federal acquisition service u.s. general services administration improving agency internal reuse of...
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Federal Acquisition Service
U.S. General Services Administration
Improving Agency Internal Reuse of PropertyImproving Agency Internal Reuse of Property
Mark BrantleyUtilization and Donation Program ManagerProperty Management, GSAAtlanta, GA
Mark BrantleyUtilization and Donation Program ManagerProperty Management, GSAAtlanta, GA
May 04, 2010May 04, 2010
Authorities
Title 40 USC 524(b)(1)“reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase”
41 CFR 102-36.35“You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”
Internal Screening Definition
ScreeningSearchingSelecting
InternalWithin your own agency
Internal Screening How?
Circulate hardcopy listsCopies get lost“Sits” on someone’s deskWasted paper/trees to print copies
Emails“Buried” with other emailsNuisance email
Automated systemEveryone within the agency can screenOvercomes the problems of hardcopy lists and emails
FEDERAL DISPOSAL PROCESS FEDERAL DISPOSAL PROCESS Graphic DisplayGraphic Display
EXCESSEXCESS SURPLUSSURPLUS
SCREENINGSCREENING
InternalAgencies/Bureaus
Of your Department
Federal AgenciesCost Reimbursable Contractors
Grantees
Public AirportsState Agencies for Surplus
PropertyNonprofit Educational & Public
Health Activities Service Educational Activities
AGENCYSCREENING
SCREENINGAnd
FEDERAL TRANSFER21 DAYS
DONATIONNOTIFICATION
5 DAYS
SALES
DONATIONREMOVAL
FEDERAL DISPOSAL PROCESS FEDERAL DISPOSAL PROCESS SystemsSystems
EXCESSEXCESS SURPLUSSURPLUS
SCREENINGSCREENING
InternalAgencies/Bureaus
Of your Department
Federal AgenciesCost Reimbursable Contractors
Grantees
Public AirportsState Agencies for Surplus
PropertyNonprofit Educational & Public
Health Activities Service Educational Activities
AGENCYSCREENING
SCREENINGAnd
FEDERAL TRANSFER21 DAYS
DONATIONNOTIFICATION
5 DAYS
SALES
DONATIONREMOVAL
AAMS Definition
AAMSAgency Asset Management System
Developed by GSA for Agency useAn automated internal screening system for
property no longer requiredReportSearchSelectTransfer
AAMS GSAXcess
AAMSFee for ServiceInternal screening
moduleGSA does not brokerAgency owns system
GSAXcessNo chargeExternal creening
moduleGSA brokersGSA owns system
AAMS Access
gsaxcess.gov
AAMS Access
AAMS Access
AAMS Access
AAMS Reporting
AAMS Reporting
AAMS Searching
AAMS Searching by Category
AAMS Searching by Category
AAMS Searching by Category
AAMS Searching by Category
AAMS Searching by Criteria [AAC]
AAMS Searching by Criteria [AAC]
AAMS Requesting
AAMS Requesting
AAMS Requesting
AAMS Requesting
AAMS Requesting
AAMS Requesting
AAMS Transfer Document
ProcessUser requests item(s)System emails transfer order to Approving OfficialApproving Official Signs Transfer OrderApproving Official faxes or emails signed Transfer
Order to Reporting Activity and arranges for pickup
Reporting Activity transfers item(s) in the system to the selected freeze activity
AAMS System Transfer – Request Alert
AAMS System Transfer -- Access
AAMS Pending Requests
AAMS Transfer one Item Successfully
AAMS Additional Features
Delete Freeze Recall of Items Transferred Wish List
Customization Owners
Current OwnersDepartment of EnergyDepartment of CommerceDepartment of Veterans AffairsDepartment of AgricultureGeneral Services Administration
Customization Owners
Screening PeriodDOE
Days 1-5: Reporting BureauDays 6-12: Remainder of DOE for all items except
ERLEDays 6-19: Remainder of DOE for ERLE items
DOCDays 1-7: Reporting BureauDays 8-15: Remainder of DOC
USDA – 15 DaysDVA – 10 DaysGSA – 5 Days
_____________________________________________DOE
Normal Items [Roll over to GSAXcess]Sensitive Items [Get dropped]Economic Development Items [Get dropped]ERLE Items [Get rerouted]
Customization Your Agency?
Let’s talk it overHear what we have to offerWe will build in your special needs
Customization Your Agency?
GSA Points of ContactBill Kemp
Director, Utilization and Donation Program Div.(703) 605-2879 [email protected]
Roman MarciniakProject Manager(703) [email protected]
What does AAMS stand for?
1. Automated Asset Management System
2. Agency Asset Management System
3. Agency Automated Management System
4. Automated Agency Management System
What does AAMS stand for?
1. Automated Asset Management System
2. Agency Asset Management System
3. Agency Automated Management System
4. Automated Agency Management System
What does “screen” mean?
1. Search
2. Select
3. Search and Select
4. Determining what you want by eliminating what you don’t want
What does “screen” mean?
1. Search
2. Select
3. Search and Select
4. Determining what you want by eliminating what you don’t want
AAMS screens:
1. Unrequired property
2. Excess property
3. Surplus property
4. All of the above
AAMS screens:
1. Unrequired property
2. Excess property
3. Surplus property
4. All of the above
Internal screening is:
1. The first step in the Federal Disposal Process
2. The second step in the Federal Disposal Process
3. The third step in the Federal Disposal Process
4. The fourth step in the Federal Disposal Process
Internal screening is:
1. The first step in the Federal Disposal Process
2. The second step in the Federal Disposal Process
3. The third step in the Federal Disposal Process
4. The fourth step in the Federal Disposal Process
Which statement is true?
1. GSA does not charge agencies money to develop AAMS
2. AAMS is an internal screening module
3. GSA signs transfer orders generated by AAMS
4. GSA owns AAMS
Which statement is true?
1. GSA does not charge agencies money to develop AAMS
2. AAMS is an internal screening module
3. GSA signs transfer orders generated by AAMS
4. GSA owns AAMS
Customization of AAMS applies only to screening time
1. True
2. False
Customization of AAMS applies only to screening time
1. True
2. False