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1. Introduction 1

2. Literature Survey

3. System Study3.1 Existing system3.2 Demerits3.3 Proposed System3.4 Merits

4. System Specification 4.1 Hardware Specification 4.2 Software Specification

5. Software Specification

6. System Analysis and Design6.1 System Design6.2 Feasibility Analysis

7. Project Description8. System Testing9. Database Design10. Conclusion11. Scope and Future Enhancement12. Bibliography13. Appendix –I14. Appendix - II

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SYNOPSIS The main aim of the project is to provide utility to maintain day to day

operations of stock. This software helps them to store all transactions electronically

in a system, which in turn saves lot time, money and energy.

An application is to automate the existing system of manually maintain the

records of the counter sales, purchases, reorder levels, Supplier and Customer

monetary positions and other related transactions made at the counter.

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Introduction

Nowadays, more and more companies tend to use any available software to

maintain information over a long term. We design the Automated Inventory

Management System to approach this goal with features that help improve data

consistency, maintain necessary inventory level. With these goals in mind, we

decide to incorporate design philosophy as well as user friendly interface into the

system, meanwhile to have powerful functions that manifest all the users’

requirements and needs.

One concern is how to reflect inventory level as quick as possible, since the

sales of liquor occupy a large proportion compared with the daily transactions of

the entire restaurant. Therefore, liquor’s inventory level changes constantly. In

order to monitor these changes over periods, the Automated Inventory

Management System can efficiently and accurately accomplish it while provides

other services to the restaurant such as recording daily liquor sales.

To users, the system can provide instant information about all inventory

items. Therefore users who manage stock level can immediately solve any shortage

problems, since the system provides easy-to-use interface for users to see inventory

levels. By recording daily sales, the system updates inventory constantly with the

help of database management system running as the back end.

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During the process of development, we are able to gather all the necessary

requirements over small intervals. Consequently, more and more services are

added to the system to provide better management solutions.

By separating different user’s privilege, the system can assure different level

of security to the inventory information. For example, manager’s privileges are

added to the system when non-operation errors occur. After log in to the system

with uniquely assigned password, manager will be able to modify all lists of orders

which have been processed and stored. The system not only provides static

services to restaurant, but initializes dynamic extensible inventory lists. Manager

with advanced privileges can also modify the display to reflect newly added

items. The accompanying screen shot demonstrate this convenient inventory

management system.

LITERATURY SURVEY

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Most financial literature contains information about numerous factors

influencing the value. Among those factors is the net working capital and elements

creating it, such as the level of cash tied in accounts receivable, inventories and

operational cash balances A large majority of classic financial models proposals,

relating to the optimum current assets management, were constructed with net

profit maximization in view.

In order to make these models more suitable for firms, which want to

maximize their value, some of them must be reconstructed. In the sphere of

inventory management, the estimation of the influence of changes in a firm’s

decisions is a compromise between limiting risk by having greater inventory and

limiting the costs of inventory. It is the essential problem of the corporate financial

management.

The basic financial inventory management aim is holding the

inventory to a minimally acceptable level in relation to its costs. Holding inventory

means using capital to finance inventory and links with inventory storage,

insurance, transport, obsolescence, wasting and spoilage costs. However,

maintaining low inventory level can, in turn, lead to other problems with regard to

meeting supply demands.

It is the result of opportunity costs of money tied in with inventory and

generally of costs of inventory managing. Both the first and the second involve

modification of future free cash flows, and in consequence the firm value changes.

Inventory changes (resulting from changes in inventory management policy of the

firm) affect the net working capital level and the level of operating costs of

inventory management in a firm as well. These operating costs are result of

storage, insurance, transport, obsolescence, wasting and spoilage of inventory

System Study

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Existing System:-

In the existing system the sales can purchase the products only manual nothing but

he went to the supermarket buying the goods in this no reliability after buying the

products some time returns is not allowed or if allow every we need go to shops

return to the goods it is time consuming process. In farmer days online shopping

sites not maintain the all much products. When we want to purchase the products

redirect into different sites and buying in case the user need to maintain all sites

transaction. It is not easy to handle.

DISADVANTAGES OF EXISTING SYSTEM

Existing system is maintaining the information about testing only in Excel

sheet. Many processing that can be done by computer is performed

manually.

This Existing system is having problem like we can’t find out particular

stock within our time. Also the daily report, weekly report and total stock

report creation is difficult.

Also, the Excel sheet is not having that much security. Anyone can open and

edit.

Proposed System:-

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This project is to develop for an Sales and Inventory Management System

(SIMS) for a departmental store. This system can be used to store the details of the

inventory, update the inventory based on the sale details, produce receipts for sales,

generate sales and inventory reports periodically etc. This is one integrated system

that contains both the user component (used by salespersons, sales managers,

inventory managers etc) and the admin component (used by the administrators for

performing admin level functions such as adding new items to the inventory,

changing the price of an item etc).

This system runs on multiple terminals, offers a GUI interface to its users and

connects to a common database(s).

MERITS

Easy to maintain and manipulate.

Generate Reports Easily.

Generate Information to User.

Reduce the manual errors.

The reports are generated with Corresponding data’s in the database, as per

the requirements of the user

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SYSTEM SPECIFICATION:

HARDWARE CONFIGURATION

Processor : Intel Pentium Family

Processor Speed : 250MHz to 667 MHz

RAM : 128 MB to 512 MB

Hard Disk : 4 GB or higher

Keyboard : Standard 104 enhanced keyboard

Mouse : Local PS/2

SOFTWARE CONFIGURATION

Operating System : Windows 98/2000/XP/NT

Web Server : Apache

Web Browser : Mozilla Fire fox

Front-End Tool : HTML

Client side Script : JavaScript

Server side Script : PHP

Back-End Tool : My SQL

Dynamic Tool : CSS

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SOFTWARE SPECIFICATION

The software selected for this project is PHP, which provides a frame for

using different technology, like JavaScript, CSS. Reason for choosing PHP script is

that, it is suitable for coding server side program and we can also add JavaScript in

the source code for various validations. PHP also provides some inbuilt tools for

validating various fields in containing in a Form which is to be filled by the user.

Data base technology has been described as one of the most rapidly growing

areas of computer and information science. It is no exaggeration to say that many

thousands of organizations have become critically dependent on the continued and

successful operations of a database system. Organization needs security, scalability,

easy to install the software and capable of storing huge amount of data so we

selected MSQL as a backend.

PHP is an open-source page scripting/tinplating system that is very similar

to JSP and ASP. It defines its own scripting language, which looks and feels a lot

like Perl. JSP uses Java as its scripting language (although some implementations

support JavaScript, such as Caucho). ASP uses VBScript.

PHP is very popular -- it is used on over a million web sites -- but its main

advantage (IMHO) seems to be that the language, being more "script" and Perl-

like, is less intimidating to the great unwashed mass of HTML monkeys and

hackers. In the long run, JSP and Java provide a more powerful system.

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PHP - What is it?

“PHP is an HTML-embedded scripting language. Much of its syntax is

borrowed from C, Java and Perl with a couple of unique PHP-specific features

thrown in. The goal of the language is to allow web developers to write

dynamically generated pages

PHP – What does it do?

It is also helpful to think of PHP in terms of what it can do for you. PHP will allow

you to:

Reduce the time to create large websites.

Create a customized user experience for visitors based on information that

you have gathered from them.

Open up thousands of possibilities for online tools.

Allow creation of shopping carts for e-commerce websites.

HTML - Know the syntax and especially HTML Forms.

Basic programming knowledge - This isn't required, but if you have any

traditional programming experience it will make learning PHP a great deal

easier.

Usage of PHP:

In year 2000 there were only few hundred web sites developed in

PHP. By year 2007 number increased to more than 2, 00, 000, 00 and number is

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increasing and increasing. Now a day’s most popular web site with heavy traffic

has been developed in PHP.

PHP is a general-purpose scripting language that is especially suited for web

development. PHP generally runs on a web server. Any PHP code in a requested

file is executed by the PHP runtime, usually to create dynamic web page content. It

can also be used for command-line scripting and client-side GUI applications. PHP

can be deployed on most web servers, many operating systems and platforms, and

can be used with many relational database management systems. It is available free

of charge, and the PHP Group provides the complete source code for users to

build, customize and extend for their own use.

PHP Security:

The National Vulnerability Database stores all vulnerabilities found

in computer software. The overall proportion of PHP-related vulnerabilities on the

database amounted to: 20% in 2004, 28% in 2005, 43% in 2006, 36% in 2007, and

35% in 2008. Most of these PHP-related vulnerabilities can be exploited remotely:

they allow hackers to steal or destroy data from data sources linked to the web

server (such as an SQL database), send spam or contribute to DOS attacks using

malware, which itself can be installed on the vulnerable servers.

These vulnerabilities are caused mostly by not following best practice

programming rules: technical security flaws of the language itself or of its core

libraries are not frequent (23 in 2008, about 1% of the total). Recognizing that

programmers cannot be trusted, some languages include taint checking to detect

automatically the lack of input validation which induces many issues. Such a

feature is being developed for PHP, but its inclusion in a release has been rejected

several times in the past.

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Hosting PHP applications on a server requires a careful and constant

attention to deal with these security risks. Its flexibility knows no end. There are

advanced protection patches such as Suhosin and Hardening-Patch, especially

designed for web hosting environments. Installing PHP as a CGI binary rather than

as an Apache module is the preferred method for added security.

Syntax:

<Html>

<Head>

<Title>PHP Test</title>

</head>

<Body>

<? Php echo’

Hello World

'; ?>

</body>

</html>

Zend framework:

Zend Framework (ZF) is an open source, object-oriented web

application framework implemented in PHP 5 and licensed under the New BSD

License.

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History:

Zend Framework was conceived in early 2005 while many new frameworks,

such as Ruby on Rails and the Spring Framework, were gaining popularity in the

web development community. ZF was publicly announced at the first Zend

Conference in October 2005.On July 1, 2007, Zend Framework 1.0 was released.

Features:

Zend Framework features include:

All components are fully object-oriented PHP 5 and are E_STRICT

compliant

Use-at-will architecture with loosely coupled components and minimal

interdependencies

Extensible MVC implementation supporting layouts and PHP-based

templates by default

Support for multiple database systems and vendors, including MySQL,

Oracle, IBM DB2, Microsoft SQL Server, PostgreSQL, SQLite, and

Informix Dynamic Server

Email composition and delivery, retrieval via mbox, Maildir, POP3 and

IMAP4

Flexible caching sub-system with support for many types of backbends, such

as memory or a file system.

Zend server:

Zend Server is a Web Application Server for running business-critical

PHP applications. It installs a complete PHP stack using installers that are native to

the operating system (Zend Server supports Windows and Linux, and the

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community edition of Zend Server also supports Mac OS X). Zend Server includes

application monitoring, problem diagnostics, performance improvement

capabilities, Web administrator console, database connectivity, Java connectivity,

and more. The product is supported by Zend.

The community edition of Zend Server can be used free of charge in

development or production. This edition does not include monitoring, diagnostics,

page caching, committed software updates and technical support.

How does MySQL work?

MySQL is a database server program and as such is installed on one

machine, but can 'serve' the database to a variety of locations. To explain look at

the following diagram.

The MySQL Server is installed on a Server and can be accessed directly via

various client interfaces, which send SQL statements to the server and then display

the results to a user. Some of these are:

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A Local Client – is a program on the same machine as the server. An

example of this is the command line MySQL client software we will be using in

the rest of the MySQL workshops (although there are other programs including

graphical interfaces).

A Scripting Language - can pass SQL queries to the server and display the

result.

A Remote Client – is a program on a different machine that can connect to

the server and run SQL statements.

You can also use two more indirect methods.

Remote Login - You may be able to connect to the Server Machine to run

one of its local clients.

Web Browser - you can use a web browser and scripts that someone has

written (we're going to use this method for the rest of the workshop).

MySQL Architecture

It will greatly aid your thinking about storage engines and the capabilities

they bring to MySQL if you have a good mental picture of where they fit. Figure 2-

1 provides a logical view of MySQL. It doesn’t necessarily reflect the low-level

implementation, which is bound to be more complicated and less clear cut.

However, it does serve as a guide that will help you understand how storage

engines fit in to MySQL. (The NDB storage engine was added to MySQL just

before this book was printed. Watch for it in the second edition.)

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Figure 2-1. A logical view of MySQL architecture.

The topmost layer is composed of the services that aren’t unique to MySQL.

They’re services most network-based client/server tools or servers need:

connection handling, authentication, security, etc.

The second layer is where things get interesting. Much of the brains inside

MySQL live here, including query parsing, analysis, optimization, caching, and all

the built-in functions (dates, times, math, encryption, etc.). Any functionality

provided across storage engines lives at this level. Stored procedures, which will

arrive in MySQL 5.0, also reside in this layer.

The third layer is made up of storage engines. They’re responsible for the

storage and retrieval of all data stored “in” MySQL. Like the various file systems

available for Linux, each storage engine has its own benefits and drawbacks. The

good news is that many of the differences are transparent at the query layer.

JavaScript

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Java Script is THE scripting language of the Web. JavaScript is used in

millions of Web pages to add functionality, validate forms, detect browsers, and

much more.

JavaScript, despite the name, is essentially unrelated to the Java

programming language even though the two do have superficial similarities. Both

languages use syntaxes influenced by that of C syntax, and JavaScript copies many

Java names and naming conventions. The language's name is the result of a co-

marketing deal between Netscape and Sun, in exchange for Netscape bundling

Sun's Java runtime with their then-dominant browser.[citation needed] The key

design principles within JavaScript are inherited from the Self and Scheme

programming languages.

JavaScript was designed to add interactivity to HTML pages

JavaScript is a scripting language

A scripting language is a lightweight programming language

JavaScript is usually embedded directly into HTML pages

JavaScript is an interpreted language (means that scripts execute without

preliminary compilation)

Everyone can use JavaScript without purchasing a license

What can a JavaScript do?

JavaScript gives HTML designers a programming tool - HTML authors

are normally not programmers, but JavaScript is a scripting language with a

very simple syntax! Almost anyone can put small "snippets" of code into

their HTML pages

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JavaScript can put dynamic text into an HTML page - A JavaScript

statement like this: document. Write("<h1>" + name + "</h1>") can write a

variable text into an HTML page

JavaScript can react to events - A JavaScript can be set to execute when

something happens, like when a page has finished loading or when a user

clicks on an HTML element

JavaScript can read and write HTML elements - A JavaScript can read

and change the content of an HTML element

JavaScript can be used to validate data - A JavaScript can be used to

validate form data before it is submitted to a server. This saves the server

from extra processing

JavaScript can be used to detect the visitor's browser - A JavaScript can

be used to detect the visitor's browser, and - depending on the browser - load

another page specifically designed for that browser

JavaScript can be used to create cookies - A JavaScript can be used to

store and retrieve information on the visitor's computer.

JavaScript How To Use:-

The HTML <script> tag is used to insert a JavaScript into an HTML page.

<script type="text/JavaScript">

document. Write ("Hello World!") ;

</script>

To insert a JavaScript into an HTML page, we use the <script> tag. Inside the

<script> tag we use the type attribute to define the scripting language.

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So, the <script type="text/JavaScript"> and </script> tells where the

JavaScript starts and ends:

Browsers Support:

Browsers that do not support JavaScript will display JavaScript as page

content.

To prevent them from doing this, and as a part of the JavaScript standard,

the HTML comment tag should be used to "hide" the JavaScript.

Just add an HTML comment tag <! -- Before the first JavaScript statement,

and a --> (end of comment) after the last JavaScript statement, like this:

JavaScript in the body section will be executed WHILE the page loads.

JavaScript in the head section will be executed when CALLED.

Where to Put the JavaScript

JavaScript in a page will be executed immediately while the page loads into

the browser. This is not always what we want. Sometimes we want to execute a

script when a page loads, other times when a user triggers an event.

Scripts in <head>

Scripts to be executed when they are called, or when an event is triggered,

go in the head section.

If you place a script in the head section, you will ensure that the script is

loaded before anyone uses it.

Scripts in <body>

Scripts to be executed when the page loads go in the body section.

If you place a script in the body section, it generates the content of a page.

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Using an External JavaScript

If you want to run the same JavaScript on several pages, without having to

write the same script on every page, you can write a JavaScript in an external file.

Save the external JavaScript file with a .js file extension.

Note: The external script cannot contain the <script> tag!

To use the external script, point to the .js file in the "src" attribute of the <script>

tag:

SYSTEM ANALYSIS AND DESIGN

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Technical Feasibilities

Technical feasibility centers around the existing computer system (Hardware

and Software etc) and to what extend it support the proposed addition. For

example, if the current computer is operating at 80 percent capacity - an arbitrary

ceiling - then running another application could overload the system or require

additional Hardware. This involves financial considerations to accommodate

technical enhancements. If the budget is a serious constraint, then the project is

judged not feasible. In this project, all the necessary cautions have been taken care

to make it technically feasible. Using a key the display of text/object is very fast.

Also, the tools, operating system and programming language used in this

localization process is compatible with the existing one.

5.2 Economic Feasibilities

Economic analysis is the most frequently used method for evaluating the

effectiveness of the candidate system. More commonly known as cost/benefit

analysis, the procedure is to be determining the benefits and savings that are

expected from a candidate and compare them with costs. If benefits outweigh

costs, then the decision is made to design and implement the system.

A systems financial benefit must exceed the cost of developing that system. i.e.

a new system being developed should be a good investment for the organization.

Economic feasibility considers the following

The cost to conduct a full system investigation.

The cost of hardware and software for the class of application.

The benefits in the form of reduced cost or fewer costly errors.

The cost if nothing changes (The proposed system is not developed).

The proposed “ONLINE SUPPLY INVENTORY SYSTEM” is economically

feasible because

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The system requires very less time factors.

The system will provide fast and efficient automated environment instead of

slow and error prone manual system, thus reducing both time and man

power spent in running the system.

The system will have GUI interface and very less user-training is required to

learn it.

5.3 Operational Feasibilities

It is the measures of how well a proposed system solves the problems and it

takes advantages of the opportunities identified during the scope definition and

problem analysis phases. Supply Office has computer literate staff so they don’t

find it hard to operate the proposed system.

5.4 Legal Feasibilities

Government constrains – since the proposed system is going to be

implemented in government institute, it may be subject to Rules and

regulation imposed and even funding constrains.

Copyright issues – Since the proposed system will be using open source

software there will be minimal licensing and related issues.

5.5 Schedule Feasibilities

The study of the proposed Online Inventory System of Bukidnon State

University Supply Office is convenient and sensible to its time frame. Conducting

personal interviews with the Supply Officer, creating the documents, designing and

developing the software were made to finish the proposal.

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BLOCK DIAGRAM

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SMSSupermarkets Suppliers

Managers

Order Order

Delivery SlipInvoice

Sales Analyses

Entity Relationship Diagram

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Entity

Attribute

Relation

Supermarket

Item

Product group

Supplier

Ordered by Supplied by

Belong to

SalesPrice

Stock level

PurchasingPrice

ItemName Quantity

OrderDate

DeliveryDate

ProcessingStatus

Name Address Name Address

OrderDate

supplyDate Amount

Amount

ProcessingStatus

Phone# Phone#

Name

Data Flow Diagram

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Supermarket Manager

Order: market, item, amount, date, time,

order id

Supplier

payment: item, order id, amount

delivery slip: item, quantity, due, date, time, id

Updated Stock Inventories

Initial Stock Inventories

Ordering System

Delayed Order Processing

Invoice to Supermarket: item, quantity, amount, supplier, shipping

Normal Order Processing

Supermarket

Orders Delayed

Orders Received

Delayed Orders Processed

Non-delayed Orders Processed

Amount Owed to Each Supplier

Amount Owed by Each Supermarket

Daily Sales Report

Weekly Sales Report

4.6 Data Flow Diagram

Common Page

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Authorized Page

Admin Page

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PROJECT DESCRIPTION:

The transactions related to purchase, sale and returns are maintained manually at present along with maintaining the accounts of the customers and the suppliers.

All these are to be automated and an application is required to relate all of them relatively and logically so that the current system can be replaced and accepted without major changes and problems.

The application should provide quick access to the records maintained and must reveal the important reviews about the business so that the growth can be easily compared and should provide with the various reports showing the related details so that the important decisions could be taken easily.

System Testing

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Testing is the process of running a system with the intention

of finding errors. Testing enhances the integrity of a system by

detecting deviations in design and errors in the system. Testing aims at

detecting error-prone areas. This helps in the prevention of errors in a

system. Testing also adds value to the product by conforming to the

user requirements.

The main purpose of testing is to detect errors and error-

prone areas in a system. Testing must be thorough and well-planned. A

partially tested system is as bad as an untested system. And the price of

an untested and under-tested system is high.

The implementation is the final and important phase. It

involves user-training, system testing in order to ensure successful

running of the proposed system. The user tests the system and changes

are made according to their needs. The testing involves the testing of

the developed system using various kinds of data. While testing, errors

are noted and correctness is the mode.

OBJECTIVES OF TESTING:

Testing is a process of executing a program with the intent of finding

errors.

A Successful test case is one that uncovers an as- yet-undiscovered

error.

The various types of testing on the system are:

1. Unit Testing.

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2. Integration Testing

3. System testing

4. User Acceptance Testing

1.1. Unit Testing:

Unit testing focuses efforts on the smallest unit of software

design. This is known as module testing. The modules are tested

separately. The test is carried out during programming stage itself. In

this step, each module is found to be working satisfactory as regards to

the expected output from the module.

1.2. Integration Testing:

Data can be lost across an interface. One module can have an

adverse effect on another, sub functions, when combined, may not be

linked in desired manner in major functions. Integration testing is a

systematic approach for constructing the program structure, while at

the same time conducting test to uncover errors associated within the

interface. The objective is to take unit tested modules and builds

program structure. All the modules are combined and tested as a

whole.

1.3. System Testing:

System testing is the stage of implementation. This is to check whether

the system works accurately and efficiently before live operation

commences. Testing is vital to the success of the system. The

candidate system is subject to a variety of tests: on line response,

volume, stress, recovery, security and usability tests. A series of tests

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are performed for the proposed system is ready for user acceptance

testing.

1.4. User Acceptance Testing:

User acceptance of a system is the key factor for the success of

any system. The system under consideration is tested for the user

acceptance by constantly keeping in touch with the prospective system

users at the time of developing and making changes whenever

required.

Validation:

At the culmination of the integration testing, Software is

completely assembled as a package. Interfacing errors have been

uncovered and corrected and a final series of software test begin in

validation testing. Validation testing can be defined in many ways, but

a simple definition is that the validation succeeds when the software

functions in a manner that is expected by the customer. After

validation test has been conducted, one of the three possible conditions

exists.

a) The function or performance characteristics confirm to specification

and are accepted.

b) A deviation from specification is uncovered and a deficiency lists is

created.

c) Proposed system under consideration has been tested by using

validation test and found to be working satisfactory.

Output Testing:

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After performing the validation testing, the next step is output

testing of the proposed system, since no system could be useful if it

does not produce the required output in a specific format. The output

format on the screen is found to be correct; the format was designed in

the system design time according to the user needs. For the hard copy

also; the output comes as per the specified requirements by the user.

Hence output testing did not result in any correction for the system.

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Database Design

A data dictionary is a collection of descriptions of the data objects or items

in a data model for the benefit of programmers and others who need to refer to

them or the dictionary of data is at a time the pillar of work and the result of

research and analysis of data. It is just like a depicted picture of the entire work.

This dictionary of data defines all categories of data or data types, brief the all

essential information about the software is included.

TABLE FIELD DESCRIPTION TYPE CONTRAINTS

USER User_id User identification Integer Primary Key

Username Name use by user Varchar Not null

Password Password of the user Varchar Not null

USERTYPE Utype_id Usertypeidentification Integer Foreign key

Admin Administrator Varchar Not null

User Authorized user Varchar Not null

CATEGORY Cat_id Category

identification

Integer Primary Key

Item_name Item Identification number Foreign key

ITEM Item_id Item identification Integer Primary key

Supplier_id Supplier Identification number Foreign key

Item_name Name of the item Varchar Not null

Brand Brand of the item Varchar Not null

Price Price of the item Varchar Not null

Quantity Quantity of the item Varchar Not null

Unit_id Unit identification Integer Foreign key

Itype_id Item type number Foreign key

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identification

Cat_id Category

identification

number Foreign key

PO Purchase_id Purchase order

identification

Integer Primary key

Supplier_id Supplier

identification

number Foreign key

Item_id Item identification number Foreign key

Brand Brand of the item Varchar Not null

Quantity Ordered quantity Varchar Not null

unit Item unit Varchar Not null

Price Item price Varchar Not null

UNIT Unit_id Unit identification Varchar Primary key

Unit_name Name of the unit Varchar Foreign key

ITEM TYPE Itype_id Item type

identification

Varchar Primary key

Type_name Item type name Varchar Foreign key

RECEIVED

ITEM

Recieveditem_id Received item

identification

Varchar Primary key

Po_id Purchase order

Identification

Varchar Foreign key

Quantity Quantity of the

received item

Varchar Foreign key

REPORT Report_id Report identification Varchar Primary key

Item_id Foreign key

Date_reported Varchar Foreign key

BARROWED Bar_id Barrowed Integer Primary key

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ITEM identification

Item_id Item identification integer Foreign key

Person_barrowed Person barrowed the

item

Varchar Foreign key

Deparment Department Varchar Foreign key

Position Position of the person Varchar Foreign key

Item_type Type of item Varchar Foreign key

Cat_id Category

identification

integer Foreign key

Itype_id Item type

identification

integer Foreign key

Date_barrowed Date the item

barrowed

Varchar Foreign key

Date-returned Date the item returned Varchar Foreign key

SUPPLIER Supplier_id Supplier identification integer Primary key

Supplier_name Name of the supplier varchar Foreign key

Address Supplier address varchar Foreign key

Contact_person Person to be contact varchar Foreign key

Contact_number Contact number varchar Foreign key

email Supplier email varchar Foreign key

REQUEST

ITEM

Requestitem_id Request item

identification

integer Primary key

Item_name Name of the item

request

varchar Foreign key

quantity Quantity of the

request item

varchar Foreign key

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User-id User identification integer Foreign key

RELEASE

ITEM

Release_id Release identification integer Primary key

Item_id Item identification integer Foreign key

Employee_name Name of the employee varchar Foreign key

department Department of the

employee

varchar Foreign key

position Employee position varchar Foreign key

Date_released Date the item released varchar Foreign key

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Conclusion

This system is easily understandable and it satisfies almost all the design

issues considered during the planning stage. Thus it reduces the human effort and

saves the time of both customers and the employees. The coding is done in

simplified manner as they are more understandable and flexible in central board of

exercise duty in major changes, while designing the system all user requirements

are considered and provisions are made for further developments.

The company it decides to change the rate of process it is also specified in

the system, similarly if any change in coding have to be made is also possible.

FUTURE ENHANCEMENTS

38

There should be a lot more features that can add to the Automated Inventory

System. One of them is networking which allow several other computers to access

database simultaneously without interrupting each other. Therefore the database

should include the features of ACID which stands for Atomicity, Consistency,

Isolated and Durability. Furthermore, the sales report can be exported to excel file

which can be saved independently. When users of AIM generate sales report, they

have choices of either printing out directly or export to generate extra excel file

that can be viewed using MS Excel. Nevertheless, AIM is just the beginning of

inventory management system.

39

Bibliography

http://www.netmba.com/operations/project/pert/

http://www.sourcecodester.com/php/4481/simple-inventory-system-using-

phpmysql.html

http://en.wikipedia.org/wiki/Database_design

http://database-programmer.blogspot.com/2008/06/using-data-dictionary.html

http://osarome.blogspot.com/2011/10/1-technical-feasibility-2-operational.html

http://www.ganttchart.com/BasicGanttExample.html

40

http://www.ganttchart.com/BasicGanttExample.html

http://osarome.blogspot.com/2011/10/1-technical-feasibility-2-operational.html

http://database-programmer.blogspot.com/2008/06/using-data-dictionary.html

http://en.wikipedia.org/wiki/Database_design

http://www.sourcecodester.com/php/4481/simple-inventory-system-using-phpmysql.html

http://www.sourcecodester.com/php/4481/simple-inventory-system-using-phpmysql.html

http://www.netmba.com/operations/project/pert/

APPENDIX-1

SCREEN SHOTS

41

EDIT PAGE

42

REQUESTS RECEIVED

43

VIEW THE REQUEST

44

PURCHASE ORDER

45

BORROW

46

REPORT

47

SUPPLIER INFORMATION

APPENDIX-11

CODING

48

Index.php

<?php require_once('includes/connection.php');?>

<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"

"http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">

<html xmlns="http://www.w3.org/1999/xhtml">

<html>

<title>Stock control System</title>

<head>

<meta http-equiv='Content-Type' content='text/html; charset=utf-8'/>

<link media="all" rel="stylesheet" type="text/css"

href="mainstyle.css"/>

<link rel="stylesheet" type="text/css" href="tcal.css" />

<script language="JavaScript" type="text/javascript"

src="javascript/altRows.js"></script>


src="javascript/tcal.js"></script>


src="javascript/formValidate.js"></script>

</head>

<body>

<div id="wrapper">

<table id="header">

<tr>

<td>

49

<div id="logo"><img

src="image/bsu_logo.png"/></div>

<div id="title1"><center>Stock control

System</center></div>

<div class="date"><script type="text/javascript">

document.write(''+Date()+'') </script></div>

</td>

</tr>

</table>

<table id="marquee">

<tr>

<td>

</td>

</tr>

</table>

<table id="sidebar">

<tr id="navbox">

<td>

<ul id="nav">

<li><a

href="index.php"class="current">Home</a></li>

<li><a href="about.php">About</a></li>

<li><a href="loginform.php">Login</a></li>

<li><a href="about.php">Gallery</a></li>

50

<li><a href="loginform.php">Contact us</a></li>

</ul>

</td>

</tr>

</table>

<table id="contentbox">

<tr>

<td id="content">

<div id="image"><img src="image/supply.jpg"/></div>

</td>

</tr>

</table>

<table id="footer">

</table>

</div>

</body>

</html>

EDIT SUPPLIER

51

<?php require_once('includes/header.php');?>


<?php include('includes/get_username.php');?>


<tr id="navbox">

<td>

<ul id="nav">

<li><a

href="user_available_item.php">Available Items</a></li>

<li><a

href="auth_received_item.php">Received Items</a></li>

<li><a

href="user_supplier.php"class="current">Suppliers</a></li>

</ul>

</td>

</tr>

</table>


<tr>

<td id="content">

<div class="name">Welcome, <b><?php echo

$username; ?></b> | <a href="logout.php">Logout</a></div>

<div class="label">Suppleir Details</div>

<hr />

52

<form name="formsearch" method="post"

onsubmit="return validateForm()" action="search_auth_supplier.php">

<table>

<tr>

<td class="search">Search

for :</td>

<td><input type="text"

name="search" size="40px" placeholder="Search here..." /></td>

<td><input type="submit"

value="Search" style="cursor:pointer;"/></td>

</tr>

</table>

</form>

<?php

function valid($supplier_id, $name, $address,

$contact, $person, $email, $error)

{

?>

<fieldset>

<legend><div class="legend"><b>Update supplier

details</b></div></legend>

<div id="add_supplierform">

<form name="form1" method="GET"

action="">

<table>

<tr>

53

<td><input

type="hidden" name="supplier_id" value="<?php echo $supplier_id; ?>"/></td>

</tr>

<tr>

<td>Full Name :</td>


style="margin-left:4px;" size="30px" name="supplier_name" value="<?php echo

$name; ?>"></td>

</tr>

<tr>

<td>Address :</td>


style="margin-left:4px;" size="50px" name="address" value="<?php echo

$address; ?>"></td>

</tr>

<tr>

<td>Contact # :</td>


style="margin-left:4px;" size="25px" name="contact" value="<?php echo

$contact; ?>"></td>

</tr>

<tr>

<td>Contact person

:</td>


style="margin-left:4px;" size="30px" name="contact_person" value="<?php echo

$person; ?>"></td>

54

</tr>

<tr>

<td>Email :</td>


style="margin-left:4px;" size="30px" name="email" value="<?php echo $email; ?

>"></td>

</tr>

<tr>

<td></td>

</tr>

<tr>

<td></td>

<td class="add">

<input type="submit"

name="submit" style="cursor:pointer;" value="Update">

<a

href="auth_supplier.php"><input type="Button" name="Btncancel"

style="cursor:pointer;" value="Cancel"></a></td>

</tr>

</table>

</form>

</div>

</fieldset>

<?php

}

if (isset($_GET['submit']))

55

{

if (is_numeric($_GET['supplier_id']))

{

$supplier_id = $_GET['supplier_id'];

$name =

mysql_real_escape_string(htmlspecialchars($_GET['supplier_name']));

$address =

mysql_real_escape_string(htmlspecialchars($_GET['address']));

$contact=

mysql_real_escape_string(htmlspecialchars($_GET['contact']));

$person =

mysql_real_escape_string(htmlspecialchars($_GET['contact_person']));

$email =

mysql_real_escape_string(htmlspecialchars($_GET['email']));

mysql_query("UPDATE supplier SET

supplier_name='$name', address='$address', contact='$contact', email='$email',

contact_person='$person' WHERE supplier_id='$supplier_id'")

or die(mysql_error());

header("Location: auth_supplier.php?

attempt=success");

}

else

{

echo 'Error!';

56

}

}

else

{

if (isset($_GET['supplier_id']) &&

is_numeric($_GET['supplier_id']) && $_GET['supplier_id'] > 0)

{

$supplier_id = $_GET['supplier_id'];

$result = mysql_query("SELECT *

FROM supplier WHERE supplier_id=$supplier_id")

or die(mysql_error());

$row = mysql_fetch_array($result);

if($row)

{

$name =

$row['supplier_name'];

$address = $row['address'];

$contact = $row['contact'];

$person =

$row['contact_person'];

$email = $row['email'];

valid($supplier_id, $name,

$address, $contact, $person, $email, '');

}

57

else

{

echo "No results!";

}

}

else

{

echo 'Error!';

}

}

?>

<hr />

<table class="inventory_table"

id="alternatecolor">

<tr>

<th>Id</th>

<th>Supplier Name</th>

<th>Address</th>

<th>Contact Person</th>

<th>Contact #</th>

<th>Email</th>

<th width="70">Actions</th>

</tr>

<?php

include('includes/ps_pagination.php');

$sql = 'SELECT * FROM supplier

ORDER BY supplier_id DESC';

58

//Create a PS_Pagination object

$pager = new PS_Pagination($conn,

$sql, 15, 20);

//The paginate() function returns a

mysql result set for the current page

$rs = $pager->paginate();

while($row = mysql_fetch_array($rs))

{

?>

<tr>

<td><?php echo

$row["supplier_id"];?></td>

<td><?php echo

$row["supplier_name"];?></td>

<td><?php echo $row["address"];?

></td>

<td><?php echo

$row["contact_person"];?></td>

<td><?php echo $row["contact"];?

></td>

<td><?php echo

$row["email"];?></td>

<td><a href='auth_edit_supplier.php?

supplier_id=<?php echo $row["supplier_id"];?>'>Edit</a></td>

59

</tr>

<?php

}

?>

</table>

<br />

<?php

//Display the navigation

//echo $pager->renderFullNav();

echo '<div class="pager" >'.$pager-

>renderFullNav().'</div>';

?>

</td>

</tr>

</table>

<?php require('includes/footer.php');?>





<tr id="navbox">

<td>

<ul id="nav">

60

<li><a

href="auth_available_item.php"class="current">Available Items</a></li>

<li><a


<li><a

href="auth_supplier.php">Suppliers</a></li>

</ul>

</td>

</tr>

</table>


<tr>

<td id="content">



<div class="label">List of all available

items</div>

<hr />


onsubmit="return validateForm()" action="search_auth_avail_item.php">

<table>

<tr>


for :</td>



61



</tr>

</table>

</form>

<br />



<tr>

<th width="60">Code</th>

<th>Item name</th>

<th>Brand</th>

<th width="60">Qty left</th>

<th width="60">Unit</th>

</tr>

<?php


$sql ='SELECT * FROM itemlist

ORDER BY item_id DESC';



$sql, 15, 20);



62



{

?>

<tr>

<td><?php echo $row["item_code"];?

></td>

<td><?php echo

$row["item_name"];?></td>

<td><?php echo

$row["brand_name"];?></td>

<td><?php echo $row["quantity"];?

></td>

<td><?php echo $row["unit_name"];?

></td>

</tr>

<?php

}

?>

<tr>

<td colspan="7"><?php


//echo $pager-

>renderFullNav();

echo '<div class="pager"

>'.$pager->renderFullNav().'</div>';

63

?>

</td>

</tr>

</table><br />

</td>

</tr>

</table>


AVAILABLE ITEMPHP





<tr id="navbox">

<td>

<ul id="nav">

<li><a

href="auth_available_item.php"class="current">Available Items</a></li>

<li><a


<li><a

href="auth_supplier.php">Suppliers</a></li>

</ul>

</td>

</tr>

64

</table>


<tr>

<td id="content">



<div class="label">List of all available

items</div>

<hr />


onsubmit="return validateForm()" action="search_auth_avail_item.php">

<table>

<tr>


for :</td>





</tr>

</table>

</form>

<br />



<tr>

65


<th>Item name</th>

<th>Brand</th>

<th width="60">Qty left</th>

<th width="60">Unit</th>

</tr>

<?php


$sql ='SELECT * FROM itemlist

ORDER BY item_id DESC';



$sql, 15, 20);





{

?>

<tr>

<td><?php echo $row["item_code"];?

></td>

66

<td><?php echo

$row["item_name"];?></td>

<td><?php echo

$row["brand_name"];?></td>

<td><?php echo $row["quantity"];?

></td>

<td><?php echo $row["unit_name"];?

></td>

</tr>

<?php

}

?>

<tr>

<td colspan="7"><?php


//echo $pager-

>renderFullNav();

echo '<div class="pager"

>'.$pager->renderFullNav().'</div>';

?>

</td>

</tr>

</table><br />

</td>

</tr>

</table>


67

LOGIN FORM

<?php

if(isset($_GET["attempt"]))

{

$attempt=$_GET["attempt"];

}

?>

<?php

session_start();

?>

<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"

"http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">

<html xmlns="http://www.w3.org/1999/xhtml">

<html>

<title>loginform</title>

<head>

<link media="all" rel="stylesheet" type="text/css" href="mainstyle.css"/>

</head>

<body>

<br /><br /><br /><br /><br /><br /><br /><br />

<div id="loginform">

68

<form name="form1" method="post" action="login.php">

<table align="center">

<tr>

<td id="login"colspan="2">User Login</td>

</tr>

<tr>

<td></td>

</tr>

<tr>

<td colspan="2">

<?php

if(isset($attempt))

{

if($attempt == "null")

{

?>

<div class="error">Enter your

username and password.</div>

<?php

}

elseif($attempt == "fail")

{

?>

<div class="error">Incorrect

username or password,<br />make sure caps lock key is off.</div>

69

<?php

}

}

?>

</td>

</tr>

<tr>

<td>Username:</td>

<td><input type="text" name="username"

size="25"></td>

</tr>

<tr>

<td>Password:</td>

<td><input type="password" name="password"

size="25"></td>

</tr>

<tr><td colspan="2" align="right"></td>

</tr>

<tr>

<td></td>

<td class="add" >

<input type="submit" name="submit"

style="cursor:pointer" value="Login" />

<a href="index.php"><input

type="button"name="submit" style="cursor:pointer" value="Exit" /></a>

</td>

</tr>

70

</form>

</div>

</body>

</html>

ITEM REPORT

<a href="report.php">Back </a>

<div align="center">Item Report From:<strong> <?php echo

$_POST['dayfrom']; ?></strong> To:<strong> <?php echo

$_POST['dayto']; ?>

<br />

</strong></div>

<table border="1px" style="margin:0 auto;" >

<tr>

<th width="85">Date</th>


<th width="294">Supplier Name </th>

<th width="127">Total</th>

</tr>

<?php

$con = mysql_connect("localhost","root","");

if (!$con)

{

die('Could not connect: ' . mysql_error());

}

mysql_select_db("supplier_inventory", $con);

71

echo '<td>';

$eee=$row['total'];

echo formatMoney($eee, true);

echo '</div></td>';

echo '</tr>';

}

mysql_close($con);

?>

<tr>

<td colspan="3" ><div align="right"><strong>Grand

Total</strong></div></td>

<td width="127">

<div align="center">

<?php

$con = mysql_connect("localhost","root","");

if (!$con)

{

die('Could not connect: ' . mysql_error());

}

mysql_select_db("pos", $con);

$a=$_POST['dayfrom'];

$b=$_POST['dayto'];

73

$result1 = mysql_query("SELECT sum(total) FROM stockinsumarry WHERE

pdate BETWEEN '$a' AND '$b'");

while($row = mysql_fetch_array($result1))

{

$rrr=$row['sum(total)'];

echo formatMoney($rrr, true);

}

mysql_close($con);

?>

</div></td>

</tr>

</table><br /><br />

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