DayDay--3:3:yyCreating Creating GL Master DataGL Master Data

Mamunur Rahman, CISA, EEEAudit Lead – TechnicalAirtelAirtel

Email: mrahman2k4@yahoo.com; mamunur.rahman@bd.airtel.com@y ; @Cell: 01610006106, 01711007213

Version: 3.0Last Updated: 2-Mar-2011

Creating FI Master Data

Topics to cover

General Settings for GLChart of AccountsFiscal YearFiscal Year

Part-1: Business Organization and Accommodation in SAP

SAP

General Settings for GLGeneral Settings for GL

Planning for Chart of Accounts

Group Code Group Description From To

TEMP TEMP 000001 000100TEMP TEMP 000001 000100CASH Cash & Bank 110000 111999AR AR 119020 119399INV Inventory 119400 119699INV Inventory 119400 119699M_AR Misc. Receivables 119702 119906FA FA 120000 120299M_A Misc. Assets 125312 139999AP AP 210101 218999LIAB Gen. Liabilities 219301 229999EQTY Owners' Equity 310202 319999INCO Income 410203 428999MAT Mat. Consump. 500000 501999EXP Expense 502001 589999

Create Chart of Accounts Object

Assign Company to COA

Create GL Account Groups

Set Retained Earnings Account

NB.Ignore the warning. Press ENTER to forcefully save.y

Create Field Status Variants before creating COA

Assign FSV to Company Code

Create GL Codes Manually

NBNB.After this exercise, click on back & come again to this screen to see the hierarchy.

Create a GL Account (Tcode = FS00)

GL Code …

Likewise, create the other GL codes, or use LSMW to upload from file.

SAP

Fiscal YearFiscal Year

Create Fiscal Year Variant

Fiscal Year Variant …

Assign Fiscal Year to Company Code

Create Posting Period Variant

Create Posting Periods

Assign FY Variant to Company Code

SAP

Document Number RangesDocument Number Ranges

Document Number Planning

(1) Document Type(2) Period of Use(3) Number Range(4) Indicator for Recurring Entries, e.g.,(4) Indicator for Recurring Entries, e.g.,

depreciation.

No Document Type From To00 All00 All

01 GL Journals 1100000001 1199999999

18 Customer Invoice 1200000001 1299999999

14 Incoming Customer Payment 1300000001 1399999999

16 Customer Credit Memo 1400000001 1499999999

19 Vendor Invoice 1500000001 1599999999

15 Outgoing Vendor Payment 1600000001 1699999999

17 Vendor Credit Memo 1700000001 1799999999

Create Doc Number Ranges

SAP

Entry Deviation ControlsEntry Deviation Controls

Create Tolerance Grp for Users

Assign Users to Tolerance Grp

Here, put the usernames that apply in your case.

Create Tolerance Group for GL Codes

Create Controlling Area

Assign CC to Controlling Area (CA)

Create Credit Control Area

Assign CC to Credit Control Area

GL Master Data

Hope that you enjoyed the class.☺

End of Day-3

Thank you…y

Day-1: Introduction to SAP and a Case Study [Part-1]