February/March 2011

MANAGER’S REPORT ON THE FENCING PROJECT

We are moving forward with the fencing project and will begin with the replacement of all common area cedar fencing at the end of the alley ways, using the Timberwolf composite material. The project is anticipated to begin the week of March 28, 2011. Included on page 8 of the Press is a map of Villa Portofino outlining the fences that will be replaced during the project.

It is anticipated that approximately 100 linear ft will be replaced each day during the duration of the fencing project, approximately three months. Letters will be mailed to all homeowners residing in the areas listed on the map indicating the start date for each section of fence replacement.

If you receive a notice, we ask that residents help to ensure deadlines are met by clearing landscaping and other items on, or near the interior portion of the fence and keeping dogs inside the home while your portion of fence is removed and replaced (timeframe is expected to be 1-2 days). A notice will be posted on your front door prior to work being performed in your area.

We appreciate your anticipated cooperation during this project and apologize for any inconvenience. The replacement of the remainder cedar common area fencing, including the material to be used and schedule for the repairs will be discussed at a later date.

NOTICETHE POOL HEAT WILL BE TURNED ON FOR THE SUMMER BEGINNING MARCH 21st.

SEMI-ANNUAL INSPECTIONS SET FOR MARCH

The 2010-2011 Architectural Committee has substantially simplified and streamlined their inspection and reporting procedures. Inspections of all 721 Portofino units will be done on a semi-annual schedule beginning in March with a second inspection in September.

The current inspections will focus on house/garage/ fence painting and repair, alley gardens, stucco cleaning and things that need to get done in the spring and summer when the weather is warmer and dryer. Homeowners may also be informed of other incidental violations noted during this inspection.

It is the hope of the Committee and the Board that this early notice will help to remind owners and residents to inspect their property and correct any violations prior to a formal citation by the VPHOA.

Remember, any change to paint colors requires approval from the VPHOA. Touch-ups and repainting with the same color scheme do not require approval, however when repainting all trim and/or stucco a form specifying the colors to be used must be submitted for the office records. In addition, any repairs that require structural changes do require an approval. Forms for painting and/or structural changes are available in the VPHOA office.

--Submitted by the Architectural Committee

DO YOUR PART TO KEEP VILLA PORTOFINO A BEAUTIFUL AND INVITING PLACE TO LIVE.KNOW AND COMPLY WITH THE CC&Rs AND THE ARCHITECTURAL RULES.

VPHOA MISSION STATEMENT: The Board of Directors of Villa Portofino Homeowners Association is committed to earning and maintaining the trust of the Community by abiding by the highest ethical standards, adhering to the VPHOA Governing Documents and applicable California Laws, applying the principles of financial solvency, communicating openly, seeking consensus, acting in the best interest of the majority of the membership, and, insofar as possible, supporting the members’ quest to improve quality of life.

Portofino Press February/March 2011

VILLA PORTOFINO HOA INFORMATION

MONTHLY MEETING DATESBoard Meetings: 4th Thursday

Architectural Committee: 2nd TuesdayLandscape Committee: 1st Friday

(Unless otherwise announced, all meetingsare held in the VPHOA Clubhouse and begin

at 6:30 p.m., except for the LandscapeCommittee that meets at 8:15 a.m.)

BOARD MEMBERSB.J. Juleson, PresidentKaren Harris, Vice PresidentThomas Hammond TreasurerLorraine Cooper, SecretaryAllen Besselievre, DirectorFoster Kimball, DirectorBrad Lawhorn, DirectorSteve LaRue, DirectorPamela Tangonan, Director

VPHOA Office: 858-571-0722Hours: Mon – Thurs 9.00 a.m. to 5:00 p.m.

Friday 9:00 a.m. to 3:00 p.m.(Closed daily between Noon and 1:00 p.m.)

If you would like to reach the VPHOA Board of Directors for Association related issues, please log on to the VPHOA website: www.VPHOA.com or send your written correspondence to the VPHOA office at 10690 Escobar Dr., San Diego, CA 92124.

OTHER IMPORTANT PHONE NUMBERS

SUMMIT SECURITYGround Patrol 619-294-3200

POLICE/FIRE – Emergency 911POLICE – Non-emergency 619-531-2000

PARAMEDIC – Non-emergency 619-533-4300

APS – Accounting Questions &After Hours Emergency 619-299-6899

SDG&E – Emergency 1-800-611-7373Other 1-800-411-7343

WATER DEPT – Emergency 619-515-3525Other 619-515-3500

ANIMAL CONTROL – 858-767-2675

FEBRUARY MEETING HIGHLIGHTSUntil further notice, the Board has decided not to publish minutes of its meetings until after they are approved. This means that the minutes will be nearly two months old by the time they appear. To keep you informed in the interim, the Press will be summarizing some of the highlights in the format presented here. The following decisions were made at the Board’s last regular meeting February 24, 2011:

Recent Board Decisions

The Board approved the purchase of a new Association mailbox to be installed in front of the Clubhouse.

The Board approved to have all Association records currently being stored in the on-site office labeled and sent to the off-site storage facility that APS uses for future storage.

The Board approved having Joel Kriger’s

office create a contract for future Clubhouse rentals that would eliminate the need for deposit checks.

If you would like to reach the VPHOA Board of Directors for Association related issues, please log on to the VPHOA website, or send your written correspondence to the VPHOA office.

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February/March 2011 Portofino Press Page

HOMEOWNER FORUMJanuary 27, 2011

Lot #622-the owner asked the Board general questions regarding the fencing project. The Board stated information would be distributed in the near future.

Lot #130, #216 and #153-owners from each of the lot’s were present to discuss violation matters with the Board. The Board will discuss the concerns and letters regarding the decisions will be mailed to the homeowners.

Lot #405 and #713-owners were present to discuss architectural matters with the Board.

Lot #540-the owner was present to discuss a parking issue at the end of the hammerhead. Recently “No Parking” signs were installed at the location indicating the property belonged to the homeowners at the end of the hammerhead. The owner of lot #540 stated that according to plot maps and the CC&R’S, this area belongs to the City. The Board stated this issue was on the agenda and would be discussed during the meeting. Letters will be mailed to the homeowners regarding the decision made by the Board.

Lot #410-the owner thanked the Board for taking action to resolve the drainage and flooding issue in front of her home and stated she was very happy with the work that was completed.

LET YOUR VOICE BE HEARD!

Homeowners and residents are invited to bring any questions and concerns to the Board during the open Homeowners Forum from 6:30 p.m. to 7:00 p.m. immediately preceding the monthly Board meeting. For an opportunity to speak, please add your name to the sign-in sheet before the start of the meeting. Homeowner comments during the Board meeting are encouraged, provided you wait to be recognized by the Chair before speaking and that your comments are directly related to the agenda item currently being discussed.

VILLA PORTOFINO HOMEOWNERS ASSOCIATION

MINUTES OF THE MEETINGBOARD OF DIRECTORS

January 27, 2011

The meeting of the Board of Directors of the Villa Portofino Homeowners Association was called to order by the Board President, B.J. Juleson on Thursday, January 27, 2010, at 6:45pm in the Clubhouse.

A quorum was established as the following Directors were in attendance:

Directors present: B.J. Juleson, PresidentKaren Harris, Vice PresidentLorraine Cooper, SecretaryThomas Hammond, TreasurerPamela Tangonan, DirectorSteven LaRue, DirectorAllen Besselievre, DirectorFoster Kimball, Director

Directors absent: Brad Lawhorn, Director

Also present:Nikki Bekish, CCAM, General ManagerMark Copp, J-MacBilly Lopez, Budget ElectricSeveral Interested Homeowners

There was a brief executive session meeting held after the regular session Board meeting on December 16, 2010 to discuss VPHOA matters relating to member’s payment of assessments and member discipline.

APPROVAL OF AGENDA

Foster Kimball moved to approve the agenda. Steve Pamela Tangonan seconded the motion. The motion carried unanimously.

Clubhouse Doors/Fencing-Mark with J-Mac was present to discuss options and cost to have the clubhouse doors repaired and re-painted. Mark also presented a copy of the Villa Portofino property map

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Portofino Press February/March 2011

with notations as to the total linear ft of common area fencing. The Board stated they would like more precise measurements taken to be kept on file for future use.

Budget Electric-Billy Lopez from Budget Electric was present to discuss the recently completed lighting project in the pool area. Billy asked the Board why payment had not been issued, since the work was completed and signed off by the City.

Karen Harris moved to release payment in full to Budget Electric for the pool lighting project. Allen Besselievre seconded the motion. The motion carried with (5) members in favor and (2) against (Foster Kimball and Thomas Hammond).

APPROVAL OF MINUTES

Foster Kimball moved to approve the December 16, 2010 regular session minutes and to be placed in the corporate record minute book. Pamela Tangonan seconded the motion. The motion carried with (6) members in favor and (1) abstention (Karen Harris).

TREASURER’S REPORT

Financials-Thomas Hammond gave the financial report. The report included the review of the December 31, 2011 financial statement.

Total Assets $1,358,342Total Liabilities $49,400Total Equity $1,308,942Accounts Receivable Unpaid (110 units) $90,549

Thomas Hammond moved to approve the December 31, 2011 financial statement and to place it on file for the purpose of the yearly financial review. Foster Kimball seconded the motion. The motion carried unanimously.

On December 16, 2010 in Executive Session, Thomas Hammond, Treasurer of VPHOA read into the record for the minutes the following proposed

payment plan, which was received on or about December 6, 2010, from the owners of parcel number 373-110-11-00 for the amount owed Villa Portofino HOA-namely, $2,612.52. The proposed payment plan stipulated an initial payment of $261.00. Thereafter, the monthly assessment with special assessment of $137.00 plus an additional payment of $137.00 each month for a total monthly remuneration of $274.00. Such proposed payment plan would take 9 months to pay off the balance due. Whereas, our policy of establishing an ACH with APS, an initial payment of half the balance due, plus monthly payments of $237.00 each month would take 6 months to pay off the balance due. Thomas Hammond moved that the Board reject the proposed payment plan, and direct the Treasurer to rejoin by iterating its standing payment plan policy. The motion was seconded and carried.

On December 16, 2010, in executive Session, Thomas Hammond moved that the Board of Directors authorize the Association counsel to proceed to Superior Court to obtain a personal judgment against the owner of parcel number 373-200-35-00, which can be converted to an abstract of judgment and recorded. The Abstract of Judgment will attach to any real property owned by the debtor in the county and is valid for ten (10) years. The motion was seconded and carried.

On December 16, 2010 in Executive Session, Thomas Hammond, Treasurer of VPHOA read into the record for the minutes the following motion-namely, that the Board of Directors authorize initiating non-judicial foreclosure on the lien which was imposed on the owners of parcel number 373-110-11-00 for non-payment of delinquent assessments which were validly recorded for the amount owed Villa Portofino HOA-namely, $2,612.52. For any foreclosure started after 01/01/2009, it is required that the foreclosure action be approved and voted on by the Association’s Board of Directors. Foreclosure can be started only after the account has become either $1,800.00 delinquent in DUES ONLY, or twelve (12) months in arrears and if the owner is NOT serving as active duty. The foreclosure process must comply with the aforetasted points in order to meet the guidelines of California

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FINANCIAL STATEMENTS DECEMBER 31, 2011

February/March 2011 Portofino Press Page Civil Code 1367.i. The Board does have the option of filing a court action (small claims, or Superior

Court). However, if the Board acts to proceed with a court action, then it would be unable to foreclose on the lien in place on the property. The motion was seconded and carried.

Thomas Hammond moved that the Board authorize the filing of a lien for the delinquent assessments against the following parcel for the amount owed Villa Portofino HOA-namely,

Parcel Number Balance Owing VPHOA373-061-06-00 $463.09

Foster Kimball seconded the motion. The motion carried unanimously.

Thomas Hammond read the following for informational purposes: “We have been notified that the owner of parcel number 373-130-24-00 filed chapter 13 bankruptcy. In a chapter 13 bankruptcy the Association should eventually receive the money due it, unless the bankruptcy gets dismissed. For bookkeeping purposes, Associated Professional Services keeps a separate ledger for assessments which were due prior to the filing of chapter 13 bankruptcy. The filing date was November 30, 2010. The small, monthly payments from the bankruptcy Trustee will be sent to APS no sooner than four months from the time the claim is filed. The owner(s), however, must pay the assessments starting with the first assessments that come due after the bankruptcy filing date. A second ledger will be kept to indicate all assessments accruing subsequent to the date of filing of the chapter 13 (post-petition). It is important to keep the ledgers separate for two reasons: (1) If the owner(s) does/do not pay after the bankruptcy is filed, then we will have a clear accounting to present to the court. (2) We need to be certain that the Association is paid the total amount due in the claim that Association’s council will file for all money due before the bankruptcy filing date.

Thomas Hammond moved that the Board authorize its Treasurer to direct the Association’s council to file a claim on behalf of the Association for all money due before the bankruptcy filing date. The motion was seconded and carried unanimously.

COMMITTEE REPORTS

Architectural Committee-Allen Besselievre reported there were 9 applications submitted at the

last architectural meeting, seven of which were approved and two denied.

The Board set a meeting date of February 15, 2011 for an executive session meeting to discuss member discipline related to violation matters.

Lorraine moved to allow the General Manager, or the Chairman of the Architectural Committee to authorize 30 day extensions for architectural violations. Pamela Tangonan seconded the motion. The motion carried unanimously.

Landscape Committee- There was no report.

MANAGEMENT REPORT

Hammerhead Parking-the issue regarding parking at the end of the hammerheads raised by homeowners during the Homeowner Forum was discussed. The Board agreed further communication with the City and legal council would be necessary in order to reach a resolution.

Clubhouse Reservations-it was discussed and determined that the VPHOA office will begin effective immediately sending an e-mail to the Board of Directors every Friday listing the weekend events scheduled for the Clubhouse. Included in the e-mail will be information regarding paperwork and payment submitted and whether keys had been issued by the office. The office will also provide the Treasurer with copies of all deposit checks received. The Board directed the General Manager to speak to the Association’s legal counsel in regard to drafting an agreement/contract that would be presented to owners reserving the Clubhouse that would eliminate the need for deposit checks.

Hammerhead Lights- Mark with J-Mac has suggested the Association purchase a 22ft “A frame” ladder,

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Portofino Press February/March 2011

which will enable Mark and Damian to change the bulbs in the hammerhead lights without having to rent a lift every time one of the lights burns out. The cost of the ladder would be approximately $800-$1,000 and would be stored in the maintenance building.

Foster Kimball moved to have the Association purchase a 22 ft ladder for maintenance purposes.

Pamela Tangonan seconded the motion. The motion carried unanimously.

Storage-the VPHOA office staff is currently working on cleaning, re-organizing and inventorying all of the items in the office. There are over 100 storage boxes currently being stored in the office with old Association records. There was discussion regarding sending the Association records to an off-site storage facility in order to create more room in the office. The General Manager will obtain pricing and report back to the Board.

CACM Classes-the General Manager provided information to the Board about the CACM (California Community of Association Managers) classes she will be required to attend and complete over the next year in order to fulfill the requirements for re-certification as a certified Community Manager. The total cost for these classes is $905 for the year.

Karen Harris moved to have the Association pay for the General Manager to attend the CACM classes as specified to obtain her re-certification as a certified Community Manager. Steve La Rue seconded the motion. The motion carried with five members in favor (Lorraine Cooper, Pamela Tangonan, B.J. Juleson, Allen Besselievre and Steve La Rue) two against (Thomas Hammond and Foster Kimball) and one abstention (Pamela Tangonan).

Allen Besselievre moved to have the General Manager use the Association credit card to register for the above mentioned CACM classes 30-45 days prior to the date of the class. Steve LaRue seconded the motion. The motion carried with seven members in favor and one against (Thomas Hammond).

OLD BUSINESS

Procurement-B.J. Juleson made the following motion: The General Manager shall authorize general budgeted maintenance projects under $2,500 and shall use only vendors from the Preferred Vendor List. For all budgeted maintenance projects between $2,501 and $3,500 the Board shall have the option to either request solicitation of bids, or having the project completed by using a vendor from the Preferred Vendor List. For all budgeted maintenance projects over $3,501 the General Manager shall obtain a minimum of (3) sealed bids to be reviewed by the Board at an Open Board Meeting. Foster Kimball seconded the motion. The motion carried unanimously.

Fencing- The revised contract was received from Joel Kriger and has been signed by Compliance Alliance and C.P.M.S. The project will begin as soon as the contract is signed by the President and Treasurer and a deposit check is received. Mark with J-Mac Maintenance has completed an inventory of the linear footage of all the common area fencing in the Community, including fencing that has been replaced with the Timberwolf material and fencing still in need of replacement. The report indicates there is a total of approximately 22,000 total linear ft of common area fencing, 1,223 of which has already been replaced with the Timberwolf material. The Board requested Mark measure the common area fencing in further detail to be used for the upcoming fence project as well as made permanent record for future use. The Board agreed to move forward with the fencing project and begin with the replacement of all common area cedar fencing at the end of the alley ways. The project is anticipated to begin within the next few weeks. The replacement of the remainder cedar common area fencing, including the material to be used and schedule for the repairs will be discussed at a later date.

Lighting- The lighting project in the pool area was discussed. The City inspected the area and has signed off on the new pool lighting, however, it was noted that further work would be required in order to have the new panel signed off. The Board agreed a scope of work would need to be created based on the report from the City and sealed bids would need to be obtained.

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February/March 2011 Portofino Press Page BCG Tree-the review of the BCG Tree report was tabled for the February Board Meeting.

Drainage Issues-Foster Kimball updated the Board on recent drainage issues and the agreed upon resolutions. The Board discussed the issues and agreed these matters need to be handled through the office and work orders created for the necessary repairs. Playground Equipment-the repairs to the playground equipment were recently completed. There was discussion on why the cracked post was not replaced. The proposal that was signed by the Board stated the post would be repaired, not replaced. Correspondence was received from the company that made the repairs indicating the replacement of the post was not necessary and the repair made is being supported by a two-year warranty.

Foster Kimball left the meeting at 11:00PM.

Due to unacceptable and inappropriate behavior, Karen Harris moved that Thomas Hammond be censured and not allowed to participate in the discussions of the next three Board Meetings. Pamela Tangonan seconded the motion. The motion carried with six members in favor (Karen Harris, Pamela Tangonan, Lorraine Cooper, Allen Besselievre, Steve LaRue and B.J. Juleson), one against (Thomas Hammond) and one absent (Foster Kimball).

The remainder of the agenda was tabled for the February Board Meeting.

NEXT MEETING

The next Board meeting will be held on Thursday, February 24, 2011 at the Clubhouse.

ADJOURNMENT

Lorraine Cooper moved to adjourn the meeting. Allen Besselievre seconded the motion. The motion carried unanimously. The meeting was adjourned at 11:15PM.

The MAIL BOXDear Editor,

I am greatly saddened that Brian Staples is no longer with us. I had the privilege to serve with him on the Board during three different terms. We also worked together on the Portofino Press.

I admired Brian’s leadership as president of the Board. He was extremely knowledgeable and competent – and fair. He was fun to work with. He built loyalty. I felt that he respected and understood the opinions we offered. Our time spent on Board tasks was rewarded by appreciation and acknowledgment. When he had difficult decisions to make, he always acted in what he believed to be the best interest of the Association. Brian gave a lot to our community and he will be missed.

Muriel VasconcellosLot 35

"This is a story about four people, named Everybody, Somebody, Anybody, and Nobody.

There was an important job to be done, and Everybody was sure that Somebody would do it.Anybody could have done it, but Nobody did it.  Somebody got angry about that, because it was Everybody's job.  Everybody thought Anybody could do it, but Nobody realized that Everybody wouldn't do it.  It ended up that Everybody blamed Somebody when Nobody did what Anybody could have done."

Juli WilkersonLot 178

Send your letters to the Editor’s Mailbox by email to: rvillegas@vphoa.com or by regular mail to: VPHOA, 10690 Escobar Drive, San Diego, CA 92124. Please limit your letter to 250 words or less.

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Portofino Press February/March 2011Page 8

February/March 2011 Portofino Press Page

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PORTOFINO PRESSThe Portofino Press is published monthly by the Villa Portofino Homeowners Association. The publisher reserves the right to reject copy at its discretion. The

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Portofino Press February/March 2011

opinions expressed in articles and letters published herein do not necessarily reflect the opinions of the VPHOA Board. Articles and letters to the editor submitted by owners and residents are welcome (250 word limit). Send contributions to:

Villa Portofino Homeowners Association10690 Escobar DriveSan Diego, CA 92124Phone: 858-571-0722; fax: 858-277-9677E-mail address: rvillegas@vphoa.com

ADVERTISEMENTS

Payment for all advertising must be made in advance of publication by check (payable to VPHOA). Electronically formatted print-ready copy must be furnished via e-mail or delivered to the VPHOA Office by the 10th of the month for inclusion in that month’s issue. See rate table on back page. The publisher reserves the right to accept or reject ads at its discretion, reduce the size of the copy, and edit for brevity to fit available space. Publication of advertisements for business or individuals in the newsletter does not in any way imply or represent the recommendation or promotion of the advertised products or services by the Villa Portofino Homeowners Association.

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