fireproof edm webinar
TRANSCRIPT
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FIREPROOF:EDM Webinar
Presenters:
Greg Houser – ECM Account Executive 18 years imaging industry experience at local, regional and national companies. Fortune 100 experience with global equipment and software manufacturer.
Ben Katz – Systems Engineer Certified Engineer for Office Automation Systems
Marketing/IT Development at FIREPROOF
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Why EDM
• Physical demands of paper • Inefficient Processes• Regulation and Compliance• Security
What is the problematic nature of paper?
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Unstructured Data
• Inability to organize.• Inability to compute.• Inability to extract information without manual intervention.• Multiple copies/versions.• Lack of control.
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Trends in the Marketplace
• Healthcare – HIPPA, Hitech, EMR• Legal – Electronic submissions to court• Government – Obama Administration Records
Management Directive
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What does Obama Administration Directive mean?
• Government Agencies must designate a Senior Agency Official (SAO) for records by 11/15/12
• SAO must identify permanent records to the National Archive and Records Administration (NARA) by 12/31/13• Manage both permanent and temporary e-mail in electronic format by 2016• Manage all permanent records in an electronic format by 2019
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But we aren’t the government?
• Landscape is changing.• Implications of directive will trickle down.• Competition drives efficiency.• Paperless viewed as an “Advantage”.
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How do you achieve advantage?
• Less physical space requirements.• Better customer service. • Reduced Costs.• Improve process time.• Improved audit controls• Improved security.
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Traditional View of EDM
• Search and Retrieval• Versioning• Control• Shared Content• Enterprise Solution• Expensive
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What’s different now.
• Workflow• Mobile• Integration• E-Forms• Licensing• Other
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Workflow
• Using software to route, review, approve documents electronically
• Potential to automate decisions• Eliminate bottlenecks• Streamline processes
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Mobile• Executive appeal• IOS and Android devices growth in corporate
environments• Traveling management and executives
desire/expect integration• Full function on the go
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Integration
• No longer a standalone application• Must work with everyday application to
deliver organizational value• SQL, ODBC, QB, GP, MS applications (Outlook),
etc.
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e-Forms• Automated Creation of Forms• Automated Submission of Forms• Enhance Web-Site reach• Move system data entry to applicant
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Licensing
• Concurrent Users (historical model)– On users server
• Image Count Model– On users server
• Per GB of Storage– On the cloud (SaaS)
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Who is taking advantage?
• Large Corporations (Enterprise Solution)
• Corporate Departments(AP, AR, HR, Finance, Compliance, MFG)
• Small to Medium Business– Same as Corporate Departments– Manage the paper trail
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Improve the Process
• Discovery and Simplification• Capture and Document• Publication and Animation• Design and Improve• Simulate and Optimize• Generate and Execute• Monitor and Manage
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FIREPROOF is here to help• Unique view of records• Support hybrid solution• Supporting services available• Moving information forward!
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Contact Information
• FIREPROOF website - www.fireproof.com • – • – • –
• –
• –
www.fireproof.com/blog
Twitter.com/fireproofINFO
Facebook.com/FireproofRecords
LinkedIn/company/fireproof-records-center
YouTube.com/user/FireproofRecordsCtr
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Questions?
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Thank You• Greg Houser – ECM Account Executive (Ofc) 614.317.9945 (cell) 614.271.8401 [email protected]
• Ben Katz – Systems Engineer (Ofc) 614.299.2122 [email protected]