FedRooms® First Initiative

GSA Results

April 30, 2014

Federal Acquisition Service

USA Today, April 1, 2014

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Federal Acquisition Service

USA Today, April 14, 2014

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Federal Acquisition Service

Trends Government is getting ~5% below per diem on FedRooms sold &

reported room nights (rates)

Government needs to drive hotel attachment in approved booking channels (ETS, DTS, TMC, CTO)

Rates are UP! - BTN, April 2014 - Transient business hotel bookings in 25 major North American markets over the next 12 months are trending 5.4 percent higher than in the same period last year, and the average daily rate on those bookings is up 3.5 percent

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Federal Acquisition Service

FedRooms FIRST Summary Objective of the Initiative

Test the hypothesis that driving travelers to our approved booking channels (ETS/TMC) for their lodging reservations will increase the utilization of FedRooms

Metric 1 – ETS / Travel Management Center (TMC) utilization GSA baseline: 14% of potential room nights reserved

through approved channels

Metric 2 - FedRooms Property Utilization GSA baseline: 78% of room nights reserved through

approved channels are reserved at FedRooms hotels

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Federal Acquisition Service

Outcomes

$131.01

$121.80

FY12 FY13 YTD

Average LodgingRates

GSA Average Lodging Rates

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• GSA’s Lodging rates on average decreased $9.21 in FY13 (YTD) compared to FY12)

$118.18

$135.12

FY12 FY13

Average LodgingRates

• In comparison, government lodging rates on average increased $16.95 in FY13 (YTD) compared to FY12

Government-wide Average Lodging Rates

Federal Acquisition Service

GSA’s Initiative and Post-Initiative Performance

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Baseline period

(Jan. - Aug. 2012)

Sep 2012

Oct 2012

Nov 2012

Dec 2012

Jan 2013

Feb 2013

Mar 2013

Apr 2013

May 2013

Jun 2013

ETS / TMC Usage

14% (Goal is 60-75%)

30% 42% 47% 68% 62% 73% 87% 70% 59% 64%

FedRooms Property Usage

78% (Goal is 70-85%) 76% 87% 78% 86% 82% 87% 86% 82% 80% 85%

End Date Plus 4 Months Start Date

Federal Acquisition Service

Lessons learned at GSA Implemented policy and procedures to drive traveler

behavior Deploy ‘FedRooms First’ standards for hotel booking in

ETS2

Monitored, reinforced and audited traveler behavior is a MUST to achieve change

Measurable improvements that can drive savings: ETS/TMC usage = 73% FedRooms hotel usage = 87% GSA’s average lodging rate declined $9

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Long Term Lodging

GSA Schedule 48, SIN 653-9

April 30, 2014

Federal Acquisition Service

GSA Schedule 48, SIN 653-9 Lodging or housing when on the road for any reason for

30 or more consecutive nights May be called:

– Corporate Housing – Corporate Apartments – Temporary Housing – Extended TDY – Relocation Housing – Training Travel

Federal Acquisition Service

We call it … Long Term Lodging

Lodging or housing for 30 consecutive nights or longer Not usually in a hotel or motel Typically in a fully furnished apartment Pots, pans, dishes, kitchen utensil Desk, internet, cable television

Typically in a local apartment community May provide limited/full maid services if necessary May be in a green or eco-friendly building if requested by

ordering agency or traveler

Federal Acquisition Service

What is GSA’s Long Term Lodging Program?

GSA Schedule Buy TDRS Schedule 48, SIN 653-9, Long Term Lodging 29 Contractors Contractors either own or lease their units/buildings Contractors may provide services in 1 city, nationally or globally Intent must be for lodging or housing for 30 consecutive nights or

longer May be used by an individual traveler May be used for a group of travelers

Federal Acquisition Service

Federal Acquisition Service

What are the benefits of GSA’s Long Term Lodging Program? Schedule Buy – Direct Buy – Easy and Fast! May call Contractor direct or use GSA eBuy Fully furnished apartments in local communities Rates at or below GSA lodging per diems Nationwide coverage Long distance, Internet and cable-TV services 24-hour customer service Customized Reporting Capability

Customized billing/invoicing per agency’s task order requirements Standard reporting monthly or quarterly per order

Federal Acquisition Service

How do I buy GSA’s Long Term Lodging Services?

Consult with your organizations travel manager or your agency travel/relocation/transportation policy

All Schedule contract terms & conditions apply; ceiling pricing is posted in GSA eLibrary May negotiate deeper discounts with contractors based on market

conditions and quantity/length of purchase Standard ordering procedures for GSA Multiple Award Schedule

contracts as stipulated by FAR 8.4 Individuals may buy direct and pay with travel charge card (per

agency policy) Agency may buy individual or groups units direct (per agency policy)

Federal Acquisition Service

THANK YOU!