february 27, 2008 incident acquisition management national logistics workshop reno, nevada march 18,...
TRANSCRIPT
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February 27, 2008
Incident AcquisitionManagement
National Logistics Workshop
Reno, Nevada
March 18, 2008
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Discussion Items
Contract Administration Contracting Officer’s
Representatives (COR’s)
National Contracts National Solicitation Plan
for Competitive EERA’s/I-BPA’s
VIPR
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Contract Administration
Use of contractors has increased dramatically
IMT’s have responsibilities for contract administration, particularly for contracts supporting operations and logistics
Essential to adequately monitor contracts to insure compliance and evaluate performance
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COR Certification Requirements
Current requirements for COR certification in the Forest Service are still applicable.
Now and continuing? COR’s must have training and resumes entered in ACMIS by June 30 (initially)
Future? Increased training More Future? Program managers must have
training and resumes in ACMIS WHEN? Still waiting….
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Contracting Officer’s Representative Task Force (National Contracts)
FAM and AQM chartered a task force led by Mike Lohrey.
Task force delivered their report in March, 2007, with recommended alternatives
FAM and AQM recently distributed the report along with identifying the alternative selected.
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Recommendations Accepted
Adopt standard national structure Identify national program manager Identify number and level of certified
COR’s needed and the contingent of inspectors
Include Administrative Contracting Officers (ACO’s) where appropriate
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Next Steps to Implement
Identify available training and determine what more is needed
Determine which national contracts will have ACO’s
Analyze national contracts and determine number and type of adequate COR’s
Identify National Program Managers Develop process for insuring COR’s are
certified
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National Contracts
Mobile Food and Shower Services Type 2 IA Firefighter Crews Retardant Helicopters Large Airtankers Smokejumper Aircraft
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Establishing EERA Policy
To meet USDA OIG Audit objectives & decrease cost:
• FAR based
• Best value driven
• Consistent nationally
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EERA Process Changes FY 2007 - 2010
Competitive Solicitation Plan
National Solicitation Templates Cascading Set-Aside
Uniform Equipment Inspections
Standardized Performance Evaluations
New Name for Preseason Agreements
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National Solicitation Plan for Competitive EERAs/I-BPAs
Competition phase-in over 4 years Solicitations cover 3 year period FY 2008 competitions:
• Faller module
• GIS unit
• Mobile laundry
• Clerical office support
• Tent
• Mechanic w/ service truck
• Refrigeration trailer
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National Solicitation Templates
Standard equipment specifications (CETG) Best Value award
• Reasonable Price
• Pass / Fail• Past Performance
• Qualified Personnel
• Minimum Equipment Standards
Priority Dispatch• Choosing by Advantages criteria
• Determines a value / $
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Cascading Set-Aside Method of Award and Ranking on
Dispatch Priority List New Process
• Allows issuance of one solicitation with multiple levels of set-aside for small business preference programs.
• Complies with preference order as established by the FAR.
• 8(a) (sole-source or set-aside)
• HubZone
• SDVOSB
• Small Business
• Approved by OGC
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Uniform Equipment Inspections
National consistency as to what equipment is inspected to what degree
Balancing risk and cost, case by case
Pre-award, preseason, random or no inspection
CETG
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Standardized Performance Evaluations
• Contractor Performance System (CPS)
• Required by USDA
• Available government-wide – facilitate Interagency use
• Better suited for equipment (v. crew form)
• Evaluations performed by Fire – Supervisor of equipment at incident• Put new form in your kit
• Input into CPS by AQM personnel
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Preseason Incident BPA
I-BPA: • Preseason
• Non-emergency
• SF-1449
EERA:
• At-incident
• Emergency
• OF-294
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VIPR - High Level ScopeIs an Acquisition systemAll preseason incident procurement
instruments
•Preseason Incident BPAs
•Aviation contracts
•National contractsFront-end load Dispatch (ROSS) &
Payment Systems
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Component of Incident Business Solutions (IBS)
Reuse Data Throughout
VIPR ROSSISuite or
ABSPayment Centers
Financial SystemsE
SB
Data is front-loaded for use by downstream
systems without re-entry
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Cost AvoidanceForest Service
Estimated Cost Avoidance $12.8 million/yr
Staffing Cost Avoidance - $4.8 M/yr$ 3.4 M/year – AQM
$ 1.3 M/year – Payments $ .1 M/year – Dispatch
Competitive EERA/I-BPA - $8 M/yr $ 8M/yr – Lower prices through competitive solicitation*
*Based on 8% of estimated $100M spent on EERA’s during average $1B fire year
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VIPR Phased ReleasesVersion 1.0: Nov 2008
Preseason Incident BPA• Create solicitations • Vendor response• Award agreement• Create Priority Dispatch
List
Data migration from EaTIS to VIPR
Deferred to Future Releases
Integration with ROSS Tracking of vendor training/
qualifications (TBD)
Aviation contracts National contracts Interagency capabilities
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Summary Points
Important of Contract Administration
COR Task Force and Certifications
National Contracts
National Templates for I-BPA’s / EERA’s VIPR
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Questions?
Susan Prentiss, Branch Chief, Incident Support, AQM
March 18, 2008
http://fsweb.wo.fs.fed.us/aqm/incident