School Improvement Planning Process:

Requirements-Resources-Collaboration

Lisa Troutman, School Transformation Coach, Ed.S

Lakisha Rice, School Transformation Coach, Ed.D

District and School Transformation Division

Session Goals •We will utilize the DPI and district templates

for school improvement planning.

•We will discuss the legal process and requirements of school improvement planning.

•We will review and analyze data sets to support the school improvement planning process.

School Improvement Plan

Round Table•Participants will take part in a Round Table Engagement Process •Each member will record words and pass paper clockwise to your teammates •Teams will examine words generated by their members and come to a consensus on three priority words for school improvement planning •Teams will Report Out

Presentation Overview

• State Requirements• Introduction of SIP Template and

State Board of Education Resources (SIP Guide)

• School Improvement Plan Content• Sample School Improvement Plans• Tips for Creating Successful Plans• Fidelity Process

State Requirements

• In 1996, the North Carolina General Assembly established the School-Based Management and Accountability Program with the overall purpose of improving student performance (G.S. §115C-105.20). All school districts in North Carolina are required to participate in the program (G.S. § 115C-105.21 (a)).

State RequirementsAnnual Performance Goals

Annual Performance Goals shall:

A. Focus on student performance on the basics of reading, mathematics, and communications skills in elementary and middle schools.

B. Focus on student performance in courses required for graduation and on other measures required by the State Board of Education in high schools.

Legal Requirements

• G.S. §115C-47 (38) mandates the duty of local boards to ensure each principal establishes a school improvement team and that the composition of the team complies with G.S. §115C-105.27 (a).

• G.S. §115C-105.27 (a) also directs schools to establish a School Improvement Team (SIT) to develop a plan to improve student performance.

School Improvement Teams • Principal of the school

• Representatives of the assistant principals

• Representatives of instructional personnel

• Representatives of teacher assistants assigned to the building

• Representatives of parents of children enrolled in the school.

• Monthly meetings for monitoring (Plan, Do, Check)

*Stakeholders must review and vote to approve the plan

School Improvement Planning Template Structure and Content (6 Sections )

• How to use this template – provides general introduction and section-by-section details

• Reference tabs – provides information to aid the planning process

• School improvement plan tabs – the school improvement plan consist of these tabs

• Safe schools plan – supplies the required safe schools reporting

• Title I plan – offers planning documents for school wide, targeted assistance, and school improvement

• ABCs waiver request – provides the standard form for school improvement waivers

• School Improvement Template

School Improvement Planning Template

“Examine and Discuss” •Select a partner at your table to review

and discuss the School Improvement Planning template.

•As you discuss the template, take a moment to review the next slide of questions.

School Improvement Planning Template

“Examine and Discuss” •What are some data sources the planning

template suggest that you use? • Identify where you would place your district

and school goals. • Identify the location of the title one plan in

the template. •Locate the PLAN, DO, ACT sections of the

template. •What are your overall feelings regarding the

SIP template? •SHARE

Review State Board Goals

• Goal 1 – North Carolina public schools will produce globally competitive students.

• Goal 2 – North Carolina public schools will be led by 21st Century professionals.

• Goal 3 – North Carolina Public School students will be healthy and responsible.

• Goal 4 – Leadership will guide innovation in North Carolina public schools.

•  Goal 5 – North Carolina public schools will be governed and supported by 21st Century systems.

State Board Goals

State Board GoalsPlanning for Alignment

•What does each goal mean to our stakeholders?

•What is the current reality at my school for each goal?

•Do we have a common language at our school to achieve the desired outcomes? How do we know?

•Goal Planning Sheet (at table)

•Sample Goal Planning – Lumberton Junior High School

District Goals • Insert Public Schools of Robeson County District

Goals by each State Board of Education (Be sure the goals are aligned)

Example

• A. District Goal – XYZ School District will be led by 21st century professionals by ensuring quality personnel in all positions.

• A. State Goal – North Carolina Public Schools will be led by twenty-first century professionals.

District/State Alignment

Data Sources for Analysis by SIT Members

Data Resources Data Resources

•EOG/EOC Data •Attendance Data•Subgroup Data•Discipline Data•Teacher Working Conditions Survey Data

•Drop-out Data •School-wide survey

data •Parent Surveys •Title One Data •CNA Data •EVASS

Data Sources

School Vision and Mission • Insert your schools vision and mission

information in this section. Example

•Vision - “Educating All Students by Building a Foundation for Life-Long Learning”

• Mission Statement: “Teaching for Learning for All”

School Vision/Mission

School Improvement Team Membership Data – Cover

Sheet •List all members of the School Improvement

Team

•Ensure representation is accurate per state guidelines and the goal is to develop a plan to improve student achievement

•School Improvement Team members will be asked to provide a complete signature once the plan has been approved Step 1 – Cover

Sheet

Focus: School Improvement Plan (SIP)

SIP includes Four Components

I: Data and Analysis

II. Action Plan

III. Plan Development, Review, and Implementation

IV. Board Action

Data Summary & Analysis

•Strengths of School•Opportunities for Improvement

Conclusions: 1.What is the current state of your

school based on the data? 2.What did your school do well? 3.What were the challenges? 4.Prioritize your needs and decide what

should be addressed based on the data?

Step 2 – Data Summary

Needs Assessment •A needs assessment provides real time data

on the current state of your school. (Sample Needs Assessment; State Needs Assessment)

•A school must examine various types of data for trends. (Data Notebook)

•A school must prioritize what's important and what will impact student achievement in a robust manner. (Triangulate)

Goal Setting • Identify the area of improvement based on

supporting data and site specific data points used to support the creation of a goal

• Collaborate with the SIT to create goals that are the most pressing to increase student achievement

• Make sure you align your school and district goals

• Set – Targets; Indicators; Milestone Dates – (This will help the team monitor progress and speed bumps)

***Limited focus (3-5 goals, 1-3 strategies)

Step 3 – Goal Setting

Sample Goal Setting •Target - 80% proficiency in 3-5 math and reading

on End of Grade tests and K-2 Assessments

• Indicators - Quarterly Benchmark assessments, K-2 Literacy and Math Assessments, administration of common assessments; three-week small goal assessments for 3-5 students in math and reading

•Milestone Date - Quarterly benchmark assessments; Each nine week grading period

Write a Goal • The attendance rate at Anywhere Elementary School

was 93% (2010-2011) and 92% (2011/2012)• Grade Span – K-5• The total school population is 554 students • 90% of the students receive Free and Reduced

Lunch • Tardies over the last two years have increased in

grades 4 & 5 by 2o-25%• On testing day they have only 94% present Directions*Work with a partner at your table to create a school

wide goal. Identify area of improvement, goal, target,

indicators, and milestones. *What additional information would you gather?

Sample School 1 & 2 Let’s Review

Look at Sample School 1 and 2 and answer the following questions and record on your answer sheet:

• What does this school do well? • What does the analysis tell you about each school’s opportunities for improvement? •What data is missing from each school and how will the information be collected to use later? •What priorities emerge as a result of the data analysis summary? •What data was used to develop the school’s priorities?

Identifying Strategiesfor School Goals (Plan/DO)

• “Best practices” approach based upon strategic planning and research

• Goals, strategies, calendar, budget, and professional development alignment

• Limited focus to 1-3 strategies per goal

School Improvement Strategies

• Strategy - is the approach or technique for achieving the learning objective(s)

•Action Steps – systematic order of steps taken by the team to ensure the strategy is maximized; it is what the team will commit to do

Sample School 1 and 2 Let’s ReviewLook at Sample School 1 and 2

•Discuss at your tables the strategies for each goal.

•Does the action steps support the strategy? How do you know?

Funding

• Identify the funding source to support your strategies.

•How much funding will be needed?

•Check with your Finance Officer as needed to ensure monies are appropriated for the various line items.

Stakeholder Monitoring Plan/Do

•Who will be responsible for reviewing the strategies to ensure growth •How often will the strategies be monitored (implementation team)

Check

•What data will be used to determine whether the strategies are deployed with fidelity? •How will you determine if the strategy led to the progress of the goal? •What does the data show as a result of the implemented strategies ?

Fidelity to Goals and Strategies

• How will you determine whether the strategies led to progress toward the goal? (Include formative, benchmark, and summative data as appropriate.)

• What does data show regarding the results of the implemented strategies?

• Based upon identified results, should/how should strategies be changed?

**How often will your School Improvement Team progress monitor your goals and strategies? How will you communicate to all stakeholders of needed changes?

School Improvement Plan Samples •Take a moment to review the entire

School Improvement Plans at your table?

•Discuss with your table members what questions you may have regarding the new template.

Video

Reflection Begin to create an individualized outline/plan for your school. Think about the following questions: •What data sets will be needed for analysis? •What data is missing? •How will you determine your current state as you prepare for school improvement planning? •Have you created a school budget for the year? •How will your team come to consensus on the top 3-5 priority needs? •How will you monitor your plan?

Guiding Principles for School Improvement Planning

• Structured needs assessment/self-evaluation• Data-driven decision-making• Distributed leadership• Effective measurement and accountability • Fidelity to goals and strategies• District-level participation