fiscal year 2019 operational expenditure plan · operating budget highlights for fy 2019 ......

Fiscal Year 2019 Operational Expenditure

Plan

July 1, 2018 to June 30, 2019

Introduction and Overview Leeward Community College’s annual Operational Expenditure Plan (OEP) reflects revenue and expenditure estimates available to meet the College’s current operations and to fund the basic instructional and support mission of the institution.

The funding available to the College comes from a variety of sources, each with its own statutes, regulations, policies, and procedures that govern the budget preparation and budget execution processes. Four of these funding categories are the primary sources of revenue used to support the College’s operating budget or OEP and include the following:

General Funds (“G” Funds): These funds are derived from the general revenues of the State and appropriated to the UH Community College system by the Legislature. Special allocations from the UH and UHCC system offices are also included in this category of funds and include such items as performance measure funding. This category of funding accounts for the majority of revenues in the OEP and is primarily used to fund salaries for faculty and staff.

Tuition and Fees Special Fund (TFSF): Funds included in this category include the tuition funds received from the credit-generating programs of the institution and include special allocations related to performance funding and UHCC strategic initiatives. These funds are used to support the operational expenses for academic and support units of the College and to fund salaries and wages for faculty, staff, and students.

Community College Special Fund (CCSF): Funds in this category are generated from an assessment of 12.5% of the gross revenues collected through fees and services across accounts that fall under the CCSF designation. CCSF accounts include such items as Summer Session, OCEWD programs, transcript fees, library fines, and food service and vending related accounts, among others.

Research and Training Revolving Funds (RTRF): This category of funding includes indirect cost recovery revenues received from extramural grants and contracts. Funds are distributed centrally to the College by the UH Office of Research Services (ORS) on an annual basis.

The following informational displays are contained within this document and provide table and graphical representations of the operating budget and related information.

Exhibit 1: Operating Budget by Source of Funds

Exhibit 2: FY 2019 Collective Bargaining Unit Salary Adjustments

Exhibit 3: Student Headcount Enrollment

Exhibit 4: Student Semester Hours (SSH)

Exhibit 5: Tuition and Fee Rates for 2018-2019

Exhibit 6: FY 2019 Operating Budget by Program

Exhibit 7: FY 2019 Operational Expenditure Plan

Exhibit 8: FY 2019 Reallocations and New Funding Recommendations

Exhibit 9: FY 2019 Operational Expenditure Plan – Summary by Program

Exhibit 10: FY 2019 Tuition and Fee Special Fund Allocations

Exhibit 11: Institutional Priorities

Operating Budget Highlights for FY 2019

I. Overview Leeward Community College’s operating budget for FY 2019 is $45,994,724. The revenues supporting the FY 2019 budget include funds allocated and generated during the fiscal year and unspent cash balances from the Tuition and Fees Special Fund and the Research and Training Revolving Fund. Exhibit #1 displays the operating budget by source of funds. Exhibit #1 – Operating Budget by Source of Funds

FY 2019 OPERATING BUDGET

53.25%

45.52%

0.87%

0.36%

$45,994,724 The revenues and expenses reflected in the OEP are, in fact, point-in-time estimates as the budget continuously evolves throughout the year. Among the many variables that influence revenue and expense estimates include; increases/decreases in student enrollment and student semester hours, attaining performance funding goals, salary savings from vacant positions, unanticipated facility and infrastructure repairs, fluctuations in revenues generated by self-

Tuition & Fees Special Fund $20,938,242

Community College Special

Fund $400,000

Research & Training

Revolving Fund $163,336

Funds derived from the general fund revenues of the State and appropriated by the Legislature.

General Funds $24,493,146

Includes indirect cost recovery revenues received from extramural grants and contracts.

Tuition funds received from the credit-generating programs of the institution.

Funds derived from an institutional assessment of the gross revenues generated by fees and services across accounts that fall under the CCSF designation.

sustaining units of the institution, and timing of major expenditure items. The operating budget presented represents a blend of funding that promotes sustainable resource stewardship practices while making key strategic investments in the long-term health and future of the institution. II. Collective Bargaining Unit Salary Adjustments The operating budget and financial plan for the institution contains financial resource provisions necessary to fund the collective bargaining salary adjustments for all faculty, staff, and executive and managerial employees. Exhibit #2 identifies the various salary adjustments by bargaining unit.

Exhibit #2 – FY 2019 Collective Bargaining Unit Salary Adjustments

Bargaining Unit

Bargaining Unit Adjustment

Effective Date

01-Blue-Collar, Non-Supervisory $1,000 Lump Sum

3.45%

November 1, 2018

May 1, 2019

02-Blue-Collar, Supervisors 2.25%

1.2%

July 1, 2018

January 1, 2019

03-White-Collar, Non-Supervisory 2.25%

1.25%

July 1, 2018

January 1, 2019

04-White-Collar, Supervisors 2.25% + $150 Lump Sum

1.25%

July 1, 2018

January 1, 2019

07-Faculty 2.82% + $500 Lump Sum

July 1, 2018

08-Administrative, Professional, Technical (APT)

2.25%

1.2%

July 1, 2018

January 1, 2019

Executive/Managerial 1.5% + $2,400 Lump Sum October 1, 2018

III. Enrollment Student enrollment levels, as measured by headcount enrollments and the number of student semester hours (SSH) generated by tuition fee-paying students, are projected to decline slightly as compared to the enrollment levels of the previous year. The tuition and fee revenue projections used for the FY 2019 budget reflects this change.

Exhibit #3 – Student Headcount Enrollment

Exhibit #4 – Student Semester Hours

IV. Tuition and Fee Rate Increases The tuition and fee rates for the 2017-18, 2018-19, and the 2019-20 academic years were approved by the University of Hawaii Board of Regents (BOR) on July 21, 2016. Tuition and fee rate increases for resident and non-resident students in 2018-19 ranged from 0.4% to 2.0% as compared to the previous year. No other mandatory student fee increases were proposed or approved for the 2018-19 academic year nor were there any tuition increases for Summer Session or Early College programs.

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11

2011-12

2012-13

2013-14

2014-15

2015-16

2016-17

2017-18

Fall 5,709 5,746 5,887 6,771 7,484 7,942 7,895 7,960 7,976 7,742 7,535 7,262 6,805

Spring 5,269 5,272 5,746 6,258 7,003 7,177 7,249 7,217 7,176 6,856 6,953 6,608 6,481

4,500

5,000

5,500

6,000

6,500

7,000

7,500

8,000

8,500

Student Headcount Enrollment- Credit Students -

2005-06

2006-07

2007-08

2008-09

2009-10

2010-11

2011-12

2012-13

2013-14

2014-15

2015-16

2016-17

2017-18

Fall 49,97649,98651,99158,43865,12168,29567,82068,78468,13667,16365,60662,76259,381

Spring 44,76545,34348,75953,57159,80360,14360,85161,55260,03258,21857,88954,63052,750

40,000

50,000

60,000

70,000

80,000

Student Semester Hours (SSH)- Credit Students -

Exhibit #5 – Tuition and Fee Rates for 2018-19

2018-19 2017-18 $ Change % Change

Resident Tuition:

Per Credit

300 Level & Above

$128.50

$303.00

$126.00

$300.00

$2.50

$3.00

2.0%

1.0%

Non-Resident Tuition :

Per Credit

300 Level & Above

$342.50

$843.00

$340.00

$840.00

$2.50

$3.00

0.7%

0.4%

Student Activities Fee:

Per Credit

Per Semester–Mex.

$1,00

$10.00

$1.00

$10.00

$0.00

$0.00

0.0%

0.0%

Board of Student Communication Fee:

Per Semester

$5.00

$5.00

$0.00

0.0%

Student Health Fee:

Per Semester

$15.00

$15.00

$0.00

0.0%

Summer Session:

Per Credit – Resident

Per Credit – NonRes

Summer 2017

$248.00

$357.00

Summer 2018

$248.00

$357.00

$0.00

$0.00

0.0%

0.0%

Special Tuition:

Early College

$6,000 per 3-Credit Course




$0.00

$0.00

0.0%

0.0%

Operational Expenditure Plan Details The details of the FY 2019 Operational Expenditure Plan (OEP) is presented on the next several pages. Due to the fluidity of the budget, especially with regards to tuition revenue estimates, enrollment forecast changes, unanticipated expenditure outlays, and unfunded mandates, reviews and analyses of the budget are performed on a regular basis throughout the year. Several detail reports accompany the revenue and expense summary (Exhibit #7) and provide further insight into the composition of the budget. Exhibit #8 – FY 2019 Reallocations and New Funding Recommendations highlights the final funding decisions made by the campus administration. The items that are included in the final funding decisions were all high-priority recommendations that originated through the College’s Annual Report of Program Data (ARPD) planning process and/or were fixed-cost or mandatory funding items. See Exhibit #11 for the prioritized planning lists (Personnel and Non-Personnel). As mentioned previously, the sources of revenue are summarized by four (4) primary categories; General Funds, Tuition and Fee Special Funds, an assessment on revenues from the Community College Special Funds, and revenues derived from the indirect cost recovery from the Research

and Training Revolving Funds. Expenses are classified into three (3) general categories and include; Payroll Expenses, Other Expenses (to include supplies, equipment, travel, and general operating expenses), and UH Assessments and Other Transfers. Please note that while the OEP does fairly present the College’s budget relative to its primary mission of instruction and various support services, not all funds are accounted for in this budget plan. For instance, not included in the OEP are several special fund accounts (Summer Session, OCEWD-related accounts, miscellaneous fees for services), contract and grant activity, UH Foundation funds, accounts that are related to student fees (student activities, student health fee, Board of Student Publication fee), and funds related to major facility construction, repairs, maintenance, and improvements (CIP and R&M related accounts). Various financial/budget authorities across the campus manage these funds, to include processes related to the development and implementation of separate budget and financial plans. Exhibit #6 – FY 2019 Operating Budget by Program

Exhibit #6 Definitions:

Instruction: includes all six (6) primary instructional divisions of the institution and Wai`anae Moku, Native Hawaiian Student Support, and International Programs.

Public Service: includes the Office of Continuing Education and Workforce Development (OCEWD) and the Theatre.

Academic Services: includes the Vice Chancellor of Academic Affairs office and all units under the purview of the Dean of Academic Services (i.e., Library, Learning Resource Center, Writing Center, KI Office, ITG, EMC, and Innovation Center.

Student Services: includes all units under the purview of the Dean of Student Services (i.e., Counseling, Admissions and Records, Financial Aid, Student Life, Job Prep, Recruitment).

Institutional Support: includes the Chancellor’s Office, Marketing, and all units and activities that fall under the purview of the Vice Chancellor of Administrative Services (i.e., Business Office, Human Resources, Enterprise Operations, Operations and Maintenance, Campus Security).

$18,913,118;46.5%

$527,015;1.3%

$5,331,460;13.1%

$5,795,917;14.3%

$10,090,156;24.8%

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

$16,000,000

$18,000,000

$20,000,000

Instruction Public Service AcademicServices

StudentServices

InstitutionalSupport

FY 2019 Operating Budget by Program

Exhibit 7

Line Item - Description

General Fund Appropriations1 General Fund Appropriation + Collective Bargaining Adjustments $21,695,3902 TE's - Fall and Spring Allocation $266,2033 Diversity and Equity Allocation $6,0004 Student Affairs Disability Services Allocation $11,0005 Enrollment Growth $574,0006 Performance Funding - UH System $281,5997 Performance Funding - UHCC System $837,9818 Student Success Council $293,8689 Hawaii Promise Scholarship Funding Mix $352,536

10 Title IX Coordinators $69,12011 Academy for Creative Media $59,10212 Workers Comp/Unemployment Insurance Allocation $46,347

$24,493,146Tuition and Fee Special Fund (TFSF)

13 Unencumbered Cash Balance 6/30/2017 $7,973,86514 Tuition Revenue Estimate (Gross Tuition Revenue) $13,994,43715 Strategic Initiatives:

UHCC Transfer ($611,579)Student Success Council $56,132

16 Performance Initiatives:UHCC Transfer ($834,367)Performance Initiatives Allocations $685,015

17 Equipment (2% of 5% FY 2016 Resident Tuition Increase) ($260,736)18 Repair & Maintenance Funding (2% of 5% FY 2016 Resident Tuition Increase) ($253,470)19 Repair & Maintenance Funding (2% of FY 2019 Resident Tuition Increase) ($245,293)20 Hawaii Promise Scholarship Funding Mix ($352,536)21 Hawaii Promise Scholarship Allocation $555,52422 Equipment Replacement Allocation $231,250

$20,938,242Other Sources of Funds

23 Institutional Assessment on Special Funds (12.5%) $400,00024 RTRF - Indirect Cost Recovery (cash balance + est. allocation) $163,336

$563,336Total Revenue $45,994,724

Payroll-Related Expenses25 Regular Payroll (342.0 FTE Authorized + 6.5 FTE Unbudgeted) $24,346,81026 Fringe Benefits for Unbudgeted Positions (50% of unbudgeted salaries) $162,38127 Vacation Assessment (1.8% of payroll for positions that accrue vacation) $198,00028 Overtime $124,00029 Lecturers $3,400,00030 Overload $804,00031 Student Help $735,91832 Other Payroll ($30k APT SCA & $50k Casual/Exempt Hires) $80,000

Subtotal $29,851,109Other Expenses

33 Other Current Expenses-TFSF Accts (Supplies, Travel, Equipment, Utilities, etc.) $9,453,508

Subtotal $9,453,508UH Assessments and Other Transfers

34 Banner Student Information System $391,56635 Banner Student Information System-Additional Positions $43,74336 Need Based Financial Aid Transfers $56,68537 UH Foundation $12,00038 UHCC Marketing $69,38939 UH Risk Management $46,00040 Starfish License Fee & Personnel Support $56,00041 Debt Service - Waianae $139,00042 Debt Service - UHCC Energy Conservation/Alternative Energy $443,00043 Transfer to UHCC Reserve $95,666

Subtotal $1,353,049Total Expenditure Plan $40,657,666

BALANCE (Total Revenue - Total Expenditure Plan) $5,337,058

REALLOCATIONS (see Exhibit 8 for details) $664,000

TOTAL AVAILABLE FUNDS (Balance + Reallocations) $6,001,058

TOTAL ALLOCATIONS (see Exhibit 8 for details) $1,344,100

REVISED BALANCE $4,656,958

FY 2019 Operational Expenditure Plan

REVENUE SOURCES

EXPENDITURE PLAN

Subtotal

Subtotal

FY 2019 Budget

General Funds + Tuition and Fee Special Funds (TFSF)

Subtotal

Exhibit 8

AVAILABLE FUNDS:


Amount

Available Notes/Comments

1 Balance from Operational Expenditure Plan $5,337,058 Projected Balance

2 Reallocation Items:

a. Salary Savings from Vacant Positions $664,000Represents 50% of all general fund vacant

position's budgeted annual salariesTOTAL AVAILABLE FUNDS $6,001,058

ALLOCATIONS:


Amount

Requested

Amount

Funded Notes/Comments Disposition

3

a. Resource Request Priority #1: Facility

Maintenance Contracts$110,100 $110,100

Fixed Cost Item: increase in cost for air

conditioning and refuse collection maintenance

contracts

Funded on

Recurring Basis

b. Resource Request Priority #2: Professional

Development/Accreditation for AMT and HIT $23,000 $23,000

Fixed Cost Item: increase for system

maintenance

One-Time

Allocation

c. Resource Request Priority #3: Student Help $50,000 $0

$50k provided to VCAA Office in FY 2018 to

address Student Help Funding Requests on

recurring basis

Funded in

Previous Year

d. Resource Request Priority #4: Travel Grant

Program$10,000 $10,000

Increase in current travel grant program from

$40k to $50k/year due to increase costs and

high demand

Funded on

Recurring Basis

e. Resource Request #5: Technology Fund $367,000 $0

Increase to support smart classrooms, fac/staff

computer replacement, computer lab updates,

online library resources, and theatre technology

equipment

Temporary

Deferral

Pending IT

Review

4

a. Resource Request Priority #1: Mental Health

Psychologist$65,000 $0

Permanent FTE funding for position

accomplished by reallocation of vacant

counselor position

Funded by

Reallocation

b. Resource Request Priority #2: APT IT

Specialist$65,000 $0

Permanent FTE and funding for position to be


Academic Services position

Funded by

Reallocation

c. Resource Request Priority #3: Biology Lab

Support (0.5 FTE) and Physics/Engineerging Lab

Support (0.5 FTE)

$50,000 $0

Additional position requested to meet

enrollment increase and lab preparation

demands; not recommended for funding

Deferred

d. Resource Request Priority #4: Custodian for

Waianae Moku$39,000 $0

Provide janitorial and grounds support position;

current services provided by contract; not

recommended for funding

Deferred

e. Resource Request #5: Administrative

Support for Early College$50,000 $0


accomplished by reallocation of vacant Student

Services position

Funded by

Reallocation

5

a. Resource Request Priority #1: Digital Art

Instructor$55,000 $0



instructor position from Language Arts

Funded by

Reallocation

b. Resource Request Priority #2:

Agriculture/PBT Instructor$55,000 $0


accomplished by reallocation of vacant non-

instructonal faculty position from Student

Services

Funded by

Reallocation

c. Resource Request Priority #3: Culinary

Instructor$55,000 $0



instructor position from Language Arts

Funded by

Reallocation

d. Resource Request Priority #4: Remedial-

Developmental Math Instructor$55,000 $0

Not recommended for new funding; possible

reallocation from vacant positionsDeferred

e. Resource Request #5: Accounting Instructor $55,000 $0Not recommended for new funding; possible

reallocation from vacant positionsDeferred

6 Other Chancellor Approved Items:

Chancellor Search $30,000 $30,000All expenses related to the Chancellor search

process

One-Time

Allocation

Title IX - BIT - Love Pono - Clery Act $20,000 $20,000 Compliance-related expenses Recurring

Air Conditoning Repairs - Replacements $67,000 $67,000 Bookstore; Children's Center; FA 1st FloorOne-Time

Allocation

Minor Renovation Work $44,000 $44,000 Student Lounge; Children's Center; CafeteriaOne-Time

Allocation

Network - Telecom Projects $110,000 $110,000 Campus Center POS; TheatreOne-Time

Allocation

Furniture - Appliances $650,000 $650,000 One Stop Center; M&S LabsOne-Time

Allocation

ADA Access - Doorways $50,000 $50,000 Improve access to high-use public areasOne-Time

Allocation

Student Life Coordinator $85,000 $85,000 Backfill position on temporary basisOne-Time

Allocation

Title III, Part F Support - Salaries and Fringe

Benefits$145,000 $145,000

Support required due to higher than expected

renovation costs for science labs and Waianae

Moku Phase II

One-Time

Allocation

TOTAL $2,305,100 $1,344,100

BALANCE $4,656,958

FY 2019 Reallocations and New Funding Recommendations

Operating Budget Resource Request List Items:

Personnel Resource Request List Items - Non-Instructional Positions:

Personnel Resource Request List Items - Instructional Positions:

Exhibit 9

Instruction

Public

Service

Academic

Services

Student

Services

Institutional

Support Total Comments

I. Payroll ExpensesFTE - Authorized 188.50 5.50 37.00 44.00 67.00 342.00 342.0 Authorized FTE (Perm: 339.0; Temp: 3.0)

FTE - Unbudgeted Tuition Funds 1.50 0.50 1.50 1.00 2.00 6.50 6.5 Unbudgeted FTE - Support Positions

Regular Payroll - Authorized Positions $13,627,018 $420,858 $2,870,128 $3,206,504 $3,897,540 $24,022,048 Budgeted Salaries for Authorized Positions

Regular Payroll - Unbudgeted Positions $77,202 $29,346 $71,766 $53,136 $93,312 $324,762 Support Positions Funded by Campus Resources

Fringe Benefits for Unbudgeted Positions $38,601 $14,673 $35,883 $26,568 $46,656 $162,381 Calculated at 50% of Salary

Student Help $165,927 $18,387 $315,627 $141,558 $94,419 $735,918 Budgeted Salaries for Student Employees

Lecturer + Overload + Other Payroll $4,132,043 $8,751 $87,514 $95,344 $282,348 $4,606,000 Lecturers-Overload-Overtime-Casual Hires-VL Assessment

$18,040,791 $492,015 $3,380,918 $3,523,110 $4,414,275 $29,851,109

II. Other ExpensesOther Current Expenses $763,280 $35,000 $1,828,339 $2,272,807 $4,322,832 $9,222,258 Tuition & Fee Allocations to Units/Departments

Equipment Replacement $109,047 $0 $122,203 $0 $0 $231,250 UHCC Allocation Estimate

$872,327 $35,000 $1,950,542 $2,272,807 $4,322,832 $9,453,508

III. UH Assessments & TransfersBanner Student Information System $0 $0 $0 $0 $391,566 $391,566 Annual Assessment to ITS

Banner Student Information System-Add'l Positions $0 $0 $0 $0 $43,743 $43,743 CC Positions to ITS

Need Based Financial Aid Transfers $0 $0 $0 $0 $56,685 $56,685 Financial Aid Redistribution

UH Foundation $0 $0 $0 $0 $12,000 $12,000 UH Foundation Assessment Estimate

UHCC Marketing $0 $0 $0 $0 $69,389 $69,389 UHCC Marketing Assessment Estimate

UH Risk Management $0 $0 $0 $0 $46,000 $46,000 UH Risk Management Assessment Estimate

Starfish License Fee & Personnel Support $0 $0 $0 $0 $56,000 $56,000 UH Support for Starfish Student System

Debt Service - Waianae $0 $0 $0 $0 $139,000 $139,000 Waianae Campus Building Purchase

Debt Service - UHCC $0 $0 $0 $0 $443,000 $443,000 Energy Conservation Measures/Performance Contract

Transfer to UHCC Reserve $0 $0 $0 $0 $95,666 $95,666 Transfer to the UHCC Reserve

$0 $0 $0 $0 $1,353,049 $1,353,049

Total Expenditure Plan $18,913,118 $527,015 $5,331,460 $5,795,917 $10,090,156 $40,657,666

Percent of Total 46.5% 1.3% 13.1% 14.3% 24.8% 100.0%

Total - Payroll

Total - Other Expense

Total - UH Assessments & Transfers

FY 2019 Operational Expenditure Plan

Summary by Program

Exhibit 10

Account

Code Title Student Help Other Expenses Total Student Help Other Expenses Total Student Help Other Expenses Total

Instruction (321/064):

2218642 Dean, Arts and Sciences 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00

2218652 Arts & Humanities 15,686.00 23,781.00 39,467.00 0.00 0.00 0.00 15,686.00 23,781.00 39,467.00

2218662 Language Arts 12,570.00 22,216.00 34,786.00 0.00 0.00 0.00 12,570.00 22,216.00 34,786.00

2218672 Waianae Moku 37,805.00 50,000.00 87,805.00 0.00 0.00 0.00 37,805.00 50,000.00 87,805.00

2218682 Dean, CTE 13,121.00 82,419.00 95,540.00 0.00 0.00 0.00 13,121.00 82,419.00 95,540.00

2218692 Math & Science 57,552.00 37,266.00 94,818.00 0.00 0.00 0.00 57,552.00 37,266.00 94,818.00

2218702 Social Sciences 5,596.00 11,714.00 17,310.00 0.00 0.00 0.00 5,596.00 11,714.00 17,310.00

2218712 Business Education 15,134.00 20,000.00 35,134.00 0.00 0.00 0.00 15,134.00 20,000.00 35,134.00

2218722 Professional Arts & Technology 5,847.00 10,000.00 15,847.00 0.00 0.00 0.00 5,847.00 10,000.00 15,847.00

2252322 Diversity & Equity Initiatives (EIF) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2263872 Associate of Arts in Teaching (AAT) 1,059.00 15,000.00 16,059.00 0.00 0.00 0.00 1,059.00 15,000.00 16,059.00

2264132 Waianae Agricultural Center 0.00 5,884.00 5,884.00 0.00 0.00 0.00 0.00 5,884.00 5,884.00

2264292 English Language Institute (ELI) 0.00 5,000.00 5,000.00 0.00 0.00 0.00 0.00 5,000.00 5,000.00

2270042 Student Success Initiative 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2275352 Native Hawaiian Programs 1,557.00 30,000.00 30,282.00 0.00 0.00 0.00 1,557.00 30,000.00 31,557.00

2300037 Culinary Arts 0.00 44,500.00 44,500.00 0.00 0.00 0.00 0.00 44,500.00 44,500.00

2300038 Automotive 0.00 19,500.00 19,500.00 0.00 0.00 0.00 0.00 19,500.00 19,500.00

2300039 Digital Media 0.00 8,000.00 8,000.00 0.00 0.00 0.00 0.00 8,000.00 8,000.00

2300040 TV Production 0.00 8,000.00 8,000.00 0.00 0.00 0.00 0.00 8,000.00 8,000.00

2300939 Shade House 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00

2302221 Student Success Council Initiative 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2302619 Co-Requisite Initiative 0.00 350,000.00 350,000.00 0.00 0.00 0.00 0.00 350,000.00 350,000.00

2302735 SEED Awards 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

Subtotal - Instruction 165,927.00 763,280.00 929,207.00 0.00 0.00 0.00 165,927.00 763,280.00 929,207.00

Public Service (322/062):

2218532 OCEWD 5,805.00 10,000.00 15,805.00 0.00 0.00 0.00 5,805.00 10,000.00 15,805.00

2218542 Theatre 12,582.00 25,000.00 37,582.00 0.00 0.00 0.00 12,582.00 25,000.00 37,582.00

Subtotal - Public Service 18,387.00 35,000.00 53,387.00 0.00 0.00 0.00 18,387.00 35,000.00 53,387.00

Academic Services (323/065):

2218732 Library 25,142.00 23,650.00 48,792.00 0.00 0.00 0.00 25,142.00 23,650.00 48,792.00

2218742 UH Library Voyager System 0.00 48,717.00 48,717.00 0.00 0.00 0.00 0.00 48,717.00 48,717.00

2218752 Library Books 0.00 64,000.00 64,000.00 0.00 30,000.00 30,000.00 0.00 94,000.00 94,000.00

2218762 Duplicating Center 27,808.00 114,000.00 141,808.00 0.00 0.00 0.00 27,808.00 114,000.00 141,808.00

2218772 Ed Media Center 18,504.00 32,500.00 51,004.00 0.00 0.00 0.00 18,504.00 32,500.00 51,004.00

2218782 Dean, Academic Services 227.00 214,963.00 215,190.00 0.00 (190,000.00) (190,000.00) 227.00 24,963.00 25,190.00

2218792 Assessment 0.00 24,000.00 24,000.00 0.00 0.00 0.00 0.00 24,000.00 24,000.00

2218802 Staff Development 6,380.00 44,400.00 50,780.00 0.00 0.00 0.00 6,380.00 44,400.00 50,780.00

2218812 SmartClassroom 0.00 20,000.00 20,000.00 0.00 65,000.00 65,000.00 0.00 85,000.00 85,000.00

2218822 Learning Resources Center 26,821.00 2,500.00 29,321.00 0.00 0.00 0.00 26,821.00 2,500.00 29,321.00

2218832 Vice Chancellor's Office 50,000.00 85,000.00 135,000.00 0.00 0.00 0.00 50,000.00 85,000.00 135,000.00

2219402 IT Group 76,090.00 28,600.00 104,690.00 0.00 0.00 0.00 76,090.00 28,600.00 104,690.00

2240802 Technology Support 0.00 327,000.00 327,000.00 0.00 60,000.00 60,000.00 0.00 387,000.00 387,000.00

2259962 KI Program 35,718.00 9,500.00 45,218.00 0.00 0.00 0.00 35,718.00 9,500.00 45,218.00

2264302 Classroom Furnishings 0.00 548,093.00 548,093.00 0.00 0.00 0.00 0.00 548,093.00 548,093.00

2264312 Academic Equipment 0.00 88,000.00 88,000.00 0.00 0.00 0.00 0.00 88,000.00 88,000.00

2301188 Toner Maintenance Campuswide 0.00 35,245.00 35,245.00 0.00 0.00 0.00 0.00 35,245.00 35,245.00

2301835 Open Educational Resources 0.00 42,255.00 42,255.00 0.00 0.00 0.00 0.00 42,255.00 42,255.00

2301851 Academy for Creative Media 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2301988 Guided Pathways STAR GPS 0.00 50,000.00 50,000.00 0.00 0.00 0.00 0.00 50,000.00 50,000.00

2302193 Writing Center 48,937.00 2,500.00 51,437.00 0.00 0.00 0.00 48,937.00 2,500.00 51,437.00

2302715 Enrollment Mgmt Innovations for Working Age 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00

2302716 Strategic Prof Dev ISS 0.00 13,416.00 13,416.00 0.00 0.00 0.00 0.00 13,416.00 13,416.00

2302939 ITG Campus 0.00 0.00 0.00 0.00 35,000.00 35,000.00 0.00 35,000.00 35,000.00

Subtotal - Academic Services 315,627.00 1,828,339.00 2,143,966.00 0.00 0.00 0.00 315,627.00 1,828,339.00 2,143,966.00

FY 2019 Tuition and Fee Special Fund (TFSF) Allocations

Carry-Forward Allocations New Funding Allocations/Reallocations Total

Exhibit 10

Account

Code Title Student Help Other Expenses Total Student Help Other Expenses Total Student Help Other Expenses Total

FY 2019 Tuition and Fee Special Fund (TFSF) Allocations

Carry-Forward Allocations New Funding Allocations/Reallocations Total

Student Services (324/063):

2218552 Dean, Student Services 8,634.00 20,000.00 28,634.00 0.00 0.00 0.00 8,634.00 20,000.00 28,634.00

2218562 Student Activities 31,992.00 10,000.00 41,992.00 0.00 0.00 0.00 31,992.00 10,000.00 41,992.00

2218572 Counseling and Guidance 17,819.00 6,000.00 23,819.00 0.00 0.00 0.00 17,819.00 6,000.00 23,819.00

2218582 Financial Aid Office 9,204.00 3,000.00 12,204.00 0.00 0.00 0.00 9,204.00 3,000.00 12,204.00

2218592 Job Placement Office 9,446.00 6,000.00 15,446.00 0.00 0.00 0.00 9,446.00 6,000.00 15,446.00

2218602 Health Center Services 0.00 75,000.00 75,000.00 0.00 0.00 0.00 0.00 75,000.00 75,000.00

2218612 Student Recruitment & Retention 17,821.00 15,000.00 32,821.00 0.00 0.00 0.00 17,821.00 15,000.00 32,821.00

2218622 Admissions and Records 26,566.00 2,000.00 28,566.00 0.00 0.00 0.00 26,566.00 2,000.00 28,566.00

2265102 Tuition Scholarships 0.00 1,428,283.00 1,428,283.00 0.00 0.00 0.00 0.00 1,428,283.00 1,428,283.00

2273242 New Student Orientation 20,076.00 12,000.00 32,076.00 0.00 0.00 0.00 20,076.00 12,000.00 32,076.00

2300933 2nd Century Scholarship 0.00 130,000.00 130,000.00 0.00 0.00 0.00 0.00 130,000.00 130,000.00

2302510 HI Promise Scholarship 0.00 555,524.00 555,524.00 0.00 0.00 0.00 0.00 555,524.00 555,524.00

2302736 Early College Program 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00

Subtotal - Student Services 141,558.00 2,272,807.00 2,414,365.00 0.00 0.00 0.00 141,558.00 2,272,807.00 2,414,365.00

Institutional Support (325/061):

2218392 Grounds 0.00 12,200.00 12,200.00 0.00 0.00 0.00 0.00 12,200.00 12,200.00

2218402 Chancellor's Office 5,756.00 78,000.00 83,756.00 0.00 0.00 0.00 5,756.00 78,000.00 83,756.00

2218406 Renewable Resources 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2218422 Vice Chancellor, Admin Services 0.00 11,000.00 11,000.00 0.00 (4,000.00) (4,000.00) 0.00 7,000.00 7,000.00

2218432 Human Resources Office 26,382.00 8,000.00 34,382.00 0.00 (4,000.00) (4,000.00) 26,382.00 4,000.00 30,382.00

2218442 Business Office 32,012.00 30,000.00 62,012.00 0.00 (4,000.00) (4,000.00) 32,012.00 26,000.00 58,012.00

2218452 Auxiliary Services 23,686.00 25,000.00 48,686.00 0.00 0.00 0.00 23,686.00 25,000.00 48,686.00

2218462 Security 0.00 48,500.00 48,500.00 0.00 0.00 0.00 0.00 48,500.00 48,500.00

2218472 Custodial Services 0.00 85,000.00 85,000.00 0.00 0.00 0.00 0.00 85,000.00 85,000.00

2218482 Building Maintenance 0.00 80,000.00 80,000.00 0.00 0.00 0.00 0.00 80,000.00 80,000.00

2218492 Maintenance Contracts 0.00 297,500.00 297,500.00 0.00 0.00 0.00 0.00 297,500.00 297,500.00

2218502 Utilities 0.00 566,500.00 566,500.00 0.00 0.00 0.00 0.00 566,500.00 566,500.00

2218512 Electricity 0.00 1,857,799.00 1,857,799.00 0.00 0.00 0.00 0.00 1,857,799.00 1,857,799.00

2218522 Minor Emergency Repairs 0.00 20,000.00 20,000.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00

2224502 Institutional Support-UH Rev Bond 0.00 164,939.00 164,939.00 0.00 0.00 0.00 0.00 164,939.00 164,939.00

2243602 Marketing 6,394.00 54,000.00 60,394.00 0.00 0.00 0.00 6,394.00 54,000.00 60,394.00

2248492 Workers Comp - GF Fringe Assess. 0.00 276,000.00 276,000.00 0.00 0.00 0.00 0.00 276,000.00 276,000.00

2263842 Bus Office Maint (Merchant Fees) 0.00 120,000.00 120,000.00 0.00 (15,000.00) (15,000.00) 0.00 105,000.00 105,000.00

2263852 Postage 0.00 45,000.00 45,000.00 0.00 0.00 0.00 0.00 45,000.00 45,000.00

2263862 Telephone 0.00 60,000.00 60,000.00 0.00 0.00 0.00 0.00 60,000.00 60,000.00

2264122 Accreditation 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00

2264282 Campus Rehabilitation/Beautification 0.00 275,000.00 275,000.00 0.00 0.00 0.00 0.00 275,000.00 275,000.00

2264492 Special Projects - O&M 0.00 38,394.00 38,394.00 0.00 0.00 0.00 0.00 38,394.00 38,394.00

2264322 Commencement 0.00 20,000.00 20,000.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00

2264502 Sustainability 0.00 25,000.00 25,000.00 0.00 0.00 0.00 0.00 25,000.00 25,000.00

2265542 Office of Planning, Policy, & Assess. 189.00 40,000.00 40,189.00 0.00 0.00 0.00 189.00 40,000.00 40,189.00

2301507 Administrative Services 0.00 75,000.00 75,000.00 0.00 27,000.00 27,000.00 0.00 102,000.00 102,000.00

2301690 ATD Innovation Funds 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00

2302251 Equipment Replacement 0.00 231,250.00 231,250.00 0.00 0.00 0.00 0.00 231,250.00 231,250.00

Subtotal - Institutional Support 94,419.00 4,554,082.00 4,648,501.00 0.00 0.00 0.00 94,419.00 4,554,082.00 4,648,501.00

Grand Totals:

Instruction 165,927.00 763,280.00 929,207.00 0.00 0.00 0.00 165,927.00 763,280.00 929,207.00

Public Service 18,387.00 35,000.00 53,387.00 0.00 0.00 0.00 18,387.00 35,000.00 53,387.00

Academic Services 315,627.00 1,828,339.00 2,143,966.00 0.00 0.00 0.00 315,627.00 1,828,339.00 2,143,966.00

Student Services 141,558.00 2,272,807.00 2,414,365.00 0.00 0.00 0.00 141,558.00 2,272,807.00 2,414,365.00

Institutional Support 94,419.00 4,554,082.00 4,648,501.00 0.00 0.00 0.00 94,419.00 4,554,082.00 4,648,501.00

Total 735,918.00 9,453,508.00 10,189,426.00 0.00 0.00 0.00 735,918.00 9,453,508.00 10,189,426.00

of19

OverviewofInstitutionalPrioritizationMeeting

Administratorsmeton3/19/2018todevelopaproposeddraftoftheinstitutionalpriorities.ThoseinattendanceincludedMarkLane,JimGoodman,RonUmehira,CurtisWashburn,KayOnoandDellaTeraoka.

Thefollowingagreementsweremadeduringthemeeting:1.Onlyresourcerequestswithappropriatesupportingdatawillbeprioritized.2.ProgramsthatdidnotcompletetheARPDtemplatewillnotbeeligibleforcampusfunds,andtheirresourcerequestswillnotbeprioritized.3.Onlythetop5prioritiesfromeacharearesourcerequestlistwillbeincludedinthecombinedinstitutionallist.4.Institutionalprioritizationwillbeconductedforamountsof$5,000ormore.SmalleramountsshouldbecoveredbyDivision/Unitfunds.5.Newpositioncountsforpersonnelarenotexpectedinthecomingyear;however,thepersonnelpositionswereprioritizedincaseofanunexpectedsystemreallocation.Divisionchairswillbedevelopingcriteriaforprioritizinginstructionalpersonnelpositions.6.DivisionsandunitswhohavethecapacitytoearnrevenuemaybeabletoaddapositionifitcanbefundedthroughSpecialFunds.Thecostofthepositionplusapproximately50%fringewouldneedtobecoveredbytheSpecialFund.7.TheprioritizationofRepairs&MaintenancewillbeconductedbytheVCASandO&Mleadershipteam.8.Eachpersonnellist(instructionalandnon-instructional)willbeprioritizedforthetop5positions.Theoperatingbudgetlistwillbeprioritizedupto5items.

marklane

Typewritten Text

marklane

Typewritten Text

Exhibit 11

marklane

Typewritten Text

OPERATINGBUDGET:SUPPLIES/STUDENTHELP/IT/TRAVELRESOURCEREQUESTLIST

ProposedPriority

Instruc/SupportPriority

ItemorActionandimprovementsought

DatasupportingrequestNewFunding

CostEstimate

Comments

1 AdminServ1 MaintenanceContracts

Fixedcostincreasesforannualmaintenancecontracts:IncreaseinYear#8JohnsonControlsA/CMaintenanceServicecontract($6,300).IncreaseinWestOʻahuAggreggaterefusecontract($8,300).DecreaseinElevatormaintenancecontract(-$1,500).IncreaseinWaianaeMokuRefusecontract($7,000).CoverHealthCenterdeficit($90,000).

$110,100

Instruc1Training/ProfessionalDevelopmentforAMTProgram

Asnotedinthe2015NATEFrecertificationnarrative,diversificationofinstructortraining,awayfromthemostlyFordbasedtrainingthatwasutilizedinthepast,washighlyrecommended.NATEFrequirestwentyhoursofautomotivetechnicalupdatetrainingannuallyforeachinstructor.AvailablelocaltrainingisoftennotsufficientinrangeanddepthasrequiredbyNATEF,therefore,outofstatetrainingisnecessarytomeetrequirements.

Instruc2AccreditationandMarketingofHITatLeewardCC

PerkinsIVCoreIndicators2015-2016notmet:5P1NontraditionalParticipation,5P2NontraditionalCompletion;Externalaccreditationannualfee:$3,000.

StdServ1StudentHelp–designatedtoEarlyCollegecoordinationandtranscriptevaluation

CurrentAssistantRegistrarishandlingearlycollegeprocessingalmostfulltime.

Delaysinprocessinglikelytooccur,especiallywithtranscripts.

StdServ5FoodPantryProgramstudenthelp

StudentLifecoordinatingfoodpantryprogram.Requestingonestudentdedicatedtoreachingoutfordonations,organizingproduct,holdingfooddrivesoncampus,andcreatinginternalstructuresforfacilitatingprogram.

Reallocatefromlastyear'sadditionalstudenthelpbudget.

$23,000

$25,000

2

3


ProposedPriority




CostEstimate

Comments

StdServ4 IntramuralsStudentHelpLeewardCCcoordinatingallintramuralsportsviatheIMLeeSportsLeaguewithHCC,KCC,Windward,andUHWOstudenthelpisessentialtothesuccessofthisprogram.

AcadServ1

IncreaseStudentHelpFundingtosupportincreaseinDEsupport,STEMtutoring,writingcenterpeermentors,studentsupportofTheatre,andneedforLRCfrontdeskcoverage.

SeedetailsinAcademicServicesResourceRequestList2017-2018.

$25,000Reallocatefromlastyear'sadditionalstudenthelpbudget.

4 AcadServ3Increaseintravelgrantprogramfunds.

Only40-60%oftravelgrantapplicationsarefundedandmostawardsareonly40-50%ofrequest.Requeststotalbetween$70,000-$90,000andCollegeawards$31,000-$35,000annually.SeedetailsinAcademicServicesResourceRequestList2017-2018.

$10,000

5 AcadServ2

Technologyfundstoprovideup-to-datetechnologyresources(materials,software,hardware)forstudents,faculty,andstaff.

FundstosupportSmartClassroomreplacement,faculty/staffcomputerreplacements,computerlabupdates,mobilitymanagementsystem,onlineresourcesforLibrary,andTheatretechequipment.SeedetailsinAcademicServicesResourceRequestList2017-2018.

$367,000

$25,000

3


ProposedPriority




CostEstimate

Comments

7.Theprioritizati

onofRepairs&Maintenancewillbeconductedbythe

VCASandO&M

leadershipteam.

InstitutionalRequest

OIPRequestforincreaseinoperatingbudgetandstudenthelp

Requestfortravelfunds,additionalsuppliesandmarketingmaterials,andOfficeAssistantIII/studenthelp.79studentsinspring2018broughtin$322,320;PIstudentsbroughtin$104,040,andELIbroughtin$66,000foratotalrevenueof$492,360.Currentlynooperatingbudgetunlessitisfundedthroughrevenues.

$105,000RequestwasnotsubmittedthroughLADivision.

AdminServ3 O&MMaintenanceBudgetIncreaseinmaterialsrequiredtosupporttheadditionofnewand/orrenovatedcampusfacilities(i.e.,Educationbuilding,DiamondHeadportables)

$10,000

Instruc3

TravelfundsforneighborislandinformationsessionsformarketingofTeacherEducationprograms

LeewardCommunityCollegebecameaSATEP(stateapprovedteachereducationprogram)in2017fortheAPCinSPEDprogram.TherequirementforteacherlicensurebyHawaiiTeacherStandardsBoardisforcandidatestocompletePracticum(inthefieldexperience).Theprogramisstate-widewithcandidatescompletingobservationandparticipation(O&P)andStudentTeachinginspecialeducationclassroomsstate-wide.Currently,CollegeSupervisorstraveltoneighborislandstocompletetheobservations(5timesforO&Pand5visitsforstudentteaching.)

$5,000


ProposedPriority




CostEstimate

Comments

AdminServ2ReplaceandAddCameras&RecorderforCampusSecurity

Replaceoutdatedcampuscamerasystemandincreasecampuscoveragetocurrent15-camerasystem.WiththerelocationofOCEWD,additionalparkinglotsandrailstation,morecameracoverageisrequired.

$200,000

AcadServ4

ProfessionalDevelopmenttoaddressthetechnology,accessibility,andsafetyneedsintheareasofAcademicServices.

RequestforprofessionaldevelopmentfundstosupporttraininginnewtechnologiesinEMC,ITG,andTheatreunits.SeemoredetailinAcademicServicesResourceRequestList2017-2018.

$43,000

AdminServ4 CampusSecurityVehicle

PurchaseofcampussecurityvehicletoprovidetransportationservicestonewWaianaeMokucampusbyofficersrequiredforworkshiftpurposesandtoassistinpatrols.Vehicletobeequippedwithvariousmedical,parking,emergencymanagement,andpatrolsupplies.

$40,000


ProposedPriority




CostEstimate

Comments

Instruc4

Institutionalize3.5TitleIIIAPTSpecialistsas4StudentWorker(A3)Paraprofessionals

Thereare3.5FTEAPTBandApersonnelfundedbyTitleIIItoprovidecohortmanagement,retentionspecialist,culturalengagement,andmediaspecialistdutiesintheHālau.

EffortsareunderwaytocreateaparaprofessionalprogramwherebyHālaugraduateswhoareeitherjuniorsorseniorsatUHWOorUHMcancontributeneededmentoringandstudentsupport.Upperdivisionstudentsareuniquelyqualifiedasrecentgraduatesandtransferstoofferguidancethatseasonedprofessionalsmightlack.

Theannualcostof3.5FTEAPTBandApersonnelare:$39,700(salary)+$20,644(fringe)=$60,344x3.5=$211,204.Costsavings:$177,364/year

$33,840Willlooktofundwhengrantends.

AcadServ5PacificRegionLearningSummit(PRLS)RegistrationFeeforLeewardinstructors

PRLSisanin-depth,week-longprofessionaldevelopmentconferencehostedbyLeewardCC.Sinceitsinceptionin2010,wehaveprovidedtrainingto196instructorsfromacrosstheUHCCsystem,butprimarilyatLeeward.Fullfundingisusedonfoodwhichencouragesparticipantstomixwithparticipantsfromothertracksand/orcontinueconversationsregardingissuesbroughtupintheirowntracks.SeemoredetailinAcademicServicesResourceRequestList2017-2018.

$5,000ConsiderusingVendingAccounttocoverthisrequest.


ProposedPriority




CostEstimate

Comments

Instruc5MathLearningCenterStudentSupport

TheMathLabiscurrentlyunderfunded.ToensurethattheMathLabcontinuestoproperlysupportstudents,thereisaneedof$42,000allocatedG-fundsfromtheMathandScienceDivision.TheMathLabiscurrentlyallocated$25,000ofG-fundsbytheMathandScienceDivision,whichhasnotbeenadjustedformanyyearseventhoughstudent-helpwageshaveincreased.ThenumberofstudentsreceivingassistanceorusingtheMathLearningCentershowsthatthisservicemustbesupported.

$17,000Willusesystemfundingifavailable.

PERSONNELRESOURCEREQUESTLIST

ProposedPriority



DatasupportingrequestNewFundingCostEstimate

Comments

Non-InstructionalPositions

1 StdServ1 F/TMentalHealthPsychologist

Leewardistheonlycampuswithoutafulltimepermanentmentalhealthcounselor.Nationwide,demandformentalhealthservicesisincreasingandisseenasa"musthave”forallinstitutions.

$65,000

2 AcadServ1

APTB,ITSpecialisttoserveasaback-upadministratorfortheserverspecialistandthenetworkingspecialist,

Currently,therearetwoindividualsthatcansupplyonlybasicback-upassistance,butnotatthepointneededtohandlecampusemergencies.Thetwospecialistsmusthandleallcalls,24/7,evenwhenonvacationoronsickleave.

$65,000

3 Instruc1APT,BiologyLabSupport(.5)and,PhysicsandEngineeringLabSupport(.5)

Increaseinenrollmentinbiologydisciplinecourses(40%increasefromFall2008toFall2016,total1578biologystudents).Also,IncreaseddemandandenrollmentinPhysicsandEngineeringclassescreatedmoreLabsections.TheLecturerorfacultyteachingthephysicslabclassesarehavingdifficultymanagingtheirclassesandpreparingforlabwithoutassistancefromLabManagerwhooverseesthelaboperations.

$50,000

4 AdminServ1Custodian–1.0FTEWaianaeMoku

ProvidejanitorialandgroundsservicesfornewcampusopenedinFall2017.Currentservicesprovidedbyexternalvendor.

4 Instruc2Maintenance,landscaping,janitorialemployee

ThenewcampuswillbelandscapedandthecontractforjanitorialservicesexpiresJune30th.

$39,000


ProposedPriority




Comments

5 StdServ2EarlyCollegeProgramAdminSupport(APT-A)

Inspring2018,Leewardofferedover40ECclassestoover560ECstudentswith8partnerhighschools.By2019,weexpecttohave10partners(ormore).Coordinationofprogramcurrentlydoneby5faculty/staffwhentheyarenotdoingtheir“otherjobs”.NeedfulltimesupportdevotedtoEarlyCollegeefforts.

$50,000

Instruc3PATDivisionAcademic/RetentionSpecialist(APTB,1.0FTE)

ApermanentPATDivisionAcademicSpecialistwillprovidefororganization,continuityandcomprehensive/accuratedatacollectionandanalysiswithregardstocompletion,persistenceandretentionrates,aswellasoverallstudentsuccess.

$55,000

AdminServ2APTPBA;1.0FTE;EnterpriseOperations

CurrentEnterpriseOperationsconsistofone1.0FTEAPTPBBthatoverseesFacilitiesUse,AccessControl,EmergencyManagement,ParkingCoordination,andCampusSecurity.Nootherpersonnelexiststoprovidesupportorback-up.

$50,000

7.TheprioritizationofRepairs&MaintenancewillbeconductedbytheVCASandO&Mleadershipteam.AcadServ3Librarian,Hawai’i-PacificResource

TotallibrarycostsperFTEatLeeward(includingpersonnel)are36%belowtheaverageforOahuUHCCs($222vs.$301),ortheequivalentof$313,000ofunfundedlibraryservicesandresourcesattheWai'anaeandPearlCitycampuses.ThepositionwillprovideexpandedlibraryservicesandsupportattheHālauʻIkeOPuʻuloa,Wai'anaeMokucampus,andKapunawaiHawaiʻi-PacificResourceRoom.172%growthinAAHSmajorssince2013andover70%enrollmentgrowthatWai'anaeMokuinthepasteightyears.

$60,000 Currentlyongrantfunds.


ProposedPriority




Comments

AdminServ3JanitorII;1.0FTE;PearlCityCampus

Increaseofadditional23,000squarefeetrelatedtoDiamondHeadportablebuildingscomingonlineinSpring2018whichwillrequirejanitorialservicesandsupport.

$39,000

StdServ3 TranscriptEvaluator(APT-B)

InorderforA&Rtomaintainasatisfactoryservicesintermsoftranscriptevaluationandallowstudentstograduatewithoutunnecessarydelays,werequireasecondTranscriptEvaluatorforthecampus.

$55,000

Instruc4EducationAcademicAdvisor(APT,1.0)

ThispositioniscriticaltoprovidecontinuedAcademicsupportandmentoringforallTeacherEducationstudents.SpecificallyfortheAlternativeCertificationforCTELicensurecandidates(32currentlyintheprogram),theAPCinSPEDcandidates(37enrolledforspring,2018)andthoseenteringthe3+1inSPED(54enrolledintheSpecialEducation/InclusiveCertificate).Responsibilitiesinclude,outreachforrecruitment,processingofapplicationstothespecificprograms,assistancewithregistering,mentoringandguidance.Trainingandmaintainingthepowermentorprogram,assistingwiththelargecaseloadfortheTeacherEducationprogramcounselor.

$55,000

Currently(2017)thepositionisfundedwithaCarlPerkin’sgrant.TheTeacherEd.Programwillapplyforafinalyear(year3)forfunding.Thispositioniscriticaltothesuccessforintake,processing,academicadvising,retentionandsupportforallTeacherEducationstudents.

StdServ4 MySuccessCoordinator(APT-B)

Currentpositionisgrantfunded,endsinJune.Withoutfulltimeposition,functionswillreturntocurrentearlycollegestaff,whoarealreadyoverextendedwiththegrowthoftheECprograms.

$55,000

Instruc5NHProgramSpecialist(APTBandB,1.0FTE)

M&SDivisionisthelargestDivisionatLeewardCCwith78FacultyandStaffwhichincludesfaculty,Lecturers,Counselors,LabManagers,APTsupportandClericalstaff.TheOfficeAssistantwillsupporttheSecretarywithawiderangeofclericalfunctions.

$55,000


ProposedPriority




Comments

StdServ5 ITSpecialistStudentLifeutilizesITforvariousprojectssuchastheStudentGovernmentElections,CommencementRSVPsite,websiteprojects,andNSOOnline.

$65,000

AcadServ4WritingCenterAPT,BandAStudentSupportSpecialist(25hours/week)

TheWritingCenterprovidedmorethan2,300individualsessionsandmorethan400workshopsservingmorethantenpercentofenrolledstudentsinAY16-17withserviceto95-100differentcoursesfromeverydivisionacrossthecurriculum.SeedetailsinAcademicServicesResourceRequestList2017-2018.

$25,000

AdminServ4APTPBA;1.0FTE;BusinessOfficeFiscalSpecialist

ThispositionisnecessaryforthecampustomaintainconsistentcompliancewiththefinancialandbudgetmanagementproceduresasoutlinedinUHCCPolicy8.200–FinancialandOperationalOversightofRevenueGeneratingPrograms.SeedetailsinAdministrativeServicesResourceRequestList2017-2018.

$50,000

AcadServ5GeneralFund1ofthe2HENCGrantFundedPositions(VideoProducers)

TotalNumberofCableCoursesProducedbyLeewardCC:102in51subjectareas.Currently,bothEMCProducer/Director(PD)positionsaregrant-funded.ThePD’sprimaryjobdutiesaretoproducefivecable/telewebcoursesperyearinordertofulfillthegrantrequirements.SeedetailsinAcademicServicesResourceRequestList2017-2018.

$65,000


ProposedPriority




Comments

AdminServ5APTPBB;1.0FTE;BusinessOfficeBursarPosition

ThispositionplaysavitalroleinservingourstudentsandiscriticalinimplementingrecentUHCCinitiativestoaddressdecliningenrollment.Thispositionmanages10,000activestudentaccounts;workswithAdmissions&Records,FinancialAid,andStudentServicesunits.SeedetailsinAdministrativeServicesResourceRequestList2017-2018.

$0Currentlytemporaryposition;requestingGfundedposition.

AcadServ2

AssignedtimeforfacultysupportfortheICTLtodevelopprogramsforfacultyandstaff(TeachingExcellenceProgram,Mid-SemesterAssessments,&LeadershipExcellenceProgram).

Inordertoconductnewprogramsdespiteasmall1.5staffingfortheICTL,facultycoordinatorshavebeenrecruitedovertheyearstoassistwithorganizingandimplementingprofessionaldevelopmentprogramsatLeeward.Assignedtimeisprovidedtorunseveralsuccessfulprofessionaldevelopmentprograms.Thedemandandevaluationsfortheseprogramshavebeenconsistentlyhigh.SeedetailsinAcademicServicesResourceRequestList2017-2018.

$27,000Thishasbeeninstitutionalized.


ProposedPriority




Comments

InstructionalPositions

1 Instruc1DigitalArtInstructor(Faculty,1.0FTE)

Weteach6differentcoursesinphotographyART107D,ART112,ART113D,ART115DART207DandART277D.—39sectionsperyear!Enrollmentinphotographyrelatedcourseinwas337intheFalland351intheSpring2018.Fillrateswere89%inFalland92%inSpring.PhotographycoursesarealsoavitalareaofgrowthinboththeAAarenaandfortheDMEDprogram.Weareseverelyunderstaffed.Wehaveonly1FTEinphotographyandweborrowoneFTEfromPAT.Lecturersteach2.22FTE.Thecostofpositionisrelativelowas27creditsofLCwillbemorethancoverthecostofthisposition.

$55,000

2 Instruc2Agriculture/PBTInstructorposition(Faculty,1.0FTE)

ThePlantBiologyandTropicalAgricultureProgramreliescompletelyonPerkinsGrantforonefulltimefaculty.Meanwhile,thenumberofmajorshaveincreasedby42%(26to37)yearoveryear.PerkinsefficiencyindicatormajorstoanalyticFTEfacultynearlydoubledin2016-17to26.3comparedtothepreviousyear.Atenuretrackfacultyisurgentlyneededtostabilizeandgrowtheprogram.Justificationforthe1-FTErequestisinARPD.

$55,000

NeedtoinstitutionalizethePerkinsgrantfundedinstructorifwanttocontinueprogram.

3 Instruc3CulinaryInstructor(Faculty,1.0FTE)

Theprogramwillneedtosecureanotherfull-timefacultypositiontomaintaingainstheprogramhasrealizedthepastfouryears.SeeARPDformore.Inaddition,aculinaryfacultymembercurrentlyoccupiestheDivisionChairseatwhichresultsin18lessTEs/yearfortheprogram.

$55,000


ProposedPriority




Comments

4 Instruc4Remedial/DevelopmentalMathInstructorposition(Faculty,1.0FTE)

AlthoughtheenrollmentattheCollegehasdecreased,thenumberofstudentsplacingintoremedial/developmentalmathandco-requisitecoursesisstillhigh.WiththeUHCCP#5.213TimetoDegree:Co-RequisitePolicywhichstatesthatstudentswillenrollincollege-level,mathandEnglishcreditsassoonaspossiblewithintheirprograms,butnolaterthan30credits,anadditionalfull-timedevelopmentalmathinstructorpositionisneeded.MoreinARPD.

$55,000

5 Instruc5

Accountinginstructorposition(Faculty,1.0FTE)toreplaceinstructoronreassignmenttoadminduties

AccountinghasalwaysbeeneitherfirstorsecondinnumberofmajorsintheBusinessDivision.IntheEfficiencysectionofour2016-2017ARPD,thereisalowFTEtostudentratiointheAccountingProgram(172majors/4FTE=43Cautionary.Unabletoreplaceanaccountingtenure-trackpositionfor7years(thisisthesecondaccountingfacultytohelpwithadministrationinrecentyears)causeshardshipontheprogramandstudents.MoreinARPD

$55,000

REPAIRANDMAINTENANCEPLANNINGLIST

AreaPriority ItemorActionandimprovementsought

Datasupportingrequest NewFundingCostEstimate

Comments

InstitutionalRequest

ContinueduseofDA205tohost"TheHub",acomputerhelpdeskstaffedbyICSstudents.

DuringFall2014,theICSdepartmentgotawardedagrantfor$577,934toenhancecybersecurityprogram.Thegrantisendingthissummer,andTheHubwillbediscontinuedwithoutsupport.TheplanistohaveICSfacultyassistwithsupervisingthestudentsstaffingthespace.Noadditionalcostisinvolved.

$0 Requestisforfacilitiesspaceonly.

Instruc2 HITSClassroom/VideoInstallation

StudentshaveaccesstoexpandedcourseofferingsfromotherUHcampuses.

$50,000 Needequipmentandfurniture.

Instruc3 RepairofOceanographywetanddrylabinMS-102

Thefaucetsandsinksneedreplacementorrepairforleaks.1.Fixallthefaucetsforleaks(10-12).Thefaucetshaveleaksandneedrepair.2.Removesmallcounterandsink,capplumbing,andrepairwall.3.Removehandicapaccessplatform.ThereisawoodenplatformthatshouldberemovedforsafetyissuesThefaucetsandsinksneedreplacementorrepairforleaks.

$5,000 Delayuntilnewfacultyishired.

Instruc4 AirCompressor

AttentionwasbroughttotheveryloudnoiselevelsoftheAutomotivefacilityaircompressor.ItisheardthroughouttheEwaendofthemaincampuswhenoperatingandCampusmemberssometimesaskaboutit.Thecompressorneedstobereplacedwithamodern,quiet,energyefficientmodelwithadditionalcomponentscalled“airdryers”installedtolessenoreliminatethemoisturecontentofthecompressedair.SeeARPDformore.

$24,000

Instruc5Airdistributionlines,plumbing

Tomaximizetheenergyefficiencyofthenewcompressor,theairdistributionsystemshouldbereplacedwithamoreefficientroutingdesign.

?




Comments

Instruc6 Maintenanceworkfortheobservatory

LCCObservatoryuniquetoUHsystemanditis15yearsold;requiresregularmaintenancetooperateitproperlyandsafely.Needspainting,domemaintenance,anddomeshuttermaintenance.MoreinfoinMSList.Studentsuseforastronomyresearchandcommunitygroupsvisittheobservatory.MoreinAPRD.

$7,000

AcadServ1

Replacementchairsandtablesforcomputerclassrooms,BS-104andBS-109

ITGUnit:Thecurrentchairsandtablesareveryoldandposeasafetyhazard.Replacementsofchairsfortheseclassroomsmustbeindustry-standardchairsthatwillwithholdtheconstantusethroughoutmanyyears.RequestchairslikeintheMathEmporiumclassrooms.Appropriatechairsandtablesfordisabilitystudentsarealsoneeded.25chairsand25tablesperclassroom

$35,000 R&M

AcadServ2 ReplaceEMCstudiolightingwithLEDlights

EMCUnit:TheEMCStudioisusedbetween300–500hoursperyear.Duringthattime,thestudiolightingison.Manufacturerofthelightingisnolongerinbusinessasthefixturesareover20yearsold.NewstudiolightingwilluseLEDlights,reducingelectricalconsumptionandbringingthelightsintothe21stCentury.

$10,000 R&M

AcadServ3

AddOutdoorElectricalOutletsfor1stand2ndfloorCampusCenterbuildingand1stflrLearningCommonsand2ndflrLearningCommonsConcoursepillars.

EMCUnit:Additionalelectricaloutletsneededtoover20+annualcampus,communityandstudenteventssuchasGraduationceremonies,DiscoveryFair,andL’ulu.Therearenotenoughexistingcircuitstosupportprofessionalsoundequipmentandvendorcommercialfoodequipment.Studentsfrequentlyneedtouseoutletstopowertheirmobiledevices.

$20,000 R&M




Comments

7.Theprioritizationof

Repairs&Maintenance

willbeconductedbytheVCASand

O&Mleadershipteam.

WebcamsforAlaIke

EMCUnit:IPcameras(builtinvideoserver)andwirelesslinkstomonitorthesingleaccessroadtothecampusfortrafficandsafetyreasons.Alsocanbeusedtomonitorthefuturerailwayareas.Thesecamerascanbeaccessibletofac/staffandstudentsneedingtoknowwhenitisbesttoleavecampus.Itcanalsobeusedbycampussecuritytomonitortheareascurrentlynotvisiblebytheexistingsecuritycamerasystem.

$12,000 R&M

AdminServ1LinkRadioRepeaterinLearningCommons3rdFloortoGeneratorinBSBuilding

Allowsradiorepeatertoremaininserviceduringpoweroutages.Radiosystemprovidesvitalmeansoftwo-waycommunicationswithadministration,campussecurity,andessentialcampuspersonnelduringdailyoperationsandmorecritically,duringemergencies.

$15,000

AdminServ2

LinkandInstallElectricalOutletsintheCCR(i.e.,CampusEmergencyOperationsCenter)toBSBuildingGenerator

Asthecampus’EOC,electricaloutletsarecriticaltorunpersonalcomputersand/ortabletsrequiredtosendemergencycommuniquesandinformationviaUH-Alert(emailandtextmessages)andtovarioussocialmediaoutlets.ElectricaloutletsintheEOCwouldbeoperationalduringpoweroutagesifconnectedtothecampusgeneratorneartheBSbuilding.

$11,000




Comments

AdminServ3

Replace/UpdateCampusBuildingAlarmSystems–AssessDuress/PanicAlarmSystems

ForPearlCitycampusonly:assess,modernize,andexpandbuildingandfacilityalarmssystemscampus-wide.ForPearlCityandWaianaeMokucampuses:assess/evaluateneedsrelatedtoduress/panicalarmsystems.Improvingandcoordinatingalarmsystemswillprovideessentialdispatchservicesofsecurityofficerstobuildings/officeswhereathreattopersonsorpropertyexists.

$50,000

AdminServ4

RenovationofCashier’sOfficetoimproveaccessibilityforcustomerswithdisabilities.Renovationwillalsoaddresspotentialfirecodeviolationsbyprovidingdirectexitdoor.

RenovationwillaffordallcustomerstheopportunitytobenefitfromtheservicesprovidedbytheCashier’sOffice.RenovationwouldremovearchitecturalbarriersandmaketheCashier’sservicewindowsaccessibletoindividualswithdisabilities.Scopeofworktoinclude:1.Providealowerauxiliarycounterorfoldingshelf2.Replaceexistingwindowwithonethathasatransactionspeakerwindow3.Newcounterspacetoeaseinteractionswithcustomers4.NewsignagethatmeetsADArequirements5.CreationofnewexitdoorfromtheCashier’sOffice

$50,000

StdServ1

OutdoorelectricaloutletsfortheareassurroundingtheLibraryconcourse,EucaplytuscourtyardandbyTuthillcourtyardandtheCampusCenterbuilding.

TheadditionaloutdoorelectricaloutletsareneededevenmorewiththepushtoincreaseWIFIcoverageandthetrendtowardsmobiledevices.Studentswillhavetheabilitytobemoreproductiveoutdoorshavingtheabilitytopowerandchargetheirmobiledevices.Outsideclassroomlearningwon'tbelimitedtojuststudyingintheLibraryorLoungeanymore.

$20,000




Comments

StdServ2 BulletinBoards

ThebulletinboardsoncampusaremanagedbyStudentLife.In2010,StudentLifestandardizedalltheboardstocreateaconsistentlookoncampusthroughBOSCfees.Theboardshavenotbeenreplacedindecadesandaredecaying.Theboardsarealsoinareasthatareaffectedbyasbestosandneedsaferemoval.

$5,000

StdServ3

CampusCenterMultimediaSystem(electricscreen,5,000+lumenprojector,speakersystem,acousticaltreatment)tosupportevents.

Systemisoldandneedstobeupdated. $30,000

fiscal year 2019 operational expenditure plan · operating budget highlights for fy 2019 ......

Documents