fema public assistance program applicants briefing fema-4062-dr-hi march 3-11, 2012 1
TRANSCRIPT
FEMA Public Assistance ProgramApplicants BriefingFEMA-4062-DR-HIMarch 3-11, 2012
1
2
Timeline
March 3-11: Severe weather impacts State State/Counties begin PDA
March 19: SCD Requests JPDA with FEMA
March 27-29: FEMA/State/County Conduct JPDA
April 9: Gov. Requests Pres. Declaration
April 18: Pres. Issues Major Disaster Declaration
Joint Preliminary Damage Assessment
County Per Capita Indicator
(2011 – 2012)
Population Minimum Indicator Amount
Total Damage Estimate Based
on JPDA
Per Capita Cost
Statewide $1.35 1,360,301 $1,836,406.35 $2,235,053 $1.64
Hawaii County $3.39 185,079 $627,417.81
Maui County $3.39 154,834 $524,887.26
Kauai County $3.39 67,091 $227,438.49 $2,089,874 $31.15
City & County of Honolulu
$3.39 953,207 $3,231,371.73
3
4
FEMA-4062-DR-HI
Incident Period: March 3-11, 2012
Declaration Date and Authorized Assistance: April 18, 2012
Public Assistance~ County of Kauai
Hazard Mitigation~ Statewide
Governing Authorities: Stafford Disaster Relief & Emergency Assistance Act 44 CFR Part 206 , Subparts C and G-L
5
STATE
Deputy FCO
Kim Martini
Alternate SCO
Vern Miyagi
Federal Coordinating Officer
Mark Armstrong
State Coordinating Officer
Doug Mayne
Governor’s Authorized Representative (GAR)
Doug Mayne
Alternate GAR
Vern Miyagi
FEMA-4062-DR-HI
FEDERAL
6
FEMA Public Assistance Program
Supplemental financial assistance to state, local
governments and eligible private non-profit
organizations for response and recovery activities
required as a result of a disaster.
7
Public Assistance Process
8
Factors of EligibilityApplicant
9
Eligible Applicants
10
Private Non-Profit Entities
Must submit a tax exempt certificate and organization charter or bylaws.
Must be open to the general public.
Ruling letter from IRS, under Section 501 (c), (d), or (e)
11
Eligible PNP facilities provide:Educational ServicesMedical ServicesCustodial Care Utility ServicesEmergency ServicesCertain Irrigation FacilitiesOther Essential Government Services
Private Non-Profits (PNPs)
12
Factors of Eligibility
Applicant Facility
13
Definition of Facility
Any publicly or PNP-owned building,
works, system, or equipment (built or
manufactured); or
Certain improved and maintained natural features.
14
Facility Eligibility Requirements
In active use at the time of the disaster
Not under the authority of another federal agency
Damaged as a result of a declared event
Located within an area declared by the President
Legal responsibility of an eligible Applicant
15
Factors of Eligibility
Work
Applicant Facility
16
Types of Eligible Work
Emergency Work (Categories A-B)Debris RemovalEmergency Protective Measures
Permanent Work (Categories C-G)Roads & BridgesWater Control FacilitiesPublic Buildings/EquipmentUtilitiesOther (Parks, Recreation)
17
Emergency Work:Emergency Protective Measures
Measures taken before, during, and following a disaster to eliminate or reduce an immediate:
Threat to life, public health or safety; or
Hazard that threatens significant damage to improved public or private property
18
Permanent Work
~Repair, restore or replace damaged facilities in accordance with regulations
~Restore to pre-disaster design, capacity and function in accordance with applicable codes and standards ~May include cost effective hazard mitigation measures
~The work must be required as a result of the disaster
19
Factors of Eligibility
Work
Applicant Facility
Cost
20
General Cost Eligibility
Reasonable and necessary cost to accomplish eligible work
Complies with federal, state, and local laws and regulations
Insurance proceeds, salvage value, and purchase discounts must be deducted
21
Eligible Direct Costs
Salaries, wages and fringe benefits (for emergency work, only overtime, including fringe benefits, is eligible)
Materials
Applicant-owned equipment
Contract costs incurred for eligible work, including engineering/design services
22
Procurement Guidelines
Four methods of procurement:
Small Purchase Procedures
Sealed Bids
Competitive Proposals
Noncompetitive Proposals
23
Special Considerations
Insurance Requirements
Environmental Requirements
Historic Preservation & Cultural Resources
Hazard Mitigation
Special Flood Hazard Areas
24
Hazard Mitigation
Cost effective measures that
reduce the potential for damages to
a facility from a future event
for eligible Public Assistance Program damages
for damages within the community in general
26
Environmental Requirements
Ensure that all practical means
are used to protect, restore,
and enhance the environment
27
Historic Preservation
Property eligible for listing on the National Register of Historic Places requires special consideration under the National Historic Preservation Act
28
Flood Hazard Area
Any project within or affecting the floodplain must be reviewed to ensure that it meets the requirements of the Executive Orders on Floodplain Management and the Protection of Wetlands.
29
Insurance Requirements
Actual or anticipated insurance proceeds will be deducted from the eligible project costs for facilities that are insured.
Additional specific requirements will be applied to all flood damaged facilities located within the Special Flood Hazard Area.
All applicants are required to obtain and maintain insurance coverage on all insurable facilities, as a condition of Public Assistance funding.
30
Project Worksheet (PW)
The Project Worksheet (PW) is the primary form used to document the location, damage description and dimensions, scope of work, and cost estimate for each project.
Appeals must be made within 60 days of notification
Small Project or
Large Project
$66,400
31
Five applicant responsibilities that ensure funding is obtained in the shortest amount of time...
32
A timely submission of the Request for Public Assistance on which a
knowledgeable representative is
identified.
33
Required Project Documentation
List of Damages
List of Damages
Hazard Mitigation Proposal
Hazard Mitigation Proposal
Project Worksheet
Project Worksheet
34
Have available copies of current codes and standards that apply to the repair of
the disaster damage.
County
Building
Codes
CODES
Adopted1994
35
Provide copies of insurance policies
and other insurance documentation of loss computation and settlement.
36
Maintain complete and accurate
documentation, by project, of all
disaster-related costs.
37
38
Public Assistance Summary
The Public Assistance Program assists in
the restoration of community infrastructure.
It is a supplemental cost reimbursement
program with specific eligibility
requirements.
The FEMA share of eligible costs will be
awarded to the State for disbursement to
the Applicant.
39
Public Assistance Time Lines
Request for Public Assistance to SCD –
May 18, 2012
Kickoff Meetings – Starting April 2012 (Deadline for List of damages is 60 days after
Kickoff Meeting
Complete Debris Removal / Emergency Work
October 18, 2012
Complete Permanent Work
October 18, 2013
39
40
Additional Information
Public Assistance Applicant Handbook, FEMA 323, March 2010
State Civil Defense website (www.scd.hawaii.gov)
FEMA website (www.fema.gov)
41
ContactsSuzanne Toguchi, PA Officer
Phone: 808-733-4300 ext 813Email: [email protected]
Lorinda Wong-Lau, Deputy PA OfficerPhone: 808-733-4300 ext 821Email: [email protected]
Eddie Chung-Hoon, PA CoordinatorPhone: 808-733-4300 ext 810Email: [email protected]
Merton Pang, PA Project Specialist (Fiscal) Phone: 808-733-4300 ext 814Email: [email protected]
Dell Lavina-Lopez, ClerkPhone: 808-733-4300 ext 815Email: [email protected]
FEMA Public Assistance ProgramApplicants’ BriefingFEMA-4062-DR-HIMarch 3-11, 2012
42