final minutes - mackay council...4 quot international of mackays rural north incorporated building...

FINAL MINUTES

19 September 2012

FINAL MINUTES WEDNESDAY 19 SEPTEMBER 2012

MIN/19.09.2012 FOLIO 23871

Table of Contents

Folio Date Particulars 23871 12.09.2012 Ordinary Meeting Minutes 23893 31.08.2012 Community Services Highlights & Significant Issues Report 23916 03.09.2012 Regional Arts Development Fund (RADF) Round 1 -

2012/2013 23924 31.08.2012 Development Services Highlights & Significant Issues Report 23974 03.09.2012 Minutes - Mackay Matsuura Sister City Advisory Committee Declaration of Potential Conflict of Interest

Nil.


MIN/19.09.2012 FOLIO 23872

ORDINARY MEETING MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), K J Casey, C J Bonanno, L G Bonaventura, F A Gilbert, A N Jones, T A Morgan, D J Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary).

The meeting commenced at 10.10 am.

2. ABSENT ON COUNCIL BUSINESS:

Cr G J Martin who is attending the International Economic Development Conference 2012 in Cairns.

3. APOLOGIES:

Nil

4. CONDOLENCES:

Councillors today paid their respects to former staff member Bev Bremner, who was tragically killed in a car crash in New Zealand at the weekend. Bev, who had just become a Grandmother, played a key role in helping develop the Governance area and was instrumental in shaping the look and feel of the current Operational Plan. Bev’s husband Steve also had previously worked for Council in Engineering Services and was currently working as a road engineer in the mining industry. The Mayor will be sending Council’s condolences to Steve and Bev’s family.


MIN/19.09.2012 FOLIO 23873

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES 12 SEPTEMBER 2012

THAT the Minutes of the Ordinary Meeting held on 12 September 2012 be confirmed.

Moved Cr Casey Seconded Cr Perkins

CARRIED

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 COMMUNITY SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES REPORT FOR AUGUST 2012

Author Director Community Services

Purpose

Attached is a copy of the Community Services Highlights and Significant Issues report for August 2012 for information purposes.

Officer's Recommendation

THAT the report be received. Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Jones Seconded Cr Morgan

CARRIED


MIN/19.09.2012 FOLIO 23874

8.2 REGIONAL ARTS DEVELOPMENT FUND (RADF) ROUND 1 - 2012/2013

File No Regional Arts Development Fund Author Manager Community Development and Libraries

Purpose

To ratify RADF committee recommendations from 3 September 2012 Committee Meeting.

Background/Discussion

This is the first round of grants assessed by the RADF Committee this financial year under the Regional Arts Development Fund guidelines. Seventeen applications requesting $51,7044 plus Mackay Regional Council’s strategic initiative were received for this round.

Consultation and Communication

The Deputy Chair, five community representatives and two Arts Development Officers met to assess applications received. One community committee member, who was unable to attend, submitted feedback via the Arts Development Officer. The Chair and four committee members were unable to attend the meeting.

Resource Implications

The budget available for the RADF program for the 2012/2013 financial year is $163,333.00. This total comprises four rounds of $31,033.00 per round available to community applicants, $22,832.00 for the Mackay Regional Council strategic initiative and $16,369.00 toward training of committee members.

Conclusion

The committee is recommending that 15 of the 17 applications received be approved to the amount of $30,991 and the MRC strategic initiative be approved for $22,832.00.


MIN/19.09.2012 FOLIO 23875


THAT the minutes of the RADF grant assessment meeting held on the 3 September 2012 be received. AND THAT the Committee recommends approval be given to fund the following applicants for the amounts stated, including the MRC strategic initiative to a total of $53,823.00.

Name Category Requested

Amount Approved

amount1 Margaret Burgess Building community

cultural capacity $2,000 - $1500

2 Bush to Beach Building community cultural capacity

$1,515 - $1200

3 Cheryl Mitchell (Valley Theatrical Players)

Building community cultural capacity

$3,280 - $2040

4 Quot International of Mackays Rural North Incorporated

Building community cultural capacity

$5,200 -

$3800

6 Cleo Falzon Developing regional skills

$1,122.19 $800

7 Kirrily Robinson Developing regional skills

$1,344.48 $800

8 Mikahlah Mansfield Developing regional skills

$1,342.41 $800

9 Zachary Summers Developing regional skills

$1,122.19 $800

10 Makenzie Falzon Developing regional skills

$1,122.19 $800

11 Ella Jarvis Developing regional skills

$1,342 - $800

12 Riot Stage ( Katrina Cromwell)

Concept Development $4,151 - $4,151

13 Youth Musicians Connect Concept Development $4,500 - $2,50015 Cross Road Arts Regional Partnership $10,000 - $6,00016 Valley Theatrical Players Contemporary

collections / Stories $5,720 - $4,000

17 Debbie Connors Cultural Tourism $2,000 - $1,000 Total applications

$45,761.46 $30,991

Mackay Regional council Council Strategic Initiative

$22,832.00 $22,832

Total Approved

$53,823


MIN/19.09.2012 FOLIO 23876

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Morgan Seconded Cr Bonanno

CARRIED

8.3 DEVELOPMENT SERVICES - HIGHLIGHTS & SIGNIFICANT ISSUES REPORT - AUGUST 2012

Author Acting Director Development Services

Purpose

To review the attached Development Services Highlights and Significant Issues Report for the month of August 2012.


THAT the attached report be received. Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Perkins Seconded Cr Bonaventura

CARRIED

8.4 BRIDGE ROAD AND PETRIE STREET DRAINS AND SHELLGRIT CREEK

File No Bridge Road and Petrie Street Drains and Shellgrit Creek Author Manager Civil Operations

Purpose

Council at its meeting on 22nd August 2012 resolved to receive a petition from residents in relation to maintenance of Bridge Road and Petrie Street Drains and Shellgrit Creek. This report details the investigations into the issues raised and provides recommended actions.


MIN/19.09.2012 FOLIO 23877


The area of East Mackay in the vicinity of Bridge Road, Petrie Street, Kilgore Street and Lamb Street has been the subject of flooding associated with the local drainage network for many years. One of the most significant recent events was in February 2008 where major flooding occurred across many areas of Mackay and resulted in over 4000 properties having the floor levels inundated. The petition raises concerns with the impacts of recent approved developments discharging stormwater runoff into the existing system, the lack of maintenance of the said drainage system to keep the areas free from silting and flooding and the deteriorating condition of the drains. The attached aerial photograph details the drains locality, the connectivity between the two main drains (ie:- Bridge Road and Petrie Street) and the alignment of Shellgrit Creek. A review of Council's drainage maintenance records details that there has been regular routine and special maintenance undertaken on the two open drains. The maintenance expenditures over the last four years are as follows:

Financial Year

Bridge Road Drain East Mackay Drain (Petrie Street outlet)

2008/09 $127,890 $132,258 2009/10 $9,580 $21,864 2010/11 $14,557 $48,866 2011/12 $14,973 $178,073

Regular maintenance activities include vegetation control and removal of debris and rubbish whilst special maintenance involves removal of build up of sediment and re-profiling of the drain. It can be seen that major sediment removal was undertaken in 2008 in the Bridge Road drain and in 2008 and 2011 in the East Mackay drain. Also, flood damage repairs were undertaken to the Bridge Road just downstream of Lamb Street where scouring was threatening the adjacent property. Maintenance is focused on the man-made drains adjacent to residential properties, and extends to the point where there is major mangrove growth and the drain becomes part of the Shellgrit Creek basin. On the East Mackay Drain the maintenance limit is 20 metres downstream of the Petrie Street flood gates and on the Bridge Road drain the limit is the timber bridge about 200 metres downstream (south) of the end of Elamang Street. Downstream of these points the drain is essentially a mangrove lined gully subject to significant tidal influences with stormwater carried in the main channel and overflowing onto the adjacent relatively low lying banks. There was a large basin in Shellgrit Creek formed in the mid eighties when material was borrowed for filling of residential development in East Mackay. This basin has essentially been filled by sediment carried in the stormwater from the urban environment and from sand carried from the ocean by the tidal flows. A review of the capital works records indicates that in the same period, a project for widening of the Bridge Road drain section between Leisure Court and Lamb Street was undertaken in the 2010/11 year at a cost of $569,120. Further capital funding of $52,000 has been allocated in the current financial year to the same section of the drain to protect the upper part of the drain walls in order to minimise ongoing maintenance costs.


MIN/19.09.2012 FOLIO 23878

This recent drain widening was to provide for Q5 flows on the section between Leisure Court and Lamb Street. That is, the man made drain is now of Q5 capacity, full length, with flows in excess of Q5 overflowing over the adjacent sporting fields and into Shellgrit Creek basin. Investigations have previously been undertaken into improving the hydraulics at the right hand bend adjacent to Lamb St, at the request of residents. The construction of a masonry block training wall on the bend has been estimated at $50,000 and this has been listed on Councils capital works program but at present is not funded within the 10 year program. Routine maintenance is scheduled for both drains in the current financial year and special maintenance involving sediment build-up removal is scheduled for the Bridge Rd drain in vicinity of the right hand bend adjacent Lamb Street, utilising a long reach excavator. The long reach excavator is currently working on other drains in the South Mackay area and is scheduled to mobilise to the Bridge Road drain in October. The petition requests that maintenance works be undertaken within both the man-made open drains and the natural creek system downstream of the limit of current maintenance, and in particular, to the mouth of Shellgrit Creek. It can be observed from the appended aerial photograph that the alignment of the mouth of the creek at its entry to the ocean is not ideal, meandering and threatening the adjacent Illawong Beach Resort. The alignment of the creek at the mouth is subject to natural forces and changes over time. Discussions have been held with Officers of Department of Environment and Natural Resources on the residents’ desires to remove the sediment from within the Shellgrit Creek basin and to re-align the creek at its mouth. The Department advised that an engineering assessment would be required justifying the benefit of such work in support of any application for approval. It should be noted that discussions had previously been undertaken with the previous operators of the Mackay Airport, through which the Shellgrit Creek flows prior to discharging to the ocean. They were receptive at the time (2011) to contributing to the cost of an hydraulic assessment of the area, as this was a requirement of the then Department Natural Environment and Resource Management (DERM) prior to any work being permitted to enable the cleaning of the creek or any impact on the ocean outlet. The subsequent sale of the airport has not seen this matter proposed in terms of joint funding any study. Within Council's recent budgets, provision has been made to undertake only one (1) detailed drainage study per year. The most recent studies have been within the Webster Street catchment and Jackson Street catchment. These areas have been identified due to the ongoing problems with inundation of buildings in these areas in relatively minor storm events, and as such were deemed a higher priority. As previously identified in the report, the major outfall drainage along Bridge Road and Petrie Street are significantly impacted by tidal levels which can severely limit the ability of the area to discharge local flooding, particularly at high tides. It is evident that once tide levels recede that local drainage problems dissipate quickly. One of the issues raised in the petition is in relation to recent and ongoing in fill development within the catchment and their impact on the ability of the outfall drainage to manage these increased flows. It would be expected that any future drainage study would take the current


MIN/19.09.2012 FOLIO 23879

catchment characteristics including recent developments and any potential further development into consideration.


Mrs Dorothy Wooldridge Director Engineering Services Manager Technical Services Department of Environment and Natural Resources Officers


An hydraulic engineering assessment would be required to assess whether the removal of sediments from within Shellgrit Creek and realignment of the creek would provide any hydraulic improvements and hence reduction in flood levels. It is assessed that such a study would cost in the order of $40,000 to $50,000 based on previous studies undertaken. Funding is not available in the current year’s budget to undertaken an hydraulic engineering assessment nor to undertake any capital works within the Shellgrit Creek basin. However, operational funding is available to undertake scheduled routine and special maintenance works within the man-made sections of this open drainage system and this had previously been programmed for October of 2012 prior to the upcoming wet season. It is likely that significant capital funding would be required to remove sediment from within the natural system and to re-align the mouth of Shellgrit Creek. Funding is also not available within the current 10 year program to undertake works on the eastern bend on the Bridge Road drain to streamline the flow from east to south.

Risk Management Implications

The flooding risks associated with the current condition and alignment of Shellgrit Creek would need to be addressed through a detailed hydraulic engineering assessment. However, the tide has a significant impact on the drain performance and the flood risks.

Conclusion

The existing routine maintenance scheduled within the man-made sections of the open drain system adjacent to the residential development is considered to be appropriate to ensure the current level of hydraulic performance and aesthetics are maintained. An hydraulic engineering assessment would be required to assess and justify the need for any improvements to the Shellgrit Creek natural system and its alignment at the mouth and is a prerequisite for state government departmental approval. Funding is not available in the current budget to undertake a hydraulic engineering assessment or to undertake any capital works improvements, as sought by the residents. It is proposed that Council consider the funding of the required study and drain realignment of the Bridge Road drain within the 2013/14 budget preparation.


MIN/19.09.2012 FOLIO 23880


THAT funding for an hydraulic engineering assessment of the Shellgrit Creek basin and associated catchment, be considered in the 2013/14 budget deliberations. THAT funding to construct a training wall at the eastern end of the Bridge Road Drain adjacent to Lamb Street be considered in the 2013/14 budget deliberations. THAT the maintenance program for the Bridge Road and Petrie Street drains to be undertaken in October be noted. THAT the principle petitioner be advised of Councils determination.

Council Resolution

THAT funding for a hydraulic engineering assessment of the Shellgrit Creek basin and associated catchment, be considered in the 2013/14 budget deliberations. THAT funding to construct a training wall at the eastern end of the Bridge Road Drain adjacent to Lamb Street be considered in the 2013/14 budget deliberations. THAT the maintenance program for the Bridge Road and Petrie Street drains to be undertaken in October be noted. THAT the owners of the airport be approached to seek their commitment to this matter. THAT the principle petitioner be advised of Councils determination.

Moved Cr Casey Seconded Cr Steindl

CARRIED

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MINUTES MACKAY MATSUURA SISTER CITY ADVISORY COMMITTEE

Author Manager Community Development and Libraries

Purpose

Attached is a copy of the draft minutes of the Mackay Matsuura Sister City Advisory Committee meeting held 3 September 2012, for information purposes.


THAT the minutes be received.


MIN/19.09.2012 FOLIO 23881

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Jones Seconded Cr Perkins

CARRIED

10. RECEIPT OF PETITIONS:

Nil

11. TENDERS:

11.1 MRC 2012-074 REGISTER OF PREQUALIFIED SUPPLIERS FOR PLANNING AND PROJECT DEVELOPMENT SERVICES

File No MRC 2012-074 Author Manager Planning & Sustainability, Water Services

Purpose

To present to Council for the approval of recommended Tenders submitted for the MRC 2012-074 Register of Prequalified Suppliers for Planning and Project Development Services.


Council is seeking to establish a Register of Prequalified Suppliers for Planning and Project Development Services to deliver the relevant Planning and Project Development (P&PD) Services required by Mackay Water Services (MWS) in order to meet the needs of its forward Capital Works Program. Two (2) suitably qualified organisations are proposed to be appointed to the Register. Since 2007, the Planning and Project Development functions to support the delivery of the Capital Works Program for Mackay Water Services (MWS) has been provided through qualified and experienced water industry professional service providers as part of the Mackay Infrastructure Alliance. The Mackay Infrastructure Alliance contract concluded on 3 September 2012.


MIN/19.09.2012 FOLIO 23882

Request for Tender invitations for the establishment of a Register of Prequalified Suppliers for Planning and Project Development Services (MRC 2012-074) was publically advertised via Council's website and in The Daily Mercury on Saturday, 16 June 2012. An industry briefing was conducted on Tuesday, 26 June 2012 and was attended by representatives of ten (10) prospective Tenderers.

Tenders closed at 10am on 10 July 2012 with submissions received from the following six (6) Tenderers:

1. AECOM Australia Pty Ltd 2. Cardno (Qld) Pty Ltd 3. Consultancy Group Services Pty Ltd 4. GHD Pty Ltd 5. Moultrie Group Pty Ltd 6. MWH Australia Pty Ltd

A detailed and documented evaluation process has been undertaken in assessing the six (6) Tender submissions received and has resulted in two organisations being recommended for appointment to the P&PD Register.

The initial contract period is two (2) years with possible extensions of a further two (2) periods of twelve (12) months each. There will be a formal review of the performance of Panel members prior to the exercising of each of the 12 month contract extension periods.

An initial compliance check was conducted by the Evaluation Panel on the 10 July 2012 to identify submissions that were non-conforming with the immediate requirements of the RFT. This included compliance with contractual requirements and provision of requested information. During the evaluation, Tenderers were assessed against the following nominated qualitative criteria and associated weighting:

a) Appreciation of the Services 10% b) Methodology 15% c) Capability 15% d) People and Roles 40% e) Relationship Contracting 10% f) Local Content 10%

An overall value for money assessment was also undertaken of the three shortlisted Tenderers that assessed pricing of two typical planning tasks based on Tendered hourly rates, resourcing, delivery timing and quality. A shortlist of three Tenderers was selected based on initial scoring against the qualitative criteria to progress to the half day evaluation workshops. They were:


MIN/19.09.2012 FOLIO 23883

1. Cardno (Qld) Pty Ltd 2. GHD Pty Ltd 3. MWH Australia Pty Ltd

Following written clarifications and evaluation workshops with each shortlisted Tenderer, the two highest ranked Tenderers who represented best value for money for Council were identified for recommendation for appointment to the Register of Prequalified Suppliers for Planning and Project Development Services


The evaluation of the Tenders was conducted by:

Manager Planning and Sustainability, Water Manager Operations, Water Services AQUA Projects (transaction adviser) Contracts Coordinator, Plant and Procurement Senior Planning Engineer, Planning and Sustainability, Water Services


The funding for these consultancies resides in the Waste & Water Services (WWS) Budget for Planning & Sustainability. The work with cover matters such as strategic planning reviews, concept development, modelling and investigative work.


Council is seeking to establish a Panel of Providers to deliver the relevant Planning and Project Development (P&PD) Services required by Mackay Water Services (MWS) in order to meet the needs of its forward Capital Works Program. This panel arrangement will supplement work undertaken by the current planning and project development staff from the MWS Planning and Sustainability Program who do not have the resources to undertake all of the planning works required. Two suitably qualified consultancy organisations or consortia will be appointed to this panel and will be required to interface as required with existing MWS personnel on P&PD tasks. This P&PD program works is focused on continual improvement, reducing costs to the business and ensuring timely planning and project development to meet delivery within the required timeframe for MWS assets. MWS is looking to build a close relationship with companies who have a similar vision and goals to drive these outcomes of providing an efficient and effective delivery of planning and project development of its works program.

Conclusion

That appointing Cardno (Qld) Pty Ltd and MWH Australia Pty Ltd to the Register of Prequalified Suppliers for Planning and Project Development Services is the best value for money outcome to Mackay Regional Council based on their demonstration of a comprehensive understanding of Council’s requirements, previous relevant experience and price considerations.


MIN/19.09.2012 FOLIO 23884


THAT Council resolve to accept the Tenders submitted by the following organisations for appointment to the Register of Prequalified Suppliers for Planning and Project Development Services for Tender MRC 2012-074 for a period of two (2) years from contract award:

Cardno (Qld) Pty Ltd MWH Australia Pty Ltd

FURTHER THAT the option to extend this contract for a further two periods of 12 months be assessed at the anniversary date of award and delegated to the Chief Executive Officer.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Gilbert Seconded Cr Perkins

CARRIED

11.2 MRC 2013-009 LEISURE COURT CAR PARK RECONSTRUCTION

File No MRS 2013-009 Leisure Court Car Park Reconstruction Author Manager Civil Projects

Purpose

To present to Council for approval tender submitted by Colemans Group Pty Ltd for MRC 2013-009 Leisure Court Car Park Reconstruction.


Tenders were invited on the 14th July 2012, via Council’s website and advertised locally in the Daily Mercury. Mackay Regional Council is seeking to undertake the construction of a new car park off Leisure Court, South Mackay. Tendered works cover Stage 1 of the construction proposal. The following submissions were received by the closing time - 10.00am on Tuesday 7th August 2012:

a) EPOCA Constructions Pty Ltd b) Colemans Group (Aust) Pty Ltd c) Shamrock Civil Engineering Pty Ltd


MIN/19.09.2012 FOLIO 23885

An initial compliance check was conducted by the Evaluation Panel on the 15th August 2012 to identify submissions that were non-conforming with the immediate requirements of the RFT. This included compliance with contractual requirements and provision of requested information.

All submissions were progressed through to the qualitative criteria assessment on the basis that all terms and conditions and mandatory requirements of the RFT had been met. During the evaluation, tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criterion was:

Relevant Experience 20% Key personnel skills and experience 20% Price 35% Demonstrated Understanding 15% Local Content 10%

The tendered Schedule of Rates/Prices are listed below, excluding GST:

EPOCA Constructions Pty Ltd $ 1,176,199.89 Colemans Group Pty Ltd $ 736,608.00 Shamrock Civil Engineering Pty Ltd $ 1,175,274.00

Following the Evaluation Panel meeting, a Tender Information Request (TIR) was issued to one tenderer to provide details confirming demonstrated experience of the company with similar works, key personnel, Gantt chart with methodology for the completion of works and pricing schedule in excel format.


The evaluation of the tenders was conducted by:

Manager - Civil Projects Contracts Engineer – Civil Projects Contracts Coordinator – Procurement & Plant


The project will be fully funded through the sale and pre-construction payment of Carpark licences which will provide both pre and post construction carparking to successful applicants. The Carpark licences were advertised on Saturday, 8 September 2012 and Council has received an application from an interested party for the total 230 available carparks. Required documents are currently with the applicant for signing, this process is expected to be completed within a two week period.


MIN/19.09.2012 FOLIO 23886


The main risk associated with the construction of the Leisure Court Car Park is the completion of the project for the tendered price, given that the project funding demands that the Carpark Licences be pre sold any overruns that exceed the tender prices and allowed 15% contingencies will need to be funded by Council. This risk is not seen as a major issue given the scope of works associated with the construction of the carpark.

Conclusion

That awarding the contract to Colemans Group (Aust) Pty Ltd represents the most advantageous outcome to Mackay Regional Council based on the ability to perform the works requested and the demonstrated value for money.


THAT the Schedule of rates tender submitted by Colemans Group (Aust) Pty Ltd in the sum of $736,608.00 (excluding GST) be accepted for the provision MRC 2013-009 Leisure Court Car Park Reconstruction, subject to funding arrangements being executed and payment from the sale of Carpark Licences being received prior to the contract being signed with Colemans Group (Aust) Pty Ltd.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Casey Seconded Cr Steindl

CARRIED

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

13.1 FAREWELL TO CHIEF EXECUTIVE OFFICER

Mayor Councillor Deirdre Comerford thanked Mr Peter Franks for the contribution he has made to Mackay Regional Council whilst serving as Chief Executive Officer from June 2008 – September 2012. On behalf of all Councillors and staff, Mayor Comerford wished Mr Franks and his family all the very best for the future.


MIN/19.09.2012 FOLIO 23887

13.2 WELCOME NEW DIRECTOR DEVELOPMENT SERVICES

Cr David Perkins welcomed Mr Kevin Jefferies -Director Development Services, to his first Council meeting and wished him well in his new role.

13.3 GREAT NORTHERN CLEAN UP - 2012

Cr Bonaventura advised the group his was participating in collected over two (2) tonnes of material along the Pioneer River. Whilst is was pleasing to see the finished result it was disappointing to note that of the two (2) tonnes collected over 30% was due to illegal dumping. Cr Bonaventura thanked everyone who took part in the Great Northern Clean Up for 2012 for their support and efforts.

13.4 REDC AND RETAIL CONNECT

Cr Perkins wanted to congratulate REDC and particularly Retail Connect on the upcoming event with Amanda Gore presenting to the Mackay retailers with over 200 bookings already confirmed.

14. PUBLIC PARTICIPATION:

Mrs D Wooldridge of Irving Street, South Mackay spoke to the report tabled today in relation to her petition on the Maintenance of Bridge Road, Petrie Street Drains and Shellgrit Creek. They Mayor advised she would make available following the meeting Council staff to address further Mrs Wooldridge's questions and where to find the Agenda and Minutes from Council's meetings on the Council Website. Mrs D Vella of Atkinson Street, South Mackay also spoke about the Maintenance of Bridge Road, Petrie Street Drains and Shellgrit Creek report tabled today. Mrs Vella asked if there was a significant event combining with a high tide and the flood gates are closed, where does the water go. The Director of Engineering through the Chair addressed this question and Mrs Vella tabled photographs for the Council to view of the area.


MIN/19.09.2012 FOLIO 23888

15. CONFIDENTIAL REPORTS:

15.1 DEVELOPMENT SERVICES MONTHLY APPEALS REPORT - MONTH ENDING 31ST AUGUST 2012

Council Recommendation

THAT the report be received. Moved Cr Perkins Seconded Cr Casey

CARRIED

16. MEETING CLOSURE

The meeting closed at 10.55 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 03.09.12 TO 09.09.12

For Council Information Only - No Decision Required. Development Applications Received

App no Code /

Impact Address Applicant Description Officer

MCUC-2012-236

Code 29 Logan Crescent, ERAKALA

Gavin L Shailer Residential Storage Shed Exceeding 85m2 on a Rural Res Lot.

Josephine McCann

MCUC-2012-243

Code 4 Brearley Court, RURAL VIEW

Wayne M Steinhardt and Rita A Sanders

Dual Occupancy Andrea McPherson

MCUC-2012-280

Code 865 Maraju-Yakapari Road, DUMBLETON

Harrison Grierson Consultants Pty Ltd

Telecommunication Facility (Fixed Wireless Facility)

Julie Brook

MCUC-2012-282

Code 53 Ivan Johnsons Road, OAKENDEN



Matthew Ingram

CON-2012-197

1 Shellfish Street, EAST MACKAY

Development Certification

Building Work - Boundary Setback for Shed

Julie Brook

MCUC-2012-283

Code 360 Midge Point Road, BLOOMSBURY

Justin Peel Residential Storage Shed Andrea McPherson

MCUC-2012-281

Code L 1 Peak Downs Highway, VICTORIA PLAINS


Material Change of Use - Telecommunication Facility

Brogan Jones

CON-2012-198

1 Phoenix Crescent, RURAL VIEW

GMA Certification Group Pty Ltd

Building Work - Boundary Setback for House

Helle Jorgensen Smith

ROLC-2012-284

Code 9 Lakeview Drive, BEACONSFIELD

Selwyn Peter Highway and Dwayne T Latcham and Tina R Latcham

2 Urban Expansion Lots into 3 Lots & Access Easement


CON-2012-199

2 Majesty Street, RURAL VIEW





MIN/19.09.2012 FOLIO 23889

App no Code / Impact

Address Applicant Description Officer

CON-2012-202

36 Windmill Crossing, MOUNT PLEASANT



Darryl Bibay

CON-2012-201

21 Stephanie Court, GLENELLA


Building Work - Boundary Setback for Carport

Julie Brook

ROLI-2011-165

Impact 250 Tedlands Road, KOUMALA

Rocky Dam Pty Ltd Request for Permissible Change - 2 Rural Lots into 7 Rural Lots

Andrea McPherson

CON-2012-200

20 College Court, NORTH MACKAY

Sanders Turner Ellick Architects


Julie Brook

MCUC-2012-269

Code 31 Makybe Diva Drive, OORALEA

Arenkay Designs Dual Occupancy Matthew Ingram

MCUC-2012-272

Code 11 Central Park Drive, PAGET

Pinbar Pty Ltd Material Change of Use - Warehouse

Brogan Jones

MCUC-2012-271

Code 37 Temples Lane, BAKERS CREEK


Telecommunication Facility (Fixed Wireless Facitlity)

Matthew Ingram

MCUC-2012-274

Code L 4 Brooks Road, KUTTABUL

Harrison Grierson Material Change of Use - Telecommunications Facility

Brogan Jones

CON-2012-194

15 Kingslea Court, OORALEA



Andrea McPherson

MCUC-2012-276

Code 35 Makybe Diva Drive, OORALEA

Sandsky Developments Dual Occupancy Matthew Ingram

MCUI-2012-273

Impact 75 Pioneer Street, GLENELLA

Hagan & Baum Pty Ltd Material Change of Use - Dual Occupancy

Darryl Bibay

CON-2012-196

76 Grendon Street, NORTH MACKAY

BA Group Pty Ltd Concurrence Agency - Building Work - Boundary Setback for Shed

Andrea McPherson

MCUC-2012-277

Code L 110 Marian-Hampden Road, HAMPDEN


Telecommunication Facility (Fixed Wireless Facitlity)


MCUC-2012-279

Code 58 Lelona Drive, BLOOMSBURY




MCUC-2012-278

Code 35 Whitehaven Drive, BLACKS BEACH

Gemclass Pty Ltd trading as Findasite.net.au


Development Applications Entering Decision Making Period

App Number

Code / Impact

Address Applicant Description Officer

CON-2012-152

115 Zelma Street GRASSTREE BEACH

The Shed Company Building Work - Boundary Setback for Shed


MCUC-2012-224

Code 10 Makybe Diva Drive OORALEA

Trevor Camilleri Dual Occupancy Matthew Ingram

MCUC-2012-236

Code 29 Logan Crescent ERAKALA

Gavin L Shailer Residential Storage Shed Exceeding 85m2 on a Rural Res Lot.

Josephine McCann

MCUC-2012-243

Code 4 Brearley Court RURAL VIEW

Wayne M Steinhardt and Rita A Sanders


MCUC-2012-278

Code 35 Whitehaven Drive BLACKS BEACH

Gemclass Pty Ltd trading as Findasite.net.au


MCUC-2012-89

Code 23 Alfred Street MACKAY

Paul Brumpton 59 Multiple Dwelling Units (comprising 89 keys) and Catering Shop

Shane Kleve

MCUCD-2001-39A

Code 0 Sugarshed Road FARLEIGH

Ajana Park Pty Ltd Request for Extension to Currency Period - Material Change of Use - Park Residential Subdivision (375 Lots) MCI01-39

Matthew Ingram


MIN/19.09.2012 FOLIO 23890

Development Applications Finalised

App No Code / Impact

Location Applicant Description Officer

Approved Subject to Conditions CON-ASPA-2012/181

11 Bourke Street BLACKS BEACH QLD 4740

Development Planning & Approvals

Building Work - Boundary Setback for Shed

Andrea McPherson

CON-ASPA-2012/185

40 Binnington Esplanade EAST MACKAY QLD 4740

Rebecca F Vella Building Work - Boundary Setback for House

Andrea McPherson

CON-ASPA-2012/186

157 Whitehaven Drive BLACKS BEACH QLD 4740


Building Work - Boundary Setback for Dwelling House

Andrea McPherson

CON-ASPA-2012/187

23 Grosskreutz Avenue MARIAN QLD 4753

Craig R Bushell Building Work - Boundary Setback for Shed

Andrea McPherson

MCUC-ASPA-2012/223

Code 1 Fitzpatrick StreetWALKERSTON QLD 4751

Sandsky Developments

Dual Occupancy Brogan Jones

MCUC-ASPA-2012/225

Code 1 Sadlier Street WALKERSTON QLD 4751

Sandsky Developments

Dual Occupancy Brogan Jones

MCUC-ASPA-2012/238

Code 9 Transport Avenue PAGET QLD 4740

Fewstock Pty Ltd Material Change of Use - General Industry and Service Industry in addition to existing approved Warehouse and associated offices.

Brogan Jones

CAC-ASPA-2010/341B

146-150 Shoal Point Road SHOAL POINT QLD 4750

Acquilla Investments Pty Ltd

Request to Consider Plans "Generally in Accordance" - Combined Application - Material Change of Use - Dwelling House (19 Houses) and Reconfiguration of a Lot - 1 High Density Residential Lot into 19 Lots

Darryl Bibay

ROLC-ASPA-2012/231

Code 51 Olletts Road HABANA QLD 4740

Peter B Phillips 1 Rural Residential Lot into 2 Lots Darryl Bibay

MCUC-ASPA-2012/166

Code 2 Seafarer Court BLACKS BEACH QLD 4740

Philomena A Henry and Christopher N Henry

Dual Occupancy Helle Jorgensen Smith=

CAC-ASPA-2012/226

Code 1 Hamlet Street MACKAY QLD 4740

Adam A Grace Reconfiguration of a Lot - 2 Higher Density Residential Lots into 4 Freehold Lots and Material Change of Use - 4 Individual Dwelling Houses on Lots affected by Flood & Inundation and Residential Character Overlays Codes.

Josephine McCann

CON-ASPA-2012/192

33 Phoenix Crescent RURAL VIEW QLD 4740

Cavalier Homes (Mackay) Pty Ltd


Julie Brook

MCUIMP-IDAS-2006/36B

Impact 120 Binnington Esplanade EAST MACKAY QLD 4740

Maywood Pty Ltd Material Change of Use - Motel with 19 Units

Julie Brook

ROLC-ASPA-2011/334

Code 47-51 Golflinks Road BEACONSFIELD QLD 4740

SHD Pty Ltd 2 Urban Expansion Lots into 75 Urban Residential Lots, 2 Medium Density Lots and 1 Balance Lot

Julie Brook

MCUC-ASPA-2012/206

Code L 37 Lelona Drive BLOOMSBURY QLD 4799

Steel Master Building Systems Mackay

Residential Storage Shed Kathryn Goodman

MCUCD-IDAS-2008/229A

Code 35 Leichhardt Road MIRANI QLD 4754

Pioneer Lakes Pty Ltd

Extension of Relevant Period - Material Change of Use - 173 multiple dwelling units and associated community facilities

Kathryn Goodman

ROLC-ASPA-2011/288

Code 3 Refalo Drive FARLEIGH QLD 4741

Michael J Refalo 1 Rural Residential Lot into 2 Lots Kathryn Goodman


MIN/19.09.2012 FOLIO 23891

App No Code / Impact

Location Applicant Description Officer

Approved Subject to Conditions ROLC-ASPA-2012/192

Code 97 Sydney Street MACKAY QLD 4740

Alan J Venturi 1 Mixed Use Lot into 2 Lots & Access Easement

Matthew Ingram

MCUIMP-IDAS-2009/36A

Impact Mt Pleasant Shopping Centre 54A Phillip Street MOUNT PLEASANT QLD 4740

Colonial First State Property Management

Request to Change Development Approval - Material Change of Use - Shopping Centre (Extension of existing Shopping Centre) AND Service Station

Shane Kleve

Confirmed on Wednesday 26 September 2012

………………………………………

MAYOR


MIN/19.09.2012 FOLIO 23892

APPENDIX / ATTACHMENTS


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MIN/19.09.2012 FOLIO 23977

final minutes - mackay council...4 quot international of mackays rural north incorporated building...

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