Finance Coordinator TrainingFinance Coordinator Training

March 9, 2006March 9, 2006

Finance DivisionFinance DivisionByron Cate – DirectorByron Cate – Director

Lisa Calger – Finance ClerkLisa Calger – Finance Clerk

Maxine Davis – Finance ClerkMaxine Davis – Finance Clerk

Becky Hackler – Procurement OfficerBecky Hackler – Procurement Officer

Ben Hanneman – Accounting ManagerBen Hanneman – Accounting Manager

Marilyn Jackson – Insur/Retire CoordinatorMarilyn Jackson – Insur/Retire Coordinator

Carla Root – Payroll OfficerCarla Root – Payroll Officer

Vacant – Human Resources SpecialistVacant – Human Resources Specialist

Longevity Service WorksheetLongevity Service Worksheet

Becky Hackler

District Attorneys Council’s WebsiteDistrict Attorneys Council’s Website

www.ok.gov/dacwww.ok.gov/dac

Finance Division’s WebsiteFinance Division’s Websitewww.ok.gov/dac/Finance_Division/index.htmlwww.ok.gov/dac/Finance_Division/index.html

OPERS – Benefits Estimator

SoonerSave – Paycheck Comparison Calculator

Zero-Based State Funding FormulaZero-Based State Funding Formula

Allocates funds based on population, Allocates funds based on population, number of counties and crime number of counties and crime statisticsstatisticsDistrict Base Amount (DA, FADA, District Base Amount (DA, FADA, Finance Officer & SS)Finance Officer & SS)Satellite Counties (.5 ADA & SS)Satellite Counties (.5 ADA & SS)Additional ADA & SS per 20,000 Additional ADA & SS per 20,000 population, excluding 1population, excluding 1stst 20,000 20,000

FormulaFormula

State-Funded FTEState-Funded FTE

2727 District AttorneysDistrict Attorneys

2727 First AssistantsFirst Assistants

174174 Assistant District AttorneysAssistant District Attorneys

2727 Finance OfficersFinance Officers

226226 Support StaffSupport Staff

$1.8M$1.8M Travel and M&OTravel and M&O

FTE Analysis

State-Funded FTEState-Funded FTE

Need more attorneys and fewer Need more attorneys and fewer support staff on state funds.support staff on state funds.

Will not affect state pay percentage.Will not affect state pay percentage.

LunchLunchCrabtown in Crabtown in

BricktownBricktown

http://www.funfresh.com/crabtown_new.htm#lunch

InsuranceInsurance

Insurance provided through the Insurance provided through the Department of Central Services, Risk Department of Central Services, Risk Management DivisionManagement Division

5 bills: Property, owned vehicles, 5 bills: Property, owned vehicles, personal vehicles, tort, and directors personal vehicles, tort, and directors and officers (D&O)and officers (D&O)

State Insurance Programs

Payroll ChangesPayroll ChangesHourly employees on supplementalHourly employees on supplementalSupplemental date moved from the Supplemental date moved from the 99thth to the 12 to the 12thth

Longevity payments combined with Longevity payments combined with regular pay, beginning in Mayregular pay, beginning in MayTaxes on longevity will be a little Taxes on longevity will be a little higher, due to calculations on higher, due to calculations on aggregate income, not monthlyaggregate income, not monthlyW-4s for permanent changes onlyW-4s for permanent changes only

Payroll Changes Memo

TimesheetsTimesheets

State of Oklahoma, through the State of Oklahoma, through the implementation of PeopleSoft, is implementation of PeopleSoft, is ensuring compliance with:ensuring compliance with:

FLSA/OT issuesFLSA/OT issues

IRS tax/withholding regsIRS tax/withholding regs

Leave regsLeave regs

DAC TimesheetDAC Timesheet

Personnel ChangesPersonnel Changes

SalariesSalaries

FundingFunding

TitlesTitles

Cannot emphasize enough the Cannot emphasize enough the importance of properly marking importance of properly marking personnel action forms.personnel action forms.

Fund ChangeFund Change

Budget ProjectionsBudget Projections

State AppropriationsState Appropriations

Child SupportChild Support

VW ServicesVW Services

Excel Spreadsheet

Personnel & LedgersPersonnel & Ledgers

Personnel Database – tracks all your Personnel Database – tracks all your personnel costs.personnel costs.

Ledger spreadsheets – track all of Ledger spreadsheets – track all of your funds transmitted to and held at your funds transmitted to and held at DAC.DAC.

Contact Byron for more info.Contact Byron for more info.