final dual enrollment summit 2005 com

8/8/2019 Final Dual Enrollment Summit 2005 com

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EDI an overview

Linda Sather Cheryl Kolbe

Oregon State University Consultant

Office of the Registrar


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Electronic Data

Interchange

EDI

Is the electronic transfer ofinformation between twotrading partners systemsusing a set of transactionsthat have been adopted as anational or internationalstandard for the particular

business function.


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Request

Transcript

StudentInformationSystem

PrintTranscript

U.S. MailReceiveTranscript

Re-keyData

RecipientsStudentInformation

System

The Transcript Trail


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Request

Transcript

StudentInformationSystem

PrintTranscript

U.S. MailReceiveTranscript

Re-keyData

RecipientsStudentInformation

System

EDI

The Transcript Trail with

EDI


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Why use it?Oregon K-16 data transfersystem

College Admission &Placement Profile


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The College Admission and

Placement Profile (CAPP) Electronically transfers traditional high

school transcript elements, state

assessment data, and other dataindicating student proficiency fromOregon school districts to Oregon'scommunity colleges and the Oregon

University System campuses.


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What it takes to use EDI EDI server

Internet access

Translation & mapping software

Staffing

Registration

Encryption software


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Your EDI Server Install translation &

mapping software onstand-alone machine or

on an existing server. Old, spare pc works

great for EDI.Smart

Trusted Link softwarerequires Windows 95 orbetter


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Internet Access


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Software Buy it off the shelf

EDI.Smart Partner Sungard SCT

Quick n Easy Freeware

Receive & Print

Inovis Trusted Link Partner Datatel

Mercator IntegrationBroker

AXIOM

Write your own Univ. of Maryland


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Registration Univ. ofTexas

Austin

Internet EDI server Free

1 e-mail

Receive reply withusername &

password


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Security Encryption software

Optional

Whats available

sftp to/from UT server

PGP

Freeware

RSA security

CryptoHeaven


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Communications with

U.T.Austin

Other Universities,Colleges & High Schools

U.T. AustinServer

YourFTP Server

YourEDI

Server


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EDI & Banner at OSU

Other Universities,Colleges & High

Schools

U.T. AustinServer

OSUs FTPdrop point

OSUsEDI.Smart

Server

OSUs Banner

download Area

Banner SHREDIR& SHREDIPProcesses

Banner SHREDIYProcess

OSUs

Banner System


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EDI &Trusted Link at CCC

Other Universities,Colleges & High

Schools

U.T. AustinServer

CCCs FTPdrop point

CCCsTrusted Link

Server

CCCs Datatel

download Area

Datatel EITPProcess

Datatel STRQProcess

CCCs

Datatel System


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Staffing Installation & Mapping

Registrars office and Admissions office

Functional/Technical manager IT

Systems Analyst/Programmer Analyst

Daily Operation

Office Specialist/Transcript Staff Maintenance

Same as Installation & Mapping


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Implementation Timeline To be ready to test with a partner

2 3 months

Speed process by sharing informationbetween institutions

Testing with trading partners

Approx. 2 weeks each (in real world)

Develop good sample pack of transcripts


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Additional Test Cases Two or more transfer institutions

Multiple degrees

Repeated courses Student with Holds

Old courses, all grade codes

In-progress courses Ungraded and graded in same term


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*UO began receiving in July

EDI Transcripts in Oregon

by Sender 2004

0

500

1000

1500

2000

2500

3000

35004000

4500

5000

LBCC OSU PCC

LBCC

OSU

PCC

PSU

UO*


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EDI Transcripts in Oregon

Trades January April, 2005

0

500

1000

1500

2000

2500

3000

3500Jan

Feb

MarApr

May

June

July

Aug

Sep

Oc

N v

Dec


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EDI Transcripts in Oregon Total transcripts traded in Oregon in 2004

is 11,118

Average = 927 per month 3 institutions are sending

5 institutions are receiving

At least 4 institutions are now in theprocess of implementing EDI

Chemeketa CC, Clackamas CC, Lane CC,Southern Oregon U.


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EDI or XML What is XML?

Characteristics of EDI

Characteristics of XML

Is EDI going away?


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Extensible Markup

Language

XML

Is a dynamic tradinglanguage that enablesapplications to flexibly,intelligently & cost efficiently

exchange information. XML-based EDI is well suited touse over the Internet.


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Characteristics of EDI Provides standardized rigid format

American National Standards Institute

(ANSI) EDI standards (X12) Stability and uniformity

High level of security

Point-to-point integration Exchanges large amounts of data with no

intervention


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Characteristics of EDI Requires dedicated EDI server

Minimizes file size in the exchange

Machine decipherable (difficult for aperson to read)

Focus on data and structure

Not web based Many trading partners available


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Characteristics of XML Transacts over existing internet

Focus on syntax and graphics

Developed for graphic representations

A way to format & manipulate text

Very large file size

Less efficient transmission

A cousin to HTML

New, hot technology; easy to learn


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Characteristics of XML Approved Version 1.0.0 by the

Postsecondary Electronic StandardsCommittee in April 2004

UT Austin Server supports PESC XMLstandard

XML users cannot trade with EDI users(crosswalk is being developed)

Man and machine decipherable (easy toread by humans; not as secure)


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Is EDI going away?

NO

There are benefits of both EDI andXML. One significant factor in favorof EDI is that our current tradingpartners are using EDI.


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Benefits of EDI More Secure than paper

Cost savings

Acknowledgements from receivinginstitution

Speed

Easy partner exchange each term

Automated transfer articulation Small file size


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Perspectives Server issues

All technological systems need upgrades

Staff training Interface with your student software

system

Move from SSN to generated ID

Web transcript requests

Who owns EDI processing?


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Beginners Guide to PGP: step-by-step instructions for installing &

using PGP http://www.utexas.edu/student/registrar/pgp/

EDI.Smart Discussion List: listserv forBanner schools

[email protected]

Conferences:

AACRAO Technology Conference (encompassing EDI andXML) October 9 - 11 in Atlanta, GA

http://www.aacrao.org/tech05/index.htm

EDI on the Web (more)


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