fbms overview
TRANSCRIPT
Supervisory Update
FBMS Overview
FWS FBMS - Deployment 6 1
Supervisory Update
FBMS Introduction
FWS FBMS - Deployment 6 2
What is FBMS Replacing?
FWS FBMS - Deployment 6 3
What are the benefits of FBMS?
Benefits include:• Tighter internal controls
• Standardization of business processesStandardization of business processes
• Increased fiscal accountability to the American
taxpayer
FWS FBMS - Deployment 6 4
Supervisory Update
FBMS Master Data
FWS FBMS - Deployment 6 5
Current FWS Master Data Elements
Master Data Element Example
O i ti C d 40137Organization Code 40137
Sub activity 1262Sub activity 1262
Project Number 0000
FWS FBMS - Deployment 6 6
Cost Center / Funds Center
FWSFWS
FWS FBMS - Deployment 6 7
Cost Center / Funds Center
“T Di it” R i“Two Digit” Region
F F 0 4 R 1 2 3 0 0F F 0 4 R 1 2 3 0 0
FWS FBMS - Deployment 6 8
Cost Center / Funds Center
AD / ARDAD / ARD Program Identifier
F F 0 4 R 1 2 3 0 0F F 0 4 R 1 2 3 0 0
FWS FBMS - Deployment 6 9
Cost Center / Funds Center
SUnique Sequence
F F 0 4 R 1 2 3 0 0F F 0 4 R 1 2 3 0 0
FWS FBMS - Deployment 6 10
Cost Center / Funds Center
Reserved for Financial Assistance
F F 0 4 R 1 2 3 0 0F F 0 4 R 1 2 3 0 0
FWS FBMS - Deployment 6 11
Work Breakdown Structure / Funded Program
FWSFWS
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 12
Work Breakdown Structure / Funded Program
Project TypeProject Type
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 13
Work Breakdown Structure / Funded Program
National Program IdentifierNational Program Identifier
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 14
Work Breakdown Structure / Funded Program
Sub-activitySub-activity
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 15
Work Breakdown Structure / Funded Program
Region NumberRegion Number
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 16
Work Breakdown Structure / Funded Program
Project NumberProject Number
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 17
Work Breakdown Structure / Funded Program
ABC CodeABC Code
FD.RS126204D7A20.V4
FWS FBMS - Deployment 6 18
Supervisory Update
FBMS Business ProcessFBMS Business Process ChangesChanges
FWS FBMS - Deployment 6 19
FBMS Functional Area Overview
RealPersonal Budget
RealProperty
Property & Fleet •Availability Controls
•Fund TargetsBudgetAcquisitions •Commitment Accounting
Core Financials
Travel
Financial Assistance
FWS FBMS - Deployment 6 20
FBMS Functional Area Overview
RealCore Financials
BudgetReal
Property •General Ledger
•Accounts PayableCore
FinancialsPersonal Property &
Fleet•Accounts Receivable
•Reimbursable AgreementsFinancial Assistance
Acquisitions
Reimbursable Agreements
•Labor Adjustments
•Charge CardTravel
•Charge Card
FWS FBMS - Deployment 6 21
FBMS Functional Area Overview
CoreFinancial Assistance
CoreFinancials
Budget •PRISM Grants
•Real‐time interface to SAPFinancial Assistance
Real Property •Grantees draw down funds
using Treasury’s ASAP
TravelPersonal Property & Fleet
using Treasury s ASAP
system
Acquisitions
FWS FBMS - Deployment 6 22
CCR, FBMS, ASAP Relationship
CCR Registration / Update ASAP Registration
Vendor ASAP ID
FBMS $VendorProfile
FWS FBMS - Deployment 6 23
FBMS Functional Area Overview
FinancialCoreTravel
Financial Assistance
Core Financials •GovTrip interface
•Real time funds validation
TravelBudget •Real time line of accounting
validationAcquisitio
nsReal
Property
validation
•Integrated Permanent
Change of StationPersonal Property &
Fleet
Change of Station
FWS FBMS - Deployment 6 24
FBMS Functional Area Overview
FinancialAcquisitions
TravelFinancial Assistance •Commitment accounting
•PRISM to award contracts
AcquisitionsCore Financials •Goods Receipts / Service
Entry Sheets required in thePersonal Property & Fleet
Budget
Entry Sheets required in the
system
I t t d ith A tReal
Property
• Integrated with Accounts
Payable
FWS FBMS - Deployment 6 25
FBMS Functional Area Overview
Personal Property & FleetAcquisitions
Personal
Travel •Standard inventory process
Department widePersonal Property &
FleetFinancial Assistance •Assigned lines of
accountingReal
PropertyCore
Financials
accounting
•Utilization tracking
•Greening reportsBudget
•Greening reports
FWS FBMS - Deployment 6 26
FBMS Functional Area Overview
Personal Real Property
Property & Fleet
Acquisitions •SAMMS interface
•Charging objectsReal
PropertyTravel •Work orders
•Work order settlement
BudgetFinancial Assistance
Work order settlement
Core Financials
FWS FBMS - Deployment 6 27
Supervisory Update
FBMS Blackout
FWS FBMS - Deployment 6 28
D6 Blackout Key Dates2011 Key Dates EventJuly 29 Last purchase requests accepted for processing
August 31 Deadline for FAIMS obligations / de‐obligations
September 11 Pay period 20 begins; Use new master data in QT
September 20 –October 6
Awards recipients cannot access funds that FWS processes in FAIMS
September 23 FFS closes for fiscal year‐end reportingSeptember 23 FFS closes for fiscal year end reporting
September 4 ‐October 6
Award recipients cannot access funds that FWS processes in IDEAS
October 1 Deadline for vendor registration in ASAP
October 7 FFS re‐opens and users have until October 28 to enter referencing payments into FFS
FWS FBMS - Deployment 6 29
referencing payments into FFS
D6 Blackout Key Dates2011 Key Dates EventOctober 26 Last day for travelers to be reimbursed for their
approved travel vouchers in FFSapproved travel vouchers in FFS
October 28 FFS closes for retirement
October 28 ‐ GovTrip shuts downOctober 28November 2
GovTrip shuts down
October 29 ‐N b 17
Award recipients cannot access funds that FWS i FAIMS IDEAS d FFSNovember 17 processes in FAIMS, IDEAS, and FFS
November 7 FBMS Goes Live; “catch‐up” period begins
FWS FBMS - Deployment 6 30
Supervisory Update
FBMS Role Mapping andFBMS Role Mapping and TrainingTraining
FWS FBMS - Deployment 6 31
Overview of Role Mapping Process
FBMS roles Positions Training CoursesService EmployeesEmployees
FWS FBMS - Deployment 6 32
Supervisory Update
FBMS Next Steps
FWS FBMS - Deployment 6 33
Your Next Steps
1. Look for FBMS communications for key dates, your upcoming responsibilities, and action items
1. Look for FBMS communications for key dates, your upcoming responsibilities, and action items
2. Continue the FBMS dialogue with your Administrative Officers about the topics we’ve shared with you and the
2. Continue the FBMS dialogue with your Administrative Officers about the topics we’ve shared with you and the challenges they may face after Go-Live
3 Be an FBMS Ambassador – support your Region the
challenges they may face after Go-Live
3 Be an FBMS Ambassador – support your Region the3. Be an FBMS Ambassador support your Region, the Service, and the Department, as we work together to improve our internal systems to better support our mission
3. Be an FBMS Ambassador support your Region, the Service, and the Department, as we work together to improve our internal systems to better support our mission
FWS FBMS - Deployment 6 34