federal acquisition service u.s. general services administration gregory d. foster, i area property...
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Federal Acquisition Service
U.S. General Services Administration
Gregory D. Foster, I Area Property Officer/Contracting OfficerProperty Management DivisionRegion 4/Southeast Sunbelt Region/Atlanta General Services Administration
Gregory D. Foster, I Area Property Officer/Contracting OfficerProperty Management DivisionRegion 4/Southeast Sunbelt Region/Atlanta General Services Administration
GSAXcess®: Reporting Federal Excess Personal Property
GSAXcess®: Reporting Federal Excess Personal Property
May 4, 2010May 4, 2010
Report PropertyAuthorities Types of Electronic ReportingHow to access GSAXcess®How to access Report Property on-lineHow to use the toolboxes in Report PropertyDefinitionsSpecial Federal Supply Groups and ClassesHow to add multiple photosWhere to get help
Course Objectives
Authorities
StatuteUnited States Code (USC)Title 40 USC 524
Regulations Code of Federal Regulations (CFR)41 CFR 102-36 -- Disposition of Excess
Personal Property
Who? 40 USC 524 (a)(3)
“Each executive agency shall … promptly report excess property to the Administrator of General Services”
Who? 102-36.15
Executive agencies:
In:50 statesDistrict of ColumbiaPuerto RicoVirgin IslandsAmerican SamoaGuamNorthern Mariana Islands
Must report Legislative and Judicial Branches
Encouraged to report
What? All excess property except -- FMR 102-36.220
Direct Transfer Property Abandonment/
Destruction Property Nonappropriated Fund
Property Foreign Excess
Property Scrap Perishables Hazardous Waste Trading Stamps
Controlled Substances Nuclear Regulatory
Commission – Controlled Material
Property Dangerous to Public Health and Safety
Classified Items or Property Sensitive for Reasons of National Security
Why? FMR 102-36.210
Promote reuse by the Government Minimize new procurement costs Save the taxpayer money by continued use Helps assure that information is:
Accessible Disseminated to the widest range of reuse
customers.
How?
Electronic ReportingPreferred method
Exception: When items need to be removed on day of
screening Paper Submissions
Standard Form 120 Requires double processing
Where? FMR 102-36.230
Electronic ReportingSend to GSAXcess®
Paper Submissions Send the SF 120 to the GSA regional office for the region in
which the property is located Exceptions:
Aircraft San Francisco, CACivilian vessels Atlanta, GADoD vessels Philadelphia,PAFirearms Denver, CO
Electronic Reporting FMR 102-36.215
Two TypesOn-line
You enter data on a real-time, interactive screenFor agencies without a property data base
BatchFor agencies with excess property records in an agency
data baseData elements are arranged in a prescribed GSA record
layoutRecords are batchedBatch is FTPd to GSAXcess®
1,500 Character Batch Record Layout
Batch Customers
Department of Defense Department of Energy* Department of Interior* Department of Commerce* National Aeronautics and Space Administration Department of Transportation* Department of Homeland Security
Home Page……gsaxcess.gov
How do I get a User ID?
National Utilization Officer U.S. Air Force's Civil Air Patrol U.S. Bureau of Land Management U.S. Bureau of Prisons U.S. Bureau of ReclamationU.S. Coast Guard U.S. Department of Agriculture U.S. Department of Energy U.S. Fish and Wildlife Services U.S. National Park Service U.S. Marshals Service
GSA Area Property OfficerAll other agencies
Report Property Links
Report Property Links
System Populates
Prefill Links
Initial Load – Zip Code
After Initial Load
System Populates
Initial Load – Phone No.
System Populates
Property Type – Regular Screening
Property Type -- Exceptions
Mandatory Fields
Federal Asset Sales Center
Agencies must use an approved Sales Center as their sales provider for exchange/sale and surplus property
GSAAll CommoditiesThroughout the United StatesFor All Sales Methods
USDA-CEPOAll CommoditiesDC Metro Area onlyLive Auctions only
If you select Waiver, then control of the item will be returned to the Agency for disposal or sale.
Federal Supply Groups and Classes Requiring Extra Data
Guns1005 –thru 30mm1010 –over 30mm-75mm
Aircraft1510 –Fixed Wing1520 –Rotary Wing
Vehicles2310 – Passenger2320 – Trucks and Truck
Tractors, Wheeled2330 – Trailers
Vessels19
Computer Equipment70
FSC 1005
Pop Up Window for FSC 1510
Pop Up Window for FSC 19
Pop Up Window for FSC 2320
Drop Down Menu for Body Style
Drop Down Menu for Computers – Group 70
Listing of Available Items
Hypertext Fields with Pop-Up Screens
CFL Decision
Upload Pictures
Requires Separate Login(866)333-7472
File Naming Convention
Item Control Number1453F280040001
Follow by a letter "A through M" with exception of "I“1453F280040001A
End with the type of file ".jpg“1453F280040001A.jpg [the first (main) picture]
Picture Files on User’s Hard Drive
Picture Files Selected
Record Added
Get a copy for your file
Your File Copy
Modify Property Report
Photos are awaiting approval
Help Resources
Help screens available on line
Area Property Officers throughout the U.S.
Web site “http://gsa.gov/apo GSAXcess® HelpDesk
Help Screen
Questions