Tender Document for Provision of Workwear and Personal Protective Equipment for the Broads Authority

1. Introduction The Norfolk and Suffolk Broads is Britain's largest protected wetland and third largest inland waterway, with the status of a national park. It's also home to some of the rarest plants and animals in the UK. The Broads Authority was set up in 1989, with responsibility for conservation, planning, recreation and waterways. The Authoritys overriding procurement objectives are:

to purchase goods and services from suppliers who will provide value for money;

to secure the purchase of goods and services as quickly and efficiently as possible;

to procure goods and services which will enable the ultimate provision of quality services to the public;

to encourage the purchase of goods and services from suppliers whose policies, practices and products are economically, socially and environmentally sound;

to purchase goods and services from suppliers who comply with the Authoritys health and safety standards and requirements;

to use local, small and medium size enterprises where possible, and to encourage such enterprises to bid for the Authoritys contracts; and

to work towards e-procurement. 2. Service specification The Broads Authority is seeking to contract with a Workwear and Personal Protective Equipment preferred supplier for a 3 year period 1 April 2016 to 31 March 2019. The requirements for the contract are set out below.

The range that we require is listed below but we are unable to guarantee quantities as numbers are variable and dependent on staff turnover.

Alternatives may be offered, but only with customers prior approval and to the same quality/ standard.

Delivery: non branded items 5 working days maximum

branded items 10 working days maximum

Logos Staff and Volunteers, embroidery and heat seal required, samples to be supplied for approval.

The Authority intends to contract with you as a preferred supplier on a non- exclusive, call off basis.

UNIFORM/PPE Safety Specs French Navy Fleece Hat Chainsaw Trousers French Navy Knitted Hat Chainsaw Helmet Navy Tilley Hat Chainsaw Gloves Navy Cargo Beechfield Hat Grip Gloves North Face Resolve black jacket Leather Gloves (Size M only) Deluge waterproof black overtrousers Chainsaw Wellies Navy Berghaus Fleece Chainsaw Boots French Navy Zip Microfleece Terry towelling sweatbands for hard hats French Navy Full Zip Microfleece Disposable Bird Flu Suit French Navy Sweatshirt Disposable Safety Specs communal Navy Windproof Showerproof Fleece Disposable Breath Mask communal pkt

of 10 Navy Windproof Showerproof Fleece (Mens Style Only)

Disposable Gloves - communal

French Navy Polo Shirt (short sleeves) Disposable Grip Gloves communal French Navy Polo Shirt (long sleeves) Grey Foam lined Glove (sizes 6&7) Blue long sleeve Classic Oxford Shirt Lined Drivers Gloves Blue short sleeve Classic Oxford Shirt Warrior Steel Toe Capped Ankle Boots Black clip on tie/cravat Insulated Hide Gloves Navy Regatta Action Trousers Portwest red welders gauntlet Dark Navy Craghopper Kiwi Trousers Portwest reinforced welders gauntlet Tuff Stuff Navy Kneepad Work Trousers Solvex classic green nitrile gauntlet Navy Works Trousers Nitrosafe chemical gauntlet Doc Martin Shoe Black Casual Shoe White Hard Hat Aqua Hi Vis Orange Jacket Crewsaver Lifejackets 150N and 275N and

Crewfit 150 Junior Hi Vis Orange Jacket Bomber jacket Baltic Lifejackets 1557/1577 Argus 165N Flexothane Jacket Challenger Worksafe Pro 170/300 Aqua zip in body warmer Hi Vis Jacket Hi Vis Orange Vest Flexothane Bib and Braces (Louisiana 4600) Navy Boiler Suit Dickies Redhawk overalls Lined Navy Boiler Suit Walking boots/Approach shoes Steel Toe Capped Boots Steel Toe Capped Walking Boots Steel Toe Capped Wellies Non Steel Toe Capped Wellies Black Safety Boots (3-13) Black Dunlop Safety Wellies (6-12) Green Auda Safety Wellies (4-13) Steel Toe capped and Mid Sole Boot Dunlop Safety Waders (6-12)

Auda Safety Waders (6-13) Navy Waterproof Coat (Airflex) Navy Waterproof Trousers (Airflex) Ear Defenders 3. Workwear and Personal Protective Equipment Previous annual expenditure for information only

4. Indicative Procurement Timetable The following indicative timetable sets out the planned procurement process, leading to contract award in time for a service start date of 1 April 2016.

Date Activity 1 February 2016 Tender advertisement / call for tenders 12.00 noon 26 February 2016 Deadline for return of tenders 29 February 2016 Evaluation of tenders w/c 14 March 2016 Selection of preferred bidder 1 April 2016 Contract awarded

5. Conditions of Tender Completion of tender documents:

It is the responsibility of the tenderer to ensure that they have read and understood all the documentation included in the package. Tenderers must satisfy themselves as to the accuracy of any and all information.

Tenderers are responsible for ensuring that they have completed the tender fully and accurately and that the prices quoted are arithmetically correct. Amendments to the tender will not be permitted after submission, unless requested by the Authority.

All costs, including travel and associated costs, incurred in relation to this tender are to be borne by the tenderer.

The Authority does not undertake to accept the lowest, or any, offer. Process for questions/clarification:

All questions regarding this tender should be directed to Karen OReilly at the Broads Authority by e-mail: karen.oreilly@broads-authority.gov.uk

Tenderers should not provide any proprietary information in their questions. In the interests of fairness, all questions and answers will be shared with all tenderers.

Any contact made directly with any other employee of the Broads Authority, regarding this tender is a violation of the terms of the process and may be cause for disqualifying a tenderer.

Miscellaneous:

2013/14 21,193.75 2014/15 20,473.03 2015/16 24,537.56 Projected

This tender process should be viewed as a confidential activity. As such, Broads

Authority data must be treated with full confidentiality. Tenderers should be aware that the Broads Authority is subject to the Freedom of Information Act 2000 and Environmental Information Regulations 2004 and may be obliged to disclose information which you provide. 6. Tender Submission Tender submissions must be returned in the Tender Envelope provided, addressed to:

Chief Executive Broads Authority Yare House 62-64 Thorpe Road Norwich NR1 1RY

Please ensure that the envelope is not marked in any way which would make the sender identifiable. This includes franking and/or postage marks. Any tender submission marked in this way will be disqualified.

The deadline for tender returns is 12.00 noon on 26 February 2016 Any tenders received in any other form or after the deadline will not qualify. 7. Tender Evaluation Each tender returned will be evaluated separately on the following criteria:

Tenders will be evaluated to identify the most economically advantageous tender, although the Broads Authority does not commit itself to accept the lowest, or any tender. Tenders also need to be supported by copies of insurance certificates for employers liability insurance with a minimum of 5,000,000 for each claim and without limit to the number of claims. Tenderers who do not hold the required level of insurance cover may indicate the cost of obtaining this additional cover and this will be added to the total cost of the quoted tender price for comparison purposes.

Price 50% Delivery Times 20% Quality min of 2 references from existing customers required, clothing samples may also be requested

10%

Logos in house or sub contract 10% Full range of items 10% Total 100%

Form of Tender To: Dr John Packman

Broads Authority Yare House 62-64 Thorpe Road Norwich NR1 1RY

(Tender Provision of Workwear and Personal Protective Equipment) Having studied the specification and terms of invitation regarding the above contract I/we offer to undertake the supply, branding and delivery stated as follows:- The Supplier shall, at the request of the Authority, provide workwear and personal protective equipment, from the following list:

UNIFORM/ PPE Please specify make/ model where not stated or available

Logo reqdembroidery (E) Or heatseal (H)

COST ex VAT year 1

Supply and attach LOGO

Estimated DELIVERY timescale and charges

PRICE YEAR 2&3

French Navy Fleece Hat

E

French Navy Knitted Hat

E

Navy Tilley Hat

N/A

Navy Cargo Beechfield Hat

E

North Face Resolve black

E

Deluge waterproof black overtrousers

N/A

Berghaus Fleece Rangers Only

E

French Navy Zip Microfleece

E

French Navy Full Zip Microfleece

E

French Navy Sweatshirt

E

Navy Windproof Showerproof Fleece

E

Navy Windproof Showerproof Fleece (Mens Style Only)

E

French Navy Polo Shirt (short sleeves)

E

French Navy Polo Shirt (long sleeves)

E

Blue long sleeve Classic Oxford Shirt

E

Blue short sleeve Classic Oxford Shirt

E

Black clip on tie/cravat

N/A

Navy Regatta Action Trousers

N/A

Dark Navy Craghopper Kiwi Trousers

N/A

Tuff Stuff Navy Kneepad Work Trousers

N/A

Navy Works Trousers