Spencer-Van Etten Central School District Field Trip Process: August 2019

Field Trip Request

Today’s Date

School

Departure Time

Return Time

Arrival Time

Arrival Time @ School

Name of Group

Staff Member in Charge of Trip

Destination

Purpose

Departure Date

Return Date

Length of Field Trip (Days)

Transportation

Meals

Type of Bus

Desired Charter Company

Charter Contact Phone Number

Special Needs/Accommodations

Bagged lunches needed from cafeteria

Chaperone(s)

Name of Nurse on Field Trip

Number of Chaperones

Names of Chaperones

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Administrator’s Signature ________________________________ Date __________________________

Special food accommodations (if needed)

Number of students attending

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* Please print and hand to building principal or save and email building principal.

Spencer-Van Etten Central School District Field Trip Process: August 2019

Field Trip Checklist

Two Months Prior

Fill out Field Trip Request Form

Request and receive building administrator’s approval

Request Board of Education approval for overnight trip

One Month Prior

Receive Board of Education approval for overnight trip

Distribute medical release forms

Submit Info Finder request

Submit chaperone list to building administrator

Distribute parent permission slips and medical release forms

One-to-Two Weeks Prior

Confirm with transportation department

Inform cafeteria if students will not be in attendance for lunch

Confirm bagged lunch count with cafeteria

Inform all staff regarding students attending field trip

At High School: Distribute teacher permission forms for students

Collect parent permission slips and medical release forms

Tentative roster created

Day of Field Trip

Morning announcement reminding students/staff of dismissal

Attendance checked at departure

Confirmed roster turned in to building office prior to departure

Day Prior

Collect and confirm all forms

Parent Permission Medical Release Teacher Permission

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