Financial Data ScheduleMaintain FDS DefinitionsMaintain FDS CrosswalkMaintain FDS Print Order

Users Connect 2009Boston, Massachusetts

Balance SheetGL>Module>Run>Reports>Balance Sheet

Users Connect 2009Boston, Massachusetts

Calendar Periods Balance SheetGL>Module>Run>Reports>Calendar Periods>Balance Sheet

Users Connect 2009Boston, Massachusetts

Calendar Period Income StatementGL>Module>Run>Reports>Calendar Period>Income Statement

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In order to load the GL portion of the hot fix for this defect, you must be on 8.13 and you have to already have loaded the hot fix for defect 008647. Loading this fix with the absence of one or both of these conditions can result in abnormal software terminations and/or data corruption. The CH portion of this hot fix must be successfully loaded prior to the loading of the GL portion of this hot fix. The set up for this is in Chart of Accounts>module>preferences>Financial Data Schedule.Clients would like to be able to enter the data from their financial reports, such as the balance sheet and the income statement, into an associated HUD webpage for submissions to HUD. However, since there exists differences between each agencys chart of accounts, the webpage cannot be organized by GL account number. Instead, the webpage is organized by an entity called Federal Data Schedule (FDS) number. These FDS numbers are defined in such a way as to have a correspondence with one of more of the GL account numbers reported on each agencys balance sheet and/or income statement. It is possible that certain FDS numbers have no analogy in certain Chart of Accounts. To that end, a new menu selector has been added to the Chart of Accounts module. Financial Data Schedule leads to a new menu with three options. You may enter all possible FDS numbers and the descriptions and other information with which they are associated. You may assign one of the FDS numbers to as many of the classification segments currently within the agencys Chart of Accounts. And you may assign a print order to each of the FDS numbers so they will print out on the various financial reports in the desired sequence. Since there are currently a finite set of FDS numbers created and their current definitions are known, the data entry associated with the FDS numbers and definitions, and the print order have already been done, and they will load when the hot fix is loaded. The crosswalk will still need to be done by the users. Also, the definitions and the print order will need to be updated if there are ever new FDS numbers added, or the current ones are changed. Enter the FDS number. In the description enter the literal description associated with the FDS number. Totals to FDS number Enter the FDS numbers associated with the amount to which the amount associated with THIS FDS number is summed. Add or Subtract? If the amount associated with this FDS number is to be totaled to another amount, should it be added to or subtracted from the total?Is Totals To? Enter Y or Null indicating if the amount associated to this FDS number is a number calculated from amounts associated with other FDS numbers. Maintain FDS Crosswalk. This will allow you to associate GL classifications with a valid FDS number.Enter the FDS number associated with this classification. When printing out the FDS version or a GL financial report, this is the FDS number that will be associated with this classification segment when the report is printed. Maintain FDS Print Order. This will establish the numerical print sequence for all FDS numbers to be used when printing the financial reports. F5 Move to change the orderThere are 3 reports that have been altered. The first one is the balance sheet in GL>Module>Run>Reports>Balance SheetIn GL>Module>Run>Reports>Balance Sheet there is a new field on the balance sheet, called FDS Version?. Enter the option indicating whether or not to print the FDS version of the balance sheet to be used for data entry to the HUD website. No, do not print FDS versionOnly print FDS versionYes, include FDS versionIf you choose the option to print both, you will see both jobs in the printer. Regular Balance SheetFDS Balance SheetThe second report that was altered was the Calendar Periods Balance Sheet in GL>Module>Run>Reports>Calendar Periods>Balance SheetGL>Module>Run>Reports>Calendar Periods>Balance Sheet. The same FDS Version field has been included there.Both of them in the spooler for the Calendar Period Balance SheetRegular Calendar Period Balance SheetThe third report is the Calendar Period Income Statement. That is in GL>Module>Run>Reports>Calendar Period>Income Statement.Calendar Period income statementIncome Statement