final minutes - mackay.qld.gov.au · final minutes wednesday 2 march 2011 min/02.03.2011 folio...

FINAL MINUTES

2 March 2011

FINAL MINUTES WEDNESDAY 2 MARCH 2011

MIN/02.03.2011 FOLIO 14746

Table of Contents

Folio Date Particulars 14747 2.03.2011 Ordinary Meeting Minutes 31.01.2011 Engineering Services Highlights and Significant Issues Report for January 2011 7.12.2010 Minutes - Natural Environment Advisory Committee Meeting - 7 December 2010 8.02.2011 Minutes - Sustainable Advisory Committee Meeting - 8 February 2011

Declaration of Potential Conflict of Interest

Nil.


MIN/02.03.2011 FOLIO 14747

ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs D E Camilleri, D T Comerford, P F Steindl, W A Cameron, G R Thomsen, D J Perkins, D R Hatfield, K J Casey, K L May and R D Walker were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Mrs M Iliffe (Minute Secretary). The meeting commenced at 10.02 am.

2. OPENING PRAYER:

Pastor Ken Wigglesworth led those present in prayer.

3. ABSENT ON COUNCIL BUSINESS:

Nil

4. APOLOGIES:

Nil

5. CONDOLENCES:

Condolences were expressed on the passing of Lester Hansen.

6. CONFIRMATION OF MINUTES:

6.1 ORDINARY MEETING MINUTES 23 FEBRUARY 2011

THAT the Minutes of the Ordinary Meeting held on 23 February 2011 be confirmed.

Moved Cr Cameron Seconded Cr Hatfield

CARRIED


MIN/02.03.2011 FOLIO 14748

7. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

8. MAYORAL MINUTES:

Nil

9. CORRESPONDENCE AND OFFICERS’ REPORTS:

9.1 ENGINEERING SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES REPORT FOR JANUARY 2011

Author Director Engineering Services

Purpose

The Engineering Services Highlights and Significant Issues Report for January 2011 is attached for information purposes.

Officer's Recommendation

THAT the report be received. Council Resolution

THAT the Officer Recommendation be adopted. Moved Cr Casey Seconded Cr Steindl

CARRIED

9.2 MARIAN NETWORK AUGMENTATION - SWITCHBOARD SUPPLY

Author Acting Manager Infrastructure Delivery

Purpose

To present to Council to resolve that due to the specialised nature of this supply package that it would be disadvantageous to tender, in accordance with the Local Government Act Section 184 (b).


MIN/02.03.2011 FOLIO 14749

Background/Discussion

The supply of industrial designed and manufactured switchboards is a limited market and highly dependent upon the fluctuations of resource availability in the market place at any time. Whilst a number of manufacturers exist very few are interested in undertaking the site works associated in regional Queensland, Mackay. Without the on-going support of the manufacturer, or a local agency, to undertake any warranty support work, the service response time is often extended. For the major switchboards in the water and sewer network the maintainability and after manufacture support is critical to the on-going operation of the network and delivering the customer service standards for the Mackay community. Water Services recently sought quotes for the supply and commissioning of a switchboard and remote senor unit as part of the new booster pump station for the upgrade of the water pressure to the Marian water supply scheme. The estimate of cost was $140,000 which was based on other recent switchboard procurements on recently completed sewerage projects. The lowest quote that addressed all the requirements necessary was provided at $190,000. The main reason for the difference from the estimate is associated with the additional complexity of the remote senor unit which is required to monitor and maintain pressure levels in the reticulation system. From a review of the water industry switchboard suppliers that are suitably qualified to manufacture this size of switchboard the following suppliers were asked to quote: IPower (Brisbane) Power Electric Switchboards (Gold Coast) Comlec (Mackay) DM Electric (Mackay) The current water pressure issue at Marian presents a risk to council in potentially not meeting the necessary supply standards. If a full tender process is required then this can take up to 8 weeks and will add further delays to the anticipated completion of these upgrade works.

Consultation and Communication

The Manager Plant and Procurement has been consulted in relation to this report to ensure compliance with purchasing policies and procedures. Suitably qualified industrial switchboard manufacturers have been identified through the consultation with the Mackay Infrastructure Alliance and the suppliers that were available to quote on recent switchboard works (i.e. Nebo Rd Water Treatment Plant, sewerage pump station upgrades), as per the listed manufacturers above.

Resource Implications

The timeliness of securing a switchboard manufacturer is critical to the overall project success as the delivery and installation works are on the critical path for the commissioning of the booster pump station. The upgrade of the pump station is required to ensure that the fire service obligations will be met within the Marian township.


MIN/02.03.2011 FOLIO 14750

Even though the switchboard quoted price is above the original estimate it is still within the 2010/11 Capital Plan budget for the Marian Network Augmentation.

Risk Management Implications

NIL

Conclusion

The procurement of the switchboard for the Marian booster pump station be undertaken by quotation from suitably qualified manufacturers’ who are readily able to supply to the project specification and provide on-going warranty support.


THAT the in accordance with the Local Government Act Section 184 (b) Council resolve not to tender these works.

Council Resolution

THAT the Officer Recommendation be adopted. Moved Cr Comerford Seconded Cr Thomsen

CARRIED

10. CONSIDERATION OF COMMITTEE REPORTS:

10.1 NATURAL ENVIRONMENT ADVISORY COMMITTEE MEETING MINUTES - 7 DECEMBER 2010

File No NEAC Author COORDINATOR NATURAL ENVIRONMENT

Purpose

To present to Council the Draft Natural Environment Advisory Committee Report dated 7 December 2010 for information purposes and consideration of Committee Recommendation.

Officer Recommendation

THAT the proposed position of an Environmental Ranger be considered as part of Council's deliberations in the development of Council's 2011/12 budget.

THAT the Draft Minutes of the Natural Environment Advisory Committee be noted.


MIN/02.03.2011 FOLIO 14751

Council Resolution

THAT the Officer Recommendation be adopted. Moved Cr Walker Seconded Cr Steindl

CARRIED

10.2 DRAFT MINUTES OF THE SUSTAINABLE ADVISORY COMMITTEE MEETING HELD 8 FEBRUARY 2011

Author DIRECTOR CORPORATE SERVICES

Purpose

To review and endorse the recommendations and actions in the attached draft minutes of the meeting of the Sustainable Futures Advisory Committee held 8 February 2011.


THAT the attached minutes be received. FURTHER THAT the Car Pooling Initiative and associated software funding of $20,000 be approved and funded from the Sustainability Budget.

Council Resolution

THAT the Officer Recommendation be adopted. Moved Cr May Seconded Cr Comerford

CARRIED

11. RECEIPT OF PETITIONS:

Nil


MIN/02.03.2011 FOLIO 14752

12. TENDERS:

12.1 PREFERRED SUPPLIERS - PROPERTY SERVICES

File No MRC 2011-041 Panel of Preferred Suppliers - Property Maintenance Author Manager Property Services

Purpose

To present a report to Council demonstrating the benefit of calling Expressions of Interest for the creation of a Preferred Supplier List for the provision of property maintenance and services, as per Section 182 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

Background/Discussion

The Property Services Program is currently responsible for 125 Council buildings, this figure will change in the future with the addition of the Regions Works Depots and new assets such as the Ergon Energy building and the transfer of the Community Housing Units to the Mackay Regional Housing Company. Due to wear and tear, Operational changes and vandalism the mentioned buildings require regular maintenance and repair to ensure that they meet both the operational requirements of Council staff and the needs of the community. To enable the timely and efficient performance of services the formation of a panel of suitably experienced, qualified and resourced contractors is required. The proposed panel would consist of a number of suppliers in each category which can provide the required services including after hours response for emergency repairs. The trades and services to be requested for the panel are:

Cabinetmakers Carpenters/Builders Electricians Fencers Floor Covering Trades/Carpet Layers/Tilers Floor sanding/polishing Gas Fitters Glaziers Painters Plasterers Plumber/ Roofer/ Drainer Termite/Pest Controllers Asbestos removal/disposal Water-proofing specialists Maintenance/Handyman Removalists


MIN/02.03.2011 FOLIO 14753

The establishment of the panel of preferred suppliers will assist the Property Services program to achieve its property maintenance goal of enhancing Council’s assets through improving operational capacity and decreasing maintenance costs.

Consultation and Communication

Manager Property Services, Manager Procurement and Plant and Coordinator Property Services collectively considered the formation of the Preferred Supplier List with approval and support from the Director Community Services.

Resource Implications

The establishment of a Preferred Supplier List will enhance the capacity of the Property Services Program to decrease maintenance response times and maintain the provision of quality property maintenance services when required for all facilities.

Risk Management Implications

The selected tradespeople and contractors will be checked to ensure required qualifications and insurances are held, their staff will be fully inducted with risk assessments and work method statements supplied prior to work commencing.

Conclusion

That calling Expressions of Interest for the establishment of a panel of preferred suppliers would be of benefit to the Mackay Regional Council on the basis that maintenance and capital enhancement projects would be delivered in a timelier manner and the considerable tendering and analysis costs would be minimised.


THAT Expressions of Interest are called from suitably qualified, resourced and experienced contractors with the intention of creating a Preferred Supplier List for the mentioned trades and services, as per Section 182 of the Local Government (Finance, Plans and Reporting) Regulation 2010.

Council Resolution

THAT the Officer Recommendation be adopted. Moved Cr May Seconded Cr Cameron

CARRIED


MIN/02.03.2011 FOLIO 14754

13. CONSIDERATION OF NOTIFIED MOTIONS

Nil

14. LATE BUSINESS:

14.1 LEAVE OF ABSENCE - CR HATFIELD

THAT Cr Hatfield be granted leave of absence for the meetings on 9 March 2011.

Moved Cr Casey Seconded Cr Steindl

CARRIED

15. PUBLIC PARTICIPATION:

Nil

16. CONFIDENTIAL REPORTS:

Nil

17. MEETING CLOSURE

The meeting closed at 10.18 am.

18. FOR INFORMATION ONLY

18.1 DEVELOPMENT APPLICATION INFORMATION - 13.02.11 TO 19.02.11

For Council Information Only - No Decision Required. Development Applications Received

App no Code /

Impact Address Applicant Description Officer

CAC-2011-30

Code 36-40 Transport Avenue, PAGET

Richard D Pace General Industry & Caretaker's Residence

Darryl Bibay

CON-2011-32

30 Churchill Avenue, OORALEA

Development Certification

Building Work - Boundary Setback for Carport


MIN/02.03.2011 FOLIO 14755

App no Code / Impact

Address Applicant Description Officer

MCUC-2011-31

Code 35 Fatnowna Street, ANDERGROVE


Home Occupation (Hairdresser)

CA-2005-325

21 Prospect Street, MACKAY

Donna M Newton Extension of Currency Period - Combined Application for a Material Change of Use AND a Reconfiguration of 1 Lot to create 7 Higher Density Residential Lots

Simon Halcrow

ROLC-2011-24

Code L 3 Bald Hill Road, GLENELLA

Eljasie Pty Ltd Boundary Realignment 3 Rural Lots into 3 Lots

Darryl Bibay

MCUC-2011-27

Code 16-18 Iridium Drive, PAGET

Build Whitsunday Pty Ltd

Service Industry Helle Jorgensen Smith

ROLC-2011-26

Code 10 Bundesen Avenue, MIDGE POINT

Andrew J Jeffries 1 Rural Residential Lot into 3 Lots

Julie Brook

CON-2011-31

85 Juliet Street, SOUTH MACKAY

Adam P Rogers Building Work - Boundary Setback for Stairs

Simon Halcrow

MCUC-2011-28

Code 83 Milton Street, MACKAY

Australian Conference Association Ltd

Place of Worship (Storage Shed) Simon Halcrow

CON-2011-30

8 Pacific Avenue, SARINA

David J Marsh and Kylie M Smith

Building Work - Boundary Setback for Shed

Helle Jorgensen Smith

CON-2011-28

190A Windward Way, SHOAL POINT

Garage World Building Work - Boundary Setback for Shed

Julie Brook

CON-2011-29

32 Helmsman Drive, SHOAL POINT

Gemini Homes (QLD) Pty Ltd

Building Work - Front Boundary Setback for Dwelling House

Darryl Bibay

Development Applications Entering Decision Making Period

App Number

Code / Impact

Address Applicant Description Officer

CA-2005-275F

20 Newport Parade BLACKS BEACH

Blacks Beach Cove No 2 Pty Ltd

Request to Change Approval - Reconfiguration of a Lot (Development Permit) to create 356 Residential Lots - Stages 2 - 6

Julie Brook

CA-2005-325A

21 Prospect Street MACKAY

Donna M Newton Extension of Currency Period - Combined Application for a Material Change of Use AND a Reconfiguration of 1 Lot to create 7 Higher Density Residential Lots

Simon Halcrow

MCUC-2010-304

Code 1 Platinum Court PAGET

Maxine D Churchill and Maxwell C Churchill

General Industry Simon Halcrow

MCUC-2010-330

Code 134 McIntyre Street CALEN

Darrin P Campman Dual Occupancy Julie Brook

MCUC-2010-361

Code 16 Swan Street SLADE POINT

WS Group Dual Occupancy Julie Brook

MCUI-2010-326

Impact 82 Smalleys Beach Road CAPE HILLSBOROUGH

Graham J Sunderland Dual Occupancy Julie Brook

MCUIMP-2009-435

Impact 0 Kinchant Dam Road KINCHANT DAM

Victor C Deguara Extractive Industry Matthew Ingram

ROLC-2010-298

Code 0 Burnell Drive ALLIGATOR CREEK

Brent J Cran 1 Rural Lot into Two (2) Rural Lots and Access Easement.

Josephine McCann

ROLC-2010-347

Code 0 Yakapari-Habana Road HABANA

Jack S Fletcher 2 Rural Lots into 2 Matthew Ingram

ROLI-2010-306

Impact 92053 Bruce Highway SARINA

Phillip J Cortis and Pauline Cortis

Boundary Realignment - 2 Rural Lots into 2 Lots

Josephine McCann


MIN/02.03.2011 FOLIO 14756

Development Application Finalised

App No Code / Impact

Location Applicant Description Officer

Approved Subject to Conditions - by Delegation CON-ASPA-2011/14

34 High Street WALKERSTON QLD 4751

Colin P Roe Building Work - Boundary Setback for Shed

Darryl Bibay

MCUC-ASPA-2010/315

Code 1 McCulloch Street NORTH MACKAY QLD 4740

Consolidated Plastics & Epoxy (QLD) Pty Ltd

General Industry and/or Warehouse

Dean Appleton

MCUC-ASPA-2011/1

Code 19 Paskins Road YALBOROO QLD 4741

Telstra Corporation Ltd

Telecommunications Facility Helle Jorgensen Smith

ROLC-ASPA-2010/114

Code 10 Rasmussen Avenue HAY POINT QLD 4740

Cardno Ullman & Nolan

1 Village Lot into 2 Village Lots. Josephine McCann

MCUC-ASPA-2011/9

Code 33 Rae Street EAST MACKAY QLD 4740

Carey Homes Dwelling House (Residential Character Overlay)

Julie Brook

ROLC-ASPA-2010/295

Code 23870 Peak Downs Highway ETON QLD 4741

John Hinschen 1 Rural Residential Lot into 3 Lots

Julie Brook

CAI-ASPA-2010/262

Impact 3 Anzac Parade FINCH HATTON QLD 4756

GM & T Parkinson Family Trust

Boundary Realignment 3 Commercial Lots into 3 Lots and Rural Business (Fertiliser Storage & Sales up to 10t and Farm Chemical Products Sales)

Kathryn Goodman

CAI-ASPA-2010/188

Impact 165-179 Archibald Street PAGET QLD 4740

Bunnings Group Limited

Combined Application - Material Change of Use - Hardware Store and Reconfiguration of a Lot - Boundary Realignment

Leah Sorohan

CAC-ASPA-2010/149A

Code 30 Temples Lane BAKERS CREEK QLD 4740

Humphreys Reynolds Perkins North Queensland

Generally in Accordance with - Combined Application - Reconfiguration of a Lot to create 53 residential lots and associated Operational Works

Matthew Ingram

CON-ASPA-2011/19

9 Monash Way OORALEA QLD 4740


Side Boundary Variation Matthew Ingram

CON-ASPA-2011/20

21 Field Street WEST MACKAY QLD 4740

Mackay and Whitsunday Building Certification

Building Work - Boundary Setback for Existing Dwelling

Matthew Ingram

MCUC-ASPA-2011/13

Code 53 Canberra Street NORTH MACKAY QLD 4740


Dwelling House (Flood and Inundation Overlay)

Matthew Ingram

MCUCD-IDAS-2007/426A

Code 27-31 Margaret Vella Drive PAGET QLD 4740

BNC Planning Change Existing Approval - Material Change of Use Code - 2 Industrial Warehouses

Matthew Ingram

MCUCD-IDAS-2009/406A

Code 10 King Street NORTH MACKAY QLD 4740

Kenneth B Wigglesworth

Change to Plan of Development - Material Change of Use - New Dwelling affected by Flood and Inundation Overlay

Matthew Ingram

MCUC-ASPA-2010/369

Code 13-15 Margaret Vella Drive PAGET QLD 4740

Woollam Constructions

General Industry Simon Halcrow

Approved Subject to Conditions - by Council

Application Refused ROLC-ASPA-2010/286

Code L 4 Miran Khan Drive FRESHWATER POINT QLD 4737

Securcorp Ltd Reconfiguration of a Lot - Boundary Realignment

Julie Brook

Relevant Period Extended


MIN/02.03.2011 FOLIO 14757

MCUCD-IDAS-2004/332C

Code 66-84 Boundary Road OORALEA QLD 4740

Stockland Development Pty Limited

Extension of the Relevant Period - Material Change of Use - Preliminary approval for Higher Density Residential, Urban Residential, Commercial and Open Space & Recreation Uses as shown on Conceptual Layout Plans

Leah Sorohan

Confirmed on Wednesday 9 March 2011.

………………………………………

MAYOR


MIN/02.03.2011 FOLIO 14758


MIN/02.03.2011 FOLIO 14759


MIN/02.03.2011 FOLIO 14760


MIN/02.03.2011 FOLIO 14761


MIN/02.03.2011 FOLIO 14762


MIN/02.03.2011 FOLIO 14763


MIN/02.03.2011 FOLIO 14764


MIN/02.03.2011 FOLIO 14765


MIN/02.03.2011 FOLIO 14766


MIN/02.03.2011 FOLIO 14767


MIN/02.03.2011 FOLIO 14768


MIN/02.03.2011 FOLIO 14769


MIN/02.03.2011 FOLIO 14770


MIN/02.03.2011 FOLIO 14771


MIN/02.03.2011 FOLIO 14772


MIN/02.03.2011 FOLIO 14773


MIN/02.03.2011 FOLIO 14774


MIN/02.03.2011 FOLIO 14775


MIN/02.03.2011 FOLIO 14776


MIN/02.03.2011 FOLIO 14777


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MIN/02.03.2011 FOLIO 14779


MIN/02.03.2011 FOLIO 14780


MIN/02.03.2011 FOLIO 14781


MIN/02.03.2011 FOLIO 14782


MIN/02.03.2011 FOLIO 14783


MIN/02.03.2011 FOLIO 14784

APPENDIX / ATTACHMENTS


MIN/02.03.2011 FOLIO 14785

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