files.eric.ed.gov resume ed 125 356 he 007 286 title v.c.s.c. [valley city state college] faculty....

DOCUMENT RESUME

ED 125 356 HE 007 286

TITLE V.C.S.C. [Valley City State College] FacultyHandbook.

INSTITUTION Valley City State Coil., N. Dak.PUB DATE 75NOTE 127p.

EDRS PRICE MF-$0.83 HC-$7.35 Plus Postage.DESCRIPTORS Academic Freedom; Administrative Organization;

*Administrative Policy; *College Faculty; DisciplinePolicy; Faculty Promotion; Fringe Benefits; *HigherEducation; Job Tenure; Leave of Absence; *PersonnelPolicy; *State Colleges; Teacher Responsibility;Teacher Retirement

IDENTIFIERS *Faculty Handbooks; Valley City State College

ABSTRACTPolicies and procedures of the college are presented

in the 1975-76 edition of the faculty handbook. Administrativedesignations of responsibility are described, and the constitution ofthe V.C.S.C. Faculty Association is given. Specific details areincluded which deal with: academic freedom and political activities;faculty responsibilities; tenure; due process; selection andappointment procedures; faculty promotion; retirement; insuranceprograms; leaves of absence; purchasing procedures; travel; andgrading. Library facilities are also described, along with othermiscellaneous infcrmaticn. (LBH)

***********************************************************************Documents acquired by ERIC include many informal unpublished

* materials not available from other sources. ERIC makes every effort ** to obtain the best copy available. Nevertheless, items of marginal *

* reproducibility are often encountered and this affects the quality *

* of the microfiche and hardcopy reproductions ERIC makes available *

* via the ERIC Document Reproduction Service (EDRS). EDRS is not* responsible for the quality of the original document. Reproductions ** supplied by EDRS are the best that can be made from the original.***********************************************************************

V. C. s. c.

Faculty Handbook

Fall, 1975

2

U.S. DEPARTMENT OF HEALTH.EDUCATION t WELFARENATIONAL INSTITUTE OF

EDUCATION

THIS DOCUMENT HAS BEEN REPRO.OUCED EXACTLY AS RECEIVED FROMTHE PERSON OR ORGANIZATION ORIGIN-ATING IT POINTS OF VIEW OR OPINIONSSTATEO DO NOT NECESSARILY REPRE-SENT OFFICIAL NATIONAL INSTITUTE OFEDUCATION POSITION OR POLICY

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1. Intramural Athletics Field

2. Visitors' Bleachers

3. Lokken Field a Track

4. Stadium

5. Football Practice Field

6. Physical Education - Men

7. Outdoor Basketball Court

8. College Tennis Courts

9. College Garage

10. College Soccer Field

11. Viking Court -- Married Students

12. Snoeyenbos Residence Hall

13. McCoy Residence Hall

14. Storage Building

15. Park Area

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16. Mythaler Residence Halt

17. Robertson Residence Hall

18. President's Residence

19. Kolstoe Residence Hall

20. College Greenhouse

21. Warehouse

22. Plant Service Building

23. Memorial Student Center

24. Physical Education - Women

25. Allen Memorial Library

2E. Vangstad Auditorium

27. McFarland Sall

28. McCarthy Hall

29. Heating Plant

30. Science Center

31. Industrial Technical building

32. College Lab.

33, Foss Music Hall

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VALLEY CITY STATE COLLEGEValley City, North Dakota

ADMINISTRATION & STAFF1975-1976

NAME OFFICE EXTENSION

President of the CollegeTed D. DeVries 214 7102Darlene Gruber, Secretary 214 7102

Dean of Academic AffairsSamuel H. Rankin, Jr. 215 7202Sandy Koslofsky, Secretary 215 7202

Director of Admissions & RecordsDavid A. Nelson 216 7297Carl W. Peter, Assistant 216 7297A. Curt Kirking, Admissions Counselor 216 -7297

Bonnie Benson, Secretary 216 7297Fran Colville, Secretary 216 7297

Dean of Administrative AffairsNathan E. Crosby 212 7232Roger G. Bourdeau, Accountant-Office Manager 217 7232Dorothy Enger, Account Technician 217 7232Joan Noeske, Account Technician 217 7232

Dean of Students & Director of PlacementHarry L. Salisbury 225 7252Cheryl Lunn, Secretary 225 7252

Director of College RelationsRobert M. Horne 225 7203

Student Center DirectorLarry Robinson Student Center 7122Shirley Kringlie, Secretary Student Center 7122

Director of Financial AidsLouis H. Oldenburg 225 7541Betty Schumacher, Secretary 225 7541

Superintendent of Buildings & GroundsWillis Wagar 127 7521

Director of Food ServiceJack Bailey Student Center 7130

NurseConnie Reed Women's Gym 7237

Student CounselorKathryn Holleque Student Center 7302

4

1975-76 ADMINISTRATION & STAFF Page 2

NAME OFFICE EXTENSION

Director of the LibraryLillian Jacobson Library 112 7276

Director of AthleticsW.E. Osmon Fieldhouse 103 7161

Faculty. Materials Center CoordinatorCarolyn Koch 147 7362

Bookstore ManagerMeryl O'Connell Student Center 7165

NAME


FACULTY & STAFF1975-76

OFFICE EXTENSION

BUSINESSBingaman, SidCrawford, JamesElliott, LesHanson, GilmourKarges, DeanPaulson, JackWendel, CharlesKeller, John; Chairperson

EDUCATION & PSYCHOLOGYAlmlie, VernonBhugra, Satnam SinghHolleque, KathrynHorne, DeanneKanwischer, CynthiaLangemo, DorothyLudwig, RogerNorberg, GeraldAinsworth, David; ChairpersonAnderson, Louise; Secretary

FINE ARTSGlazer, StuartKeeling, GeraldineMartin, FloydPadgett, MichaelPeterson, GloriaReed, JohnJohnson, R.Q.; ChairpersonGoggin, Lynda; Secretary

HEALTH & PHYSICAL EDUCATIONAnderson, TerryBakley, MeredithDew, JamesFord, SharonGraichen, CharlotteGrooters, LarryKringlie, GerryLemnus, DonReed, ConnieOsmon, W.E.; ChairpersonOlson, Elinor; Secretary

HUMANITIES & SOCIAL SCIENCEBerg, JanetBetting, RichardBrown, Daune

128134134136128126126132

328327 B

Student Center327 D326 B326 C327 C326 A326 D326

Foss Music Hall-117Foss Music Hall-116McCarthy Hall-359McCarthy Hall-358Foss Music Hall-216Foss Music Hall-225Foss Music Hall-112Foss Music Hall

6

Women's GymWomen's GymFieldhouseWomen's GymWomen's GymFieldhouse-104.FieldhouseFieldhouse-105Women's GymFieldhouse-103Fieldhouse

209 D209 B301

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7195719573027195719571957195719571957195

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72377237716172377237716171617161723771617161

721073007320

1975-76

NAME

FACULTY & STAFF

OFFICE

Page 2

EXTENSION

HUMANITIES & SOCIAL SCIENCE cont'd.Connor, EvelynDechant, LoisGunderson, AnnieHaugaard, AnneHoff, GordonJacobson, LillianJohnson, MaxineJohnson, SusanLenaburg, MaryNeitzel, SarahPan, MichaelPasztor, LeoROTCReinbold, LeoWelsh, Donald; Chairperson

MATH, SCIENCE, & TECHNOLOGYBruhschwein, RobertBushaw, RichardDafoe, ArthurGruen, ClemGunsch, LeonhardtLade, JamesMoore, WilliamMorrison, JohnO'Connell, JamesRand, RogerMugan, Don; Chairperson

Buck, WilliamBeauchman, Alicey SecretaryKvislen, Janet

LIBRARYJefferson, Carole; ParaprofessionalKienitz, EllenJacobson, Lillian; Chairperson

7

Library 113209 E204 A

Library 212003 E

Library 112209 C205 A205 A003 F003 A003 D003 C116 A002

Science Center-103McCarthy Hall-164Science Center-302McCarthy Hall-163Science Center-301Science Center-205Science Center-206Science Center-204Science Center-102Science Center-104McCarthy Hall-155Science Center-201Science Center-105Science Center-207Science Center-110

Library 113LibraryLibrary 112

727674717440727675117276743474497449723875137239

73217310

773477707334744473247522757374617725715174447452741574527415

727672767276

TABLE OF CONTENTS

I. Administrative Designations of Responsibility

II. Constitution of the Valley City State CollegeFaculty Association

III. State Board Policy Statements: Academic Freedomand Political Activities

IV. Statement on Faculty Responsibilities

V. Regulations on Academic Freedom, Tenure, andDue Process

VI. Procedural Regulations for the Implementation ofthe Board of Higher Education Regulations onAcademic Freedom, Tenure, and Due Process

VII. Selection and Appointment Procedures

VIII. Procedures for Faculty Promotion

IX. Retirement

X. Group Health, Life, and Disability Insurance

XI. Purchasing Procedures

XII. Telephone and Telephone Billing Procedures

XIII. Leaves of Absence

XIV. Field Trips

XV. College Automobiles

XVI. Grading System

XVII. The Allen Memorial Library

XVIII. The Northern Plains Consortium

XIX. Applications for Outside Funding

XX. Out-of-State Travel

XXI. Miscellaneous

A. Faculty I.D. CardsB. Gymnasium and Pool FacilitiesC. Class Attendance PolicyD. SmokingE. Inventory

-2-

F. Oaths For TeachersG. ResignationH. Faculty Materials CenterI. Faculty-Staff LoungeJ. Mail PoliciesK. KeysL. Travel VouchersM. Lights and WindowsN. College Carpenter and Maintenance Work0. Continuing EducationP. Correspondence TeachingQ. Student AdvisementR. Scheduled ClassesS. Absences From ClassT. Final ExaminationsU. Office HoursV. Campus Related Cultural or Athletic ActivitiesW. News Service--Information ReleasesX. Disbursement of Titled Funds

XXII. Forms

PREFACE

In 1889 the constitutional convention provided for the loca-tion of a state normal school at Valley City, North Dakota andset aside a land grant of 50,000 acres to be used in support ofthe institution. From the beginning the College was a product ofboth local community initiative and direction from the NorthDakota St=te Legislature. Eager for early action, representativesof Valley City prevailed upon the first legislative assembly topass a bill providing for the organization and establishment ofa normal school at Valley City. Under the authority granted himby the law, Governor John Miller appointed the first Board ofTrustees on March 16, 1890. The school first opened on October 13,1890 in rented quarters in Valley City; and in September, 1892,it was moved to its present campus. In 1894 the first graduatingclass consisting of three members received their diplomas. Sincethat date more than 17,500 have received diplomas and/or degreesfrom Valley City State College.

In 1921 the 20th Legislative Assembly authorized Valley CityNormal School to award the baccalaureate degree in education. Inthe fall of 1921 additional courses were added and curriculumdeveloped which enabled the school to become a state teacherscollege, effective on July 1, 1921. In 1921 the purpose of theinstitution was expanded to include the specific preparation ofsecondary school teachers and supervisors as well as elementaryschool teachers. Since 1946 the College has offered a liberalarts degree, and in 1963 the legislature of North Dakota approvedthe title of Valley City State College, Valley City, North Dakota.

Legislative appropriations have continued to support thedevelopment of the campus at Valley City State College. The cam-pus of the College now consists of approximately 80 acres ofwooded park. The College has on its campus 25 buildings valuedat $7,046,500. The College lies within three city blocks of theheart of Valley City and is bordered on the south by tree-coveredhillsides. It is a picturesque and beautiful campus, the subjectof much comment on the part of visitors. Out of the originalstate land grant of 50,000 acres, there now exists an endowmentvalued in excess of $976,000.

EDUCATIONAL PURPOSE

The primary purpose of the College, as specified by law, is"to prepare teachers for public schools in the science of educa-tion and the art of teaching." The College has in the past andcontinues in the present to recognize a broader responsibilityto the general educational needs of the state and nation. Itsphilosophy is to direct students toward the attainment of knowl-edge, skills, appreciations and attitudes which are designed:

10

1. To develop d broad, general education and a philosophyof life which includes an appreciation of moral values.

2. To provide a comprehensive liberal arts base requisiteto the development of excellence in the collegiate aca-demic program.

3. To provide a health, physical education, recreation, andathletic program to serve the needs of the total studentbody.

4. To prepare for an active and responsible role in com-munity life.

5. To create a well-rounded personality and a sympatheticunderstanding of the problems of others.

6. To achieve the knowledge and skills for vocational andprofessional responsibilities to the maximum use ofindividual ability.

Valley City State College is dedicated to the service ofthe economic, intellectual and cultural life of the region inwhich it is located. In order to effect this involvement, threebasic functions are performed:

1. Instruction

Instruction is the primary mission of the College. Theinstructional program has been developed to accomplishthe following basic tasks:

a. To provide a four-year degree curriculum whichoffers courses which prepare students for teachingand supervisory careers in elementary, junior high,and senior high school fields and leads directly toa first-grade professional certificate and a bach-elor of science degree.

b. To provide opportunities for students to prepare forcareers in professional education, business, commerce,industry and technology, and government service.

c. To provide special programs designed to meet the needsof individuals with diverse educational backgrounds,interests, and qualifications, and to accommodatestudents such as older adults through the Bachelorof College Studies program--External Degree tract.

d. To provide one and two year Associate and Certificateprograms which enable the student to enter a secre-tarial, clerical, or other support position.

.1iii

e. To provide two-year pre-professional programswhich provide preparation for students who planto transfer to professional colleges of othercollegiate institutions or universities.

2. Research

Research is a normal component of many instructionalprograms and processes and is necessary for the con-tinuous self-renewal required for up-to-date instruc-tion. Thus, research activities focus upon:

a. Scholarship and departmental research directlyrelated to instruction, and

h. Appiiefl and develo)mental research which is com-patible with tho instructional mission of theCollegi_ and is designed to respond-to the specificregional needs of the geographic environment sur-rounding the campus.

3. Service.

Service to the community is a normal outgrowth of manyof Valley City ,Mate's instructional programs and ofthe special competencies of the faculty. The publicservice functions of the faculty and the College focuson activities which are commensurate with the instruc-tional mission of the College and with the needs ofindividuals, groups and organizations located withinthe immediate region of Valley City.

In conducting these three basic functions, the Collegeattempts to pursue cooperative and consortia arrangements withother institutions and/or agencies when such arrangements arefound to be desirable, financially feasible, and mutually bene-ficial.

12iii

I. ADMINISTRATIVE DESIGNATIONS OF RESPONSIBILITY

The following are synthesized descriptions of administrative

duties, which accompany the Valley City State College Organiza-

tion Chart.

A. North Dakota State Board of Higher Education

The State Board of Higher Education is the state-level pol-icy making agency in the areas of planning, coordinating,and governing higher education in North Dakota.

B. President

The President of Valley City State College is the chief edu-cational and administrative officer of the College and isresponsible to the North Dakota State Board of Higher Educa-tion for the organization, administration, operation, anddevelopment of the campus. Actions and recommendations ofthe Dean of Academic Affairs, the Dean of AdministrativeAffairs, the Dean of Students and Director of Placement, theDirector of Admissions:and Records, the Long Range PlanningCommittee, the Executive Council of the Faculty Association,and the Student GovernWent are transmitted to the Office ofthe President. The Office of the President of Valley CityState College is also responsible for special campus-widedevelopment and public and professional services.

1. Director of College Relations

The Director of College Relations is responsible forcampus information services and aids in the area of highschool relations. The Director of College Relations alsoserves as Executive Secretary of the Foundation, Execu-tive Director of the Alumni Association, and Director ofthe Community Education Program. He also performs otherduties as assigned by the President.

2. Director of Intercollegiate Athletics

The Director of Intercollegiate Athletics is responsiblefor all athletic planning and budgeting at the intercol-legiate level for both men and women.

C. Dean of Academic Affairs

The Dean of Academic Affairs is responsible for the generaladministration, organization, and development of the academicand instructional programs and services of the campus. The

13

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Office of the Dean is responsible for coordinating and super-vising the administration of the academic divisions, thelibrary, and the faculty materials center as well as partici-pating in campus planning and development as Chairman of theLong Range Planning Committee. The academic programs for thecampus are organized into six divisions, each administered bya Division Chairperson.

1. Division Chairpersons

The Division Chairpersons are responsible for the directsupervision and administration of their respective academicareas. Their duties include supervision of instructionand advising, budget planning and administration, sched-uling, curriculum development and review, and other relatedduties. The Chairpersons are also involved in the employ-ment, retention, and promotion of faculty in their area.

2. Department Heads

The Department Heads are responsible to Division Chair-persons for the direct supervision and administration oftheir respective academic areas. Their duties includesupervision of instruction and advising, budget planningand administration, scheduling, curriculum developmentand review, and other related duties.

3. Academic Affairs Council

The Academic Affairs Council is composed of DivisionChairpersons, the Director of Admissions and Records,the College Librarian, and is chaired by the Dean ofAcademic Affiars. The Academic Affairs Council has pri-mary responsibility for advising the Dean of AcademicAffairs concerning policies which are directly or indir-ectly related to the College's curriculum, academicpolicies, and academic programs. The Academic AffairsCouncil will also advise the Dean of Academic Affairsconcerning policy decisions in the following areas:(1) Academic standards, (2) the development of thelibrary, (3) student conduct and discipline in collabora-tion with the Dean of Student Affairs, (4) faculty wel-fare, conduct, and discipline, and (5) faculty tenureand promotion.

4. Librarian

The College Librarian is responsible for planning, dir-ecting, and coordinating all library services; for formu-lating and administering library policies, rules, andregulations; for developing the collection; and forsupervising library personnel.

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D. Dean of Administrative Affairs

The Dean of Administrative Affairs is responsible for devel-oping, coordinating, and supervising the administration ofall fiscal matters related to the campus; the operation andmaintenance of the physical plant, bookstore, computer center,and Student Center; and the supervision of all non-academicpersonnel. The Office of the Dean of Administrative Affairsparticipates in campus planning and development and super-vision of new construction on campus. The Office of theDean of Administrative Affairs is responsible for purchasing,construction, labor relations, and finance matters relatedto the campus programmatic and capital budget requests.

1. Accountant and Office Manager

The Chief Accountant and Office Manager is responsiblefor compiling budgets, budget control, auditing, prepara-tion of financial reports, systems development, computercenter development, receiving all incoming funds, bankdeposits, student loan records, and collections.

2. Computer Center

The Computer Center Director is responsible for ComputerCenter operations. At present, facilities are used forbusiness and registration purposes as well as instruc-tional operations.

3. Physical Plant

The Superintendent of the Physical Plant is responsiblefor maintenance of buildings and grounds, construction,physical plant operations, waste disposal, and campussafety and security.

E. Director of Admissions and Records

The Director of Admissions and Records is responsible for thecoordination and administration of the processes of recruit-ment, admissions, registration, and student academic recordskeeping.

1. Assistant to the Director of Admissions and Records

The Assistant to the Director of Admissions and Recordsassists the Director of Admissions and Records in hisvarious areas of responsibility and serves as Coordinatorof Housing.

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2. Admissions Counselor

The Admissions Counselor assists the Director of Admis-sions and Records in his various areas of responsibilityand is responsible for student recruitment, academicadvisement, and orientation for new students.

F. Dean of Students and Director of Placement

The Dean of Students and Director of Placement is responsiblefor the general administration, organization, and developmentof all student services, including counseling, financial aids,placement, housing, supervision, student government, andparking.

1. Director of Financial Aids

The Director of Financial Aids serves as a counselor tostudents in need of financial aid, supervises studentemployment, and serves as the campus liaison with spon-sors and donors. He also interprets to the faculty andadministration local, state, and national developmentsin financial aids. The Director of Financial Aids alsohelps in the area of student recruitment.

2. Director of the Student Center

The Director of the Student Center is responsible for alloperations of the Student Center, including student activ-ities, budget control, and the bookstore and food servicefunctions.

3. Student Counselor

The Student Counselor coordinates personal counseling forall college students.

G. Advisory Councils

1. Administrative Council

The Administrative Council is a Standing Committee com-posed of the Dean of Academic Affairs, the Dean of Admin-istrative Affairs, the Director of Admissions and Records,and the Dean of Students and Director of Placement. ThePresident of the campus serves as Chairman and may appointother members to this Council and define their tenure.This Council reviews recommendations and proposals andadvises the President on matters related to direction andcoordination of the various campus operations.

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2. Executive Council of the Faculty Association

The Executive Council is a representative body of thefaculty composed of duly elected members of the fac-ulty. The organization and responsibilities of theExecutive Council and the standing committees are out-lined in the Constitution of the Faculty Association.

3. Long Range Planning Committee

The Long Range Planning Committee is a standing Com-mittee composed of representatives from the adminis-tration and faculty. The Dean of Academic Affairsrepresents the President of the campus as Chairmanof the Committee. The primary duty of the Long RangePlanning Committee is academic master planning.

17

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II. CONSTITUTION

OF THE VALLEY CITY STATE COLLEGE

FACULTY ASSOCIATION

Article I. Name

The name of this organization shall be the Valley CityState College Faculty Association.

Article II. Purpose

The purpose of the Association shall be to considereducational affairs which apply to the role of thefaculty as herein outlined.

Article III. Membership

The Faculty Association membership shall consist of allfaculty with rank of Instructor, Assistant Professor,Associate Professor, or Professor, plus others as out-lined in the By-Laws.

Article IV. Meetings

The Faculty Association shall meet in regular sessionduring the months of September, November, January, March,and May. Special meetings may be called by the Presidentof the Association, by majority vote of the ExecutiveCouncil, or by petition containing signatures of twentymembers. Notice and agenda of regular meetings shall beprovided to members by the President of the Associationone week prior to regular meetings and forty-eight hoursprior to special meetings.

Meetings shall be conducted according to Robert's Rulesof Order, latest edition. Fifty percent of the member-ship plus one shall constitute a quorum.

Article V. Organization and Officers

The elected officers of the organization shall consistof a president, a vice-president, a secretary, and atreasurer. A parliamentarian will be appointed by thepresident. Terms of office will be one year. Electionof officers will occur at the September meeting. Termof office begins October 1.

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Section A. President

1. The President shall preside at Faculty Associa-tion meetings and otherwise act as the chiefexecutive officer of the Association.

Section B. Vice-President

1. The Vice-President shall preside at meetings inthe absence of the President. The Vice-Presidentshall serve as assistant to the President andcarry out duties the President may deem necessary.

Section C. Secretary

1. The Secretary shall record and file minutes ofeach meeting of the Association and of the Exec-utive Council and distribute copies of saidminutes to members of the Association withinone week after each meeting.

2. The Secretary shall keep a record of membershipand activities of the Association.

3. The Secretary shall make provisions for bal-loting at any and all Association meetings.

Section D. Treasurer

1. The Treasurer shall keep an account book of anyand all receipts and expenditures of the Associ-ation.

Section E. Vacancies

Vacancies among the elective offices of the Associ-ation shall be filled in the same manner and withthe same timing as that of the original election,with the election to fill the vacancy scheduled forthe second meeting following the vacancy.

Article VI. Qualifications, Nomination, and Election of Officers

Section A. Qualification

1. Members of the Association who have held member-ship two full academic years prior to electionare eligible to hold the office of President orVice-President.

20

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2. Members of the Association who have held member-ship one academic year prior to election areeligible to hold the offices of Secretary orTreasurer.

Section B. Nomination

1. The President of the Association shall by May 1appoint and make known to the Association anominating committee made up of five members ofthe Association for the purpose of nominatingat least two candidates for each of the fourelective offices and each of the vacant at-largepositions on the Executive Council. The reportof the nominating committee shall be distributedto the membership of the Association by Fridayof the first week of classes of the Fall Quarter.

2. Nomination for elective offices may also be bypetition, with signatures of five members of theAssociation and an affidavit of the nominee'sagreement to serve attached. The Secretary willprepare and have available nomination petitions.Completed petitions shall be filed with theSecretary ten days prior to the elections.

A list of all nominees will be circulated to theFaculty Association by the Secretary one week priorto the election. The Secretary will prepare bal-lots for the election of officers to be held ata meeting of the Association during the last weekof September.

Section C. Election

The election of the President and the Vice-Presidentof the Association shall be by majority vote of themembers voting. If one candidate does not receivea majority of the votes cast, a run-off electionbetween the two candidates receiving the largestand second largest number of votes shall be heldat the same meeting. Election of the Secretary andTreasurer shall be by plurality.

Article VII. Executive Council

Section A. Organization

The Executive Council shall be composed of theelected officers of the Association, five members

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elected at-large from the Association, and thePresident of the College or his representative.The five members elected at-large may also be nom-inated by petition and will be elected in the samemanner as the Secretary and the Treasurer of the.Association with the election of these membersoccurring at the November meeting. Qualificationsfor members elected at-large shall be one academicyear of membership prior to the quarter in whichthey are elected.

Terms of office for members elected at-large willbe two years, beginning immediately upon election.Terms of office will be staggered. Terms will befilled as vacancies occ-x.

Vacancies among members at-large will be filled inthe same manner, procedure, and timing as a regularelection, but at the second meeting of the Associa-tion following a vacancy.

Officers of the Executive Council shall be the sameas those of the Faculty Association.

Section B. Meetings

Regular meetings of the Executive Council shall beheld monthly during the nine month academic year.Special meetings may be called by the President ofthe Association by giving written notice to themembers twenty-four hours in advance of such ameeting.

Section C. Duties and Responsibilities

Activities shall include, but not be limited to thefollowing:

1) To receive proposals, suggestions, andinformation from:

a) committeesb) studentsc) individuals

When such proposals and suggestions aresupported by a unanimous vote, they will bereported to the Association as action taken.When such proposal's and suggestions are notsupported by a unanimous vote, they will bereferred back to their source with a recom-mendation or they will be placed on theagenda for action by the Association.

2) To prepare the agenda for the Associationmeetings which shall include a review ofaction taken.

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3) To appoint members to committees as calledfor in this constitution or establish tem-porary committees as deemed necessary.

4) To act as an appeals board when asked to doso by any student in matters relating tohis association with the college.

5) To receive reports from the administrationon proceedings of the Board of Higher Edu-cation or Legislative Bodies concerning thecollege and to keep the Association informedregarding pertinent actions by these groups.

6) To express and pass on to the Associationfor consideration opinions and resolutionson any questions relating to Valley CityState College.

Article VIII. Curriculum Committee

Section A. Membership

Membership on the Curriculum Committee shall consistof the Dean of Academic Affairs, the Director ofAdmissions and Records, one member elected from eachdivision of the college, and two non-voting studentsappointed for one-year terms by the Student Senate.Elections shall be held at a division meeting duringthe Fall Quarter, no later than October 1.

Section B. Officers

The Committee shall organize and elect its own officers.

Section C. Term of Membership

Members shall serve two-year terms. The Divisionsof Humanities and Social Science; Health and PhysicalEducation; and Business will elect members in odd-numbered years and the Divisions of Fine Arts; Math-ematics, Science, and Technology; and Education andPsychology will elect members in even-numbered years.

Section D. Duties and Responsibilities

This committee shall be accountable to the ExecutiveCouncil and shall submit copies of its minutes tothe members of the Faculty Association.

It shall make a continuous evaluation of academicrequirements of the college and keep the facultyinformed of current trends.

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It shall receive requests for curriculum changesfrom divisions and make recommendations concerningthem to the Executive Council.

Article IX. Welfare Committee


Membership on the Welfare Committee shall consistof one member elected from each division of thecollege. Elections shall be held at a divisionmeeting during the Fall Quarter, no later thanOctober 1.

Section B. Officers

The Committee shall organize and elect its own officers.


Members shall serve two-year terms. The Divisions ofEducation and Psychology; Mathematics, Science, andTechnology; and Fine Arts shall elect members in odd-numbered years and the Divisions of Health and PhysicalEducation; Humanities and Social Science; and Businessshall elect members in even-numbered years.


This committee shall be accountable to the ExecutiveCouncil and shall submit copies of its minutes to themembers of the Faculty Association.

It shall act in an advisory capacity to theof the College concerning faculty welfare.

It shall serve as a clearing house for thematters related to faculty welfare.

President

faculty in

Article X. Budget Committee

Section A. Membership and Organization

Membership on the Budget Committee shall consist of:

Three members elected from the Faculty Associationat-large, two members appointed during the monthof September by the President of the College (oneof whom shall be from the faculty), the Presidentof the College, and the Dean of Business Affairs.

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Nominations for the faculty positions on theBudget Committee shall be made by the Execu-tive Council and the election held annuallyin September.

Members shall serve two-year staggered terms.Two-year terms shall be filled as vacanciesoccur. The committee shall annually organizeand elect its own officers.

Section B. Duties and Responsibilities

1. To function as an advisory body to the Presidentof the College in the preparation of the biennialbudget.

2. To research, recommend, and report to the FacultyAssociation on any budgetary matters as directedby the President of the College, the ExecutiveCouncil, or the Faculty Association.

3. To act in an advisory capacity to any personsrepresenting Valley City State College on aninter-institution budgetary matter.

Article XI. Special Review Committee


The Special Review Committee shall consist of onefaculty member from each division of the college(excluding division chairmen) elected by both thetenured and probationary faculty of that division.For purposes of this committee faculty shall be con-sidered to consist of:

1. All full-time and part-time instructionalstaff who hold the rank of instructor,assistant professor, associate professor, orprofessor.

2. All full-time or part-time librarians whohold the rank of instructor, assistant pro-fessor, associate professor, or professor.

3. All full-time or part-time division chairmenor department chairmen who hold the rank ofinstructor, assistant professor, associateprofessor, or professor.

4. All full-time or part-time coaches, the Directorof Athletics, and the Director of Women's Phys-ical Education who hold the rank of instructor,assistant professor, associate professor, orprofessor.

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Section B. Organizational Meeting

A temporary chairman will be appointed each fall bythe President of the Faculty Association to call anorganizational meeting within a period not to exceedthree (3) weeks from the beginning of the Fall Quarter.The members are to elect the permanent chairman anddetermine their methods procedure at this firstmeeting.


Members shall serve two-year terms. The Fine Arts;Humanities and Social Science; and Health and Phys-ical Edwation Divisions will elect members in odd-numbered years and the Education and Psychology;Business; and Mathematics, Science, and TechnologyDivisions will elect members in even-numbered years.


This committee is mandated by the State Board ofHigher Education and its duties and responsibilitiesare as outline3 in the North Dakota State Board ofHigher Education Regulations on Academic Freedom,Tenure, and Due Process.

Article XII. Standing Committee on Faculty Rights


The. Standing Committee on Faculty Rights shall consistof five tenured faculty members elected by the faculty.For purposes of this committee faculty shall be definedas in Article XI, Section A.

Section B. Organizational Meeting

A temporary chairman will be appointed each fall bythe President of the Faculty Association to call anorganizational meeting within a period not to exceedthree (3) weeks from the beginning of the Fall Quarter.The members are to elect the permanent chairman anddetermine their methods of procedure at this firstmeeting.


Members shall serve staggered five-year terms. Annualelections will be held to fill vacancies at the firstregular meeting of the Faculty Association in the fallof the year. Vacancies on the committee will be filled

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by an election at the next regular Faculty Associationmeeting. Nominations will be made by the ExecutiveCouncil. Th initial membership shall consist of thepresent tenure committee.


This committee is mandated by the State Board of HigherEducation and its duties and responsibilities are asoutlined in the North Dakota State Board of Higher Edu-cation Regulations on Academic Freedom, Tenure, andDue Process.

Article XIII. Other Committees

The following standing committees are appointed duringSeptember for one-year terms. Faculty members shall beappointed by the Executive Council and students by theStudent Senate.

1. Library Committee

This committee shall consist of six faculty members,appointed from six divisions; two students; and thelibrarian who shall serve as the chairman of thecommittee.

The duties shall be: To act as the liaison agencybetween library; faculty, students, and the collegeadministration; to recommend policies regarding theoperation of the library; and to advise the librarianin the allocating of funds for acquisition of librarymaterials.

2. Student Affairs Committee

This committee shall consist of three ex-officiomembers (the Dean of Student Affairs, Director ofStudent Counseling, and the Director of FinancialAids), two faculty members (one designated aschairman), and two students.

Duties and Responsibilities:

1) To advise the administrative officers as tostudent affairs, policies, procedures, stan-dards, and to assist in their implementation.

2) To plan activities of Orientation Week.

3) To assist in the selection of Who's Who candi-dates from the student body.

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4) To advise the Director of Financial Aids as topolicies, procedures, and standards relativeto granting scholarships and loans and to assistin their implementation.

5) To advise the administration and student groupsrelative to policies, procedures, and standardsfor convocation programs, special programs,special entertainment and other extracurricularaffairs.

3. Faculty Social Committee

This committee shall consist of the Dean of BusinessAffairs or his appointee and five faculty members,one being designated as chairman. The duties ofthe committee are: To plan and organize facultysocial activities and to supervise the operationof the faculty lounge.

4. Athletic Committee

This committee shall consist of the Athletic Dir-ector, the Women's Conference representative andthe Men's Conference representative (who shall beteaching faculty members), the Dean of StudentAffairs, one faculty member appointed at-large,and one student. One of the conference represen-tatives shall be designated as chairman.

Duties and Responsibilities:

To approve all athletic schedules, approve post-season games and activities, deal with and in thearea of athletic scholarships, and act as a con-sulting committee in the hiring of varsity coaches.

5. Academic and Scholastic Standings Committee

This committee shall consist of the Director ofAdmissions and Records, the Dean of AcademicAffairs, the Dean of Student Affairs, and twomembers of the faculty at-large.

Dut'.es and Responsibilities:

The committee shall consider petitions and routinematters concerning student affairs and advise theDirector of Admissions and Records in the areas ofacademic and scholastic standing.

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6. Presidential Search and Selection Committee

The Faculty Association shall elect a committeefrom its membership to consult with the Boardof Higher Education in the search for and selec-tion of a new President when this becomes nec-essary.

7. Additional Committees

The Faculty Association and the Executive Councilshall have the prerogative and power to createad-hoc committees when necessary.

Article XIV. Amendment Procedure

This Constitution may be amended by a two-thirds vote ofthe membership of the Association. The proposed amendmentmust be presented in written form to the members of theAssociation at a regular meeting and voted on at the nextmeeting or voted on through the mail following the next

regular meeting.

Article XV. Ratification

Ratification of this constitution shall be by a two-thirdsvote of the members of the Association.

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BY-LAWS

Amendments to or revisions of the by-laws must be proposedin writing at a regular meeting of the Faculty Associationone month prior to voting on the above. The by-laws may beamended by a two-thirds vote of members present at any Fac-ulty Association meeting.

Article I. Other Membership

Membership in the Faculty Association shall include:

President of the College, Dean of Academic Affairs,Dean of Student Affairs, Dean of AdministrativeAffairs, Director of Admissions and Records, Direc-tor of the Student Center, Director of CollegeRelations, Director of Financial Aids, and the Dir-ector of Student Counseling.

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III. STATE BOARD POLICY STATEMENTS: ACADEMIC FREEDOM AND POLITICALACTIVITIES

ACADEMIC FREEDOM

The State Board of Higher Education policy statement on

academic freedom is identified below:

A. General Principles

The primary responsibility of the academic community is toprovide for the enrichment of intellectual experience.Essential to the realization of this ideal is a free andopen academic community which takes no ideological or policyposition itself. The responsible academic community welcomesthose who do take an ideological or policy position andjealously guards their right to do so. Conflict of ideascannot occur unless there is opportunity for a variety ofviewpoints to be expressed. Toleration of what may be erroris an inescapable condition of the meaningful pursuit of

truth. The academic community must be hospitable even toclosed minds and it must welcome the conflict of ideas likely

to ensue. Acarlemic responsibility to provide opportunity forexpression of diverse points of view generates academic free-

dom.

B. The Teacher

The teacher is entitled to full freedom in research and inthe publication of results subject to the adequate perfor-mance of his other academic duties. He is also entitled tofreedom in lecturing or conducting demonstrations in hissubject or field of competence. He is entitled as any othermember of the community is which he lives to establish mem-bership in voluntary groups, to seek or hold public office,to express his opinions as an individual on public questionsand to take action in accordance with his views. Cognizantof his responsibilities to his profession and to his insti-tution, the teacher accepts certain obligations; he shouldattempt to be accurate, to exercise sound judgment andrespect the rights of others to express opinions.

C. The Student

The student is entitled to be taught by unfettered teachersand to have access to all information pertinent to his sub-jects of study. He is entitled to as complete freedom aspossible in the selection of his curriculum, his teachers,

31

and his associates. Moreover, he has a right to intellec-tual disagreement with his instructors and his associatesand to question them without fear of recrimination orpunishment. He also is entitled to seek the publication ofhis views, to seek membership in voluntary groups, to seekor hold public office, and to take lawful action in accor-dance with his views. He, too, has the responsibility tomake clear that his actions, his memberships, and hisstatements do not represent the views of the academic com-munity. The student surrenders the privilege of membershipin the academic community through abuse of the methods andstandards of scholarship. Disposition and/or correction ofsuch abuse is the responsibility of both the faculty and thestudent's colleagues.

D. Guest Speakers, Movies, and Other Programs

A college or university by its very nature cannot pay lipservice to the concept of freedom of expression and thendeny persons with whom it is in sharp disagreement the oppor-tunity of giving expression to their views. Furthermore, apolicy that extends the right of freedom of expression tosome persons and denies it to others, places the institutionin the position of endorsing the past record and views ofthose who are given permission to speak. Therefore, anyspeaker, performer, or program may be presented under thesponsorship of any duly recognized student, faculty, oradministrative organization or any individual officer ofinstruction. It is not necessary that the point of viewpresented be congenial to the campus, members of the staffor student body individually, or to individual members ofthe wider community. The speaker must be accorded the cour-tesy of an uninterrupted presentation. Except for ceremonialoccasions, speakers must accept as condition of their appear-ance the right of their audience to question or challengestatements made in their address. Questions must be permit-ted from the floor unless prevented by physical limitations,or the size of the audience. The invitation or schedulingof such a program must represent the desire of the institu-tional sponsor and not the will of external individuals ororganizations. The sponsor must accept full responsibilityfor the program and should help to establish the conceptthat the point of view expressed in an address or perfor-mance does not necessarily represent the position of theacademic community. Such presentations must at all times beconsistent with the laws of North Dakota and the UnitedStates.

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POLITICAL ACTIVITIES

The State Board of Higher' Education policy statement on

political activities is identified below:

The Board of Higher Education recognizes the importanceof, and encourages, participation by individuals in the polit-ical, social, and economic affairs of the community, state,and nation. While we respect the deep concern of individualfaculty members and students about events and issues which havebrought increasing turmoil to our nation and the concommitantdesire to participate actively in the fall elections, we mustemphasize the distinction between involvement of an individualand involvement of an institution. The Board affirms its tra-ditional concern for the well-being of the society; at the sametime the institution must remain outside the political arena.Adjustment of the academic calendar in order to free students,faculty, or other employees to engage in political activity isnot consistent with the foregoing affirmation.

The Board policy does not bar anyone from active indepen-dent participation in political campaigns in behalf of candi-dates of his choice or in the advancement of his politicalbeliefs or policy concerns outside the institution. 'In fact,active participation by all Americans in the political processwhich is fundamental to the democratic way of life is encouraged.

By way of explanation, we do not believe it legitimate orwise for a college or university to make political commitments.Further, institutional participation in political activity,however worthy that activity might be in itself, would raisemany legal questions.

In the first place, when a student enrolls in an institu-tion and pays his tuition and fees, the institution is legallycommitted to a published calendar, with provision for certainkinds of exceptions. There is the implied commitment by theinstitution to deliver certain education experiences. Moreover,the calendar does not disallow politically-related programstaught on a non-partisan basis. Other kinds of regularly sched-uled class and field work programs may be arranged.

The fundamental issue is the corporate involvement of aninstitution and any actions that might involve institutionalpolitical commitments. Such actions might create a picture ofinstitutional political unanimity which would not represent theviews of all members of the academic community.

There is danger that an institution could evolve towarda kind of political orthodoxy, which in certain circumstancesmight even inhibit and discourage the expression of other opin-ions.

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Any disruption of the normal processes of education at anyinstitution endangers the very heart of our institutions; namely,freedom of thought, and freedom of expression. Every effort mustbe made to make it as easy to present opposing viewpoints as itis for someone to express his views initially. An institutionis not a place where alyone expressing a point of view, howevermuch he is in minority, can be either silenced or threatenedwith language or physLcal actions. The common standards of cour-tesy that should characterize the academic community must berespected.

While class attendance may be no longer required in someinstitutions, every student has a right to expect every classfor which he is registered to be held according to the Universityor College class schedule. In event of any class disruption orstrike, students who choose to attend class must be able to doso without fear of intimidation or injury.

A University or College must always be a place of learning,a place for discussion, a place to hear differing opinions, aplace for dissent, but such dissent must be made in a rational,lawful and peaceful manner. It must be made with due respectfor the rights of others. While the Board protects the rightsof all those who choose to dissent in peaceful and lawful ways,it must defend, with all the power at its command, the rightsof others when any actions by dissenters are clearly disruptiveof the work and program of the University or College.

In the light of these considerations it must be made clearthat classes will be held in accordance with the academic cal-endar and all members of the faculty are obliged to meet assignedteaching responsibilities.

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IV. STATEMENT ON FACULTY RESPONSIBILITIES

Along with academic freedom and tenure, all faculty mem-

bers recognize certain concomitant responsibilities to their

students, their colleagues, to the college, and to the state

and broader community.

I. To students, faculty members have a responsibility for:

A. Keeping abreast of current developments in theirdisciplines, continuously updating course content,improving the method of instruction, and regularlyevaluating the effectiveness of their instruction.

B. Maintaining in their classrooms and elsewhere anintellectual and attitudinal environment in whichstudents are stimulated to learn, to ask questions,and to explore alternative approaches to problems.

C. Respecting students as persons, being concerned abouttheir progress, and being willing to hear theirpoints of view without prejudice.

D. Informing students at the beginning of each quarterof the objectives of each course and organizing themethod of instruction and time allocation so as tomeet those objectives.

E. Informing students as early as possible concerningterm paper and other requirements for the courseand the basis on which grades will be determined.Examinations and papers which are used for deter-mining a course grade should be available to stu-dents for inspection and discussion. Students'grades should be based on recognized academic stan-dards. Students should also be informed early inthe course of the policy concerning attendance.

F. Holding classes and examinations as scheduled and,'in the event of necessary absence, informing stu-dents in advance of changes in schedule and makingsuitable alternative arrangements.

G. Being readily available to students for individualconferences relating to course work or other mattersof concern and interest to students. Faculty shouldpost a schedule indicating times when they will beavailable for consultation.

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II. With respect to their colleagues, faculty members areresponsible for:

A. Avoiding conduct which intentionally and substan-tially obstructs or disrupts teaching or other law-ful activities on the college campus.

B. Respecting the rights of free inquiry and expressionof opinion by their colleagues in accordance with thecollege's statement on academic freedom.

C. Acknowledging in his own publications, the contribu-tion which colleagues have made to his research andother endeavors.

D. Evaluating or commenting fairly and objectively onthe work of colleagues when peer evaluation isrequired for the purposes of promotion, curriculumassessment, and the like.

III. With respect to the college, faculty members have aresponsibility for:

A. Participating in the committee work and other channelsof governance on departmental and college levels.

B. Observing the regulations of the college which aredesigned to promote freedom for teaching and research,and participating through orderly means in seekingmodification in these regulations when these areconsidered inappropriate.

C. Indicating that when they are speaking as a privateperson, they are not speaking for or representingthe college.

IV. Faculty members are encouraged to participate in endeav-ors for improvement of the economic, social and culturallife of the community, especially when they have anexpertise which may make their contribution particularlyvaluable, and when such a contribution can be made withoutinterfering with their primary obligations for teachingand scholarly endeavor.

Adopted by the Academic Affairs Council, May 1975.

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V. REGULATIONS ON ACADEMIC NORTH DAKOTA BOARD

FREEDOM, TENURE, AND DUE PROCESS OF HIGHER EDUCATION

FOREWARD

These regulations are designed to enable North Dakota institx:-tions under the control of the Board of Higher Education to protectacademic freedom and tenure and the requirements of academic dueprocess. The principles implicit in these regulations are for thebenefit of all who are involved with or are effected by the pol-cies and programs of the institutions. A college or universityis a forum for ideas, and it cannot fulfill its purpose of trans-mitting, evaluating, and extending knowledge if it requires con-formity with any orthodoxy of content and method.

A. GENERAL PROCEDURES

1. Because of the variety of scope and organizational struc-ture of the institutions under the control of the Boardof Higher Education, each institution shall adopt pro-cedural regulations to implement these Regulations onAcademic Freedom, Tenure, and Due Process. A statementof such procedures and any amendments shall be filed withthe Board of Higher Education and shall be made availablein convenient form to all academic personnel at eachinstitution.

2. Each institution shall, through its faculty and adminis-tration, develop (a) procedures for continuing evaluationof both probationary and tenured faculty members, and(b) procedures by which faculty members are evaluated andrecommended for tenure.

3. Each institution shall have a Standing Committee on Fac-ulty Rights consisting of five tenured faculty memberselected for staggered five year terms by the faculty asdefined by each institution. The Committee shall electits own presiding officer annually and shall hold formalhearings in accordance with the procedures described inSection J on all matters referred to it under these regu-lations. The Committee shall judge any allegation ofbias or conflict of interest. In the event that an indi-vidual member is judged by the Committee to be biased orto have a conflict of interest in a specific case, theCommittee shall replace the member with a substitute mem-ber for that case.

4. Each institutional senate shall provide for a SpecialReview Committee to investigate each alleged violationof this policy on an informal basis without a verbatim'transcript or the privilege of cross-examination. Afterinvestigation of a complaint, the Special Review Committeeshall attempt to resolve the problem; or failing that,where this policy provides for a hearing by the StandingCommittee on Faculty Rights, shall refer the matter tothat Committee for formal hearing. Findings of the

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Special Review Committee shall be reported in writing tothe complainant, department head, division head, dean,and president. No complaint shall be heard by the StandingCommittee on Faculty Rights until a Special Review Com-mittee has completed its investigation and attempted asolution.

5. a. Tenure for a faculty member is recognition of contin-uous appointment to the rank of instructor or higherat an institution, subject to the conditions definedin this policy.

b. A full-time tenured appointment may be granted afterfour years of continuous full-time academic serviceto the institution (as defined by the institution),but in no event shall a faculty member be retained ona full-time probationary appointment longer than sixyears of continuous service. If tenure is not to begranted and a sixth year contract is issued, it mustbe terminal.

c. A faculty member who completes six years of continuouspart-time academic service to the institution (asdefined by the institution) shall be considered tenuredat any time thereafter to an extent equal to the aver-age of the proportion of full-time appointment (asdefined by reference to a full-time teaching loadstipulated by the institution for the departmentinvolved) held during each of the previous four yearsof service.

d. An individual with previous professional experiencemay, at the discretion of the institution, be giventenure credit not to exceed two years for this exper-ience, with such credit to be regarded as academicservice to the institution for the purposes of thispolicy. The faculty member shall be informed inwriting of this decision within the first six monthsof service. Failure to provide notice of this decisionshall not result in an automatic award of tenure credit,but a faculty member not receiving such notice aftera request to the institutional president may appealto a Special Review Committee for assistance in securingan answer.

e. Time spent on leave of absence or junior sabbaticalleave may be counted for tenure. This determinationshall be made at the conclusion of the leave. A fac-ulty member who does not already have a probationaryappointment shall not earn tenure credit for timespent in a position not entirely supported by state-appropriated funds, unless, at the conclusion of suchtime, an express decision is made by the institutionto award tenure credit.

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f. In an exceptional case, an institution may make aninitial appointment with tenure, with the approvalof the State Board of Higher Education.

B. TERMS OF APPOINTMENT

1. With the exception of special appointments clearly speci-fied by the institution to not involve tenure credit orstatus, such as those limited to a brief association withthe institution and initial appointments funded by otherthan state-appropriated funds, all appointments to therank of instructor or higher, hereafter referred to asfaculty, shall be of two kinds: (a) probationary appoint-ments, which are normally for one academic year, subjectto renewal; or (b) appointments with tenure. In bothcases contracts are normally issued for one academic year.

2. The general terms and conditions of each appointment tothe faculty will be stated in writing, and a copy of theappointment document will be supplied to the faculty mem-ber. Any subsequent extensions or modifications of anappointment, and any special understanding, or any noticesincumbent upon either party to provide, shall be confirmedin writing and a copy given to the appointee.

3. Each faculty member will be advised, at the time of initialappointment, of the institutional process for evaluationof faculty. This may be accomplished by a published descrip-tion of the process in the faculty handbook or a similardocument.

4. Each institution shall make a reasonable effort to notifyfaculty members of the terms and conditions of their renewalsby April 15, but in no case will such information be givenlater than May 1. Failure to provide this information shallnot result in an automatic award of a renewed appointment,but a faculty member not receiving such information aftera request to the institutional president may appeal to aSpecial Review Committee for assistance in securing ananswer. Failure by a faculty member to accept the terms andconditions within one month of the date they were offeredshall relieve the institution of any obligation to reappointthe faculty member.

C. NONRENEWAL OF APPOINTMENT OF PROBATIONARY FACULTY

1. In all cases, written notice that a probationary appoint-ment is not to be renewed shall be given to the facultymember in advance of the expiration of his or her appoint-ment, as follows:

a. Not later than March 1 of the first academic year ofservice if the appointment expires at the end of thatacademic year; or, if a one-year appointment terminatesduring an academic year, at least three months inadvance of its termination.

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b. Not later than December 15 of the second academic yearof service if the appointment expires at the end ofthat academic year; or, if an initial two-year appoint-ment terminates during an academic year, at least sixmonths in advance of its termination.

c. At least twelve months before the expiration of anappointment after two or more academic years of serviceat the institution.

2. When a decision not to renew an appointment has been reached,the faculty member involved shall be informed of that deci-sion in writing by the body or individual making the decision,and, if the faculty member so requests, he or she will beadvised of the reasons which contributed to that decision.The faculty member may also request a reconsideration bythe deciding body or individual and a written confirmationof the reasons given in explanation of the nonrenewal.

3. Insofar as the faculty member alleges that the nonrenewaldecision was based on inadequate consideration, a SpecialReview Committee shall review the faculty member's allega-tions and determine whether the decision was the result ofinadequate consideration in terms of relevant standards ofthe institution. If the Special Review Committee believesthat adequate consideration was not given, it shall requestreconsideration, indicating the respects in which it believesthe consideration may have been inadequate. It shall pro-vide copies of its findings to the faculty member, therecommending body or individual, the president, and otherappropriate administration shall not be subject to furtherreview by the Standing Committee on Faculty Rights or theState Board of Higher Education.

4. If a faculty member on probationary or other nontenuredappointment alleges that the nonrenewal decision was basedsignificantly on considerations violative of (a) academicfreedom, (b) rights guaranteed by the United States Con-stitution or (c) rights previously conferred by writtenagreement, the allegation shall be given preliminary con-sideration by a Special Review Committee, which shall seekto settle the matter by informal methods. The allegationshall be accompanied by a statement that the faculty mem-ber agrees to the presentation, for the consideration ofthe faculty committees, of such reasons and evidence asthe institution may allege in support of its decision.If the difficulty is unresolved at this state, and if theSpecial Review Committee so recommends, the matter shallbe heard by the Standing Committee on Faculty Rights inaccordance with the procedures in Section J, except thatthe faculty member making the complaint shall be respon-sible for stating the grounds upon which it is based, andthe burden of proof shall rest upon the faculty member.

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If the faculty member succeeds in establishing a primafacie case before the Standing Committee on Faculty Rights,it shall be incumbent upon those who made the nonrenewaldecision to come forward with evidence in support of theirdecision.

D. TERMINATION OF APPOINTMENT BY A FACULTY MEMBER

A faculty member may terminate an appointment effective at theend of the academic year, provided that he or she gives noticein writing at the earliest possible opportunity, but not laterthan May 15, or one month after receiving notification of theterms of an appointment for the coming academic year, whicheverdate occurs later. The faculty member may properly request awaiver of this requirement of notice in case of hardship or ina situation where he or she would otherwise be denied substan-tial professional advancement or other opportunity.

E. TERMINATION OF APPOINTMENTS OF TENURED FACULTY AT THE END OFA CONTRACT PERIOD

1. Termination of an appointment with tenure may be based upondemonstrable financial exigency, loss of legislative appro-priations, loss of enrollment, consolidation of departments,or elimination of courses. In such cases, primary consid-eration shall be given to length of service and tenurestatus in the retention of faculty members within theeffected department or division. Other factors such ascurriculum requirements, professional achievements, breadthof competence, and equal employment opportunity also shallbe considered and may prove to be conclusive.

2. A tenured faculty member selected for termination underthis section shall be given written notice of terminationby the institutional president at least twelve months priorto the expiration of the faculty member's appointment.

3. A faculty member given notice of termination under thissection may request that the institution circulate hisor her vita to other departments within the institution.In additon, the institution shall ensure that fair con-sideration is given to the faculty member, during theperiod of the terminal appointment, for any vacant academicpositions in the institution, although the faculty withinany academic department shall have the major responsibilityin determining qualifications for appointment within theirdepartment.

4. A position terminated under this section will not be filledby a replacement within two years, unless the releasedfaculty member has been offered appointment with tenure anda reasonable time within which to accept or decline it.

5. Termination at the end of a contract period also may bemade for adequate cause, in which case the grounds speci-fied in Section F must be shown.

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F. DISMISSAL DURING -;A CONTRACT PERIOD

1. Dismissal of a faculty member with tenure, or with a specialor probationary appointment before the end of the specifiedterm, may be effected by the institution only for adequatecause. Adequate cause shall be defined to include: (a) dem-onstrated incompetence or dishonesty in teaching or research,(b) substantial and manifest neglect of duty, (c) personalconduct which substantially impairs the individual's ful-fillment of his institutional responsibilities, and (d) aphysical or mental inability to perform assigned duties.

2. A faculty member selected for dismissal under this sectionshall be given written notice of dismissal by the institu-tional president in accordance with the following schedule:

(a) at least three months, if written notice is given byMarch 1 (or three months prior to the expiration) ofthe first year of probationary service;

(b) at least six months, if the written notice is givenby December 15 of the second year (or after ninemonths but prior to eighteen months) of probationaryservice; or

(c) at least twelve months, if the written notice is givenafter eighteen months of probationary service or ifthe faculty member has tenure.

This schedule for written notice and salary need not applyin the event that there has been a finding that the conductwhich justified the dismissal involved moral turpitude.On the recommendation of the Standing Committee on FacultyRights or the president, the State Board of Higher Educa-tion may authorize payments beyond the effective date ofdismissal based on the length and quality of service of thefaculty member.

3. Pending a final decision on dismissal, the faculty membermay be suspended, or assigned to other duties in lieu ofsuspension, only if immediate harm to the faculty memberor others is threatened by continuance. Before suspendinga faculty member, pending an ultimate determination of hisor her status through the institution's hearing procedures,the administration may consult with a faculty committeeconcerning the propriety, the length, and other conditionsof the suspension. Salary shall continue during the periodof suspension.

G. ADMINISTRATIVE ACTIONS OTHER THAN DISMISSAL

1. If the administration determines that the conduct of afaculty member, although not constituting grounds fortermination or dismissal, justifies imposition of a sanc-tion, the faculty member must be informed in writing ofthe sanction.

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2. No faculty member shall be subjected to demotion in statusor reduction in salary without reasonable and just cause,which shall be stated in writing if the faculty member sorequests.

3. In either of the above cases, the faculty member may requestconsideration by a Special Review Committee. If that com-mittee fails to resolve the matter, and if it determinesthat the severity of the sanction justifies further consid-eration, it shall refer the matter to the Standing Committeeon Faculty Rights for formal proceedings as provided inSection J.

H. OTHER PERSONNEL DECISIONS

1. Administrative Personnel

If an administrator alleges that a consideration violativeof academic freedom significantly contributed to a decisionto terminate or not to renew his or her appointment, theadministrator shall be entitled to the procedures set forthin Sections I and J.

2. Graduate Teaching Assistantships

a. The terms and conditions of every appointment to agraduate teaching assistantship shall be stated inwriting, with a copy of the appointment document sup-plied to the graduate teaching assistant.

b. A graduate teaching assistant shall not be dismissedbefore the end of the period of appointment withouthaving been provided with an opportunity to receivea statement of reasons and to be heard before a SpecialReview Committee.

c. If the Special Review Committee cannot resolve thecomplaint, a graduate teaching assistant who estab-lishes a prima facie case to the satisfaction of theStanding Committee on Faculty Rights that his or herdismissal was based significantly on considerationsviolative of (1) academic freedom, or (2) rights guar-anteed by the United States Constitution shall beentitled to a full hearing in accordance with the pro-cedures described in Section J.

I. OTHER REQUIREMENTS FOR TERMINATION OR DISMISSAL

A termination of a tenured faculty member or a dismissal of anyfaculty member will not become final until the following stepshave taken place, in the order listed:

1. notification of intent to terminate or dismiss;

2. discussion between the faculty member and the appropriateadministrative officers looking toward a mutual settle-ment;ment;

43

V-8

3. written notice by the institutional president oftermination or dismissal;

4. if requested by the faculty member within 15 calendardays of the formal notice, a statement of the groundsfor the action, defined with reasonable particularityby the president or a delegate;

5. if requested by the faculty member within 15 calendardays of receiving the statement of grounds, informaland confidential inquiry and report by a SpecialReview Committee;

6. if requested by the faculty member within 30 calendardays after the report of the Special Review Committee,formal review and report by the Standing Committee onFaculty Rights; and

7. if requested within 30 calendar days after the reportof the Standing Committee on Faculty Rights, reviewand final determination by the State Board of HigherEducation.

J. HEARING PROCEDURES FOR THE STANDING COMMITTEE ON FACULTY RIGHTS

1. The Committee may, with the consent of the parties con-cerned, hold joint pre-hearing meetings with the partiesin order to (a) simplify the issues, (b) effect stipula-tions of facts, (c) provide for the exchange of documen-tary or other information, and (d) achieve such otherappropriate pre-hearing objectives as will make the hearingfair, effective, and expeditious.

2. Service of notice of hearing with specific grounds fortermination or dismissal in writing shall be made atleast 20 calendar days prior to the hearing. The facultymember may respond in writing up until 3 calendar daysbefore the hearing. The faculty member also may waive apersonal appearance and request a decision on the basisof the written statements.

3. During the proceedings the administration shall be entitledto have counsel, and the faculty member will be entitledto have an academic advisor and counsel of his or her ownchoice and at his or her own expense. In addition, eitherparty or the Committee may invite a representative of aresponsible educational association to attend the pro-ceedings as an observer.

4. A record of the hearing or hearings shall be made, and theadministration and the faculty member shall have access toit and shall be provided a copy upon request, with costsof making the record and any copies to be charged to theinstitution. The findings of fact and the decision shall

44

V-9

be based solely on the hearing record. Except in casesbrought under Section C4 of this policy, the burden ofproof that grounds for termination or dismissal existshall rest with the institution and shall be satisfiedonly by clear and convincing evidence in the record con-sidered as a whole.

5. The Committee shall not be bound by strict rules of legalevidence, and may admit any evidence which is of probativevalue in determining the issues involved. Every reasonableeffort shall be made to obtain the most reliable evidenceavailable. The Committee shall grant adjournments toenable either party to investigate evidence as to whicha valid claim of surprise is made.

6. The faculty member shall be afforded an opportunity toobtain necessary witnesses and documentary or other evi-dence. The administration shall cooperate with the Com-mittee in securing witnesses and making available docu-mentary and other evidence. The faculty member and theadministration shall have the right to confront andcross-examine all witnesses. Where a witness cannot orwill not appear, but the Committee determines that theinterests of justice require admission of his statement,the Committee shall identify the witness, disclose thestatements, and, if possible, provide for interrogatories.In a hearing on grounds of incompetence, the testimonymay include that of qualified faculty members from theinstitution involved or other institutions of highereducation.

7. The Committee's conclusion as to whether or not groundsfor termination or dismissal have been established by theevidence in the record shall be reported to the president.If the president rejects the report, he or she shall statethe reasons for doing so, in writing, to the Committee andto the faculty member within 20 calendar days of receivingthe report, and shall provide an opportunity for response.If the Committee concludes that adequate cause for dismissalhas been established, but that a lesser penalty would bemore appropriate, it may so recommend, with supportingreasons.

K. ACTION BY THE HOARD OF HIGHER EDUCATION

If termination, dismissal, or severe sanction is imposed bythe president, the president shall, on request of the facultymember, transmit to the Board of Higher Education the recordof the case. The Hoard's review will be based on the recordof the hearing of the Standing Committee on Faculty Rights,and it may provide opportunity for argument, oral or writtenor both,. by the principals at the hearings or by their repre-sentatives. The Board may make a final determination of thecase at this point, or it may return the case to the StandingCommittee on Faculty Rights for further proceedings. TheHoard shall then make a final decision after study of the

45

V-10

Standing Committee's reconsideration. The final decision madeby the Board shall be communicated in writing to the facultymember involved, the president, and the Standing Committeewithin 10 calendar days.

..1

46

VI. PROCEDURAL REGULATIONS FOR THE IMPLEMENTATION

OF THE BOARD OF HIGHER EDUCATION REGULATIONS

ON ACADEMIC FREEDOM, TENURE, AND DUE PROCESS

I. Faculty Evaluation Procedures

A. Non-Tenured Faculty

1. All non-tenured faculty members at Valley City StateCollege holding faculty appointments with the rank ofInstructor, Assistant Professor, Associate Professor,or Professor will be evaluated annually during theFall or Winter Quarter. First year faculty will beevaluated prior to February 1 during the Winter Quar-ter. Non-tenured faculty with one or more years ofservice will be evaluated no later than November 1during the Fall Quarter.

2. Division chairmen will be responsible for the initia-tion of the evaluation process for all non-tenuredfaculty members with regular academic rank withintheir respective academic division.

3. At a time designated by the Dean of Academic Affairseach division chairman will initiate the evaluationprocess in the following manner:

a. The division chairman will appoint a DivisionalReview Committee consisting of a minimum of twoand a maximum of three faculty members. Member-ship on the review committee, which will consistof tenured faculty wherever possible, will beselected from the faculty of the academic division(s)to which the non-tenured faculty member belongs.

b. In the case where a non-tenured faculty member'steaching responsibilities are divided betweentwo or more academic divisions, the Dean of Aca-demic Affairs will appoint the division chairmanresponsible for initiating the evaluation processand appointing a review committee.

4. The division chairman will be responsible for dis-tributing two forms entitled, "Appraisal of Non-TenuredFaculty Member - Copy A, Review Committee and Chairman'sCopy," and "Appraisal of Non-Tenured Faculty Member -Copy B, Faculty Member's Copy." A minimum of one copyof each form will be necessary for each non-tenuredfaculty member.

47

VI-2

5. The division chairman will then instruct the reviewcommittee to organize itself and complete items one,two, and three on the appraisal form, copy A. Aseparate form will be used for each non-tenured fac -.ulty member.

6. The division chairman will then meet with the reviewcommittee for the purpose of insuring the accuracyand consistency of the data included in items one,two, and three.

7. The division chairman will then appoint a time andplace for the review committee, the division chair-man, and the faculty member under evaluation to meet.At this meeting, chaired by the division chairman,the review committee and the chairman will receive andreview the non-tenured faculty member's self-evaluation.The non-tenured faculty member will be informed at thismeeting of the recommendation of the review committee.The faculty member under evaluation will be affordedan opportunity to challenge the recommendation anddata included in the appraisal form, copy A.

8. Prior to the completion of item 4 on the appraisalform, copy A, the division chairman will inform thenon-tenured faculty member of the nature of his recom-mendation. This information should be provided atleast forty-eight hours prior to the initiation ofstep nine. In the case of a recommendation for non-reappointment or conditional reappointment, the divi-sion chairman should allow the faculty member involvedthe opportunity of a conference with the Review Com-mittee.

9. The division chairman will complete item four of theappraisal form, copy A, including his recommendationsfor either reappointment, non-reappointment, condi-tional reappointment, or the awarding of tenure. Thedivision chairman will then forward the appraisal forms,copies A and B, to the Office of the Dean of AcademicAffairs according to the deadlines designated in A-1above. The division chairman may include data or evi-dence in addition to the appraisal forms, copies A and B.

10. It is the responsibility of the Dean of AcademicAffairs to review the information provided in each ofthe appraisal forms and make recommendations to thePresident of the College for final disposition. Hemay request additional information from the divisionalreview committee, the division chairman, or the fac-ulty member under evaluation. In each case where arecommendation for non-reappointment or conditional

. 48

VI-3

reappointment is received, the Dean of Academic Affairswill consult with the division chairman, the reviewcommittee and the faculty member prior to the completionof item 5 on the appraisal form, copy A. The Dean ofAcademic Affairs may direct the division chairman toinitiate the evaluation process anew if in his judgmentthe data in the appraisal forms fail to substantiatethe recommendation in item 4.

11. Upon the completion of item 5 in the appraisal form,copy A, the Dean of Academic Affairs will forward tothe President of the College the appraisal forms,copies A and B, additional data gathered by the divi-sion chairman or the review committee, and any addi-tional information he may deem relevant to the evalu-ation under consideration.

12. The President of the College will complete item 6 onthe appraisal form, copy A. He will then notify inwriting each non-tenured faculty member that the processhas been completed and that the appraisal forms, copiesA and B, as well as all other data submitted by eitherthe Dean of Academic Affairs, the division chairman,or the review committee are on file in the President'soffice and are open to the review of the faculty mem-ber. In each case where the President concurs with arecommendation for non-reappointment, he will notifythe faculty member involved in writing in advance ofthe expiration of his or her appointment according tothe following deadlines, which are specified in theState Board of Higher Education's regulations onAcademic Freedom, Tenure, and Due Process:

a. Not later than March 1 of the first academic yearof service if the appointment expires at the endof that academic year; or, if a one-year appoint-*ment terminates during an academic year, at leastthree months in advance of its termination.

b. Not later than December 15 of the second academicyear of service if the appointment expires at theend of that academic year; or, if an initial two-year appointment terminates during an academicyear, at least six months in advance of its termi-nation.

c. At least twelve months before the expiration of anappointment after two or more academic years ofservice at the institution.

13. Upon receipt of a presidential letter of non-reappointment,the faculty member may request a reconsideration by thePresident and a written confirmation of the reasonsgiven in explanation of the non-renewal in accordance

49

VI-4

with Section C-2 of the Regulations on Academic Free-dom, Tenure, and Due Process of the State Board ofHigher Education. Should the non-tenured facultymember desire, he or she may request a hearing of theSpecial Review Committee according to procedures de-scribed in Section C-3 and C-4 of the Regulations onAcademic Freedom, Tenure, and Due Process of the StateBoard of Higher Education (see also Section III below).

50

Date

VI-5

Appraisal No.

Name

Area

Rank

AA-27-J1-1975

VALLEY CITY STATE COLLEGE

Valley City, North Dakota

APPRAISAL FORM FOR THE EVALUATION OFNON-TENURED FACULTY MEMBER: COPY A

Division Chairman and Committee Copy

Year Appointed

Eligible for Tenure

Pre-VCSC ExperienceCounted for Tenure

1. 'Evaluation of teaching skill. Give as much specific evidenceas possible concerning teaching ability.

2. Attitude toward students and rapport with them in counseling,teaching, and informal contacts.

3. Recommendation of Division Review Committee.

Signatures

Date

51

VI-6 AA-27-J1-1975-2

Name

-2-

4. General evaluation by Division Chairman

Recommend:

Reappointment

Non-reappointment

Conditional Reappointment

Tenure

Date Signature

5. Comments of Dean of Academic Affairs.

Date Signature

6. Comments of President of the College.

Date Signature

52

Division Chairman

Dean of Academic Affairs

President

Date

V1-7

Appraisal No.

Name

Area

AA-28-.71-1975



APPRAISAL FORM FOR THE EVALUATION OFNON-TENURED FACULTY MEMBER: COPY B

Faculty Self-Evaluation

Rank

Year Appointed

1. Evaluation of teaching skill. Give as much specific evidenceas possible concerning teaching ability. (The inclusion ofevidence derived from student evaluations is encouraged underitem #1.)

2. Evidence of professional growth and standing. List pertinentmemberships, activities, honors, etc.

3. Indications of scholarly activities and productiveness. Listresearch or experiments in progress, papers, articles, etc.

4. Promotion of college objectives through service in departments,committees, sponsoring student activities, etc.


53

VI-8

B. Procedures for the Evaluation of Tenured Faculty

1. All tenured faculty members will be evaluated annuallyduring the fall quarter. The process should be com-pleted prior to November 1.

2. Division chairmen will be responsible for the evalu-ation of all tenured faculty members within theirrespective academic divisions.

3. Two forms entitled "Appraisal of Tenured FacultyMember - Faculty Copy B" and "Appraisal of TenuredFaculty Member - Division Chairman's Copy A" areavailable in the Office of the Dean of AcademicAffairs. A minimum of one copy of each form willbe necessary for each faculty member on tenure.

4. The division chairman will complete one appraisalform, copy A, for each tenured faculty member underhis supervision. Tenured faculty will be requestedby division chairmen to complete appraisal form,copy B. A separate form will be distributed to eachtenured faculty member.

5. Division chairmen will meet with each tenured memberof his or her division and review his or her evalua-tion with the faculty member.

6. Both the faculty member's self-evaluation (copy B)and the division chairman's evaluation (copy A) willbe filed in the division office.

7. Should a tenured faculty member wish to dispute thedivision chairman's evaluation, he mar appeal inwriting to the Dean of Academic Affair13. A writtenappeal should contain specific reasons and supportiveevidence for the faculty member's disagreement. TheDean of Academic Affairs will consult with the tenuredfaculty member and division chairman. He will thenmake recommendations to the President of the Collegefor a final ruling.

5

Date

VI-9

Appraisal No.

AA-29-J1-1975



APPRAISAL FORM FOR THE EVALUATION OFTENURED FACULTY MEMBER

Division Chairman's Copy A

Name Year Appointed

Area Tenure Year

Rank Pre-VCSC Experience

1. Evaluation of teaching skill. Give as much specific evidenceas possible concerning teaching ability.

e,



4. General evaluation by Division Chairman.

Date Signature

55Division Chairman

Date

VI-10

Appraisal No.

AA-30-J1-1975



APPRAISAL FORM FOR THE EVALUATION OFTENURED FACULTY MEMBER

Faculty Copy B

Name Year Appointed

Area Tenure Year

Rank Pre-VCSC Experience

1. Evaluation of teaching skill. Give as much specific evidence aspossible concerning teaching ability. (The inclusion of evidencederived from student evaluations is encouraged under item #1.)

2. Evidence of professional growth and standing. List pertinentmemberships, activities, honors, etc.

3. Indications of scholarly activities and productiveness. Listresearch or experiments in progress, papers, articles, etc.


Date Signature

Date Signature

56

Division Chairman

Faculty Member

VI-11

II. The Definition of Faculty as Required by Section A-3 of theRegulations on Academic Freedom, Tenure, and Due Process.

A. The faculty at Valley City State College will consist ofall part-time and full-time instructional staff with the

following ranks:

InstructorAssistant ProfessorAssociate ProfessorProfessor

B. Included for the purpose of tenure consideration as fac-

ulty will be the following instructional support areas:

1. All full-time or part-time librarians who hold therank of instructor, assistant professor, associateprofessor, or professor.

2. All full-time or part-time division chairmen ordepartment chairmen who hold the rank of instructor,assistant professor, associate professor, or pro-fessor.

3. All full-time or part-time coaches, the Director ofAthletics, and the Director of Women's Physical Edu-cation who hold the rank of instructor, assistantprofessor, associate professor, or professor.

4. Proposed option: All full-time or part-time academicadministrators, including Deans, Vice Presidents, andPresidents who hold the rank of instructor, assistantprofessor, associate professor, or professor.

III. The Number and Means of Appointment of the Members of theSpecial Review Committee Required by Section A-4 of theRegulations on Academic Freedom, Tenure, and Due Process.

A. Special Review Committee*

1. Membership

The Special Review Committee at Valley City StateCollege shall consist of one member from each divi-sion (excluding division chairmen), elected by boththe tenured end probationary faculty, as defined inSection II-A above.

2. Term of Membership

Members shall serve two year terms. The Fine Arts;Humanities and Social Science; and Physical Educa-tion Divisions will elect members in odd-numberedyears and the Education-and Psychology; Business;and Mathematics, Science and Technology Divisions

*See also Constitution of the Faculty Association 57

VI-12

will elect members in even-numbered years.

3. Organizational Meeting

A temporary chairman will be appointed each fall bythe President of the Faculty Association to call anorganizational meeting, within a period not to exceedthree (3) weeks from the beginning of the Fall Quarter.The members are to elect the permanent chairman anddetermine their methods of procedure at this firstmeeting.

B. The Standing Committee on Faculty Rights*

The Standing Committee on Faculty Rights at Valley CityState College shall consist of five tenured faculty mem-bers elected for staggered five year terms by the facultyas defined in section II above. Annual elections will beheld to fill vacancies at the first regular meeting ofthe Faculty Association in the fall of each year. Vacan-cies on the committee will be filled by an election atthe next regular Faculty Association meeting.

IV. A Statement of Academic Service at Valley City State Collegeas Required by Section A-5-b and c of the Regulations onAcademic Freedom, Tenure, and Due Process.

A. All full-time faculty with the rank of instructor, assis-tant professor, associate professor, or professor.

B. All part-time faculty who hold the rank of instructor,assistant professor, associate professor, or professor.

C. All full-time or part-time instructional support personnelwho hold faculty ranks of instructor, assistant professor,associate professor, or professor as designated in SectionII-B of the Procedural Regulations.

V. A Statement Defining the Procedure and Criteria for AwardingTenure Credit for Previous Professional Experience in Accor-dance with Section A-5-d of the Regulations on Academic Freedom,Tenure,.and Due Process.

A. Procedure

1. When a division chairman and division screening com-mittee recommend a candidate for appointment to thefaculty at Valley City State College, they will for-ward to the Dean of Academic Affairs a memorandum(1) setting forth the recommendation and the reasonsfor selection, and (2) proposing the academic rank,salary, and credit toward tenure if the appointeehas previous professional experience.

*See also Constitution of the Faculty Association 58

VI-13

2. The letter of appointment will be issued from theOffice of the Dean of Academic Affairs and willdetail the salary, rank of appointment, and the yearsof professional experience to be applied toward tenure.

3. The contract issued from the Office of the Presidentwill also include salary, rank of the appointment,and the years of professional experience to be appliedtoward tenure.

B. Criteria for awarding tenure credit or status at the timeof initial appointment:

Tenure credit or status will be awarded at the timeof initial appointment at Valley City State Collegeonly in exceptional cases. An exceptional case shallbe defined as a candidate who has clearly distinguishedhimself or herself in the following basic categories:

1. Scholarship

2. Professional achievements and contributions

3. Effectiveness in instruction

VI. A List of the Types of Special Faculty Appointments that donot Involve Tenure Credit or Status, as Provided for in SectionB-1 of the Regulations on Academic Freedom, Tenure, and DueProcess.

All faculty appointments with the rank of instructor,assistant professor, associate professor, and professorshall involve tenure credit or status unless otherwisestated in the initial contract and letter of appointment.All other appointments, including that of lecturer, shallnot involve tenure credit or status.

VII. The Published Subscription of the Evaluation Process Requiredby Section B-3 of the Policy.

A. All tenured faculty members are evaluated annually atValley City State College by their respective divisionchairmen. Tenured faculty members are evaluated in thefollowing basic categories:

1. Scholarship



4. Service to the college, the profession, and thecommunity

59

VI-14

B. The evaluation of tenured faculty members is primarilyconcerned with encouraging improvement and noting suc-cess in the above basic categories. The evaluationprocess is discussed in detail in Section I-B of theProcedural Regulations.

C. All non-tenured faculty at Valley City State College willundergo a peer evaluation annually. First year facultywill be evaluated prior to February 1. Non-tenured fac-ulty with one or more years of service will be evaluatedno later than November 1. The basic categories in whichthe non-tenured faculty member will be reviewed are:

1. Scholarship



4. Service to the college, the profession, and thecommunity

D. The evaluation of non-tenured faculty is both to encourageimprovement in the above categories and to provide a fairprocedure for arriving at decisions to renew or not torenew appointments.

E. The procedures and documents utilized in the evaluationof tenured and non-tenured faculty are published inSections I-A and I-B of the Procedural Regulations. Eachfaculty member should carefully study the categories andprocedures which will be used in the evaluation of fac-ulty at Valley City State College.

VIII. Final Institutional Authority for Non-Renewal Decisions underSection C-2 of the Regulations on Academic Freedom, Tenure,and Due Process.

A. All decisions at Valley City State College involving thenon-renewal of faculty appointments shall be the finalresponsibility of the President of the College.

IX. Procedures For Faculty Participation in Decisions Involvingthe Termination of Tenured Faculty Members under Section E-1of the Regulations on Academic Freedom, Tenure, and DueProcess.

A. Introduction

Valley City State College subscribes to the guidelinesfor colleges and universities recommended in 1971 by AAC,which recognizes that an institution may find it necessaryto curtail or eliminate an academic program for reasons

60

VI-15

of financial exigency. Such program retrenchment mayrequire termination of probationary and/or tenured mem-bers of the faculty. Valley City State College furthersubscribes to the statement in AAUP's 1940 "Statementof Principles on Academic Freedom and Tenure" which pro-vides in regard to tenured faculty that "termination ofa continuous appointment because of financial exigencyshould be demonstrably bona fide." The importance ofsuch decisions to an institution, its students and mem-bers of its academic staff requires the closest possiblecoordination of fiscal and academic planning. In general,Valley City State College endorses the principle thattenured members of the faculty should normally be retainedin preference to probationary appointees. This prefer-ential status should include wherever possible an oppor-tunity to transfer or re-adapt to other programs withinthe department or institution. If retention is not pos-sible, the institution should assume responsibility forassisting the faculty member in securing other employment.Early retirement and transfer from full-time to part-timeservice may be acceptable alternatives to termination insome situations of financial exigency. However, suchdecisions should be gpverned by the same guidelines andprocedural safeguards as those which result in termination,The following guidelines are recommended.

B. Procedures and Guidelines to Insure Due Process in FacultyReductions Under Section E-1 of the Regulations on AcademicFreedom, Tenure, and Due Process.

1. When the President of the College identifies academicareas of concern based upon financial and enrollmentdata and overall college mission, he shall forward hisconcern to the Academic Dean, the divisional chairmaninvolved, the Long Range Planning Committee, the Exec-utive Council of the Faculty Association, and thestudent government.

2. The divisional chairman involved shall meet with mem-bers of his division to review the data, prepare fur-ther documentation, and present recommendations tothe LRPC. Simultaneously, the Executive Council ofthe Faculty Association and the student governmentmay forward their respective recommendations to theLRPC.

3. The LRPC makes every effort to determine the nature ofthe fiscal limitations and within those constraintsto establish appropriate educational priorities. Care-ful documentation of the evidence supporting a staffreduction decision is essential. Appropriate financialinformation, student-faculty ratios, qualitative pro-gram and course evaluations, enrollment data, and otherpertinent information should be used to support a caseof financial exigency. Criteria for the retention of

61

VI-16

faculty members in cases involving retrenchment as aresult of reduction in enrollment or financial exi-gency will be in accordance with the State Board ofHigher Education's Regulations on Academic Freedom,Tenure, and Due Process, Section E-1. Except forconfidential material of a personal nature, this in-formation should be widely shared among the collegecommunity. Having accomplished the above, the LRPCforwards its recommendations with supporting docu-mentation to the President of the College and theExecutive Council of the Faculty Association. TheLong Range Planning Committee's involvement in theprocess of providing recommendations shall be con-sidered valid only if the committee contains a repre-sentative from each academic division selected bythe President of the College annually from a list ofnames provided by the division chairmen. The Execu-tive Council has the option of reviewing the recom-mendations of the LRPC and submitting its commentsto the President of the College.

4. The President reviews the recommendations and rendersa decision. In cases where faculty appointments areto be terminated, the determination of the specificindividual(s) shall be made by a committee composedof the tenured faculty members of the division in-volved and the divisional chairman. The recommen-dations of this committee are forwarded to the Deanof Academic Affairs for review and submitted to thePresident of the College. Notice of termination ornon-reappointment shall be as prescribed in the V.C.S.C. Manual.

5. Any faculty member affected by termination or non-reappointment has the right to appeal to the FacultyAssociation's Special Review Committee and/or theStanding Committee on Faculty Rights.

6. If an appointment is terminated because of financialexigency or because of the discontinuance of a pro-gram of instruction, the released tenured facultymember's place will not be filled by a replacementwithin a period of two years, unless the releasedfaculty member has been offered reappointment and areasonable time with which to accept or decline.

62

VII. SELECTION AND APPOINTMENT PROCEDURES

Procedure. Appointment to the Valley City State College Faculty

is by the State Board of Higher Education on the recommendation

of the President of the College. The usual procedures in selec-

ting candidates for faculty positions are as follows:

1. The faculty needs of each division are determined on thebasis of schedule requirements, anticipated enrollment,program development, and anticipated retirements, resigna-tions and approved leaves of absences.

2. Each year a composite list of positions (specific jobdescription) is compiled in the Office of the Presidentand the Dean of Academic Affairs and each Division Chairmanis notified of his staff allocations. Placement bureausand graduate deans of the major universities may be notifiedof existing vacancies. Other contacts are made by DivisionChairmen and faculty members at meetings of professionalorganizations, through deans of graduate schools and throughacquaintance of faculty members. The object is to secureas large a number of potential candidates as possible.

3. Applications, recommendations and credentials are receivedby the Division Chairman and the Division Screening Committeefor evaluation. The Division Screening Committee will beappointed by the Division Chairman, who will serve as Chair-man of the Committee.

4. Initial selection of candidates is made by the DivisionalChairman with the approval of the majority of the facultymembers in the Division.

5. Selected candidates are invited to the campus for personalinterviews.

6. The decision to recommend to the Board of Higher Educationa candidate for appointment to the Faculty is made by thePresident upon the written recommendations of the Dean ofAcademic Affairs, the Division Chairman, and the DivisionScreening Committee.

Procedures for scheduling faculty and instructional services

candidates' interviews and recommending appointment are as follows:

63

VII -2

1. Any candidate brought to campus for an interview should be abest prospect of at least three qualified persons whose cre-dentials have been examined. Personnel supply in an academicfield may reduce the number of possible candidates.

2. Before an invitation is extended to a candidate the DivisionChairman should:

a. ascertain from the Dean of Academic Affairs the existenceof the vacancy.

b. forward to the Dean of Academic Affairs credentials whichshould include, if possible, parts b, c, d, e, and f,Item 6, shown below.

3. Any administrative person who is scheduled to interview acandidate should be forwarded credentials for the candidateprior to his interview.

4. Interviews with the following administrative personnel shouldbe scheduled:

a. Division Chairman

b. Dean of Business Affairs

c. Dean of Academic Affairs

d. President of the College

5. A candidate should have the opportunity to be interviewed bya number of faculty members including those in the academicdiscipline in which he is being considered. Each candidateinvited to campus for an interview should be afforded anopportunity to be interviewed by a number of students whoare Majors or Minors in the academic discipline in which heis being considered. The Division Chairman will select stu-dents who are to participate in an interview. Students shouldhave the opportunity to make recommendations to the DivisionChairman.

6. A recommendation for appointment from the Dean of AcademicAffairs to the President of the College should contain thefollowing:

a. a memorandum recommending appointment from the DivisionChairman and the Division Screening Committee settingforth the recommendation reasons for selection, andproposing the academic rank, salary, and credit towardtenure of previous professional experience.

b. vita information

64

VII -3

c. placement papers

d. official transcripts (especially important if placementpapers are not current or prepared by a university bureau).

e. as many as three letters of recommendation, one or twoof these reflecting the candidate's current assignment.These letters are necessary if the placement materialshave not been updated to contain current recommendations.

f. a written report on any telephone conversations concerningthe candidate made by the Division Chairman.

7. The letter of appointment will be issued from the office ofthe Dean of Academic Affairs and will detail the salary,rank of the appointment, and the years of professional experi-ence to be applied toward tenure. The instrument of appoint-ment will consist cf an Appointment Document issued from theOffice of the President.

65

VII-4

ACADEMIC VACANCY NOTICE


1975-76

POSITION AVAILABLE:

COLLEGE DESCRIPTION:

THE COMMUNITY:

EDUCATIONAL ANDEXPERIENCEREQUIREMENTS:

POSITION DESCRIPTION:

AA-24-J1-1975

Valley City State College is a state-supported institution of higher educationwhich is authorized to award the B.S., B.A.,B.C.S., and A.A. degrees. The student pop-ulation numbers approximately 900. Theinstitution is fully accredited by the NorthCentral Association of Colleges and SecondarySchools and the National Council for theAccreditation of Teacher Education.

Valley City is a community of 8,800 approxi-mate population. It is located in the eastcentral portion of the state. Fargo-Moorhead,a metropolitan area, is located 60 miles oninterstate highway east of Valley City.Minneapolis-St. Paul is located 300 miles tothe southeast on Interstate 94. The communityis located on major transportation and com-munication lines and the location lends itselfto cultural activities and outdoor sports.

SALARY RANGE, BENEFITS A group health program is available throughAND TERM OF Blue Cross-Blue Shield. A state teacherAPPOINTMENT: retirement program is available and partici-

pation in TIAA-CREF is a part of the statehigher education retirement program. A groupdisability insurance program is available.

APPLY TO: (Appropriate Division Chairman)Valley City State CollegeValley City, North Dakota 58072Telephone: (701) 845-7

An Equal Opportunity Employer

66

POSITION AVAILABLE:


THE COMMUNITY:



VII-5

INSTRUCTIONAL SUPPORT


1975-76

AA-25-J1-1975



SALARY RANGE, BENEFITS A group health program is available throughAND TERM OF Blue Cross-Blue Shi-ld. A state teacherAPPOINTMENT: retirement program is available and partici-


APPLY TO: (Appropriate Division Chairman)Valley City State CollegeValley City, North Dakota 58072Telephone: (701) 845-7


67

POSITION AVAILABLE:


THE COMMUNITY:



VII-6

VACANCY NOTICE


1975-76

AA-26-J1-1975



SALARY RANGE, BENEFITS A group health program is available throughAND TERM OF Blue Cross-Blue Shield. A state teacherAPPOINTMENT: retirement program is available and partici-


APPLY TO: (Appropriate Division Chairman)valley City State CollegeValley City, North Dakota 58072Telephone: (701) 845-7


6g

VII-7 AA-32-J1-1975

APPOINTMENT MEMORANDUM: DIVISIONAL RECOMMENDATIONS

I. Name of Candidate

Current Position

II. Specific Job Description

III. Majority Committee Recommendation

IV. Minori*ly Committee Recommendation (if any)

Signatures: Members of theScreeningCommittee

V. Division Chairman's Recommendation and Comments

Do not Recommend Appointment

Recommend Appointment

Rank

Years of Experience Credited Toward Tenure

Division Chairman's Signature

69

VII-8 AA-33-J1-1975

APPOINTMENT MEMORANDUM: DEAN OF ACADEMIC AFFAIRS' RECOMMENDATION

I. Name of Candidate

Current Position

II. Specific Job Description:

III. Recommendation of Dean of Academic Affairs:

Do not Recommend Appointment

Recommend Appointment

Salary


70

VIII. PROCEDURES FOR FACULTY PROMOTION

The Promotions Advisory Committee

The Promotions Advisory Committee shall be composed of Divi-

sion Chairmen. The Dean of Academic Affairs will serve as the

non-voting chairman.

Applications for Promotion

A. Procedures for Application

Applications for promotion can be initiated in one ormore of the following ways:

1. The Division Chairman may invite those members ofhis Division whom he deems worthy of promotion toaccept, complete, and return to him an applicationfor promotion. The completed form supplemented withhis recommendations shall be transmitted by theDivision Chairman to the Dean of Academic Affairsprior to an announced deadline.

2. An individual faculty member who meets the minimumcriteria and requirements for faculty promotion maynominate himself by obtaining an application fromthe Dean of Academic Affairs for transmission to thePromotions Advisory Committee for evaluation andaction. Such an alternative is appropriate for:

a. A faculty member not invited by his DivisionChairman to apply for promotion by the specifieddate, or

b. An individual whose faculty assignment does notplace him under the direct jurisdiction of aDivision Chairman.

The faculty member who uses this procedure musttransmit the completed application for promotionto the Dean of Academic Affairs by a specified date.

When such a procedure is followed, the Dean shallinform the Division Chairman of the receipt of thepromotion application.

Any faculty member may submit to the Dean of Academic

71

VIII -2

Affairs with the consent of the colleague so nom-inated, a letter of recommendation for the promotionof any other faculty member. Such a letter shouldinclude the same kinds of documentation as requestedon the application for promotion.

3. The President of the College or Dean of AcademicAffairs with the consent of the individual so con-cerned may nominate any faculty member not otherwiserecommended for promotion. The faculty member sonominated and the appropriate Division Chairmanshall be requested to complete and return the appli-cation for promotion to the Dean of Academic Affairsby the specified date.

When such a procedure is followed, the Dean ofAcademic Affairs shall transmit the completed formto. the President of the College with his recommen-dation and the President shall transmit the docu-ments directly to the Promotions Advisory Committeefor evaluation and action.

Responsibilities of Personnel Involved in the Promotions Process

A. Division Chairman

1. To make a continuing study of his staff members inregard to the criteria for faculty promotion.

2. To invite staff members under his jurisdiction whomhe feels worthy to accept an application and toapply for promotion; such invitations must be madeby an announced date of each year.

3. To complete a recommendation form for each facultymember nominated for promotion. The nominee'scolleagues of higher academic rank may share in thecollection and evaluation of evidence reported bythe Division Chairman.

4. To forward the nominee's application form, theDivision Chairman's recommendation form, and anyother pertinent information to the Dean of AcademicAffairs.

B. Dean of Academic Affairs

1. To serve as non-voting chairman of the PromotionsAdvisory Committee.

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VIII-3

2. To receive the recommendationmitted by the Division Chairm

for promotion trans-an.

3. To analyze such recommendationstional data deemed necessary.

4. Dean of Academic Affairs with thindividual so concerned may nominmember not otherwise recommended

and to seek addi-

e consent of theate any facultyfor promotion.

5. To make recommendations on each application.

6. To make applications for promotion afaculty member who requests one.

vailable to any

7. To confer upon request with any faculapplication for promotion did not recefavorable action.

ty member whoseive final

C. President of the College

1. To nominate at his discretion, any facultnot previously nominated for promotion toPromotions Advisory Committee.

y memberthe

2. To receive the recommendations of the PromoAdvisory Committee at the conclusion of theierations. He shall then submit to the Stateof Higher Education a list of all nominees coaction at each level of recommendations, whichinclude a complete statement detailing the reafor the Promotions Advisory Committee recommend

tionsr delib-Boardnsidered,

shouldsonsations.

3. To supply the appropriate Division Chairman withstatement of the decisions concerning the facultymembers in his Division which should include reasfor any adverse decisions.

D. Promotions Advisory Committee

a

ons

1. To acknowledge in writing to the individual underconsideration the receipt of his faculty promotionapplication.

2. To seek pertinent information concerning any appli-cant's qualifications.

3. To make recommendations to the President of theCollege concerning those to whom promotion should begranted and those to whom promotion should be denied.

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VIII -4

CRITERIA FOR PROMOTION IN FACULTY RANK

In order to be appointed or promoted to a specific rank,

a faculty member must meet the minimum requirements described

below.

Lecturer

The rank of Lecturer will be reserved for one who per-forms teaching duties or duties related directly toinstruction for a limited period of time. This rankis reserved for temporary appointments. Minimum qual-ifications are a sound educational background for thespecific task or duty and the attainment of the Bach-elors Degree or its equivalent.

Instructor

Masters DegreeDoctorate

Only in very exceptional cases will a candidate beappointed or promoted to the rank of instructor priorto attainment of the Masters Degree. Exceptional caseswill be defined as faculty members or karospective fac-ulty members who have clearly distinguished themselvesin the following basic categories:

1. Scholarship2. Professional achievements and contributions3. Effectiveness in instruction4. Service to the College, the profession, and .

the community

Assistant Professor


Normally promotion to the position of Assistant Professorassumes the attainment of a terminal degree with littleor no experience. Terminal degrees will be defined asdoctorates except in discipline areas where an advancedgraduate degree other than a doctorate is consideredterminal, i.e., advanced degrees in law, fine arts,accounting, etc.

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VIII -5

Only in very exceptional cases will a candidate beappointed or promoted to the rank of Assistant Pro-fessor prior to the attainment of an earned doctorateor terminal degree. Exceptional cases will be definedas faculty members or prospective faculty members whohave clearly distinguished themselves in the followingbasic categories:

1. Scholarship2. Professional achievements and contributions3. Effectiveness in instruction4. Service to the College, the profession, and

the community

Associate Professor


Normally promotion to the position of Associate Prof-essor assumes the attainment of an earned terminaldegree with significant professional experience. In

very exceptional cases Associate Professorships may beawarded to one who does not hold a terminal degree. Anexceptional case will be defined as a candidate who hasclearly distinguished himself or herself in the followingbasic categories:

1. Scholarship2. Professional achievements3. Effectiveness in instruction4. Service to the College, the profession, and

the community

Full Professor

Doctorate

Normally promotion to the rank of Professor assumes theattainment of an earned terminal degree. In addition,one who seeks promotion to the rank of Professor musthave distinguished himself or herself in the followingbasic categories:

1. Scholarship2. Professional achievements and contributions

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VIII -6

3. Effectiveness in instruction4. Service to the College, the profession, and

the community

Only in very exceptional cases involving superiorachievements in the basic categories will the rank offull Professorship be awarded to one who haE notattained a terminal degree.

76

IX. RETIREMENT

A. Beginning with July 1, 1971, a "normal re-

tirement age" of 65 years for faculty members

shall be implemented according to the following

schedule and provisions:*

1. All faculty members age 55 and under willnormally retire at age 65. A faculty mem-ber's regular appointment terminates at theend of the academic year in which his sixty-fifth birthday falls. The academic year ishere understood to end June 30.

2. Faculty members over 55 at date of imple-mentation will have 10 years or whateverpart of the remaining before age 70 duringwhich they may adjust to the requirement.For example:

Those age 56 will normally retire at age 66.Those age 57 will normally retire at age 67.Those age 58 will normally retire at age 68.Those age 59 will normally retire at age 69.Those age 60 will normally retire at age 70.

Faculty members who are age 61 to 65 at thetime the policy goes into effect may teachuntil age 70.

3. Faculty members whose initial employmentoccurs after the date of adoption of thispolicy shall retire at age 65.

Exceptions to normal retirement at age 65may be made upon request of the facultymember and recommendation of the chairper-son of the department or Dean of AcademicAffairs and of a Standing Committee onFaculty Rights. This Committee will bemade up of the five members of the institu-tions's tenure committee and two additionalmembers to be selected by the President ofthe College, each of whom would serve atwo-year staggered term. Recommendationswill be made to the President and will

*Normal retirement age is defined as "the first ageat which retirement would not be classified as 'early'and the age beyond which further service, if permitted,is considered an 'extension of service'."

77

require approval of the State Board of HigherEducation.

All persons who request permission to teachbeyond the established retirement age musthave a prescribed medical examination andsubmit a report of the medical examiner tothe Committee. The Committee shall have theright to consult the medical examiner. Ex-tensions of teaching service beyond normalretirement age shall be on a year-to-yearbasis.

Faculty members who are permitted to teachbeyond the normal retirement age shall beentitled to the same fringe benefits as areailable to corresponding faculty membersprior to retirement.

These provisions relating to teaching beyondage 65 will also apply to administrativeofficers who wish to resume their teachingcareers.

B. Retirement Benefits

1. TIAA-CREF

Teachers Insurance and Annuity Association-College Retirement Equities Fund (TIAA-CREF)is a retirement plan, authorized by theNorth Dakota State Board of Higher Edu-cation for faculty, professional researchstaff, and certain designated adminis-trative and library staff.

Faculty and research staff with rank ofprofessor or associate professor andsuch administrative and library employeeswho may be designated by the State Boardof Higher Education as having equivalentprfessional rank participate in the planat of the date of first employment at acontribution rate of 5.5 percent of con-tract salary. After 10 years of service,the contribution rate shall be 6 percent.

Faculty employees with rank of assistantprofessor or instructor and such admin-istrative and library employees who maybe designated by the State Board ofHigher Education as having equivalentprofessional rank shall participate inthe plan et, of the date of first employ-ment at a contribution rate of 0.5 per-cent. After two years of service the

78

IX-3

rate shall be 5.5 percent, and after 10years of service the rate shall be 6percent. Employees at these ranks whobring corresponding retirement annuityplans from other institutions may con-tinue the plan as of the first date ofemployment at a contribution rate of 5.5percent. After 10 years of service, therate shall be 6 percent.

Professional research staff withoutacademic rank or with rank of assis-tant professor or instructor shallparticipate in the plan at the contri-bution rate of 5 percent after 2 yearsof service.

The State will match the individuals0.5 percent, 5 percent, 5.5 percent, or6 percent contribution and forward theproceeds to TIAA-CREF.

The participant must also designate apercentage allocating premiums betweenthe TIAA-CREF investment plans.

2. Supplemental Retirement Annuities Plan (SRA)

Institutional and Board staff memberseligible for and participating in theTIAA-CREF retirement program are autho-rized to participate in the SupplementalRetirement Annuities at their discretionby making appropriate arrangements throughthe Business Office of the institution atwhich they are employed. There will beno commitment on the part of the Stateor the institutions to match the fundsdeposited with SRA by individuals

3. TIRF (North Dakota Teachers Insuranceand Retirement)

New faculty employees are not requiredto participate unless they are currentmembers and wish to continue. Coveredfaculty remit yearly premiums amountingto 4 percent (but not more than $120)of one's salary during the first eightyears of employment in the state. Duringthe next eight years the premiums are5 percent (but not more than $180).Thereafter, the premium is 6 percent(but not more than $200). Premiumsare withheld from your salary each month.The yearly contribution rate paid by thestate is $50 for the first eight yearsand $120 thereafter.

7 9

X. GROUP HEALTH, LIFE, AND DISABILITY INSURANCE

A. HEALTH GROUP

All state employees are covered under a uni-form group major health program. Currentlythe contract for this program is with BlueCross/Blue Shield of North Dakota. The planhas both medical and major medical coverage.All active, full-time employees are eligiblefor coverage under the state's group healthplan.

A single contract costs $14.46; a family con-tract $41.90; the medicare rates vary depen-ding on whether or not both husband and wifeare on medicare. The employer (in this casethe State) pays the cost of a single contract.The benefits are described in a bookletavailable from the Business Office.

B. LIFE INSURANCE GROUP

Along with the health coverage the State alsohas a life insurance group. A basic policyof $1,000 coverage is available to all active,full-time employees; the cost is paid by thestate. In addition to this basic coverage,the carrier offers additional life coverageequivalent to one times the annual earnings(rounded off to the next highest $1,000 ofcoverage).

Example: If an employee has an annual salaryof $9,200, the employee may take additionallife coverage for $10,000. This is in addi-tion to the basic $1,000 coverage.

The premium for this additional life coverageis paid for by the employee. The rates perthousand are dependent on the age of theapplicant.

Also available under the optional insurancecoverage is coverage for the dependent spouseand children. The dependent spouse coverageis for $2,000 and the rate for this coverageis also dependent on employee-applicant's age.The coverage for the children is for $500 forthe first six months of age, and $1,000 aftersix months. The rate for this coverage is25 cents.

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X-2

C. DISABILITY

Staff members are also covered by a state Work-men's Compensation plan which gives protectionfor those injured on the college premises orwhile engaged in official duties.

D. TOTAL DISABILITY BENEFITS PLAN

1. Eligibility

a. Classes of Employees Eligible

All active full-time employees (excepttemporary employees) who are facultymembers or administrative officers.

For the purpose of eligibility here-under, non-faculty employees who workless than thirty-two hours a week willnot be considered full-time employees.

b. When an Employee Becomes Eligible forInsurance

Each employee in an eligible class whois in service on the effective date ofthis policy will be eligible for insur-ance hereunder as of said date.

Each employee who enters an eligibleclass after the effective date of thispolicy will be eligible for insurancehereunder as of the first day of themonth coinciding with or next followingthe completion of one year of servicein such class.

Provided that any employee in an eli-gible class who, within three monthsprior to his entry into such class,was insured through his previous em-ployer under another Group disabilityinsurance policy providing income ben-efits for a minimum of five years duringtotal disability due to sickness willbe eligible for insurance hereunder asof the first day of the month coincidingwith or next following the date of entryinto such class.

Provided that if an employee is notactively at work on the date he wouldotherwise become eligible hereunder,he will not be eligible until he returnsto active work.

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X-3

2. -aliment

It is important that you enroll promptlyso that your insurance will become effec-tive as soon as you are eligible for it.

If you delay enrollment more than 31 daysafter becoming eligible, you will be re-quired to furnish evidence of insurabilitysatisfactory to TIAA. If you should beabsent from work on the day you wouldotherwise become insured, you will becomeinsured on the day you return to work.

3. Termination

Your insurance will terminate if youractive service is terminated, if yourcontributions are discontinued, if youcease to be in a class of employeeseligible for coverage, or if the GroupInsurance Policy is terminated. Insur-ance terminates three months before your65th birthday, since benefits are notpayable for the first three months oftotal disability nor beyond age 65.Termination of your insurance does notaffect your benefits for a total disa-bility existing on the date of suchtermination.

4. Definition

Total disability under this program is the"inability of the employee, by reason orsickness or bodily injury, to engage inany occupation for which the employee isreasonably fitted by education, training,or experience."

5. Benefits

The plan provides the following benefits,which begin on the first of the monthfollowing three consecutive months oftotal disability and continue during suchdisability until you reach age 65 or untilyour prior death:

a. A Monthly Income Benefit which, includ-ing any income benefits payable fromSocial Security, Workmen's CoApensation,North Dakota Teachers Insurance andRetirement Fund and any disability bene-fits payable under any other retirementor insurance plan for which contribu-tions or payroll deductions are made

82

X-4

by the College is equal to 60 percentof the first $1,500 of your coveredmonthly salary plus 40 percent ofcovered monthly salary in excess of$1,500 as of the date the disabilitybegan, but not to exceed $1,200 monthly.In no event will the TIAA Monthly IncomeBenefit be less than $50, even thoughthis amount may bring your total dis-ability income to more than 60 percentof salary.

b. A Monthly Annuity Premium Benefit equalto 10 percent of your covered monthlysalary as of the date the disabilitybegan. If you participate in the Col-lege's TIAA-CREF retirement plan, thisbenefit will be credited as monthlypremiums to your existing TIAA-CREFannuities. If you are not participatingin the TIAA-CREF retirement plan atthe date of disability this benefit willbe applied as monthly premiums to anewly issued TIAA contract and/or CREFcertificate issued at the time disabil-ity benefits commence, subject to thereceipt of a satisfactorily completedannuity application.

The Monthly Income and Annuity Premium Ben-efit payable by TIAA during continuoustotal disability will be increased eachyear by 3 percent compounded annually,beginning with the first day of the calen-dar month following 15 months of such con-tinuous disability.

Your covered monthly salary used to deter-mine benefits is one-twelfth of your basicannual salary (exclusive of overtime andother forms of additional compensation).

The combination of a Monthly Income Benefitand a Monthly Annuity Premium Benefitassures each of you who participate in theCollege's Disability plan and in the retire-ment plan that in the even of total, long-term disability you will receive a regularmonthly income and premiums will continueto be applied on your anwlity during suchdisability until age 65, when the TIAAdisability benefits stop and your annuitybenefits can begin. In the event of yourdeath before age 65, the full current valueof your TIAA-CREF annuity accumulation ispaid to your beneficiary in accordance withthe beneficiary options of your annuity.

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X-5

6. Exclusions

Benefits are not payable if total disabilityresults from any of the following causes:

a. Injury or sickness resulting from war,declared or undeclared.

b. Injuries sustained in an accident whichoccurred or sickness which commencedprior to the date the employee becameinsured under the Group Policy. Thisexclusion does not apply, however, toa period of total disability commencingafter the employee has been continuouslyinsured for at least one year under anyTIAA Group Total Disability InsurancePolicy that provides Monthly IncomeBenefits, nor to a period of total dis-ability commencing after March 31, 1975.

c. Intentional self-inflicted injury orsickness.

d. Pregnancy, except that this exclusionwill not apply to a period of TotalDisability commencing after terminationof pregnancy.

84

XI. PURCHASING PROCEDURES

These procedures are published in order to

provide all faculty and staff the guidelines nec-

essary for financial control of departmental bud-

gets. The procedures are to be used for all

expenditures of a departmental budget except for

the salary portion as this is a fixed expenditure

item. These procedures are divided into three

areas of concern: (A) General Guidelines For

All Purchases, (B) Bookstore and Local Purchases,

and (C) Non-Local Purchases.

A. General Guidelines For All Purchases

1. Purchase orders may be secured from theBusiness Office where the purchase ordernumbers will be assigned to the depart-ment receiving the purchase orders.

2. All purchase orders must be typewrittenin order that the Business Office canreadily interpret the information sup-plied on the order.

3. The complete address of the supplierand the buyer must be evident on theorder.

4. The "Date of Order", "Date Required","F.O.B.", "Requested By", "Department",and "Account" blocks must be completedby the individual preparing the pur-chase order.

5. The "Approved By" block must be signedby the Division Chairperson of the indiv-idual preparing the purchase order, orthe Administrative Officer in charge ofthe office for which the purchase orderis intended.

6. All Purchase Orders must be priced andextended.

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XI-2

7. All completed purchase orders must besubmitted to the Business Office forproper verification, approval, and pro-cessing. The Business Office must approveall purchase orders prior to their beingmailed.

8. Telephone orders will not be honoredat any time.

9. The following procedures are extractedfrom the State Board of Higher EducationProcedural Manual, and they apply toequipment purchases:

a. Anything specifically approved inbudget does not have to be submitted,unless the cost exceeds that listed,in which case it will be submittedto the appropriate office for author-ity--Board or Commissioner.

b. Items which are substituted up to$600 need no furthur approval.

c. Any substituted item $600 to $3,000not in budget goes to Commissioneronly.

. Any substituted item in excess of$3,000 not in budget goes to fullboard.

e. Any purchase over $500 must be madeon bids or informal price quotations.

(1) $0-$500 - Telephone quote ornegotiation. For audit purposeskeep a record of date of tele-phone conversation, person talkedto, etc. The above informationshould be typed on the purchaseorder.

(2) $501-$2,000 - Informal quotesor bids. At least three bidders.

(3) $2,01 and over - Formal bids.

f. All purchases coming to the Commis-sioner or the Board for approvalshall indicate the -.source of funds.

10. Any equipment purchased which is a sub-stitute for any line item piece of equip-ment listed in the annual budget of $300or more must be approved by the Dean of

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XI-3

Academic Affairs for all academic divi-sions and academic services or must beapproved by the Dean of AdministrativeAffairs for administration and physicalplant. All purchases of equipment shouldbe made as soon as possible at the begin-ning of the academic year.

B. Guidelines For Bookstore and Local Purchases

1. As it is not economically feasible toprepare purchase orders for bookstoreor local purchases of a small nature,purchase orders need not be preparedfor these purchases. However, becauseof the lack of financial control ondepartmental budgets resulting from thistype of expenditure, the college placesprimary responsibility for payment ofany debt incurred through this processon the individual making the purchase.The college will pay for these debtsonly to the extent of departmental bud-get balances.

2. Any local purchases which have a valueof $25 or more must still be placed witha purchase order.

C. Guidelines For Non-Local Purchases

1. All non-local purchases must be madefollowing the guidelines as delineatedin Section A of these procedures.

2. All purchase orders must have Valley City,ND placed in the "F.O.B." block of thepurchase order.

D. Unauthorized Use of College Supplies orEquipment

The unauthorized personal use of collegeproperty including supplies, materials, orequipment is illegal. All college staffmembers who have supervisory positions shouldnobsthis item to their subordinates.

87

XII. TELEPHONE AND TELEPHONE BILLING PROCEDURES

The following procedures are to be followed sothe accountability of long-distance telephonecalls is delineated as to the individual respon-sible and the correctness of the billing isestablished.

A. The long-distance charges per telephone sta-tion number will be sent to the person assignedto that station number at the beginning ofeach month.

B. The person assigned to the station numbershould keep a daily or weekly log of alllong-distance calls not made on the CATS orWATS network so he/she can verify all chargeslisted on the billing.

C. Upon completion of the verification of thebilling, the billing must be signed by theindividual responsible and returned to theBusiness Office within the first ten (10)days of the month.

D. All charges which cannot be verified shouldbe circled and notated prior to signing thebilling and returning it to the BusinessOffice. The person assigned a station num-ber is primarily responsible for the long-distance charges assessed that station num-ber, therefore, the individual must takeall necessary steps to insure the securityof the phones connected with that stationnumber.

E. Station numbers are assigned by the Accountant-Office Manager, and any questions as to theassignment should be directed to him.

F. All calls made within the State of NorthDakota must be made on the CATS or WATSnetwork. Any deviation from this policymust be fully explained on the back of thebilling prior to its return to the BusinessOffice.

G. When making long-distance calls while awayfrom your office, you must use the creditcard number assigned to your station number.These credit cards will be issued at thebeginning of the academic year by the Busi-ness Office.

H. Any questions relating to telephone usageshould be directed to the Accountant-OfficeManager.

88

XIII. LEAVES OF ABSENCE

A. Sabbatical Leave

Upon the recommendation of the Presidentand approval by the State Board of HigherEducation (A routine), a member of the fac-ulty who has served the institution at least6 consecutive years since his originalappointment may be granted a sabbaticalleave of absence for one appointment periodat one-half salary, or for one-half appoint-ment period, or less, at full salary. Amember of the faculty who has served theinstitution from 3 to 6 consecutive appoint-ment periods may be granted a junior sab-batical leave of absence for one appointmentperiod at one-fourth salary or for one-halfappointment period, or less, at one-halfsalary.

A sabbatical leave shall be granted for thepurpose of undertaking advanced study orresearch, the object of which is to enablethe faculty member to increase his profes-sional efficiency and usefulness to thesystem of higher education. Prior to theleave being granted, a proposal on theplanned use of the leave, along with asigned statement agreeing to return to thestate system of higher education for atleast one appointment period (or return allsalary received while on leave), will bepresented to the Board by the president.Following his return he will present awritten summary of his activities to thepresident for transmittal to the Board.

Sabbatical leave salary may be supplementedwith grants and/or aids which bring thetotal salary to the equivalent of the fac-ulty member's budgeted salary. Grants pro-viding for extensive travel expenses incurredduring the sabbatical leave shall not beconsidered as a part of the total salary.

A sabbatical leave and the period of requiredservice following the leave must be completedat least five years prior to the mandatoryretirement age of seventy.

Faculty granted leaves under Title III,Developing Institution Teaching Fellowships,or any other agency grant will not be eligi-ble for junior or full sabbatical leave untilthey have fulfilled their return obligation

89

XIII -2

to the state system following their leave.

The 1975-1977 biennial appropriations forstate colleges in North Dakota did notinclude support for sabbatical leaves.

B. Deve16bmental Leave

Upon recommendation from the President andapproval by the State Board of Higher Edu-cation, a member of the faculty who hasserved the institution at least six yearsmay be granted a developmental leave forretraining and/or professional developmentproviding the institutional resources areavailable and the work load is absorbedwithin existing staff resource allocations.

Prior to the leave being granted, a writtenproposal on the planned use of the leavemust be presented identifying the activitiesto be carried forth with the useful contri-butions to be developed for benefit to theinstitution, to the state, and to the indiv-idual. The proposal shall also include thedetail of the institutional source of fundsfor the stipend and an agreement signed bythe individual to return to the system uponcompletion of the leave for a period of timeat least equal to the leave time or refundthe institution's stipend payment.

Developmental leave salary may ba supple-mented with non-institutional grants and/oraids which may bring the total stipend toan amount equal to but not to exceed thebudgeted salary for the leave period. Grantsproviding for extensive travel expensesincurred during the leave shall not be con-sidered as a part of the total salary.

Developmental leaves shall not be longerthan twelve months and the institutionalstipend shall not exceed one-half the annualsalary. Developmental leaves at full salarymay be granted for periods not to exceed one-half of the appointment period. Summerleaves will be considered on an individualbasis only.

All requests for developmental leaves areto be submitted to the Board office forapproval.

90

XIV. FIELD TRIPS

Field Trip Procedures

Field trips are recognized as a valuable supple-ment to classroom activities and to the organizedStudent Activities Program. However, it mustalso be recognized that, like any useful device,such a practice can be overworked and thus seri-ously interfere with the student's academic suc-cess. Trips involving intercollegiate athleticsare included in another category with a separatepolicy.

A faculty member or faculty advisor who contem-plates taking students on a field trip shouldcomplete the following steps in sequence:

A. Obtain appropriate field trip forms from theOffice cf the Dean of Academic Affairs. Whenserving as an advisor to a student club organ-ization, consult the Dean of Students.

B. Whc.x the trip is directly related to instruc-tion in a particular class, secure approvalof the Division Chairperson and the Dean ofAcademic Affairs, present written requestsfor authorization, noting destination, datesand hours of departure and return, means oftransporation, and names of students involved,or

When the trip is an activity of a studentorganization, secure the approval of the Deanof Students. Unless otherwise stated, thefaculty sponsor will be understood as accom-panying the group and assuming responsibilityfor the students until all have safely returnedto the campus. The sponsor should assure him-self of the competence and insurance coverageof all whose cars are used for such trips.School cars will not normally be availablefor field trips.

C. When the trip is a part of classroom instruc-tion, get approval of the Division.Chairpersonand Dean of Academic Affairs. The field tripform copies should reach the Office of theDean of Academic Affairs well in advance ofdeparture time and not later than the deadlineindicated on the application. Authorizationfor the field trip will be complete upon thereturn to the faculty member of one copy ofthe request form endorsed by the Dean of Aca-demic Affairs.

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XIV -2

D. Prior to departure, the field trip sponsoris responsible for supplying the Office ofthe Dean of Academic Affairs or the Dean ofStudents with a final, updated list of stu-dents who will be absent from the campus.

92

XV. COLLEGE AUTOMOBILES

College automobiles may be used only for officialcollege business. The procedure for arranging touse a college vehicle is as follows:

A. If the vehicle is to be used to supervisestudent teachers, reservations should bemade with the divisional office of Educa-tion and Psychology at least one week in

advance.

B. For all other official business, reserva-tions should be made in the Office of theDean of Academic Affairs.

The increased cost of gasoline requires that theuse of college cars be carefully monitored. Theadministrator, faculty member, or employee to whoma college vehicle is designated for official busi-ness is re' onsible for checking the automobileout at the approved departure date and time andreturning the automobile at the return date andtime. When checking a vehicle out, the staffmember responsible must list on the check-outform available in the college garage the date ofdeparture, destination, and mileage at the time

of departure. When checking the car in, the staffmember responsible must provide the date of returnand mileage.

All requests for the use of college automobilesfor purposes other than the supervision of stu-dent teaching must be made by completing theappropriate form which is available in the Officeof the Dean of Academic Affairs. Several copiesof this form are provided here for your convenience.

Your attention is called to the list of state con-tract service station gasoline dealers which hasbeen placed in all college vehicles. Please checkthis list because there are changes made periodi-cally. Remember that ONLY regular or lead-freegasoline is to be purchased at authorized stationsexcept under extreme emergency which must be re-ported to the Business Office. Two separate en-velopes have been placed in the glove compartmentin each vehicle. One is marked credit card onlyand the other receipts only. Be sure that thecredit card is replaced in the proper envelopeafter each usage..

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REQUEST TO USE COLLEGE AUTOMOBILES FOR OFFICIAL BUSINESS

OTHER THAN THE SUPERVISION OF STUDENT TEACHERS

1. Name

2. Division or Department

3. Departure Date and Time

Return Date and Time

4. Destination

5. Please state briefly the nature of the official business.

Endorsement:


REQUEST TO USE COLLEGE AUTOMOBILES FOR OFFICIAL BUSINESS

OTHER THAN THE SUPERVISION OF STUDENT TEACHERS

1. Name

2. Division or Department

3. Departure Date and Time

Return Date and Time

4. Destination

5. Please state briefly the nature of the official business.

Endorsement:


94

XVI. GRADING SYSTEM

A. Credit

The unit of credit is the quarter hour, whichis given for the satisfactory completion of asubject pursued for one quarter (twelve weeks)having one recitation period or two laboratoryperiods per week. If the subject has fourrecitations per week, foul hours of credit areusually given for its completion.

Credit for Continuing Education .courses, work-shops, seminars, summer school and eveningschool shall be comparable in meaning to thecredit hours awarded for residential educa-tional experiences. One quarter credit hourshould involve on the average 25 hours ofeffort, part of which must involve in-the-classroom experience.

B. Marki.g and Honor Point System

Grades are reported in letter symbols, each ofwhich carries a value in honor points percredit hour. The system, commonly referred toas the "four-point" system, is as follows:

Mark Significance Honor Points

A Excellent 4.00B Good 3.00C Average 2.00D Passing 1.00F Failure 0.00I Incomplete 0.00S Satisfactory 0.00U Unsatisfactory 0.00AU Audit 0.00W Withdrawn 0.00

C. Incompletes

The mark Incomplete (I), which is reservedfor special cases, means for reasons notwithin his control, the student has failedto meet a specific and important require-ment in the course, but has in other respectsdone passing work for the quarter. The Incom-plete (I) must be removed during-the regularquarter following t.he term in which it wasreported. The instructor must notify theRecords Office in writing of any specificarrangements extending the period for com-pletion. If the deficiency is not made upwithin the specified time, the Incomplete (I)

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will stand as "I".

D. Repeated Courses

A student may, with the approval of his advisor,repeat a course once to improve his grade. Morethan one repetition must be approved by theAcademic Affairs Council. A petition to theCouncil may be submitted with the approval ofthe student's advisor.

The record of both the original an repeatedcourse will be re:ained on the student's record,but only the honor points earned and the creditsgained in the last re-taking will be used incomputing the cumulative grade point average.

E. Grade Point Average

Honor points indicating the quality of workare assigned on the assumption that a C averageor a grade point average of 2.00 is requiredfor graduation. The grade point average isdetermined by dividing the total number ofhonor points earned by the number of credithours in which a letter grade of A, B, C, D,or F was received. Other letter grades suchas I, S, U, AU, and W carry no honor pointvalue, and are not included in the calculationof the grade point average.

F. Honors

Students who attain honor points equal to threeand one-third times the number of credit hours(GPA = 3.33 or higher) will be classified as"honor students" upon graduation.

G. Academic Probation

Students who are not making progress towardtheir educational objective as indicated bytheir cumulative grade point average (GPA)will be placed on academic probation as awarning of this deficiency. The followingstandards have been established and apply toall regularly enrolled students:

Total Hours Attempted

486496112

above 112

Cumulative GPA Required

1.601.801.802.002.00

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No student will be graduated with a degreefrom Valley City State College with a cumu-lative GPA below 2.00.

H. Academic Suspension

A student who is on academic probation mustbring his cumulative GPA up to the requiredlevel during the next successive quarter, orhe will be placed on academic suspension.The first academic suspension is for one quar-ter. A student who has been suspended maysubmit a petition to the Admissions and Scho-lastic Standing Committee for re-admission.Any student who has been suspended twice foracademic reasons may be suspended permanently.

I. Continued Probation

Any student who is on academic probation andachieves a GPA of 2.00 or higher for thatquarter may be continued on academic proba-tion even though his cumulative GPA does notmeet the required standards.

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XVII. THE ALLEN MEMORIAL LIBRARY

LIBRARY HOURS

p m Monday-Thursday

p m Friday

p m Sunday

(Vacation and Summer Hours will usually vary from theabove schedule.)

7:50 a.m. - 9:00

7:50 a.m. - 4:00

4:00 p.m. - 9:00

A. Privileges

Members of the faculty have extended borrowingprivileges. There is an unlimited time onloans; that is, you may have as many materialsas you need and can use effectively, and youmay keep them for as long as you need them.However, those needed by someone else are sub-ject to recall if they have been out for areasonable length of time. Notices are sentonly at the end of Spring and Summer Quartersor if there is a demand for certain items.At that time return or renewal is expected.Fines are not charged the faculty.

B. Reserves

Materials may be put on reserve by an instruc-tor if a limited number of copies must be usedby many students. To put materials on reserve,fill out the form sheet which will be providedon request. If you wish to put personal copieson reserve, send them to the library. Whilematerials usually are put on reserve for theentire quarter, arrangements may be made tohave them on reserve for a shorter period oftime.

If you happen to assign some reference work inthe current issue of a periodical, try to callthe circulation desk so the periodical can bekept on reserve for the necessary period oftime. (Too many times the first student car-ries off the magazine and it is not availableto others.)

To take items off reserve at any time, sendword to the librarian. At the end of eachquarter you will receive a notice about yourreserves. Please return this slip which willindicate whether materials are to stay on

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reserve or are to be taken off. Personalcopies will be returned when your reserve istaken off.

Students may sign reserve materials out one-half hour before the library closes. Theymust return them the next day within one hourafter the library opens.

C. Ordering Materials

Members of the faculty are encouraged torecommend library materials for purchase.Professional journals and reviews by otherpeople in your particular field will affordthe best grounds for selection of usablematerials. Requests may be made at any time,preferably through your department chairper-son. A typed or handwritten list, includingas much bibliographic information as possible,is acceptable. A notice will be sent to youwhen the materials have been received andprocessed for use.

D. Interlibrary Loan

The library will borrow from other librariesmaterials which are not available here. Thisservice is available to both faculty and stu-dents. However, these requests must bearranged through the library and not directlyby the individual.

LOCATIONS OF MATERIALS

E. Stacks

In the stacks, you will find 000 - 300 andcollege catalogs (arranged alphabetically bystate) in the basement. Bound and currentperiodicals are found on the first floor.The second floor houses 400 - 700 - B (biog-raphy), and the third floor, 800 - 900.

F. Main Reading Room

Reference books, such as encyclopedias,atlases, and indexes are in the main readingroom. On the index table you will find Read-ers' Guide, Education Index, New York TimesIndex, Facts on File, other indexes, and amagazine print-out which lists all the maga-zine holdings. Reference books, which aremarked R, may be taken out of the librarywith permission of a librarian.

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G. Listening Room

On the second floor is a room equipped for useas a recreational listening center. It may bescheduled for occasional use by small groups.Ask at the circulation desk for further infor-mation as to its use.

H. Lobby

In the lobby are the card catalog, SubjectGuide to Books in Print, the pamphlet file,recordings, and a photocopy machine, which isa self-service, coin-operated machine. Sinceit is coin-operated, the 10 cents must beinserted when the copy is made. Please do notask to have any exceptions made (such as acharge to the department). See your depart-ment head if you have any questions. Bothlight music and literature-oriented record-ings used in conjunction with music classesmay be found in the files at the music building.Records may be taken out for short periods bystudents, student teachers, and faculty mem-bers from both the main library collection andthe music building collection.

I. Audio Visual Materials

Included in the library's collection is avariety of non-book materials such as phono-records, films, microfilms, microfiche, andothers. Some are housed near the circulationdesk and checked out there, and others arefound in the Curriculum Library.

J. Circulation Desk

Books, non-book materials, and some viewingand listening equipment are checked out andreturned at the circulation desk. The atten-dant at this desk also circulates the materi-als which are on reserve.

K. North Dakota Collection

The North Dakota Collection is located on themain floor in the Stack area. Books, maga-zines and serials, government documents, andvertical file materials relative to NorthDakota are shelved in the North Dakota Collec-tion. Many books classified between the num-bers 917.76 to 917.87 and 977.6 to 978.7 areincluded.

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L. Library Offices

Materials you may wish to use which are keptin the library offices are the shelf list,government documents item cards, Books inPrint, Paperbound Books in Print, and theCumulative Book Index.

M. Curriculum Library

The Curriculum Library, located in the base-ment, offers a wealth of special materialsfor students, student teachers, and membersof the faculty.

Recent sample editions from many publishersare included in the textbook collection,which covers all subjects usually pursuedin grades one through twelve. There arecurriculum guides, teachers' manuals, work-books, and tests to go with the textbooks.

In the collection of instructional materialsyou will find teaching aids such as trans-parencies, tapes (regular and cassette), film-strips, games, flash cards, models, studyprints, records, and multi-media kits withcoordinated records, filmstrips, and studyprints.

A representative juvenile collection featuresfiction and non-fiction books ranging fromkindergarten level through high school. Alsoavailable are juvenile encyclopedias and dic-tionaries, a few representative children'smagazines, samples of classroom newspapers,and a vertical file.

N. Miscellaneous

You are encouraged to come to the libraryregularly to make use of its materials andfacilities. It is also an obligation of fac-ulty members in each discipline to recommendnew materials for addition to and out-datedmaterials for deletion from the collection.

Among other services offered by the Libraryto faculty are: reference sessions withclasses (by arrangement), help with compila-tion of bibliographies, notification of cur-rent periodical articles of interest, etc.Your suggestions of ways the Library can helpyou will be given serious consideration.

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XVIII. THE NORTHERN PLAINS CONSORTIUM

The Northern Plains Consortium is an organiza-tion consisting of the six four-year collegesin the state of North Dakota. Its purpose hasbeen to promote the interests that the cooper-ating institutions share in higher education.The central office of the Consortium is locatedon the campus of Jamestown College. The Con-sortium is governed by a board of directorsconsisting of the Presidents or principle admin-istrators of the member colleges. The Consor-tium's Operations Committee works with thedirector of the Consortium in formulating plansand policies for the Consortium; preparingprograms, projects and reports required of theConsortium and supervising the execution ofapproved programs and projects. Valley CityState College's representative to the OperationsCommittee is the Dean of Academic Affairs.

NORTHERN PLAINS CONSORTIUM PROJECTS FOR 1976

For the 1976 fiscal year, the following projectshave been funded under Title III of the HigherEducation Act of 1965. Title III is that por-tion of the legislation which provides funds tostrengthen developing institutions.

A. Faculty Development

1. National Teaching Fellowship

The National Teaching Fellowship compo-nent of the grant is used to replacefaculty and/or staff who will be workingon advanced degrees or taking specialtraining to enable them to accomplishinstitutional goals. A secondary pur-pose of the NTF is to assist, throughfull-time teaching, in the implementationof cooperative programs in the Consortium.The NTF may also be used to strengthen anunderstaffed academic program. The NTFfor fiscal year 1976 was awarded to theDepartment of Language and Literatureto replace a faculty member who is nowinvolved in advanced study.

2. Faculty Fellowship

This component of the Faculty Developmentprogram provides funds for the specific

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purpose of allowing faculty to upgradethemselves through advanced study duringthe summer months. Funds are availablefor the summer of 1976.

Applications for a Faculty Fellowshipwill be solicited locally during themonth of January and will require thecompletion of an application which mustbe approved locally by the DivisionChairperson and the Dean of AcademicAffairs. The Consortium Director andOperations Committee will process allproposals, and successful candidateswill be notified no later than May ofthe award. A final report is requiredafter summer study.

3. Compensatory Professional ExperiencesFor Faculty

This program component consists of fundswhich may be used to help defray travelcosts of faculty at seminars, professionalmeetings, workshops, etc. Regulationsrequire that travel be at less than firstclass and/or 15 cents per mile. The perdiem is not to exeed $25 per day.

In order to qualify for an award underthis category, a faculty member mustcomplete an application form which demon-strates the relationship between theselected conference and his or her pro-fessional development.

The Consortium has been asked by thefunding agency to provide evidence thatexpenditures for travel are related toregional and institutional developmentconcerns in both emphasis and number.

The application forms for a travel awardwill be available from each DivisionChairperson. Applications will be pro-cessed by the Division Chairperson andthe Dean of Academic Affairs prior tothe award for travel which will originatein the Office of the President. Terminalreports which include an assessment ofthe meeting will be required of eachfaculty member who receives an award fortravel.

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4. Visiting Scholars

This component of the grant providesfunds to support faculty developmentseminars at each of the participatingcolleges. In addition, funds areavailable under this component (adminis-tered by the Consortiun Director) toencourage faculty exchange between Con-sortium colleges. Any faculty memberwishing to participate in the facultyexchange program or who has an interestin the development of topics for theseminars should contact his or herDivision Chairperson and/or the Deanof Academic Affairs prior to September 10.

B. Instructional Improvement

The Instructional Improvement component ofthe grant has been designed for fiscal year1976 to provide funds for several specificgoals:

1. A study of faculty evaluation proceduresat the Consortium colleges and theidentification of key weaknesses offaculty in the Consortium colleges.Future faculty growth and developmentprograms will utilize the data generatedby the facultl, evaluation study.

2. Humanities. Funds are available forsupporting activities of the Consortium'sHumanities Council. Humanities Councilsupport has been earmarked for the devel-opment of a rotating art gallery exhibitand the development of course syllabi inthe Humanities.

3. Indian Studies. Funds under this cate-gory have been earmarked to support anIndian Studies Planning Group. The goalof this group will be to produce an inven-tory of college and area resources forthe development of Indian Studies cur-ricula. Another goal of this group isthe development of a handbook which willprovide college teachers with a basicbackground of the native American collegestudent.

4. Teacher Education. Funds are availableunder this component to assist a com-mittee composed of one faculty memberfrom the Teacher Education Department

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of each college. The goal of thiscommittee will be to coordinate semi-nars in teacher education for Consor-tium faculty.

C. Student Services

Funds under this component have been assignedto the related tasks of admission counselingand retention. This program is used tosupport the salaries and expenses of admis-sion and retention personnel at each of theConsortium colleges.

Faculty wishing to participate in the activitiesof the Northern Plains Consortium should contacttheir Division Chairperson and/or Dean Rankin.

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XIX. APPLICATIONS FOR OUTSIDE FUNDING

All projects, programs, etc. which involve campuspersonnel, facilities, and/or resources and whichentail funding by a source in a private sector,an outside agency of the federal or state govern-ment, must be approved by the Offices of the Deanof Academic Affairs and the Dean of AdministrativeAffairs. Proposals for funding projects by out-side agencies must be cleared through the Officesof the Dean of Academic Affairs and the Dean ofAdministrative Affairs prior to submission forfunding. No forms are provided for this purpose.However, a brief summary or prospectus of theproject detailing the fiscal responsibility ofthe college and the personnel of the collegeinvolved should be prepared and submitted to theOffice of the Dean of Academic Affairs prior torequesting local approval.

106

XX. OUT-OF-STATE TRAVEL

All members of the faculty, administration, andstaff who plan to travel to a destination locatedoutside of the state of North Dakota on collegebusiness must complete form AA-2-J1-1975 (Appli-cation For Travel Authorization to Points Outsideof North Dakota). This form will be availablein the Office of the Dean cf Academic Affairs.It is printed on carbonized paper. The appli-cant is responsible for obtaining the necessaryendorsements and distributing the color-codedcopies to the appropriate offices which are des-ignated on the form. This form must be completedat least two weeks prior to the trip, and underno circumstances will travel vouchers be honoredin the absence of a properly endorsed application.

Since all out-of-state travel by faculty is sup-ported by the Title III category, CompensatoryProfessional Experiences For Faculty, severaladditional steps are required by the NorthernPlains Consortium Office to insure anariaTitatethe process of remuneration. The following pro-cedures are specifically governed by the Title IIIgrant approved by the U.S.O.E.

A. Complete a Growth Plan for Development

B. A faculty member interested in obtainingauthorization for travel must completeform AA-8-J1-1975 in duplicate. This form,Application For Travel By Faculty or Staff,must be approved by the appropriate DivisionChairperson and the Dean of Academic Affairs,with one copy properly endorsed for bothoffices.

C. Complete the Application For Travel Authori-zation to Points Outside the state of NorthDakota in the manner described above in para-___,grapn one.

D. Notification of an award for travel will beissued from the Office of the President.

E. During the conference, workshop, professionalconvention, etc., the faculty member shouldcollect information or take notes for thepurpose of completing form AA-9-J1-1975,Terminal Report on Travel. This form, which isprinted on carbonized paper, requires theendorsement of the Dean of Academic Affairs.This form must be completed before vouchersfor the trip will be honored.

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F. Vouchers. In order to facilitate the recordkeeping required by the state and the NorthernPlains Consortium, the following steps must beadhered to to insure compensation for facultytravel.

1. The Terminal Report on Travel described inletter E must be filed in the Office of theDean of Academic Affairs.

2. The form AA-1-J1-1975, Disbursement Request-Federal Titled Funds, must be completed andendorsed by the Dean of AdministrativeAffairs, the Dean of Academic Affairs, andthe President of the College. This formshould be routed first to the Dean ofAdministrative Affairs; and to insure propercoding of the request, the form then willbe referred to the Dean of Academic Affairs.In order for the Office of the Dean ofAcademic Affairs to endorse the form, aterminal report on the trip must be onfile. The form is then endorsed by theOrfice of the President with one copy tothe Dean of Administrative Affairs, onecopy to the Dean of Academic Affairs, andone copy for the Office of the President.

3. The state travel voucher, which is nowprinted on carbonized, legal size paper,must be completed and returned to theinformation desk at the Business Office.

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XXI. MISCELLANEOUS

A. Faculty I.D. Cards

B. Gymnasium and Pool Facilities

C. Class Attendance Policy

D. Smoking

E. Inventory

F. Oaths For Teachers

G. Resignation

H. Faculty Materials Center

I. Faculty-Staff Lounge

J. Mail Policies

K. Keys

L. Travel Vouchers

M. Lights and Windows

N. College Carpenter and Maintenance Work

0. Continuing Education

P. Correspondence Teaching

Q. Student Advisement

R. Scheduled Classes

S. Absences From Class

T. Final Examinations

U. Office Hours

V. Campus Related Cultural or Athletic Activities

W. News Service--Information Releases

X. Disbursement of Titled Funds

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XXI. MISCELLANEOUS

A. Faculty I.D. Cards

Faculty I.D. cards are necessary for admissionto many college events such as drama, music,and athletics. New faculty members may haveI.D. photos taken and cards prepared duringthe regular registration periods at the Stu-dent Center.

B. Gymnasium and Pool Facilities

Recreational facilities are available for theuse of faculty. Among others, the collegeswimming pool, located in the Student Center,is available at reduced rates to college fac-ulty members. Arrangements may be made throughthe Student Center Director for pool usage.The Women's Gymnasium is also utilized forfaculty recreational activities. Normally,one to two late afternoons per week are reservedfor faculty recreational activities in thisgymnasium.

C. Class Attendance Policy

Faculty members shall announce to their classesat the beginning of each quarter that classattendance is a responsibility to be handledby each student. The faculty and administra-tion of Valley City State College encourageregular attendance by all students in allclasses. If a student is unable to attendclass, his absences do not count directlyagainst his grades, unless the class is one inwhich participation or attendance during demon-stration periods is a vital part of the gradingsystem. The student will be held responsiblefor everything that happens during class ses-sions, whether or not he is in attendance.The instructors are not obligated to allowmake-up for quizzes, examinations, and evalua-tion of participation missed.

D. Smoking

Smoking in classrooms and certain other desig-nated areas is definitely prohibited by orderof the State Fire Marshall, local Fire Chief,and by State Board policy. It is absolutelynecessary that we comply with these directivesand the cooperation of faculty and studentsalike in this matter is requested.

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E. Inventory

All items of equipment and furniture are lis-ted on an inventory control print-out andmust be periodically accounted for.

The Superintendent of Buildings and Groundsmust be notified on items to be moved fromone location to another, and he will recordand verify the changes accordingly.

F. Oaths For Teachers

Every professor, instructor, or teacher em-ployed by any university or college in thisstate which is supported in whole or in partby public funds, before entering upon thedischarge of his duties, shall take the oathor affirmation prescribed in this chapter.The oath shall be executed in duplicate andone copy shall be filed with the State Boardof Higher Education, and one copy shall beretained by the person who subscribes thereto.(State Board Manual 6/3/71).

G. Resignation

When a faculty member wishes to resign, heshould initially discuss his proposed actionwith his division chairperson, submit hisresignation directly to the office of thePresident of the College with copies providedto his division chairperson and the Dean ofAcademic Affairs. The President in turn willprovide a written acceptance of the resigna-tion for the faculty member involved.

H. Faculty Materials Center

1. Equipment Loans

The F.M.C. serves two purposes:

a. To provide faculty with the occasionaluse of equipment which by reason ofexpense or limited need cannot bepurchased by individual departments.Examples of this type of equipmentwould be cassette copier, copy stand,slide copies, recording room equipment.

b. To provide standard A.V. equipment for

use on an overflow basis. While aparticular department may be able tojustify the purchase of one 16 mm pro-jector, there may be times when three

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16 mm projectors are needed simulta-neously by faculty within that depart-ment. It is for this type of situationthat the standard A.V. equipment loanservice was intended. To insure thatequipment will be available, the fol-lowing policy will be adhered to:

Equipment will be checked out on athree day (class) loan period. At theend of that period the faculty membermust return the equipment or requesta three day extension. If neitheroccurs, the faculty member will benotified that the equipment is due.If nothing occurs on the 6th day afterthe loans begin, the appropriate divi-sion chairperson will be notified.

2. Quick Copy Duplicating and Printing Services

a. All printing jobs will be handledthrough the F.M.C., including paperplate, quick copy, metal plate offset,letterpress, etc.

b. Price lists for printing jobs are avail-able in the F.M.C. Some jobs willrequire an estimate based on costs.

c. All billing will be handled throughthe F.M.C.

3. The services of a campus photographer arenow available and can be utilized by anyfaculty member. These services should bescheduled through the F.M.C. and billingwill be handled through the F.M.C.

I. Faculty-Staff Lounge

A lounge is provided for faculty and staff andis supported through the sale of coffee andother items. The Faculty Social Committee hasthe main responsibility for establishing poli-cies and other matters pertaining to this area.Use of the lounge for college related functionsmust be made through the office of Dean Salis-bury. Faculty and staff are encouraged to usethis facility at their discretion.

J. Mail Policies

First class mail is dispatched by 8:30 a.m.and metered mail is processed at 11:30 a.m.and 3:00 p.m. Monday through Friday. College

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personnel are encouraged to turn in theirmetered mail by 11:30 each morning. Thismail will be picked up by the Post Officeand can thereby be handled more efficientlyand dispersed earlier resulting in betterservice.

1. Postage For Postage Meter

Please separate all letters that requirepostage from those that already havepostage, and also all city mail from out-of-town mail.

Airmail and outside of U.S. mail requiresspecial handling and must be separatedfrom other mail.

All mail for the postage meter should befaced the same way and ready to run throughthe meter.

K. Keys

Outside building door keys may be obtainedfrom the Dean of Administrative Affairs.Classroom and desk keys are handled by thedivision chairperson. All keys must be checkedin prior to departure and final payroll checksmay be withheld until all keys are turned in.

No college key may be loaned to a non-collegeindividual at any time. Any exception musthave the approval of the Dean of AdministrativeAffairs. No duplicate keys are to be made orrequested without written authorization fromthe Dean of Administrative Affairs.

L. Travel Vouchers

No vouchers for travel to points outside ofNorth Dakota will be honored unless the properauthorization has been received from theOffices of the Dean of Administrative Affairs,Dean of Academic Affairs, and the Presidentof the College. The application form forTravel Authorization to Points Outside ofNorth Dakota (Form AA-2-J1-1975) is availablein the Office of the Dean of Academic Affairsand should be submitted to the Office of theDean of Administrative Affairs two weeks priorto departure.

General instructions are found on the backside of the state travel voucher former and

the state is very insistent that they be

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entirely complete and correct; otherwise,.they will return them.

Kindly read the instructions very carefullyand cooperate in providing the necessarycorrect information.

Every individual must pay his own expensesand submit an individual voucher.

Where individuals share a room, they shouldobtain separate receipts and each claim halfof the room charges since each must submit avoucher.

Such charges as parking, taxi, towing, andrepairs are not allowed when the individualcollects mileage.

Laundry, valet charges, and tips are notallowed.

Receipts for lodging should be provided onthe establishment's own receipt form.

Travel vouchers can be presented only oncea month and should be turned in to the Busi-ness Office no later than the 5th of themonth if they are to be promptly processedfor payment. In an effort to improve pro-cessing procedures, we ask that you sign theblank travel forms that will be typed up foryou at the time when you present your worksheet copy.

M. Lights and Windows

You are requested to turn off the lights andclose the outside portion of all windows inyour classroom after the last class. It isvirtually impossible for the janitors to getall the windows closed in case of a suddenrain or wind storm.

N. College Carpenter and Maintenance Work

The carpenter is extremely busy with his reg-ular overall college responsibilities. Anybona fide request for carpenter work, otherthan normal maintenance, repair, etc., andrequests for major maintenance work must bemade in writing with the approval of the divi-sion and/or department head and channeledthrough the Dean of Administrative Affairsfor final processing.

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0. Continuing Education

Continuing Education is a general designationencompassing three categories at Valley CityState College. The categories are:

1. Community Education Programs2. Workshops3. Extension Courses

The Community Education Program is a vehicleto offer topics of special interest for almostany purpose. Community Education courses maybe taught by regular Valley City State Collegefaculty or by other persons with an expertisein the area of interest. These courses do notcarry academic credit. A separate recordssystem has been established in the Office ofAdmissions and Records for this purpose. AContinuing Education Unit (CEU) is recordedon a satisfactory-unsatisfactory basis foreach course. The unit of measure is one CEUfor ten contact hours.

Workshops are courses offered for a short per-iod of time such as one or two weeks. Theseare not scheduled so as to confli"-. duringcourse offerings of any of the regularly sched-uled terms during the year. Workshop coursesmay carry academic credit or may be recordedas continuing education units. If the courseis for academic credit, it must be offered bya member of the faculty or staff.

Extension courses are those which are offeredaway from the Valley City State College campus.They are not listed on the regular schedule ofclasses. A course may be for academic creditor recorded as continuing education units.If it is offered for academic credit, it mustbe offered by a member of the faculty or staff.

The difference between a CEU and regular aca-demic credit is as follows:

One continuing education unit equalsten 60-minute periods. No tests oroutside activities are included. Oneregular quarter credit equals twelve50-minute periods plus outside activ-ities for approximately twelve hoursplus examinations and other tasks.

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P. Correspondence Teaching

Involvement in the Correspondence Study pro-gram by regular faculty members is on avoluntary basis only. All course offeringsmust be approved by the Division Chairpersonand the Dean of Academic Affairs. If approved,a complete syllabus of the lessons must befiled in the Dean's Office.

Instructors receive an eight dollar percredit hour compensaton for each studentenrolling in one of their correspondence studycourses. It is the responsibility of theinstructor to see that all lessons are mailedto the students, inspect and correct alllessons, and arrange for all testing. Regis-tration and all other details are handled bythe instructor through the Admissions andRecords Office.

Application forms for offering Community Educationcourses, workshops, and extension courses areavailable in the Office of Admissions and Records.All applications for correspondence courses andworkshops must be approved by the Division Chair-person and the Dean of Academic Affairs. AllCommunity Education courses must be approved bythe Director of College Relations and the Directorof Admissions and Records.

Q. Student Advisement

Student advisement is a two-stage process.In stage one, a core of academic advisorsconsisting of approximately ten members isselected. All new students will be assigneda core advisor. During orientation for thefall term, each core advisor will meet withhis/her advisees. Core advisor/adviseeassignments will be maintained without changefor the first year of attendance. Duringthe spring quarter of the first year, reassign-ment of advisor for stage two will take place.Stage two consists of an advisor designatedfor each major area of study. It is thisperson's responsibility to advise the studentof major department requirements and otherrequirements where appropriate. This respon-sibility culminates with the verificaitonthat the student has met major departmentrequirements for graduation.

When a student applies for admission to ValleyCity State College, an advisement folder isestablished containing general information,

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advisee work sheets, ACT Profile, and anyother pertinent information. This folder Ispassed along to the assigned advisor. Theadvisor, in consultation with the advisee,adds or changes information as the studentprogresses academically. If there is a changeof advisor, this information should be trans-ferred also. Selection of core and departmentadvisors is coordinated through the Admissionsand Records Office.

R. Scheduled Classes

Class schedules are the result of careful plan-ning on the part of each academic division, theOffice of the Director of Admissions and Records,and the Dean of Academic Affairs. A class may notbe moved from its designated time period orlocation, nor may the day of the week in whichthe class meets be altered without the completionof a Request To Change Class Schedule (FormAA-34-J1-1975). This form is available in theOffice of the Dean of Academic Affairs and inthe divisional offices.

S. Absences From Class

Whenever a faculty member is absent from ascheduled class, a report of faculty absencemust be filed. The report form (AA-3-J1-1975)is available in the office of each divisionchairperson. The form is printed in triplicatein a carbonized manner with one copy for theDean of Academic Affairs, ore copy for the Divi-sion Chairperson, and one copy for the FacultyMember. Except in the case of illness or unex-pected absence, this form must be filed in theOffice of the Dean of Academic Affairs 24 hoursprior to the absence.

T. Final Examinations

Final examination periods are scheduled at theend of each quarter, including the summer ses-sions. All faculty are required to hold eithera class period or an examination period on thedate and at the time and place designated on thefinal examination schedule. Exceptions to thispolicy may be made only by the Dean of AcademicAffairs.

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U. Office Hours

All faculty members should observe reasonableand regular office hours on the campus in theiroffices, classrooms, laboratories, and thelibrary. It is understood that students deserveconsideration in conferring with instructors,and that faculty require and are entitled touninterrupted periods of study, preparation,paper grading, etc. It is also recognized thatit is undesirable, if not impossible, to attemptto standardize office hours because of the vari-ety of schedules, duties, and responsibilitiesconfronting instructors, including rehearsals,field trips, committee work, etc. It is sug-gested when practible, that all members of theteaching faculty conform to the general collegebusiness hours, reserving necessary periods foruninterrupted study and preparation. Eachfaculty member is expected to observe a self-determined schedule of office hours and to postthe schedule of office hours in the divisionaloffice area.

V. Campus Related Cultural or Athletic Activities

All campus activities such as concerts, dramaticperformances, athletic events, which are sched-uled for Valley City and which are supported bystate or local college funds, must be held incollege facilities. Any exceptions to thispolicy must be cleared through the Office of thePresident.

W. News Service--Information Releases

Public information materials for release tonewspapers, radio, and television outlets shouldbe released by the Director of College Relations.This permits centralization and coordination ofthe release of such materials. Prior to thesubmission of releases to the Director of Col-lege Relations, the following endorsementsshould be received:

1. Academic Affairs. News releases which relateto academic affairs, faculty affairs, curric-ulum development, the academic divisions andprograms, the library, faculty tenure andpromotion, academic policies, etc. shouldreceive the endorsement of the Dean of Aca-demic Affairs.

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2. Business Affairs. News releases which arerelated to fiscal matters, the operationsand maintenance of the physical plant, andacademic personnel should receive the en-dorsement of the Dean of AdministrativeAffairs.

3. Admissions and Records. News releases con-cerning registration, admissions counseling, andnew student orientation should be endorsedby the Director of Admissions and Records.

4. Student Affairs. News releases concerningstudent activities, student services, place-ment, dormitory life and housing, and studentgovernment should be endorsed by the Dean ofStudents.

5. Concert Choir and Band. News releases dir-ectly related to performances of the ValleyCity State College choir, band, collegesingers, etc. should receive the endorsementof the chairperson of the Division of FineArts.

6. Art and Drama. News releases related tocollege related dramatic performances andvisual art displays and/or showings, shouldreceive the endorsement of the director ofdramatics and/or the head of the Department ofArt.

X. Disbursement of Titled Funds

All specific payments out of accounts in whichfunds from federal or special state grants aredeposited require the completion of form AA-1-J1-1975,Disbursement Request-Federal Titled Funds. Thisform is available in the Business Office and inthe Office of the Dean of Academic Affairs. Theform must be endorsed by the following collegeoffices in this order: the Dean of Administra-tive Affairs, the Dean of Academic Affairs, andthe President of the College.

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Y. Procedures for the Implementation of CurriculumChanges

Planning for curriculum changes at Valley CityState College may be divided into two categories:

1. Planning and Implementation for New Degree,Major, c Minor Programs.

Any college academic discipline, department,or division may be invited by the Long RangePlanning Committee to develop data in supportof a proposed new degree program; or an aca-demic discipline may petition the Long RangePlanning Committee for permission to preparedata. Invitations to develop new degree pro-grams are forwarded from the LRPC via the Deanof Academic Affairs to the appropriate divisionchairperson. The division chairperson isresponsible for assigning faculty within theappropriate discipline area to prepare data.

Whether the LRPC invites the proposal or anacademic discipline or division petitionsfor authorization to develop a new curricularprogram, an affirmative vote of the majorityof the regular faculty members of the divisioninvolved should be recorded at the divisionallevel with a copy forwarded to the Dean ofAcademic Affairs before the divisional facultybegin to work on preparation of the data sup-porting the petition. If the proposal involvesan interdiscipline relationship, the Dean ofAcademic Affairs (ex-officio chairperson ofthe LRPC) shall require assistance or supportfrom each academic division involved.

The division chairperson for the petitioningacademic unit and the department chairperson(where applicable) shall sign the documentationto be reviewed and analyzed by the LRPC.The division chairperson, department chair-person, or the discipline curricular subcommitteeshall develop data required by the LRPC, butonly after the LRPC, through the Dean of AcademicAffairs (its chairperson), either invites orapproves the petition seeking authorization fora new major, minor, or degree program.

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a. Procedures for New Degree, Major, or MinorPrograms

(1) Upon invitation of the chairperson ofthe LRPC (Dean of Academic Affairs),an academic division may develop aproposal with supporting data for anew degree, major, or minor program.

(2) The LRPC considers the request and thesupporting data and advises the Dean ofAcademic Affairs on the merits of theproposal in light of the College'sAcademic Master Plan and institutionalgoals.

(3) Upon approval by the LRPC and the Deanof Academic Affairs, the proposal for anew degree, major, or minor program willbe submitted to the College's CurriculumCommittee at least six weeks prior tothe meeting of the State Board of HigherEducation designated for curriculumproposals.

(4) The Curriculum Committee will pass itsrecommendation on new degree, major,or minor programs to the Faculty Execu-tive Council, which will in turn review theproposals with the Dean of AcademicAffairs and the chairperson of theCurriculum Committee.

If the proposals receive a unanimousapproval by the Executive Council, theExecutive Council will report theapproval directly to the President ofthe College. The Executive Councilwill also report its approval as "actiontaken" to the Faculty Association member-ship.

When a proposal for a new degree, major,or minor program is not supported by aunanimous vote, it will be referred backto the Curriculum Committee with a recom-mendation, or it will be placed on theagenda of a Faculty Association meeting.

(See Faculty Association Constitution,Section C-1. V.C.S.C. Manual, II, page 4.)

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b. The report of either the Faculty Associationor the Executive Council to the President ofthe College concerning new degree, majo7:, orminor programs is advisory in form. Thefinal authorization for a new degree, major,or minor program is the responsibility of theNorth Dakota State Board f Higher Education.

2. Planning and Implementation of Modifications inExisting Degree or Certificate Programs IncludingIncidental Changes in Course Titles, Descriptions,or Credit Hours.

Alterations in existing degree or certificateprograms or changes in existing courses originateat the academic discipline, department, or divi-sional level. Items such as changes in specifiedGeneral Education requirments; elective options inmajor, minor, associate, and certificate programs;and alterations in required sequences and speci-fied courses fall into this category.

a. Procedures for Implementing Changes in ExistingAcademic Programs.

(1) Alterations in existing academic programsor courses, should be discussed at thedivisional level with the faculty directlyinvolved with the courses or programsunder study.

(2) The division chairperson will then forwardthe recommendations of the division to theDean of Academic Affairs. If the proposedchanges are substantive enough to warrantthe consideration of the Long Range Plan-ning Committee, the Dean of AcademicAffairs will place them as an item on theagenda of the next LRPC meeting. Ifthe changes are routine and incidental innature, the Dean of Academic Affairs willforward the changes to the chairperson ofthe Curriculum Committee to be placed asan item on the agenda of the CurriculumCommittee.

(3) The Curriculum Committee will pass itsrecommendation on alterations in existingprograms or courses to the Faculty Execu-tive Council, which will in turn reviewthe proposals with the Dean of AcademicAffairs and the chairperson of the Cur-riculum Committee. If the proposal receivesa unanimous approval of the Executive

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Council, the Executive Council willreport the approval directly to theilresident of the College. The Execu-tive Council will also report itsapproval as "action taken" to the FacultyAssociation membership. When a proposalfor an alteration in an existing programor a course change is not supported by aunanimous vote, it will be referred backto the Curriculum Committee with arecommendation or will be placed on theagenda of a Faculty Association meeting.

(See Faculty Association Constitution,Section C-1. V.C.S.C. Manual, II, page 4.)

b. The report of either the Faculty Associationor the Executive Council to the President ofthe College concerning alterations in existingacademic programs or courses is advisory inform. Except in the case of a change in credithours in existing courses, authorization foralterations in existing academic programs isthe final responsibility of the President ofthe College.

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APPENDIX

FORMS

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ALLEN MEMORIAL LIBRARY

Reserve List

The following books are to be on reserve for

No. of Call AuthorCopies Number (Last name, first name) Title

quarter 19

Date puton Reserve

rsonalCopies

Instructor's Signature

Circulation Librarian's Signature

Student Assistant

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VALLEY CITY STATE COLLEGE AA-22-J1-1975-2

FIELD TRIP REQUEST FORM(For Use By The Sponsor)

NOTE: Field trips may be sponsored by classroom teachers and instructional divi-sions as an adjunct to the teaching process, or they may be sponsored by studentorganizations and clubs as a part of the student activities program. In everyinstance, official authorization for the trip must be obtained from the appropriateofficials well in advance of departure. Students always have the individual respon-sibility of contacting their instructors in order to make proper arrangements forabsences from their campus classes.

GENERAL INSTRUCTIONS:

Part I. (To be completed by ALL trip sponsors)

Part II-A. (To be completed if the field trip is initiated by a classroom instruc-tor--with 2 copies to the Office of the Dean of Academic Affairs 7 days prior toprojected trip)

Part II-B. (To be completed if the field trip is initiated by a student organiza-tion advisor--with 2 copies to the Dean of Students 7 days prior to trip)

NOTE: A list of full names and addresses of all students participating in the fieldtrip must accompany every copy of this Field Trip Request Form.

Part I. (To be filled out by ALL trip sponsors)

Faculty

Department and/or Student Organization

Destination

Date, hour of departure

Date, hour of return

Mode of transportation and purpose

Part II-A. (Classroom instructors)

Endorsements: Instructor, Course No.

Division Chairman


Part II-B. (Student organizations and clubs)

Endorsements: Faculty advisor

Dean of Students

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Date

REQUEST TO CHANGE CLASS SCHEDULE

DATE

INSTRUCTOR

COURSE TITLE

CATALOG NO.

CREDIT HOURS

PERIOD OF DAY

CLASS MEETING DAYS

DESCRIBE THE NATURE OF THE CHANGE:

Endorsements:

AA-34-J1-1975

Department Head

Division Chairperson

Director of Admissions & Records


This form must be utilized for all deviations from the classschedule which are not unforeseen and/or temporary in nature.The form should be completed in sequence by the instructorand endorsed by the Department Head, Division Chairperson,the Director of Admissions and Records, and the Dean of Aca-demic Affiars. The form is filed in the Office of the Direc-tor of Admissions and Records.,.

Class schedules are the result of careful planning on the partof each academic division, theMffice of the Director of Admis-sions and Records, and the.pean,of Academic Affairs. The sche0-ule is also designed to fulfill the requirements of accrediting\agencies and the State Academic Affairs Council regulationsfor academic credit. With this in mind, an instructor shouldconsult with the Department Head and/or Division Chairpersonprior to initiating this request.

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