festival and event funding 2015-2016 - shire of moyne · festival and event funding 2015-2016...

Moyne Shire Council – Festival and Event Funding Guidelines & Application

Festival and Event Funding

2015-2016

Guidelines & Application

Applications open 1 May 2015 and close 12 June 2015

Funding available

Community Festivals and Events - Up to $10,000 per event Assistance to Community Groups for a broad range of community festivals and events throughout the Moyne Shire


Introduction

Through the Festival and Event Funding, Council aims to support community events and festivals throughout the Shire through the annual budget process.

Guidelines

Applications must be for festivals, events or activities that will assist community groups and organisations to facilitate the running of an activity to benefit residents and visitors to the Shire. Applications must clearly outline the aims and objectives and a full description of the Event. To be eligible for funding, the organisation or community group must: • Be holding the festival, activity or event within the geographical boundaries of

Moyne Shire, or be holding a festival, activity or event which benefits a significant number of Moyne Shire residents,

• Retain any monies raised from holding the festival, activity or event within the Moyne Shire community,

• The monies raised are not to be used primarily as a fundraiser, • Be a ‘Not for Profit’ organisation and clearly outline the aim of the festival,

activity or event, • Provide a financial statement with the application, include budget and actuals

from previous year if applicable, • Provide a business plan with the application. Council encourages local businesses and festival, activity and event organising groups to recognise and honour companion card holders. Council may request additional information.

Objectives

• Increase the range of, and access to recreational, social, cultural and environmental festivals, activities or events.

• Support community development initiatives and socially responsible community activities.

• Give particular consideration to those community groups that can give the greatest benefit back to the community.

• Encourage and support the principles of access and equity.


Things to consider when applying for this funding

• Applicants need to be aware that the amount allocated may not match the requested amount.

• Applications are for the budget period only.

• Organisations and community groups are encouraged to apply for funding on an annual basis for festivals, events or activities that are held annually.

• All applications will close Friday 12 June 2015. There will be one round of funding where the Festival and Event Funding budget will be available for community festivals, events or activities.

• A second round may follow should all the funding not be allocated. This will open 5 October and close 13 November 2015.

Other Information

Applications Applications open: 1 May 2015 Applications close: 12 June 2015 Send applications to Moyne Shire Council PO Box 51 PORT FAIRY VIC 3284 For feedback or to seek further information All groups are invited to contact the Corporate Business Support Officer prior to submitting your application. These discussions are to assist in the application process but do not infer any approval of the application. Elise Ploenges Corporate Business Support Officer Email: [email protected] � 5568 0525


FESTIVAL AND EVENT FUNDING APPLICATION

2015 – 2016

The information requested on this form will be used solely by the Moyne Shire Council. We will not use your personal information for any other purpose without first seeking your consent, unless authorised or required by law. The Council may not be able to process your request unless sufficient information is given. You may apply to the Moyne Shire Council for access to and/or amendment of the information on 5568 0555

PART A: Applicant Details

1 Applicant organisation: ..........................................................................

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2 Postal address for organisation:

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3 Contact person: .............................................................................................

4 Position held in the organisation: ........................................................................

5 Phone contact: Day: ..............................................................................

Mobile: ..............................................................................

6 Email contact: ..............................................................................


PART B: Festival and Event details

1 Festival, Event or Activity title: ...........................................................................

2 Festival, Event or Activity location: ....................................................................

3 Date of the Festival, Event or Activity: ...............................................................

4 Tell us about your Festival, Event or Activity:

a. What are you going to do?

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b. How are you going to do it?

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c. Why are you doing it?

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5 Who will be responsible for management of the Festival, Event or Activity?

Please list their contact phone and email

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6 Number of people attending: ................................................................................

7 Groups involved in the Festival, Event or Activity:

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PART C: Financial Details

Budget – Please provide details as appropriate, itemising the cost of the festival, event or activity. EXPENDITURE

Venue hire $

Travel $

Materials $

Equipment purchase $

Equipment hire $

Facilitator / project worker fees $

Advertising $

Photography $

Insurances $

Catering $

Administration $

Other (please specify)

$

Expenses Sub – Total $

INCOME

Moyne Shire Festival and Event Funding $

Your contribution: (It is a requirement that all organisations must make a financial contribution)

$

Additional funding sources:

Funds from other organisations $

Funds from other businesses $

In kind support from your group $

In kind support from other sources $

Other (please specify) $

Income Sub- Total $

Balance – Expenses less Income

$

Note: Please attach detailed working if available.


Festival and Event Acknowledgment Guidelines

Moyne Shire is proud to be a partner in your festival, event or activity so it is important that everyone knows we are working together. The Festival and Event Funding Acknowledgment Guidelines explains when, where and how Moyne Shire can be acknowledged for their financial support. AIM

To acknowledge Moyne Shire Council for the financial contribution received as a part of the Festival and Event Funding. REQUIREMENTS

1. Any press releases or announcements regarding the festival, event or activity should recognise the Moyne Shire’s contribution, support, and the nature of funding, e.g. the Festival and Event Funding.

2. Any promotional material or other information such as newsletters published for the festival, event or activity should acknowledge Moyne Shire’s contribution and support and the nature of funding, e.g. the Festival and Event Funding.

3. Recognise Moyne Shire at any festival, event or activity and provide invitations to the Moyne Shire Councillors.

IMPLEMENTATION

1. The community group receiving Festival and Event Funding is required to acknowledge the Moyne Shire as a funding contributor.

2. Any use of the Moyne Shire logo must be advised with the completion of the Moyne Shire Council Logo Use Permission Form.


MOYNE SHIRE COUNCIL LOGO USE PERMISSION FORM

Name: ......................................................................................................................... Organisation: .............................................................................................................. Address: ..................................................................................................................... Phone: ............................................................... Email: ................................................................ Date lodged: ...................................................... Reason for request – what documents will the Moyne Shire logo be used on?

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I/we hereby certify that the Moyne Shire logo will not be used for any purpose other than that which is stated above.

Signed: ....................................................................................................................... Name: ......................................................................................................................... Date: .................................................................. Office use only

Approved

Chief Executive Officer: ......................................................................................................... Date: ..................................................................................................................................... Communications Officer: ....................................................................................................... Date: ....................................................................... Logo sent to: .........................................................................................................................

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