finance process automation: the right data, at the right time. · global container shipping 25,000...
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Finance Process Automation: the right data, at the right time.June 2017
Copyright Winshuttle 2017
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Tim WoodhouseStrategic Accounts
London, UK
Achint VariaSolution Engineer
London, UK
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Finance is transforming.
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The digital winners of tomorrow
Confidence and trust in data
Shortened business cycles
Empowered business teams
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Transform Finance to win
50%of companies
reconcile accounts manually
7DAYSis the average time it takes to close the
books monthly
30%of all duplicate
payments caused by incorrect data entry
62%of finance
executives plan automation in the
next two years
Remove error-prone manual
Processes
A faster close with existing resources
More accurate, high quality data
Improved productivity
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Take your time back and use it to add value
IMPROVE
DATA
QUALITY
FINANCIAL
PROCESSES
AUTOMATION SPEED UP
AUDITS
REDUCE
REWORK
LESSEN
BURNOUT
ELIMINATE
MANUAL
ENTRY
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Frequent automation use cases
Finance & Accounting
Global Business & Shared Services
AR/AP InventoryTravel & Expenses
Fixed Assets
Financial Close
Finance Master Data
Human ResourceManagement
CustomerService
Master DataSupplyChain
Accounting
JE/GL
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Top 10 Finance Transactions automated with
T-Code T-Code Description Average processing time saved
vs. manual
AS02 Change Asset 85 %
FB50 Enter G/L Account Document: Company Code XXXX 96 %
FB01 Post Document: Header Data 95 %
AS01 Create Asset 89 %
FB60 Enter Vendor Invoice: Company Code XXXX 95 %
FD32 Customer Credit Management Change 82 %
FB02 Change Document 77 %
KO01 Create Internal Order 93 %
F-02 Enter G/L Account Posting: Header Data 93 %
FB70 Enter Customer Invoice: Company Code XXXX 96 %
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IT
Collect dataRuns solution
BUSINESS USERS
Develops new solution
Traditional model for automation
Make improvements
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Empowering the business to do more
IT
Collect dataRun scripts
Develop new scriptsMake improvements
BUSINESS SUPER USERS BUSINESS END USERS
Builds scripts orGoverns usage
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DemonstrationUser experience
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Workflow for data collection and approvals
New vendor request
Manager reviews
Upload to SAP
Accounting adds data
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Sustainable approach to Finance automation
GLOBAL CONTAINER SHIPPING
25,000 EMPLOYEES
ANNUAL REVENUE: $31 BILLION
CHALLENGE
Meeting operational goals required automation of over 160 unique accounting processes from journal uploads to invoice creation.
• Costly and error-prone manual postings• Reliance on IT to maintain scripts• Compliance and governance challenges
SOLUTION
Leveraged Winshuttle’s Business Value Assessment to identify problem areas and quantify savings.
Deployed Excel-based templates for standardizing processes and automate at a larger scale.
RESULTS
• 90% efficiency gains• Sustainable approach to automation• Investment back in 9 months
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Maersk Line: F-28 Processing
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Receive data from location in excel via
Format the data, check for missing information
Select payment
application scenario
Post payment through F-28 t-code manually field by field
Investigate not posted transactions and correct
the data
Repost payment
application manually field
by field
150 sec per transaction
Script Scope of the script No. of transaction Main Challenges
F-28 Post Incoming
Payment
0.50 Million Change from investigation done line by line to bulk
checking.
Receive data from location in Winshuttle
template
Run Winshuttle script for the batch (bulk
data)
Investigate not posted transactions and correct
the template
Rerun Winshuttle script on errors
(bulk data)
15 sec per transaction
Origin
al Pro
cess
Win
shuttle
Pro
cess
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DemonstrationDeveloper/Author experience
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MADE EASIER BY:
• Central administration
• User policies
• Script test & approval
IT
Build scripts or just govern usage
Provide dataRun script Handle errorsBuild scripts
BUSINESS
MADE POSSIBLE BY:
• No-code development
• Template library
• Approval workflows
• Interactive error-handling
• Excel experience
• Fail-safe backup
Empowering the business to do more
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Why choose automation with Winshuttle?
Shortened business
cycles
Reduced operating
costs
More capacity without more
FTEs
Empowered business
teams
Manual entry, data
errors, rework, IT
dependence
DataLong
processes, period close delays, late statements
Efficiency
Staff FTEs, loan interest,
penalties, duplicate payments
CostIncreased
transactions, processing
backlogs, skill mismatch
ScalabilityRepetitive,
tedious work, disengaged, unfulfilled employees
Employee
Trusted quality
data
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Use Winshuttle across SAP ECC
Financial Accounting and
Controlling
FI/CO
Materials Management
MM
Sales and Distribution
SD
Plant Maintenance
PM
Production Planning
PP
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The leading data management tool for SAP
Comprehensive online knowledge base
Global technical support team
2500+ companiesuse Winshuttle
User conferences and local user groups
SAP certified
SAP S/4HANA certified
Available in English, German, French, Spanish
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Let’s continue the conversation…
Contact us
Set up a 30 minute personalized demo
US: 1-800-711-9798UK: +44 (0) 208 879 5400
winshuttle.com
Demos
White Papers
Case Studies
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Automated Journal Entry processes - the Home Depot story
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www.winshuttle.com/events/webinars
An easy alternative to LSMW
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Thank you Visit winshuttle.com for more information.