0 33,000

Equipment 43,121 15,694 10,000 10,000 26,660 26,660 36,660

Maint/Part 2,330 166 4,000 3,000 0 0 3,000

Other 551 2,140 4,800 3,000 0 0 3,000

Programs 23,120 10,076 12,000 3,000 0 0 3,000

Supplies 325 2,521 15,750 5,500 0 0 5,500

Trav/Train 4,250 5,445 15,700 13,200 0 0 13,200

Utilities 15,113 4,335 13,100 7,000 0 0 7,000

Fees 133,913 174,156 186,200 231,602 8,858 8,858 240,460

Expense Total 551,046 386,976 561,453 508,353 35,518 35,518 543,871




61

Information Technology Requests Above Directive

001001

RAD# 01


10386 500370 Ongoing 1,300 1,300

RAD 01 Total 1,300 1,300

001002

RAD# 02


10386 500370 Ongoing 1,849 1,849

RAD 02 Total 1,849 1,849

Effect if not

Funded

Licensing will be maintained through a Access DB.

Code Enforcement is looking to make it easier to apply for permits. This software integrates

with our existing inspection software.

Unable to apply for permits online.

Iworq - Online Permitting

Iworq - Licensing

Effect if not

Funded

Reason for

Request

Reason for

Request

Centralizes all licensing functions. Allows the Clerk office to maintain an online database of

licenses.


62

001003

RAD# 03


10386 500370 Ongoing 2,360 2,360

RAD 03 Total 2,360 2,360

001004

RAD# 04


10386 500370 Ongoing 2,195 2,195

RAD 04 Total 2,195 2,195

Effect if not

Funded

The city will be out of compliance with some needed security.

Effect if not

Funded

Screens will not blank out.

Nessus

Reason for

Request

Ensures that we are compliant with all security checks.

Blank-It

Reason for

Request

Hardware and software for blanking the screen on the computer in the police cruisers.


63

Parks & Recreation Organizational Chart


64

Parks & Recreation 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 1,114,113 1,125,583 1,239,628 1,218,588 0 0 1,218,588

Contracts 77,619 75,961 56,882 19,218 80,000 80,000 99,218

Equipment 71,016 63,475 52,487 66,487 31,880 31,880 98,367

Maint/Part 37,201 36,708 45,437 51,400 0 0 51,400

Other 26,079 24,060 28,200 27,200 0 0 27,200

Overtime 12,464 13,146 8,000 8,000 0 0 8,000

Programs 141,535 122,520 113,659 114,209 0 0 114,209

Supplies 44,920 33,471 40,499 52,062 0 0 52,062

Trav/Train 3,795 2,756 4,300 4,300 0 0 4,300

Utilities 81,467 92,179 93,167 80,891 0 0 80,891

Fees 1,076 3,538 1,600 1,600 0 0 1,600

Expense Total 1,611,285 1,593,399 1,683,859 1,643,955 111,880 111,880 1,755,835


Revenue Total 906,648 923,915 888,491 920,184 0 0 920,184



65

Parks & Recreation Requests Above Directive

005101

RAD# 01


10572 500323 One-Time 14,380 14,380

10572 500323 Ongoing 2,500 2,500

RAD 01 Total 16,880 16,880

005102

RAD# 02


10572 500323 One-Time 15,000 15,000

RAD 02 Total 15,000 15,000

Effect if not

Funded

If the tennis court isn't properly resurfaced and sealed, water will continue to get into the

cracks and make them large and heave. Without proper maintenance and upkeep, these courts

will become non playable for safety reasons.

Neighborhood parks have been neglected over the years. The tot lot in Hillview Heights is

broken and needs to be replaced. The parks in Ryan Farm and Shadagee Woods are pressure

treated wood and need to be updated. Bringing in proper material and equipment will bring

new life and use to these neighborhood assets.

If not funded these parks that were required by the city to be place in these neighborhoods will

be unusable. One is already not useable and the others have just outworn their life spans.

Neighborhood Parks

Young School Tennis Courts

Effect if not

Funded

Reason for

Request

Reason for

Request

Tennis courts at Young School need to be resurfaced in order to meet recreation needs and also

to prevent further breakdown/damage. This is the only city owned tennis court that is still

playable. Lack of maintenance will begin to make this tennis court deteriorate at a greater rate.


66

005103

RAD# 03


10572 500428 One-Time 80,000 80,000

RAD 03 Total 80,000 80,000

Effect if not

Funded

If the Forestry truck does not get funded, we would continue to contract with an outside tree

company to prune and take down trees that are higher than what our truck allows us to do. We

contract roughly 4 weeks a year and even then we aren't able to take down all the limbs and

trees that we need to take down.

Used Forestry Truck

Reason for

Request

The Forestry truck will allow us to continue to maintain the city trees at an extremely high

level. It will allow us to reach 60' and will be safer. It will also reduce the number of truck that

we need to get the work done. Would reduce the amount of contracted services cost by

$15,000 a year.


67

Planning & Economic Development Organizational Chart


68

Planning & Economic Development 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 211,745 207,829 278,640 261,674 0 0 261,674

Contracts 102,369 89,638 157,100 202,100 (30,000) (30,000) 172,100

Equipment 0 1,222 176 176 2,800 2,800 2,976

Maint/Part 450 0 0 0 0 0 0

Other 0 0 2,750 2,750 5,000 5,000 7,750

Overtime 0 124 0 0 0 0 0

Programs 5,984 14,031 11,848 11,848 0 0 11,848

Supplies 3,301 4,282 7,949 7,949 0 0 7,949

Trav/Train 6,214 11,798 8,640 8,640 0 0 8,640

Utilities 1,878 1,996 1,980 1,980 0 0 1,980

Fees 1,339 724 2,150 2,150 0 0 2,150

Expense Total 333,279 331,644 471,233 499,267 (22,200) (22,200) 477,067


Revenue Total 49,395 47,531 50,000 75,000 0 0 75,000

Operating Income (283,883) (284,113) (421,233) (424,267) 22,200 22,200 (402,067)

-$30,000 in reduced expenses is thanks to the inspections professional requested in Public Works budget.


69

Planning & Economic Development Requests Above Directive

000901

RAD# 01


10452 500317 One-Time 300 300

RAD 01 Total 300 300

000902

RAD# 02


10452 500428 One-Time 30,000 30,000

RAD 02 Total 30,000 30,000

Effect if not

Funded

Comp Plan and FBC implementation can move forward, slowly and in effectively, if additional

services are not funded.

Moving toward all digital filing and archive system, the level of scanned documents is higher

than ever. A desktop scanner for Administrative Assistant will streamline and improve

efficiency on a several times per day basis.

In an effort to work smarter AND harder, the efficiencies permitted by this simple piece of

office hardware would not be realized.

Planning Admin Desk Scanner

Professional Services

Effect if not

Funded

Reason for

Request

Reason for

Request

Staffing level is able to maintain current demands of development review and monitoring,

HPC, etc. Expansion of demands to include Comp Plan and FBC implementation unlikely to be

met with current staffing level.


70

000903

RAD# 03


10452 500317 One-Time 2,500 2,500

RAD 03 Total 2,500 2,500

000904

RAD# 04


10452 500360 One-Time 5,000 5,000

RAD 04 Total 5,000 5,000

Effect if not

Funded

0

Effect if not

Funded

Would need to identify an alternative means of providing public access to digital data.

Greenbelt Gis Map

Reason for

Request

Councilor Copeland, and Conservation Commission have asked for GIS mapping of existing and

proposed Greenbelt properties and possibilities, including trails, open space, natural

resources, streams and wetlands, wildlife habitat, etc.

Public Info Station

Reason for

Request

Transition to digital data storage will result in need for a way for public to access said data.

Recommendation is a limited capability terminal/flat screen for retrieving and displaying plans,

files, etc.


71

Police Department Organizational Chart


72

Police Department 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 2,630,310 2,607,101 2,994,711 3,029,642 31,200 31,200 3,060,842

Contracts 31,172 31,046 34,020 34,020 0 0 34,020

Equipment 46,728 60,862 56,100 55,500 0 0 55,500

Maint/Part 107,282 89,482 99,274 78,594 0 0 78,594

Other 6,801 2,487 2,000 2,000 0 0 2,000

Overtime 483,415 515,052 425,000 425,000 0 0 425,000

Supplies 21,238 18,838 71,400 19,900 0 0 19,900

Trav/Train 33,172 35,428 32,000 38,000 0 0 38,000

Utilities 121,073 107,088 131,050 110,750 0 0 110,750

Fees 960 1,111 600 1,200 0 0 1,200

Gen Assist 2,169 8,617 2,000 3,000 0 0 3,000

Vehicles 104,014 99,795 97,500 101,250 0 0 101,250

Expense Total 3,588,333 3,576,905 3,945,655 3,898,856 31,200 31,200 3,930,056

Revenue Local Rev 174,235 184,034 118,888 126,444 20,000 20,000 146,444

State Rev 14,765 84,846 75,367 80,492 0 0 80,492

Revenue Total 188,999 268,880 194,255 206,936 20,000 20,000 226,936


-$4,355 difference in RAD total vs. next page is because cost center is in a different department.


73

Police Department Request Above Directive

002001

RAD# 01


10150 300700 Ongoing (20,000) (20,000)

10340 300958 Ongoing (8,400) (8,400)

10386 500317 One-Time 600 600

10386 500317 Ongoing 705 705

10386 500370 Ongoing 218 218

10460 500106 Ongoing 31,200 31,200

10600 500296 Ongoing 11,232 11,232

RAD 01 Total 15,555 15,555

The City has long struggled to provide adequate parking enforcement. The addition of a Parking

Control program would generate revenue and provide consistent enforcement in the

downtown, beach and shopping center areas.

We will continue to struggle with this issue and miss an opportunity to benefit from the

revenue it will generate.

Parking Control Person

Effect if not

Funded

Reason for

Request


74


75

Public Works Organizational Chart


76

Public Works 2019 Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Base Pay 1,524,958 1,560,865 1,641,930 1,645,664 103,000 103,000 1,748,664

Capital 786,892 853,581 775,000 775,000 0 0 775,000

Contracts 124,305 166,046 118,500 118,500 (5,000) (5,000) 113,500

Equipment 199,850 146,110 138,500 143,000 0 0 143,000

Maint/Part 295,706 321,354 218,500 216,500 0 0 216,500

Other 8,095 5,586 9,500 9,500 0 0 9,500

Overtime 95,073 149,582 140,000 140,000 (5,000) (5,000) 135,000

Programs 1,013,670 1,441,668 1,021,000 1,028,000 (20,000) (20,000) 1,008,000

Supplies 238,657 383,920 295,450 326,450 0 0 326,450

Trav/Train 9,246 7,978 18,500 17,000 0 0 17,000

Utilities 574,996 595,060 485,820 483,507 0 0 483,507

Fees 450,274 54,327 448,000 482,000 0 0 482,000

Gen Assist 572 632 750 750 0 0 750

Expense Total 5,322,294 5,686,706 5,311,450 5,385,871 73,000 73,000 5,458,871

Revenue Local Rev 3,887,140 4,086,622 3,923,500 4,222,797 (235,391) 0 4,222,797

State Rev 221,684 220,632 220,632 235,635 0 0 235,635

Revenue Total 4,108,824 4,307,254 4,144,132 4,458,432 (235,391) 0 4,458,432

Operating Income (1,213,471) (1,379,452) (1,167,318) (927,440) (308,391) (73,000) (1,000,440)

$274,693 difference in RAD total from next page because cost center is in a different department.


77

Public Works Requests Above Directive

003001

RAD# 01


10386 500370 Ongoing 218 218

10480 500114 Ongoing (5,000) (5,000)

10480 500131 Ongoing 43,000 43,000

10484 500434 Ongoing (20,000) (20,000)

10600 500296 Ongoing 15,480 15,480

RAD 01 Total 33,698 33,698

003002

RAD# 02


10330 300757 Ongoing (18,123) (18,123)

10386 500317 One-Time 600 600

10386 500317 Ongoing 705 705

10386 500370 Ongoing 218 218

10456 500428 Ongoing (60,000) (60,000)

10480 500103 Ongoing 60,000 60,000

10482 500428 Ongoing (5,000) (5,000)

10600 500296 Ongoing 21,600 21,600

RAD 02 Total 0 0

Effect if not

Funded

The City will continue to utilize a consultant to perform the development inspections, and will

look to pursue other contracted or in-house inspections in the future to keep up with demand

for quality control, environmental reporting, and maintaining the quality of City infrastructure.

Current facility staffing limits the City’s ability to provide proper assistance and oversight of

waste sorting and disposal. Addition of a waste handler/hauler will increase safety,

environmental compliance, and assist in the Council goal of reducing waste and increasing

recycling.

Improvements to safety, facility compliance, and improved waste reduction steps cannot occur

with only one full time employee at the transfer station. Reductions in waste disposal costs

will be more difficult to achieve.

Transfer Station Waste Handling

Construction Inspection Services

Effect if not

Funded

Reason for

Request

Reason for

Request

Most new City infrastructure is built by private development of subdivisions, then turned over

to the City. Developers pay a City Consultant to inspect this work at billing rates of $76.00 per

hour. In-house inspection could be more comprehensive, less expensive, and encompass more

City infrastructure inspections.


78

Section 5 – Supported Agencies & Other Budgeting Units

79

Section 5 – Supported Agencies & Other Budgeting Units Contingency


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Bank/Collection... 131 24,866 17,482 17,482 171 0 17,482

Tax Abatements 99,355 137,033 80,000 80,000 0 0 80,000

Transfers/Misce... 86,992 49,119 62,000 68,000 0 0 68,000

Unit 91 Expenses 86,490 160,836 0 0 0 0 0

Expense Total 272,968 371,854 159,482 165,482 171 0 165,482


$171 in RAD is Related to Fee Adjustment initiative.


80

Council


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Books/Manuals 0 0 100 100 0 0 100

Elected Officials 11,954 12,000 12,000 12,000 0 0 12,000

Employee Recogn... 1,411 238 500 500 0 0 500

Furniture & Fix... 0 335 0 0 0 0 0

Office Supplies 46 15 125 125 0 0 125

Postage 0 84 0 0 0 0 0

Printing 84 104 792 792 0 0 792

Telephone 118 0 0 0 0 0 0

Transfers/Misce... 477 1,334 2,885 2,885 0 0 2,885

Travel 393 325 100 100 0 0 100

Tuition/Training 110 420 125 125 0 0 125

Expense Total 14,593 14,855 16,627 16,627 0 0 16,627



81

County Tax


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense County Tax 1,243,927 1,276,339 1,283,733 1,318,636 0 0 1,318,636

Expense Total 1,243,927 1,276,339 1,283,733 1,318,636 0 0 1,318,636


82

Fringe Benefits


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Background Checks 0 495 2,000 2,000 0 0 2,000

Contracted Serv... 4,155 0 0 0 0 0 0

Deferred Compen... 121,209 101,378 108,650 113,648 0 0 113,648

Dental/Optical 36,999 34,681 51,675 52,709 750 0 52,709

Disability Insu... 52,969 4,814 0 0 0 0 0

Employee Safety... 5,000 0 0 0 0 0 0

Fica Taxes 720,910 742,096 807,950 845,116 0 0 845,116

Health Insurance 1,767,692 1,622,508 1,984,907 2,076,213 107,200 0 2,076,213

Medical Testing 13,622 224 0 14,000 0 0 14,000

Mepers (Retirem... 386,600 485,115 482,225 504,407 0 0 504,407

Other Benefits 0 87,343 72,850 76,201 0 0 76,201

Payroll Conting... 0 0 0 229,420 164,262 164,262 393,682

Unemployment Co... (1,698) 0 0 0 0 0 0

Workers Compens... 401,721 350,385 350,011 366,112 0 0 366,112

Expense Total 3,509,177 3,429,039 3,860,268 4,279,825 272,212 164,262 4,444,087

Revenue Insurance Claim... 200,351 0 (0) (0) (0) Revenue Total 200,351 0 0 0 0




83

Fringe Benefits Requests Above Directive

001201

RAD# 01


10600 500215 Ongoing 750 0

10600 500288 Ongoing 107,200 0

RAD 01 Total 107,950 0

001202

RAD# 02


10600 500296 Ongoing 60,000 60,000

RAD 02 Total 60,000 60,000

Effect if not

Funded

Continued compression of wages between management and union employees. Eventually, the

city will not be able to retain our competitiveness in the labor market and will lose quality staff

to other communities.

Health Insurance is currently funded at an increase in line with the linear progression of costs

year over year since 2016 at a 4.6%. However, MMA has forecasted increases closer to 10% on

health and 6% on dental. We are requesting Council approve additional money to cover health

insurance costs, should the premiums come in as forecasted.

The city carries risk of having to pull from unassigned fund balance to close the loop.

Health Insurance Contingency

Merit Pay Program

Effect if not

Funded

Reason for

Request

Reason for

Request

Several years ago the merit pay was eliminated. Administrator would like to create a revised

version of the merit pay program for non-union employees. If funded, I would ask the

Personnel Committee to develop the program.


84

School Budget


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense School Appropri... 21,764,772 22,214,911 24,061,762 25,690,227 1,248,532 450,000 26,140,227

Expense Total 21,764,772 22,214,911 24,061,762 25,690,227 1,248,532 450,000 26,140,227


85

School Board Requests Above Directive

210101

RAD# 01


10580 500802 Ongoing 450,000 450,000

RAD 01 Total 450,000 450,000

210102

RAD# 02


10580 500802 Ongoing 798,532 0

RAD 02 Total 798,532 0

Effect if not

Funded

School department may not be able to meet its obligations as presented to the school board.

The school board has approved this amount.

School department may not be able to meet its obligations as presented to the school board.

School Appropriation 1

School Appropriation 2

Effect if not

Funded

Reason for

Request

Reason for

Request

The school board has approved this amount.


86

Solicitor


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Contracted Serv... 57,574 9,674 0 0 0 0 0

Contracted Soli... 159,046 133,519 166,670 141,670 0 0 141,670

Expense Total 216,620 143,194 166,670 141,670 0 0 141,670



87

Supported Entities


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Bidd Saco Area ... 6,725 5,000 15,000 15,000 0 0 15,000

Coastal Waters ... 0 0 1,000 1,000 0 0 1,000

Conservation Co... 3,293 2,225 5,200 5,000 0 0 5,000

Dyer Library 490,000 562,500 590,000 638,800 4,500 4,500 643,300

Eastern Trail M... 5,000 5,000 5,000 5,000 0 0 5,000

Economic Develo... 9,000 10,000 13,900 13,900 0 0 13,900

Maine Municipal... 17,911 18,472 18,910 18,910 0 0 18,910

S M A A - South... 0 5,000 5,000 5,500 0 0 5,500

Saco Main Street 38,600 46,600 56,003 71,003 15,000 15,000 86,003

Saco Pathfinders 2,655 2,655 2,655 2,655 0 0 2,655

Saco River Corr... 10,000 10,000 10,000 10,000 0 0 10,000

Ta Tv Community... 7,500 7,500 12,501 12,501 0 0 12,501

Tricity Transit... 107,000 125,000 125,000 140,000 0 0 140,000

Veterans Council 1,000 1,000 1,000 1,000 0 0 1,000

York County Com... 0 4,000 4,000 4,000 0 0 4,000

Expense Total 698,684 804,952 865,169 944,269 19,500 19,500 963,769



88

Supported Entities Requests Above Directive

600001

RAD# 01


10620 500703 Ongoing 4,500 4,500

RAD 01 Total 4,500 4,500

600002

RAD# 02


10620 500707 Ongoing 15,000 15,000

RAD 02 Total 15,000 15,000

Effect if not

Funded

This organization runs on a very tight budget for the last several years. While we have made

significant progress toward our and the City’s shared goals of increased vitality/vibrancy and

additional development in our downtown and beyond; without this additional support we will

not be able to take our effort to the next level.

Dyer Library has one of the busiest children's rooms in the state, but funding for programming

lags far behind other area libraries. With increased funding STEAM programming could be

increased and would much better serve our afterschool audience mostly consisting of students

who need high quality programming more than many of their age

Library will continue to serve large numbers of young teens during the afterschool period but

the programming, with little access to supplies, will be less able to best serve their needs.

Library Programming for Children

Saco Main Street Funding Increase

Effect if not

Funded

Reason for

Request

Reason for

Request

The City has requested additional broad economic development support in our downtown and

other areas in Saco. In order to do this and increase overall event capacity additional funds are

required. Saco Main Street's ROI and success is evident through a variety of metrics in the

attached report.


89

Transfers to Other Funds


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Transfer To Capital Projects 60,592 0 0 0 0 0 0

Transfer To Downtown T.I.F. 0 0 0 184,284 0 0 184,284

Transfer To Special Revenue 1,167,942 893,824 1,319,182 0 0 0 0

Transfer To T.I.F.Funds 0 0 0 1,139,482 0 0 1,139,482

Expense Total 1,228,534 893,824 1,319,182 1,323,765 0 0 1,323,765

Revenue Single Transfers From Spec Rev (0) (0) (0) 8,200 (0) (0) 8,200

Transfer For Capital Projects 61,098 52,758 (0) (0) (0) (0) (0)

Transfer From Ambulance Fund 876,245 737,191 750,833 720,000 (0) (0) 720,000

Transfer From Camp Ellis (0) (0) 24,554 57,861 (15,907) 8,400 66,261

Transfer From Economic Develop (0) (0) 428,272 270,000 (0) (0) 270,000

Transfer From Fire Impact (0) (0) (0) 25,000 (0) (0) 25,000

Transfer From School Gen Ed 423,677 259,136 (0) (0) (0) (0) (0)

Transfer From T.I.F. (0) (0) (0) 230,000 (0) (0) 230,000

Transfer In - Downtown T.I.F. (0) (0) (0) 184,000 (0) (0) 184,000

Revenue Total 1,361,020 1,049,085 1,203,659 1,495,061 (15,907) 8,400 1,503,461

Operating Income 132,486 155,261 (115,523) 171,296 (15,907) 8,400 179,696


90

Unallocated


FY 2017 Actual

FY 2018 Adopted


Recommended Budget

Expense Liability Insur... 197,580 213,121 175,000 203,750 0 0 203,750

Overlay 0 0 100,000 0 0 0 0

Pub Officials L... 5,856 2 14,000 0 0 0 0

Expense Total 203,436 213,123 289,000 203,750 0 0 203,750

Revenue Miscellaneous U... 43,982 61,492 40,000 40,720 18,123 18,123 58,843

Revenue Total 43,982 61,492 40,000 40,720 18,123 18,123 58,843

Operating Income (159,454) (151,631) (249,000) (163,030) 18,123 18,123 (144,907)

RAD is incremental revenue due to new Construction Inspector position in Public Works budget.


91


CAMP ELLIS FUND

Description of Fund Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund.

A. Purpose. The City of Saco operates and maintains a parking and docking facility at Camp Ellis for the benefit of the

general public. The purpose of this section is to create a special revenue fund into which all the proceeds derived from the pier and parking lot shall be deposited. A transfer of funds to this account shall be budgeted each year by

the City, in whatever amount is suitable for the maintenance and expansion of public facilities at the Camp Ellis pier, parking lot, and other marine related uses as deemed necessary by the Coastal Waters Commission.

Description of Incoming Revenue Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund.

Description of Uses of Money Ordinance: 118-25 Camp Ellis Pier and Parking Lot Fund. C. Use of revenues. Funds in the Camp Ellis Pier and Parking

Lot account shall be used for the expansion and maintenance of the Camp Ellis parking lot, pier, floats, City-owned moorings, waterways and other marine-related uses, as recommended by the Saco Coastal Waters Commission and

approved by the Director of DPW or the Saco City Council.

AccountType Category FY2016 Actual FY2017 Actual FY2018 Actual FY2019 Budget

Expense Base Pay 16,501 19,594 11,952 19,590

Benefits 0 1,923 1,025 1,930

Contracts 12,498 3,109 232 3,110

Equipment 3,670 1,760 435 1,760

Maint/Part 37,906 22,802 8,918 22,800

Other 2,399 1,663 0 1,660

Supplies 3,424 1,832 796 1,830

Trans Exp 1,000 9,000 6,000 57,800

Trav/Train 975 1,075 900 1,080

Utilities 4,478 4,253 1,922 4,250

Expense Total 82,852 67,010 32,179 115,810

Revenue Local Rev 163,367 122,876 70,184 147,180

Trans Rev 0 0 0 0

Other Rev 0 69 0 70

Revenue Total 163,367 122,945 70,184 147,250

Operating Income 80,515 55,935 38,006 31,440

Fund Balance1 130,743 186,678 224,684 256,124 1Excludes Non-Operating Expenses


92

AMBULANCE FUND

Description of Fund Ordinance: 60-5 Ambulance Fund. Effective January 1, 1994, an Ambulance Fund shall be established to perpetuate

the purchase of City ambulances and to provide adequate funds for the continued service, operations, staffing, training, capital equipment and contractual services, as well as the ongoing maintenance of ambulance equipment

and vehicles.

Description of Incoming Revenue Ordinance: 60-2 Fee schedule. Fees shall be determined by Council after a public hearing, except for ambulance fees which will be adjusted annually according to the Medicare New England Fee Schedule, specifically, Maine locality 03,

York and Cumberland Counties.

Description of Uses of Money Ordinance: 60-5 Ambulance Fund. As ambulances are purchased, any additional funds in that account shall remain

for the purchase or replacement of equipment necessary for the operation of the municipal ambulance or the municipal ambulance service as determined from time to time by the City Council.


Expense Capital 55,183 20,912 28,828 56,860

Maint/Part 0 0 0 0

Other 25,618 32,166 4,215 32,170

Trans Exp 702,645 728,191 468,430 720,000

Expense Total 783,446 781,269 501,473 809,030


Trans Rev 0 0 0 0

Other Rev 580 1,171 0 1,170

Revenue Total 585,823 759,323 535,719 759,320

Operating Income (197,623) (21,945) 34,246 (49,710)



93

POLICE STATE ASSET FORFEITURE

Description of Fund Ordinance: 15-19 Purpose. The purpose of this article is to authorize the City of Saco Police Department to accept funds, grants or personal property to be used for law enforcement purposes.Ordinance: 15-21 Special nonlapsing

fund. All funds received according to 15-20 above shall be placed in a special nonlapsing fund that shall be used for law enforcement activities within the City of Saco or in cooperation with other law enforcement agencies. Per

regulation, asset forfeiture funds derived from the State of Maine are not to be comingled with similar funds derived from the federal government.

Description of Incoming Revenue All funds derived from property forfeitures resulting from arrests within the City of Saco or in cooperation with other law enforcement agencies shall also be placed in this fund and used for law enforcement purposes. The total amount of money deposited into the special nonlapsing fund shall not exceed $25,000 per fiscal year; any funds received in

excess of $25,000 per year shall be placed in the City of Saco General Fund, unless a private donor specifies otherwise as a condition of the gift or grant or this ceiling is superseded by state or federal law, in which cases the

wish of the donor or the superseding state or federal law shall control.

Description of Uses of Money This fund shall supplement and not supplant the annual Police Department budget appropriations. The City Council

may augment this fund at its discretion.


Expense Other 3,876 8,171 9,798 0

Trans Exp 0 0 0 0

Expense Total 3,876 8,171 9,798 0

Revenue Local Rev 5,191 8,490 1,259 0

Trans Rev 0 0 0 0

Revenue Total 5,191 8,490 1,259 0

Operating Income 1,315 319 (8,539) 0



94

LUCIA KIMBALL DEERING HEALTH

Description of Fund Ordinance: 15-10 Board of Trustees. The City of Saco, by special election held on the second Monday of September

1917, as authorized by Chapter 95 of the Private and Special Laws of the State of Maine of the year 1917, having voted to accept the legacies and bequests of Lucia Kimball Deering as provided in the last will and testament of said

Lucia Kimball Deering, dated November 19, 1915, said legacies and bequests, devises and gifts, which the City of Saco, Maine, is or may be authorized to accept, under the provisions of said Chapter 95 of the Private and Special

Laws of the State of Maine of the year 1917, are hereby placed in the care, custody and under the administration of seven citizens of the City of Saco, who shall constitute a Board of Trustees for the care, custody and administration of

these funds and the income thereof and to be designated as the "Board of Trustees for the care, custody and administration of the legacies and bequests provided for under the terms of the will of Lucia Kimball Deering" and all

other legacies, bequests, devises or gifts to the said City of Saco for hospital purposes.

Description of Incoming Revenue Ordinance: 15-17 Investments. The Board shall invest all funds in its custody and the income thereof only in such

securities as the savings banks of Maine are authorized to invest in, and is authorized to receive into its custody and hold such securities and other property as the representatives of any other estate or any donor may hereafter

deliver to said City of Saco for hospital purposes and to reinvest such parts of the same as the Board shall deem wise in like manner.

Description of Uses of Money Ordinance: 15-16 Records. The Board shall keep a true and perfect record of its proceedings, including its financial statements and operations, which at all times shall be open to the inspection of the Committee on Finance of the

City Council.


Expense Other 45,721 45,394 0 42,700

Expense Total 45,721 45,394 0 42,700

Revenue Trans Rev 0 0 0 0

Other Rev 2,862 122,511 0 3,400

Revenue Total 2,862 122,511 0 3,400

Operating Income (42,859) 77,117 0 (39,300)

Fund Balance1 1,126,153 1,203,270 1,203,270 1,163,970 1Excludes Non-Operating Expenses


95

POLICE FED ASSET FORFEITURE

Description of Fund Ordinance: 15-19 Purpose. The purpose of this article is to authorize the City of Saco Police Department to accept funds, grants or personal property to be used for law enforcement purposes. Ordinance: 15-21 Special non-lapsing fund. All funds received according to 15-20 above shall be placed in a special non-lapsing fund that shall be used for

law enforcement activities within the City of Saco or in cooperation with other law enforcement agencies. Per regulation, asset forfeiture funds derived from the federal government are not to be comingled with similar funds

derived from the State of Maine.

Description of Incoming Revenue All funds derived from property forfeitures resulting from arrests within the City of Saco or in cooperation with other law enforcement agencies shall also be placed in this fund and used for law enforcement purposes. The total amount of money deposited into the special non-lapsing fund shall not exceed $25,000 per fiscal year; any funds received in

excess of $25,000 per year shall be placed in the City of Saco General Fund, unless a private donor specifies otherwise as a condition of the gift or grant or this ceiling is superseded by state or federal law, in which cases the

wish of the donor or the superseding state or federal law shall control.

Description of Uses of Money This fund shall supplement and not supplant the annual Police Department budget appropriations. The City Council

may augment this fund at its discretion.


Expense Other 0 0 0 0

Trans Exp 0 0 0 0

Expense Total 0 0 0 0

Revenue Local Rev 0 0 0 0

Trans Rev 0 0 0 0

Revenue Total 0 0 0 0

Operating Income 0 0 0 0

Fund Balance1 0 0 0 0 1Excludes Non-Operating Expenses


96

ECONOMIC DEVELOPMENT

Description of Fund There is established a non-lapsing fund, known as the "Economic Development Fund," which shall be used to provide for industrial development, expansion and growth within the City of Saco, as specified in Subsection E(4). (2) Unless

contrary to the terms of the loan or grant, all income received by the City through the repayment of public loan or grant funds identified in Subsection E(3) shall be deposited to the Economic Development Fund.

Description of Incoming Revenue All income received through the sale, lease or option of property at the Saco Industrial Park shall be deposited to the

Economic Development Fund. (3) The following public loan or grant programs fall within the scope of this Subsection E: (a) Federal urban development action grants. (b) Federal grants from the Economic Development

Administration.

Description of Uses of Money The City Council may make allocations from the Economic Development Fund only to accomplish the following

purposes: (a) To further develop and expand the existing Industrial Park. (b) To develop new industrial parks within the City of Saco. (c) To develop new office parks or distribution parks. (e) To allow fiscal transfers from the Fund to the City’s General Fund and third parties related to the operations of the City’s Economic Development Department, Economic Development Commission, and such other municipal expenses as may be allowed under the terms of the

Development Plans of the City’s various Development Districts. (f.) To allow fiscal transfers from the Fund to the City’s General Fund to fund any local match for grants or participatory funding for economic development projects. (g.) To allow fiscal transfers from the Fund to the City’s General Fund to fund any approved annual or other funding

to the following: i. Saco Main Street, Inc. ii. Southern Maine Planning and Development Corporation iii. The Biddeford Saco Area Economic Development Corporation iv. The Biddeford Saco Area Chamber of Commerce and Industry v.

other organizations as the City may designate from time to time that assist in the City’s economic development efforts. (h.) To allow fiscal transfers from the Fund for the purposes of making Economic Development Grants as

approved under the City’s Development Districts & Tax Increment Financing Guidelines.


Expense Capital 4,316 0 0 0

Other 3,144 36,578 5,000 36,580

Trans Exp 134,000 0 89,317 270,000

Expense Total 141,460 36,578 94,317 306,580

Revenue Local Rev (0) (0) 293,130 (0)

Trans Rev 37,186 269,407 (0) 25,503

Other Rev 103 52 (0) 50

Revenue Total 37,288 269,458 293,130 25,553

Operating Income (104,172) 232,880 198,814 (281,027)

Fund Balance1 (0) 232,880 431,693 150,666


97

FIRE RESERVES

Description of Fund Created to establish a way to handle fund received that has been asked to be used for a particular purpose.

Description of Incoming Revenue Donations received by the fire department with specific purposed noted.

Description of Uses of Money Used toward maintenance of fitness equipment



Trans Exp 0 0 0 0



Trans Rev 0 0 0 0



Fund Balance1 908 1,088 1,088 1,268 1Excludes Non-Operating Expenses


98

FIRST LIGHT TIF EXP2017

Description of Fund The District was created in 1997 in order to assist First Light Technology (property now owned by Yale Cordage) with financing the costs of a proposed manufacturing and research facility, as well as to assist the City in financing certain

Public Improvements related to the development of a new industrial park and improvements to the existing industrial park. On June 19, 2017 Council acted to extend the First Light Development District (TIF). The City is still

waiting for confirmation from the state on this extension.

Description of Incoming Revenue The extension is still pending state approval. No additional tax dollars will fall into the account for FY18 or 19

without the extension.

Description of Uses of Money The remaining balance will transfer to the Economic Development Fund should the District be denied by the state.

That transfer is shown here as part of FY19.


Expense Other 0 0 60,000 0

Trans Exp 37,186 0 0 25,503

Expense Total 37,186 0 60,000 25,503

Revenue Trans Rev 28,398 28,693 (0) (0)

Other Rev 114 330 (0) (0)

Revenue Total 28,512 29,023 0 0

Operating Income (8,674) 29,023 (60,000) (25,503)


99

ICON/FRANKLN FUELS TIF EXP2018

Description of Fund Tax Increment Financing (TIF) approved by the State of Maine to benefit the Icon/Franklin Fuels TIF District. On May

23, 2016 Saco City Council approved a modification and extension of the TIF and renamed it Intelligence Controls, Inc. This TIF extension/modification has not yet been approved by the State.

Description of Incoming Revenue Tax revenue generated from the TIF District. Under the non-state approved version, 45% of the revenue returns to

the owner. Approval of the extension would reduce that to 30%.

Description of Uses of Money Need to follow the TIF document. More research needs to be done for the older document. The extended program

can be used for street, sewer, and other utility improvements in or directly related to the district, cover expenses related to the Planning and Development Department as well as the agencies and organizations tied to Economic

Development in Saco.


Expense Other 10,562 10,672 10,672 10,670

Trans Exp 0 0 0 0

Expense Total 10,562 10,672 10,672 10,670

Revenue Trans Rev 32,168 23,716 (0) 23,720

Other Rev 51 190 (0) 190

Revenue Total 32,218 23,906 0 23,910

Operating Income 21,656 13,234 (10,672) 13,240



100

HISTORIC PRESERVATION

Description of Fund Grant money received for historic preservation

Description of Incoming Revenue Grant revenue received

Description of Uses of Money Expenses approved by the grant


Expense Other 6,231 9,413 (200) 6,200

Trans Exp 0 0 0 0

Expense Total 6,231 9,413 (200) 6,200

Revenue Local Rev 6,783 6,310 (0) 6,200

Trans Rev (0) (0) (0) (0)

Revenue Total 6,783 6,310 0 6,200

Operating Income 552 (3,103) 200 0



101

I-PARK TIF EXP2027

Description of Fund Widen roads, install and upgrade traffic signals on North Street between the Fire Station and the Public Works

Facility and along industrial park road.

Description of Incoming Revenue Tax revenue received from the TIF District

Description of Uses of Money Need to follow the TIF document.


Expense Capital 0 0 0

Other 0 0 0 0

Trans Exp 0 0 0 30,000

Expense Total 0 0 0 30,000


Other Rev 933 2,305 (0) 2,310

Revenue Total 173,634 179,159 0 179,160

Operating Income 173,634 179,159 0 149,160



102

J RILEY FUND

Description of Fund Funds received for the Joe Riley Fund

Description of Incoming Revenue Funds received in regards to the Joe Riley Fund

Description of Uses of Money Expenses used for the Joe Riley Fund



Trans Exp 0 0 0 0


Revenue Local Rev (0) (0) (0) (0)

Trans Rev (0) (0) (0) (0)

Other Rev 5 (0) (0) (0)





103

POLICE GRANT

Description of Fund Grants that the Police Department receives with specific purpose and usage.




Expense Other 70,222 11,533 0 0

Trans Exp 0 0 0 0

Expense Total 70,222 11,533 0 0

Revenue Local Rev 81,512 11,762 7,807 (0)

Trans Rev (0) (0) (0) (0)

Revenue Total 81,512 11,762 7,807 0

Operating Income 11,290 230 7,807 0

Fund Balance1 51 280 8,087 8,087 1Excludes Non-Operating Expenses


104

FRONT STREET PARK

Description of Fund Funds received for the Front Street Park

Description of Incoming Revenue Funds received for maintenance of the Front Street Park

Description of Uses of Money Expenses to maintain the Front Street Park



Trans Exp 0 0 0 159



Trans Rev (0) (0) (0) (0)


Operating Income 0 0 0 (159)



105

PARK NORTH TIF EXP2038

Description of Fund Tax revenue received from the District. 70% of the revenue is paid back to the developer to cover the cost of the

sewer extension, and street and traffic light improvements until they are paid off.


Description of Uses of Money Land acquisition and construction of a fire and ambulance facility, land purchase for industrial/business parks, and

acquisition of a public works truck.


Expense Other 170,345 200,000 0 200,000

Trans Exp 0 0 0 0

Expense Total 170,345 200,000 0 200,000


Other Rev (0) 52 (0) 50

Revenue Total 170,345 241,322 0 241,320

Operating Income 0 41,322 0 41,320

Fund Balance1 (766) 40,556 40,556 81,876 1Excludes Non-Operating Expenses


106

PLANNING BOARD IMPROVEMENTS

Description of Fund Grant money received for planning purposes




Expense Other 0 0 0 3,500

Trans Exp 0 0 0 0


Revenue CDBG CTVIL (0) (0) (0) (0)

Trans Rev (0) (0) (0) (0)


Operating Income 0 0 0 (3,500)



107

RECREATION DONATIONS

Description of Fund Donations received to be used for specific parks and recreation purposes

Description of Incoming Revenue Funds received from outside sources with specific purposes

Description of Uses of Money Expenses for use of funds received


Expense Other 5,998 0 325 0

Trans Exp 0 0 0 0

Expense Total 5,998 0 325 0

Revenue Local Rev 1,890 4,293 975 (0)

Trans Rev (0) 992 (0) (0)

Revenue Total 1,890 5,285 975 0

Operating Income (4,108) 5,285 650 0

Fund Balance1 (5,285) 0 650 650 1Excludes Non-Operating Expenses


108

RECREATION IMPACT FEES

Description of Fund Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the

infrastructure improvements specifically associated with the fee as identified below. No portion of the fee shall be used for routine maintenance or operational activities. The following costs may be included in the capital cost of the

Recreational Facilities or Open Space Facilities infrastructure improvement: 1. acquisition of land or easements including conservation easements, 2. engineering, surveying and environmental assessment services directly related to the design, construction and oversight of the construction of the improvement, - 2 - 3. the actual construction of

the improvement including, without limitation, demolition costs, clearing and grading of the land, and necessary capital equipment, 4. mitigation costs, 5. legal and administrative costs associated with construction of the

improvement including any borrowing necessary to finance the project, 6. debt service costs including interest if the City borrows for the construction of the improvement, 7. relocation costs, and 8. similar costs that are directly

related to the project.

Description of Incoming Revenue Impact fees collected from new construction

Description of Uses of Money 1601-5. USE OF IMPACT FEES A. Impact fees collected under the provisions of this article shall be used only to pay for

the capital cost of the infrastructure improvements specifically associated with the fee as identified below. No portion of the fee shall be used for routine maintenance or operational activities. The following costs may be

included in the capital cost of the Recreational Facilities or Open Space Facilities infrastructure improvement: 1. acquisition of land or easements including conservation easements, 2. engineering, surveying and environmental

assessment services directly related to the design, construction and oversight of the construction of the improvement, - 2 - 3. the actual construction of the improvement including, without limitation, demolition costs, clearing and grading of the land, and necessary capital equipment, 4. mitigation costs, 5. legal and administrative

costs associated with construction of the improvement including any borrowing necessary to finance the project, 6. debt service costs including interest if the City borrows for the construction of the improvement, 7. relocation costs,

and 8. similar costs that are directly related to the project.



Trans Exp 0 333,869 0 0

Expense Total 0 333,869 0 0


Trans Rev (0) (0) (0) (0)

Revenue Total 162,306 88,995 65,633 88,990

Operating Income 162,306 (244,875) 65,633 88,990

Fund Balance1 (154,100) (398,974) (333,342) (244,352) 1Excludes Non-Operating Expenses


109

SACO COMMUNITY GARDEN

Description of Fund Funds received to create, maintain the community.

Description of Incoming Revenue Funds received by users of the Saco Community Garden

Description of Uses of Money Expenses by the users to maintain the Saco Community Garden


Expense Other 1,494 750 1,464 750

Trans Exp 0 0 0 0

Expense Total 1,494 750 1,464 750


Trans Rev (0) (0) (0) (0)

Revenue Total 1,705 2,985 1,035 2,990

Operating Income 211 2,235 (429) 2,240



110

SPRING HILL TIF EXP2020

Description of Fund Tax Increment Financing (TIF) approved by the State of Maine to benefit the Spring Hill TIF District


Description of Uses of Money Construction of public facilities and their associated acquisition and soft costs is list as one of the primary uses of this

fund. City Administration has interpreted this to mean staff time for Fiscal Year 2019 dedicated to planning the Public Works move. Our goal is to coincide this work with the development of a new business/industrial park and

utilize the fund to pro-rate the Public Works Director, the City Engineer, the Finance Director, and the City Administrator as well as any additional costs associated with this specific project.


Expense Other 61,161 544 0 540

Trans Exp 0 0 0 200,000

Expense Total 61,161 544 0 200,540


Other Rev 1,569 4,448 (0) 4,450

Revenue Total 282,184 288,878 0 288,880


Fund Balance1 766,891 1,055,225 1,055,225 1,143,565 1Excludes Non-Operating Expenses


111

WELLNESS GRANT

Description of Fund Safety and Wellness activity

Description of Incoming Revenue Dividends, grants, or other money received for Wellness purposes

Description of Uses of Money Money spent by the safety and wellness committees to benefit all employees


Expense Base Pay 0 467 0 470

Benefits 0 174 621 160

Contracts (401) (180) (159) (180)

Other 5,546 5,000 5,349 5,000

Overtime 4,135 2,033 2,165 2,030

Programs 3,841 6,343 1,393 6,350

Supplies 217 0 0 0

Expense Total 13,338 13,835 9,370 13,830


Trans Rev (0) (0) (0) (0)

Revenue Total 16,448 33,731 5,672 19,900

Operating Income 3,110 19,895 (3,698) 6,070



112

JUMP START GRANT

Description of Fund Jump Start grant funds





Trans Exp 0 0 0 0


Revenue Local Rev (0) 112 (0) (0)

Trans Rev (0) (0) (0) (0)





113

EMERGENCY MANAGEMENT GRANTS

Description of Fund Grant to support emergency management services




Expense Other 1,400 705 0 8,206

Trans Exp 0 0 0 0

Expense Total 1,400 705 0 8,206

Revenue Local Rev 6,108 3,688 (0) (0)

Trans Rev (0) (0) (0) (0)

Revenue Total 6,108 3,688 0 0

Operating Income 4,708 2,982 0 (8,206)

Fund Balance1 5,224 8,206 8,206 0 1Excludes Non-Operating Expenses


114

DOG PARK

Description of Fund Funds received from citizens to create and maintain the dog park

Description of Incoming Revenue Money received for specific purpose of the creation and maintenance of the Saco dog park

Description of Uses of Money Expenses for creation and maintenance of the dog park


Expense Other 0 418 227 6,668

Trans Exp 0 0 0 0


Revenue Local Rev 50 2,243 5,000 (0)

Trans Rev (0) (0) (0) (0)

Revenue Total 50 2,243 5,000 0

Operating Income 50 1,825 4,773 (6,668)

Fund Balance1 70 1,895 6,668 (0)


115

GA ASSISTANCE DONATIONS

Description of Fund Funds received and used for a specific General Assistance purpose

Description of Incoming Revenue Donations received by outside sources for General Assistance to use for non-state funded items or needs.

Description of Uses of Money Each donation has been requested to be used for a specific purpose.



Trans Exp 0 0 0 0



Trans Rev (0) (0) (0) (0)





116

GENERAL DYNAMICS TIF EXP2020

Description of Fund Tax Increment Financing (TIF) approved by the State of Maine to benefit the General Dynamics TIF District


Description of Uses of Money 100% of the taxes on this district are given back to the business until the total reaches $100,000 or it reaches its six-

year expiration date, whichever occurs first.


Expense Other 13,706 13,848 0 13,850

Trans Exp 0 0 0 0

Expense Total 13,706 13,848 0 13,850


Trans Rev 13,706 13,848 (0) 13,850

Other Rev (0) (0) (0) (0)

Revenue Total 13,706 13,848 0 13,850


Fund Balance1 (0) 0 0 0 1Excludes Non-Operating Expenses


117

FIRE IMPACT FEES

Description of Fund 1601-4 Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the equipment and facilities specifically associated with the Fire Department/Emergency Medical Services (FD/EMS).

Description of Incoming Revenue Impact fees collected from new construction

Description of Uses of Money Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the

equipment and facilities specifically associated with the Fire Department/Emergency Medical Services (FD/EMS) Impact Fee as identified below. 1. vehicles utilized by public safety personnel for FD/EMS purposes, 2. equipment utilized by public safety personnel for FD/EMS purposes, 3. construction of capital improvements, including the

expansion or replacement of existing infrastructure facilities, 4. acquisition of land, 5. engineering, surveying and environmental assessment services directly related to the design, construction and oversight of the construction of

the improvement, 6. the actual construction of the improvement including, without limitation, demolition costs, clearing and grading of the land, and necessary capital equipment, 7. mitigation costs, 8. legal and administrative

costs associated with construction of the improvement including any borrowing necessary to finance the project, 9. debt service costs including interest if the City borrows for the construction of the improvement.


Expense Capital 0 0 0 0

Trans Exp 0 0 0 25,000



Trans Rev (0) (0) (0) (0)

Other Rev (0) 17 (0) 20

Revenue Total 10,188 23,392 22,750 23,400

Operating Income 10,188 23,392 22,750 (1,600)



118

CHINBURG MILL BUIL TIF EXP2046

Description of Fund Tax Increment Financing (TIF) approved by the State of Maine to benefit the Mill District Building 4 (Chinburg) TIF

District

Description of Incoming Revenue Tax revenue received from the TIF District. In Years 1 thru 8 of the District, 80% of the tax revenue is returned to the

developer. In Years 9 thru 30, 60% of the tax revenue is returned to the developer.

Description of Uses of Money State approved uses which can be found in the TIF document. Examples include funding for; Saco Main Street,

Chamber of Commerce, Biddeford Saco Area Economic Development Cooperation, City Economic Development Staff, Sewer improvements in or directly supported by the District, Gooch Street maintenance/repair, Traffic Signals,

Shuttlebus, York Hill/Main Street Road Improvements, PACTs projects, extension of a train platform, traffic mitigation, road improvements, and sewer system upgrades.


Expense Other 2,125 52,056 0 164,847

Trans Exp 0 0 0 0

Expense Total 2,125 52,056 0 164,847


Trans Rev 2,656 65,071 (0) 206,059

Other Rev (0) (0) (0) (0)

Revenue Total 2,656 65,071 0 206,059

Operating Income 531 13,014 0 41,212

Fund Balance1 531 13,545 13,545 54,757 1Excludes Non-Operating Expenses


119

AARP AGE FRIENDLY

Description of Fund Grants Received for Age Friendly activity

Description of Incoming Revenue Grants Received during the year

Description of Uses of Money Expenses proposed in the Grant


Expense Base Pay 0 0 0 0

Benefits 0 0 0 0

Other 0 5,366 1,021 5,370

Supplies 0 917 0 920

Trans Exp 0 0 0 0

Expense Total 0 6,283 1,021 6,290

Revenue State Rev (0) 7,000 11,500 7,000

Trans Rev (0) (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 0 7,000 11,500 7,000

Operating Income 0 717 10,479 710

Fund Balance1 (0) 717 11,195 11,905 1Excludes Non-Operating Expenses


120

MILLBROOK/ME MOLEC TIF EXP2046

Description of Fund Tax Increment Financing (TIF) approved by the State of Maine to benefit the Millbrook (ME Molecular) TIF District.

Description of Incoming Revenue Tax revenue received from the TIF District. Currently only one business has Credit Enhancement in place in the

District – Maine Molecular. They receive 80% of the revenue for the first 10 years of the TIF District.

Description of Uses of Money Street and utility improvement in or related to the district, staffing and programming for economic development

support, recreational trail improvements.


Expense Other 0 46,288 35,093 46,290

Trans Exp 0 0 0 0

Expense Total 0 46,288 35,093 46,290

Revenue Local Rev (0) (0) 81,676 (0)

Trans Rev (0) 57,860 (0) 57,860

Other Rev (0) 69 (0) 70

Revenue Total 0 57,929 81,676 57,930

Operating Income 0 11,641 46,583 11,640



121

OPEN SPACE IMPACT FEES

Description of Fund Impact fees collected under the provisions of this article shall be used only to pay for the capital cost of the

infrastructure improvements specifically associated with the fee as identified below. No portion of the fee shall be used for routine maintenance or operational activities. The following costs may be included in the capital cost of the

Recreational Facilities or Open Space Facilities infrastructure improvement: 1. acquisition of land or easements including conservation easements, 2. engineering, surveying and environmental assessment services directly related to the design, construction and oversight of the construction of the improvement, - 2 - 3. the actual construction of

the improvement including, without limitation, demolition costs, clearing and grading of the land, and necessary capital equipment, 4. mitigation costs, 5. legal and administrative costs associated with construction of the

improvement including any borrowing necessary to finance the project, 6. debt service costs including interest if the City borrows for the construction of the improvement, 7. relocation costs, and 8. similar costs that are directly

related to the project.

Description of Incoming Revenue Funds received during the building permit phase for Open Space Impact.

Description of Uses of Money See description


Expense Other 0 0 6,275 0

Trans Exp 0 0 0 0

Expense Total 0 0 6,275 0

Revenue Local Rev (0) 29,838 24,856 29,840

Trans Rev (0) 333,869 (0) (0)

Other Rev (0) 344 (0) 340

Revenue Total 0 364,051 24,856 30,180

Operating Income 0 364,051 18,581 30,180



122

LANDFILL FUND

Description of Fund Superfund landfill site.

Description of Incoming Revenue Funding provided by the Federal Government.

Description of Uses of Money Continued monitoring and maintenance.


Expense Capital 104,189 71,876 63,652 71,880

Trans Exp 0 7,142 0 7,140

Expense Total 104,189 79,018 63,652 79,020

Revenue Trans Rev (0) (0) (0) (0)

Other Rev 506 1,872 321 1,870

Revenue Total 506 1,872 321 1,870

Operating Income (103,683) (77,146) (63,331) (77,150)



123

MOODY & MAIN

Description of Fund Fund intended for development of the intersection of Moody and Main.

Description of Incoming Revenue Funding provided by developers.

Description of Uses of Money Intersection improvements in and near Moody and Main Streets.



Trans Exp 0 0 0 0


Revenue Local Rev 1,100 200 (0) (0)

Trans Rev (0) (0) (0) (0)

Revenue Total 1,100 200 0 0

Operating Income 1,100 200 0 0



124

JENKINS ROAD

Description of Fund Fund intended for signalization of Jenkins Road and Buxton Road.

Description of Incoming Revenue Funding provided by developers.

Description of Uses of Money Intersection improvements where Jenkins and Buxton Roads cross.



Trans Exp 0 0 0 0


Revenue Local Rev 750 6,300 (0) (0)

Trans Rev 52,900 (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 53,650 6,300 0 0

Operating Income 53,650 6,300 0 0



125

OPEN SPACE BOND ISSUE

Description of Fund Designated funds for the purchase of land to be used for open space.

Description of Incoming Revenue Bond issuance.

Description of Uses of Money Purchase land to be used for open space.



Trans Exp 0 0 0 0



Bond Rev (0) (0) (0) (0)

Other Rev (0) (0) (0) (0)





126

MILLBROOK INDUSTRIAL PARK

Description of Fund Fund developed to design and create the Millbrook Industrial Park.

Description of Incoming Revenue Sale of lots in the Millbrook Industrial Park.

Description of Uses of Money Pay off negative fund balance.



Trans Exp 0 0 0 0


Revenue Local Rev 173,676 (0) 92,000 113,820

Trans Rev (0) (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 173,676 0 92,000 113,820

Operating Income 173,676 0 92,000 113,820

Fund Balance1 (205,818) (205,818) (113,818) 2 1Excludes Non-Operating Expenses


127

2016 BRIDGE BOND

Description of Fund Loan taken to rehabilitate the Stackpole Creek Bridge.

Description of Incoming Revenue MDOT SIB Loan.

Description of Uses of Money Rehabilitate the Stackpole Creek Bridge.


Expense Capital 10,766 735,679 88,398 165,000

Trans Exp 0 0 0 0

Expense Total 10,766 735,679 88,398 165,000

Revenue State Rev (0) 495,000 (0) (0)

Trans Rev (0) (0) (0) (0)

Bond Rev 505,766 (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 505,766 495,000 0 0

Operating Income 495,000 (240,679) (88,398) (165,000)

Fund Balance1 495,000 254,321 165,923 923 1Excludes Non-Operating Expenses


128

2016 ENERGY BOND

Description of Fund Special Revenue fund created to store and track expenditures related to the 2016 Energy Bond approved by voters

on November 3, 2015.

Description of Incoming Revenue Bond issuance.

Description of Uses of Money The proceeds of the bonds and any notes shall be used to finance the costs of energy efficiency improvements to City

and School facilities, including HVAC replacement with energy efficient system at the police department, HVAC replacements and upgrades at the Middle School and the Burns School, and energy LED lighting, with priortized

conversion to LE lighting at schools and public spaces and facilities (the "project) and reasonably related costs, costs of issuance of the Bonds and any Notes, and captilized interest prior to and during construction of the

improvements.


Expense Capital 15,344 21,375 128,915 50,000

Trans Exp 0 0 0 0

Expense Total 15,344 21,375 128,915 50,000


Bond Rev 457,900 (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 457,900 0 0 0

Operating Income 442,556 (21,375) (128,915) (50,000)



129

MAIN/BEACH INTERSECTION

Description of Fund Special Revenue fund developed for improvements at the intersection of Main Street and Beach Street.

Description of Incoming Revenue Fees paid by Saco Mill #4, LLC.

Description of Uses of Money Development and improvements made to the intersection of Main and Beach Street and the immediate area.


Expense Capital 0 0 0 25,000

Trans Exp 0 0 0 0


Revenue Local Rev (0) 25,000 (0) (0)

Trans Rev (0) (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 0 25,000 0 0

Operating Income 0 25,000 0 (25,000)

Fund Balance1 (0) 25,000 25,000 0 1Excludes Non-Operating Expenses


130

NORTH/ELM INTERSECTION

Description of Fund Special Revenue fund developed for improvements at the intersection of North Street and Elm Street.

Description of Incoming Revenue Fees paid by Saco Mill #4, LLC.

Description of Uses of Money Development and improvements made to the intersection of North and Elm Streets and the immediate area.


Expense Capital 0 0 0 25,000

Trans Exp 0 0 0 0


Revenue Local Rev (0) 25,000 (0) (0)

Trans Rev (0) (0) (0) (0)

Other Rev (0) (0) (0) (0)

Revenue Total 0 25,000 0 0

Operating Income 0 25,000 0 (25,000)

Fund Balance1 (0) 25,000 25,000 0 1Excludes Non-Operating Expenses


131

CITY TRUST FUND

Description of Fund The several trust funds known as the "Sweetser Provident Fund," "Sweetser Baxter Sabbath School Fund," "Sweetser

School Fund," "Sweetser School Library Fund," "Sweetser Missionary Fund" and "Sweetser Park Fund" and all trust funds for the benefit of Wardwell Home, now held by the City of Saco as trustee, together with all legacies, devises and gifts of funds or property which the City of Saco may hereafter receive into its custody as trustee, are hereby

placed in the care, custody and administration of the citizens of the City, who shall constitute a Board of Trustees for the care and administration of these funds and other property and the income thereof.

Description of Incoming Revenue All legacies, devises and gifts of funds or property which the City of Saco may hereafter receive into its custody as trustee, excepting such legacies, devises or gifts of funds or property which the City may receive for the benefit of

the Lucia Kimball Deering Hospital Fund.

Description of Uses of Money Qualified expenses as determind by the Board of Trustees.


Expense Other 27,917 19,492 0 19,500

Trans Exp 0 0 0 0

Expense Total 27,917 19,492 0 19,500

Revenue Local Rev 31,372 28,706 (0) 28,710

Trans Rev (0) (0) (0) (0)

Other Rev 25,534 26,763 (0) 26,760

Revenue Total 56,907 55,469 0 55,470



Section 7 – Water Resource Recovery Department

133

Section 7 – Water Resource Recovery Department Organizational Chart


134

Water Resource Recovery Department 2019 Budget

AccountType Category Description FY 2016 Actual

FY 2017 Actual

FY 2018 Adopted

Recommended Budget

Expense Base Pay 711,042 711,655 747,262 769,680

Benefits 248,911 252,855 283,810 296,865

Capital 642,787 615,014 337,000 444,500

Contracts 238,940 267,043 310,250 310,750

Equipment 116,589 89,651 139,200 139,200

Maint/Part 54,993 59,290 65,500 73,500

Other 172,050 129,242 131,000 156,000

Overtime 27,405 31,047 35,000 36,050

Programs 2,240 2,243 3,000 3,000

Supplies 77,333 108,919 111,750 111,750

Trans Exp 1,043,503 0 0 0

Trav/Train 6,709 7,151 10,500 11,000

Utilities 182,635 188,883 184,500 215,180

Fees 23,198 15,546 15,000 15,000

Gen Assist 0 0 600 600

Insurance 33,917 37,531 35,000 35,000

Expense Total 3,582,252 2,516,071 2,409,372 2,618,075

Revenue Local Rev Cso Impact Fees 0 0 0 0

Miscellaneous F... (15,221) 5,953 5,000 5,000

Poland Springs ... 121,890 111,327 115,000 100,000

Septic Receivin... 0 0 0 0

Septic Tank Dis... 0 0 0 0

Sewer Impact Fe... 0 0 0 0

Sewer User Fees 2,384,812 2,572,427 2,298,220 2,644,455

Trans Rev 0 0 0 0

Other Rev 21,969 12,380 0 0

Revenue Total 2,513,450 2,702,088 2,418,220 2,749,455

Operating Income -1,068,802 186,017 8,848 131,380


135

WRRD Special Revenue Funds

WRRD - CSO IMPACT FEES

Description of Fund 176-96 Applicablity - The combined sewer overflow (CSO) impact fees established by this article shall apply to all new

construction or any change of use which results in a new or increased discharge of wastewater to the City of Saco collection system.

Description of Incoming Revenue 176-100 Payment of fee - A. The CSO impact fee shall be paid at the time the building permit is obtained. Commercial and industrial applicants may request an assessment of the fee to be made in installments through a written request

to the City Administrator. B. The City Administrator shall have the authority to approve or deny a request for installment payments. In the event of denial of the request for installment, the applicant shall pay the CSO impact fee

in full at the time a building permit is obtained.

Description of Uses of Money 176-107 Use of funds - All fees generated by this article shall be placed in a nonlapsing, interest-bearing fund to be

known as the "CSO Impact Fee Fund," to be used only for improvements to the existing wastewater collection system or additional treatment facilities for the purpose of treating combined storm and sanitary flows.


Expense Capital 0 184,691 406,100 512,500

Trans Exp 0 0 0

Expense Total 0 184,691 406,100 512,500


Trans Rev 326,137 0 0

Other Rev 736 4,882 0

Revenue Total 766,889 305,120 180,029 150,000

Operating Income 766,889 120,430 (226,071) (362,500)



136

WRRD - SEWER IMPACT FEES

Description of Fund 176-34 Sewer connection charge

Description of Incoming Revenue 176-34 Any single-family residence and any building, structure or use, ompleted and in existence on April 1, 1986, and not then connected to the sewer system, will be subject to an impact fee at the time of connection as established by the City Council after a public hearing. For such structures or uses, the Superintendent shall determine a sewer use

base level, expressed in flow units, for any flow impacting the sewer system on that date. For structures or uses connecting to the system after April 1, 1986, the sewer use base level shall be established at the time of connection

and hall be subject to the full impact fee per flow unit as established by the City Council after a public hearing. For any change of use, or any structural expansion or alteration, or any change which results in an increase of flow or

pollutant loading above the sewer use base level as determined by the Superintendent, the user shall pay a charge per additional flow unit as established by the City Council after a public hearing. [Amended 4-7-2003]

Description of Uses of Money 176-34 All charges generated by this section shall be placed in a nonlapsing fund, to be known as the "Wastewater

Treatment Facilities Fund," to be used only for improvements to the existing wastewater treatment facilities or construction of additional treatment facilities.


Expense Capital 13,200 (38,493) 30,082 300,000

Trans Exp 0 0 0

Expense Total 13,200 (38,493) 30,082 300,000


Trans Rev 630,055 0 0

Other Rev 1,192 7,600 0

Revenue Total 1,109,539 323,572 183,665 150,000

Operating Income 1,096,339 362,066 153,583 (150,000)

Fund Balance1 1,096,339 1,458,405 1,611,988 1,461,988 1Excludes Non-Operating Expenses


137

WRRD - SUBSURFACE DISPOSAL IMP

Description of Fund 176-109 Fee imposed; disposition of funds; use. A. All building units or building expansions requiring the installation of

a subsurface disposal system or expansion to an existing subsurface disposal system shall be subject to a subsurface disposal impact fee.

Description of Incoming Revenue 176-109 Any person seeking to install or expand a subsurface disposal system shall fill out an appropriate form

provided by the Code Enforcement Officer or his/her designee. No building permit or occupancy permit, whether for new use or construction or structural change or change of use, may be issued until the fee under this section has been

paid.

Description of Uses of Money 176-109 All impact fees collected pursuant to this article shall be used to develop, design, construct, expand, improve

and/or install municipal wastewater treatment facilities and associated capital improvements for the handling, disposal and treatment of septic waste.


Expense Capital 0 0 0

Trans Exp 0 0 0

Expense Total 0 0 0


Trans Rev 87,311 0 0

Other Rev 0 655 0

Revenue Total 105,811 16,655 14,500 10,000

Operating Income 105,811 16,655 14,500 10,000


fiscal year 2019 recommended budget city of saco, maine year... · section 5 – supported agency...

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