federal executive board portland - secrets of a more productive and fulfilling day
TRANSCRIPT
Secrets of a More Productive and Fulfilling Day
presented by: Jason W. Womack, MEd, MA
How do you increase the likelihood that more productive days happen?
Can you imagine if you had momentum?
First, you DEFINE what a productive day is…
Write at least5 words (or phrases) that describe a “Productive Day” in your world…
Next, review and identify with your definition of a productive day.
What is a good day for you?
What can increase the likelihood your “good days” happen more often?
From the time you get up, to the time you’re “done for the day…”
Draw a time-line of things you can do that TEND to increase the likelihood…
Point A Point B
My Hope For You
…to hear or see something - from ANYone in the room - that will help you achieve
more productive and fulfilling days…
What is YOUR hope for today/this class?
“If this workshop works…”
“If this workshop works…”
AdvancedTime Management
• Manage Time • Manage Interruptions • Be At Your Best • Productivity Through Technology • Manage Meetings Better
ATM
Write the names of FIVE peopleyou know who are
good time managers.
How to Manage Your Time Better1. Don’t manage minutes
2. Do maximize time on the “Focus Line”
Think About Your “Focus Line”
Three Influencers to ATM
Where are you, when you do
your best work?
Who is around you, when you’re more productive?
How can you better use your gear,
systems and tools?
Advanced Time Management
ATM• Manage Time • Manage Interruptions • Be At Your Best • Productivity Through Technology • Manage Meetings Better
List the TOP 5topics / requests / asks that people will interrupt you with over the next 90 days.
(11 APR - 10 JUL)
What’s it like…trying to do too much at the same* time?
*MULTITASKING… it’s really “rapid refocusing…”
1 2 3 …
Out loud - as fast as you can - count from one to ten
1 2 3 …
Out loud - as fast as you can - say your A, B, Cs
from A to J
Now, please alternate…
1 A 2 B 3 …
The Future of Work1. Create a process to interrupt each other
2. Create routines that support doing deeper work, longer
3 “Time Zones” of Productivity
Now Next Later
W H O I S Y O U R “ W H O ” ?
• 1. Your boss
• 2. Your coworker
• 3. A “client”
• 4. “Someone” …
Jim
Jodi
Felice
La mtg
Jim
Jodi
Felice
La mtg
ideas on book brochure
Connections in New York City ?next book recommendation ?
upcoming vacation (+2 days away)
invoices re: CSA and EYR
visiting my parents?
Store opening updates
Tickets to game next month?
trip to Ojai
Silverman - walk and meeting?ask KR about kinkos printing order
pack two cases of both books
ATM• Manage Time • Manage Interruptions • Be At Your Best • Productivity Through Technology • Manage Meetings Better
“COND IT IONS”
At Your Best When1. Must be believable.
2. Must be in your control.
3. Should be “a little” extra.
An idea to keep you ON COURSE.
ATM• Manage Time
• Manage Interruptions
• Be At Your Best
• Productivity Through Technology • Manage Meetings Better
Defining technology• The tools, gear, systems, applications
and Apps that help you get things done effectively.
If you have more than one monitor at your workstation...
“Right-Click” over any
other application...
Microsoft® Outlook® Dashboard
…if you’ve ever had one of these problems
You receive an email:(1) you need access to on a specific day, (2) you receive an email with someone’s full
mailing address in the body of the mail, or (3) you receive an email you need to call or
talk to someone “later.”
• Identify an email you need access to on a specific day. • Right click, and hold the email (with the mouse cursor) • Drag the chosen email to Calendar • Let go of the mouse, and choose an option • Experiment with copying emails to: Contacts, Tasks and Notes
Quick and Easy Wins• Email Signatures • iPhone Shortcuts • Externalize Reminders
* 2 Get Momentum Bonus Courses on PTT
• Outlook® Dashboard
• iPhone and iPad Tips
ATM• Manage Time • Manage Interruptions • Be At Your Best • Productivity Through Technology • Manage Meetings Better
Meetings: defined as…
What gets in the way?1. __________
2. __________
3. __________
4. __________
5. __________
3 Parts of Every Meeting
Plans and Preparation
T - RB - OD Follow Up / Clean Up
• Manage Time
• Manage Interruptions
• Be At Your Best
• Productivity Through Technology
• Manage Meetings Better
Advanced Time Management
How will you decide if today was a good one?
Join Get MomentumPlease visit: www.GetMomentum.com/15day
www.GetMomentum.com/15day
The Power of Momentum• Motivation • Mentors • Milestones • Monitor • Modify
“We’re smarter together.”
Jodi Womack
Women’s Business Social
“If you don’t end up with a PLAN, a good time was had by all…
And that is all.”
Frances Hesselbein Presidential Medal of Freedom Recipient
and, my 100-year-old Mentor—>
The 30/30 Rule
Pages 70-72
The 30/30 Rule
Pages 70-72
Spend 30 minutes working on something not due for 30+ days
Focused. Connected. Productive.
Lengthening the number of minutes I spend on one thing, before going to the next one.
Open your calendar &
review May 11th
“What will I wish I had started working on
earlier?”
• 1 x 7 = 7• 2 x 7 = 14• 3 x 7 = 23• 7 x 4 = 28• 7 x 5 = 35• 7 x 6 = 42
What to change first?• The Goal?
• The Information?
• The Process?
Focused. Connected. Productive.