fax philips magic5 classic

8/13/2019 Fax Philips Magic5 Classic

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User Manual


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Dear Customer,In buying this device you have chosen a quality productmade by PHILIPS. Your device fulfils the most varied re-quirements for private use or in your office and businesseveryday.

Your machine is sold with a free ink film inserted for a fewtest pages. You do not require a PlugnPrint card for this

ink film (= chip card with information on the ink film ca-pacity).Telephone Book

In the telephone book of your machine, you can save en-tries with multiple numbers and collect multiple entriesinto groups. You can assign various ring tones to the en-tries.Short Dial

You can assign short dial numbers to frequently dialled tel-ephone numbers. You can load these numbers quicklywith the short dial button and the number buttons.

The built-in answering machine saves up to 30 minutes ofmessages. You can record internal and external voice mes-sages (= memos). You can listen to new messages from anytelephone using the remote control function. With theVIP code, callers can also reach you even while the answer-ing machine is switched on.

You can send fax messages in various resolutions to one ormore recipients or a group. You can also poll faxes and of-fer documents for polling.Fax Templates

Five fax templates, which you can use, are stored in yourdevice. With these templates you can quickly create, for ex-ample, a short fax note or an invitation.

Select the resolution for text and photo in order to copydocuments with your machine. You can also create multi-

ple copies.You can send SMS messages from your machine if thisservice is activated for your telephone line (this function isnot supported in all countries and networks). ReceivedSMS messages can be managed with the extensive func-tions of the SMS menu.

Activate notification by SMS to receive an SMS message,for instance on your mobile phone, when calls, fax trans-missions or other messages arrive in your absence (thisfunction is not supported in all countries and networks).

If you want, your device can print Sudoku puzzles in four

different difficulty levels with solution.We hope you enjoy your machine and its many functions!

About this User ManualWith the installation guide on the following pages, you canstart using your machine quickly and easily. Detailed de-scriptions can be found in the following sections of thisuser manual.

Read the entire user manual carefully. Follow all safety in-structions in order to ensure proper operation of your ma-

chine. The manufacturer accepts no liability if these in-structions are not followed.

Symbols UsedDangers

Tips

Warns about dangers for people, damage to the ma-chine or other objects as well as possible loss of data.Injuries or damage can result from improper han-dling.

This symbol designates tips that will help you to useyour machine more effectively and easily.


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Installation GuidePackage ContentsPackage Contents Primo Voice

Machine

Telephone handset

Spiral cable for telephone handset

Paper trayPower cable with plug (country-specific)

Telephone cable with plug (country-specific)User Manual

User manual with installation guide (not depicted)Package Contents

Missing Package Contents

Attaching the Paper TrayAttaching the Paper Tray

Insert the paper tray into the openings behind the paperfeed mechanism.Attaching the Paper Tray

Inserting PaperPaper Format

Before you can receive or copy documents, you must insert

paper. Please use only suitable paper in the standard formatA4(210 297 millimetre preferably 80 g/m2). Observethe information in the technical data.

Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feedtowards front.

2 Insert paper in the paper feeder. You can insert maxi-mum 50 sheets (A4 80 g/m2).

3 Fold open the lever on the right beside the paper feedbackward in order to enclose the paper.

Inserting Paper

Connecting the HandsetConnecting the Handset

Plug one end of the spiral cable into the socket on the tel-ephone handset. Insert the other end into the socket desig-nated with the)symbol.Connecting the Handset

If one of the parts is missing or damaged, please con-tact your retailer or our customer service.

Separate the paper sheets by fanning them out, thenalign them by tapping edge of the stack lightlyagainst a flat surface. This will prevent several sheetsof paper from being drawn in all at once.


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Connecting the Telephone CableConnecting the Telephone Cable

Connect the telephone cord to the device by inserting it inthe socket designated with LINE(RJ-11-Connector). In-sert the telephone plug into your telephone connectionsocket.Connecting the Telephone Cable

Extension

IrelandTwo-pin

When connecting to the telephone line socket, use only atwo-pinRJ-11-telephone cable (modular plug). The useof a four-pin cable may lead to the machine not function-ing correctly.

Connecting the Power CablePower Type at Setup Location

Connecting the Power Cable

Insert the power cable into the connection located on therear side of the machine. Connect the power cable to theelectrical socket.Connecting the Power Cable

Initial InstallationStarting the Initial Installation

After you connect your device to the mains, the initial in-stallation commences. Pressi. Your device prints a helppage.

Selecting the Language

1 Use[to select the desired display language.

2 Confirm withOK.

Selecting the CountrySetting the Country Correctly

Setting the Country

1 Use [to select the country in which you are operat-ing the machine.

2 Confirm withOK.

After this input, the machine prints another help page andchecks the telephone line.

Entering Your NumberHeader

Your name and number are added together with date, timeand page number at the top edge of each fax transmission(= header).Entering Your Number

1 Enter your number. Using# or * you can enter a

plus sign.2 Confirm usingOK.

Entering Your NameEntering Your Name

1 Enter your name. Letters are entered with the numberbuttons (see labels). Enter special characters with0.Press the respective button repeatedly until the desiredletter or special character appears on the display.

2 Confirm withOK.

After the input, the machine prints an overview of thefunctions.

Entering the Time and DateEntering Time/Date

1 Enter the time, for example1400for 2 o'clockp.m.

2 Enter the date (two digits for each field), for example080607for June 8th, 2007.

3 Confirm withOK.Help 2 Initial Installation Process

If you connect your device as extension to a tele-

phone system, you must set it for working as an ex-tension (also see Chapter "Telephone connectionsand additional devices, page 25).

Check whether the power type of your machine (in-dicated on the type plate) matches the power typeavailable at the setup location.

Always set the country in which you are operatingthe machine. Otherwise, your machine is not adapt-ed to the telephone network. If your country is notincluded in the list, you must select a different settingand use the correct telephone cable for the country.Consult your retailer.

You can move the cursor with[. You can deleteindividual characters with C.

You can restart the initial installation process anytime. Pressiand 2.


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OverviewOverview of the Menu FunctionsThe following functions are available on your device.There are two ways in which you can call functions:Menu Navigation

Navigating in the menu:Press OKor one of the two

arrow keys[

to open the function menu. Page through[menu entries. Use OKto select a function. Press Ctoreturn to the previous menu level. Press STOPto close themenu and return to the starting mode.Direct Loading

Calling functions directly:You can call a menu func-tion directly using the function number. PressOKand en-ter the appropriate function number using the numerickeypad. Confirm using OK. You will find the functionnumber in the following list.Help 6 Function List

1 Telephone BookSearching for an Entry

11Looking up an entry .................................. page 11New Entry

12New entry.................................................. page 11Creating Groups

13Creating groups ......................................... page 11Short Dial

14Short dialling............................................. page 12Changing Entries

15Modifying an entry.................................... page 11Deleting Entries

16Deleting entries ......................................... page 11Printing Entries

17Printing entries .......................................... page 24

2 Calls

21Received calls............................................. page 10

22Outgoing calls ........................................... page 10Printing Entries

23Printing entries .......................................... page 23

3 Fax

31Polled reception......................................... page 17

32Polling send............................................... page 17

33Transmission with delay ............................ page 17

34Sending to multiple recipients

(= broadcast)...................................................page 1635Fax journal ................................................ page 24

36Transmission report................................... page 24

37Print reduced in size .................................. page 22

38Transmission speed.................................... page 22

4 Miscellaneous

41Call log...................................................... page 23

42Call Waiting.............................................. page 12

43Fax templates............................................. page 17

44Contrast .................................................... page 22Service45Service code............................................... page 30

46Ink film stock ............................................ page 28

47Firmware version ....................................... page 24Sudoku

48 Sudoku...................................................... page 21

5 Fax Switch

51Day........................................................... page 23

52Night........................................................ page 23

53Timer ....................................................... page 23

54Easylink .................................................... page 26

55Ringer Tone.............................................. page 23

6 SMSSending SMS Messages

61Sending SMS ............................................ page 19Reading SMS Messages

62Reading SMS............................................ page 19Printing SMS Messages

63Printing SMS ........................................... page 20Deleting SMS Messages

64Deleting SMS ........................................... page 20Notification by SMS

65Communication by SMS .......................... page 19SMS Access

66SMS access................................................ page 20

7 Answering MachineActivating the AM

71Activation ................................................. page 13AM Messages

72Messages ................................................... page 13AM Short Message

73Short messages .......................................... page 15AM Recording Time

74Recording time ......................................... page 15AM Outgoing Message

75Outgoing message..................................... page 13AM External Memo

76Only outgoing message (= external memo) page 13AM Forwarding

77Forwarding ............................................... page 14AM VIP Code

78VIP Code.................................................. page 15AM Access Code

79Access code ............................................... page 14

9 Settings

91Time/Date................................................ page 22

92Language selection .................................... page 22

93Country selection...................................... page 22

94Your Number ........................................... page 22

95Your name ................................................ page 22

96Connection type ...................................... page 25

Pressiand6to print a list of all functions and set-tings of your device.


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Machine OverviewPrimo Voice overview

Handset

Paper tray

Document feeder (printed part up)

Panel with display

Telephone handset socket connection socket for the

telephone handsetEXT-Socketconnection socket for additional devices

LINE-Socketconnection socket for telephone cordPPF 63x, PPF 67x

Internal Description

Scanner

Rollers of the automatic document feeder

Rests of the intake rollers

Document guide / scanner film

Cover for scanner and automatic document feeder

Toothed wheel for tightening the ink film

Ink film roll in the rear ink film compartmentInk film roll in the front ink film compartment

Slot for the PlugnPrint card

Locks for the cover of the scanner and automatic doc-ument feederNumbered Internal View


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General Safety Infor-mationYour machine has been tested in conformity with stand-ards EN 60950-1 and IEC 60950-1 and should only beoperated with telephone networks and power systems thatmeet these standards. The machine was built exclusivelyfor use in the indicated sales region.

Do not make any changes or settings that are not describedin this user manual.

Setting Up the Machine

The machine should rest securely on a stabile, flat surface.If the machine should fall, it can be damaged or cause in-jury to people, especially small children. The distance be-tween the machine and other devices or objects must be atleast 15 centimetres; this also applies to the use of addition-al cordless telephones. Do not place the machine in the vi-cinity of radios or televisions. Position all cables in such away that no one will stumble on them, thus avoiding pos-sible injuries to persons or damage to the machine itself.

Lock the cover of the machine completely into place whenopening the machine. You could be injured if the coverfalls while you are working on the machine.

Protect the machine against direct sunlight, heat, largetemperature fluctuations and moisture. Do not place themachine in the vicinity of heaters or air conditioners. Ob-serve the information on temperature and humidity in thetechnical data.

The machine must have sufficient ventilation and may not

be covered. Do not put your machine in closed cabinets orboxes. Do not place the machine on soft surfaces such astablecloths or carpets and do not cover the ventilation slits.Otherwise, the machine can overheat and catch on fire.

In the event that the machine becomes too hot, or if yousee smoke coming from the device, you must immediatelypull the power cable out of the power socket. Have yourmachine examined by trained professionals at a technicalservice location. To prevent the spread of fire, open flamesshould be kept away from the machine.

Do not plug in the machine in moist rooms. Never touch

the power plug, power connection or the telephone socketwith wet hands.

Do not allow liquids to enter into the machine. Discon-nect the machine from the power socket if liquids or for-eign objects have entered the machine and have your ma-chine examined by trained professionals at a technical serv-ice location.

Do not allow children to handle the machine without su-pervision. The packing materials should be kept out of thehands of children.

Caution, metallic objects may be retained if placed near oron the handset receiver.

Power Supply

Check whether the power type of your machine (indicatedon the type plate) matches the power type available at thesetup location. Use only the power and telephones cablessupplied.

Set up your machine so that the power socket is easily ac-cessible. The machine does not have an on/off button. Inan emergency, disconnect your machine from the powersupply by pulling the power plug.

Never touch the power or telephone cable if the insulationis damaged.

Disconnect your machine from the power and telephonenetworks during an electrical storm. If this is not possible,do not use the machine during an electrical storm.

Before cleaning the surface of your machine, disconnect itfrom the power and telephone networks. Never use liquid,gaseous or easily flammable cleansers (sprays, abrasives,polishes, alcohol).

Only clean the display with a dry, soft cloth. If the displaybreaks, a mildly corrosive liquid may escape. Avoid all con-tact with your skin and eyes.

In the event of a power failure, your machine will not func-tion; saved data is retained.

Repairs

Should disruptions occur, follow the instructions on thedisplay and on the error report.

Do not make any repairs to the machine yourself. Improp-er maintenance can result in injuries or damage to the ma-chine. Only have your device repaired by an authorised

service centre.Do not remove the type plate from your machine; thiswould void the warranty.

Consumable Materials

Use only original consumable materials. These are availa-ble from a specialised retailer or through our order service.Other consumable materials could damage the machine orshorten its service life.

Dispose of old consumable materials according to thewaste regulations of your country.


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Table of Contents

Dear Customer, ......................................................... 2About this User Manual ............................................ 2

Installation Guide ................................... 3Package Contents ...................................................... 3

Attaching the Paper Tray ........................................... 3Inserting Paper .......................................................... 3Connecting the Handset ............................................ 3Connecting the Telephone Cable .............................. 4Connecting the Power Cable ..................................... 4Initial Installation ...................................................... 4

Overview ................................................. 5Overview of the Menu Functions .............................. 5Machine Overview ..................................................... 6Panel ......................................................................... 7

General Safety Information................... 8

1 Telephone Functions....................... 10Making Telephone Calls on the Machine ................ 10Chain Dialling ......................................................... 10Inserting a Dialling Pause ........................................ 10Hands-Free .............................................................. 10Recording a telephone conversation ......................... 10Telephone Book of the Machine .............................. 10Groups .................................................................... 11Short Dial ................................................................ 12Caller Line Identification Presentation (CLIP) ........ 12Missed Calls ............................................................ 12

Switching Call Waiting On and Off ........................ 12

2 Answering Machine ......................... 13Switching On and Off ............................................. 13Editing the Outgoing Message ................................. 13Listening to Messages .............................................. 13Deleting Messages ................................................... 14Setting Up Forwarding and Remote Control ........... 14Using the Remote Control ....................................... 14Remote Control Functions ...................................... 15Recording Internal Memos ...................................... 15Changing Settings .................................................... 15

3 Fax..................................................... 16Sending a Fax .......................................................... 16Manually Sending a Fax ........................................... 16Broadcasting ............................................................ 16Delayed Fax Transmission ....................................... 17Receiving Faxes ........................................................ 17Polling Faxes ............................................................ 17Using Fax Templates ............................................... 17

4 Copier ............................................... 18Inserting Documents ............................................... 18

Creating a Copy ...................................................... 18Creating Multiple Copies ........................................ 18

5 SMS ................................................... 19SMS Requirements .................................................. 19Sending an SMS ...................................................... 19Notification by SMS ................................................ 19Receiving an SMS .................................................... 19Reading an SMS ...................................................... 19Loading SMS Functions .......................................... 20Printing an SMS ...................................................... 20

Deleting an SMS ...................................................... 20Changing Settings .................................................... 20

6 Fun and Games................................ 21Sudoku .................................................................... 21

7 Settings............................................. 22Entering the Time and Date .................................... 22Selecting the Language ............................................. 22Selecting the Country .............................................. 22Entering Your Number ............................................ 22Entering Your Name ................................................ 22Setting the Contrast ................................................. 22Lowering the Transmission Speed ............................ 22Switching Page Adjustment On and Off .................. 22Setting Ring Tones .................................................. 23Configuring the Fax Switch ..................................... 23Printing Lists and Help Pages .................................. 23Starting the Initial Installation ................................. 24Checking the Firmware Version ............................... 24

8 Telephone Lines and Additional

Devices .................................................. 25Configuring Telephone Lines and Services ............... 25Connecting Additional Devices ................................ 25Using Additional Telephones (Easylink) .................. 26

9 Service .............................................. 27Changing the ink film .............................................. 27Checking the Ink Film Reserve ................................ 28Fixing a Paper Jam ................................................... 28Fixing a Document Jam ........................................... 29Cleaning .................................................................. 29Using Service Codes ................................................. 30Power Cycling .......................................................... 30

10Appendix .......................................... 32

Technical Data ........................................................ 32Guarantee ................................................................ 32Declaration of Conformity (DoC) ........................... 33Customer Information ............................................. 36


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1 Telephone Func-tionsHelp 3 Telephone Functions

Connecting Additional Telephones

How to connect additional telephones and what functions

are available to you can be found in the section on tele-phone lines and additional devices, page 25.

Making Telephone Calls on the

Machine

Dial the desired telephone number. There are multipleways to do this. Then lift up the handset.

Dialling Directly

Manual dialling: Dial the desired telephone numberwith the number pad.

Telephone book:

1 Pressma

2 Use[to select an entry. Enter the initial letters withthe number buttons to navigate more quickly in the tel-ephone book.

Short dial:Press . Select the desired entry with [or the number button.Loading a Short Dial Entry

Redial list:Press@. Use[to select an entry from thelist of dialled numbers.Outgoing Calls

Caller list:Hold @pressed (for at least two seconds).Use the[to select an entry from the list of callers.Calls Received

CLIP Prerequisite

Chain Dialling

You can combine and edit manually entered digits andsaved entries, before the dialling process starts. If you havesaved, for example, the telephone number prefix of an in-expensive telephone service provider (call-by-call) as a tel-ephone book entry, select this entry and manually enterthe subsequent telephone number or select another savedentry.

Inserting a Dialling Pause

It can be necessary to insert a dialling pause into the tele-phone number, for instance for the outside line accesscode, for an extension or sub-address or in a long distancenumber. Press R. The second part of the number is onlydialled once the connection with the main number hasbeen established.

Hands-Free

1 Pressto dial without lifting up the handset. You willhear a dial tone from the loudspeaker.

2 Enter the desired number using the numeric keypad ordial a saved entry. The dialling process begins immedi-ately. Any incorrectly entered numbers can no longerbe changed now.

Handset near the device

Recording a telephone conversa-tionRecording a telephone conversation

You can record a telephone conversation. After recording,thebutton flashes, and you can hear the record-ing like a message on the answering machine.Recording a telephone conversation

Recording a telephone conversation

1 During a telephone call, pressb. The recording be-gins.

2 Pressbagain to end the recording.

Telephone Book of the MachineTelephone Book

In the telephone book of your machine, you can save en-tries with multiple numbers and collect multiple entriesinto groups. You can assign various ring tones to the en-tries. Observe the information in the technical data.Cursor navigation 1

Press i and 3 to print an overview of the tele-phone book functions.

You can also lift up the receiver first, then dial anumber. The dialling process starts immediately.

You can also load telephone book entries bypressingOK,11and OK.

You can save an entry multiple times with the

same name but in a different category. In the tel-ephone book, the first letter of the category ap-pears after the entry.

You can also load short dial entries by holding the re-spective number button pressed (for at least two sec-onds).

You can also load the redial list by pressing OK,

22and OK.

You can also load the caller list by pressing OK,21and OK.

For this function to work, the caller line identifica-tion (CLIP) must be activated for your telephoneconnection (country and network dependent). Thenumber and name will not be shown if the caller sup-presses his number.

Put the handset near the device with the microphonefacing up in order to achieve an optimum communi-cation.

You must inform your caller when recording a tele-phone conversation.

You can move the cursor using [. Use Cto deleteindividual digits. Press STOPto close the menu andto return to the starting mode.


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Saving Entries

1 Press and holdma(at least two seconds).

2 Enter the name. You can enter characters using the nu-meric keys (see button labels) Press0to enter specialcharacters. Press the respective key several times until

the desired character or special character appears on thedisplay.

3 Confirm usingOK.

4 Using[, select the category for which you would liketo enter a number: CATEGORY: HOME, CATEGO-RY: WORK, CATEGORY: MOBILE or CATEGO-RY: FAX.

5 Confirm usingOK.

6 Enter the telephone number.

7 Confirm usingOK.

8 You can assign a ring tone to the number. Using thenumeric keys from0to9, select a ringer tone. Using[you can set the volume.

9 Confirm usingOK. The entry is saved.

Editing an Entry

1 PressOK,15and OK.

2 Using[select the entry which you would like to edit.

3 Confirm usingOK

4 Edit the name.

5 Confirm usingOK.

6 Using[select the number you would like to enter.

7 Confirm usingOK.

8 Edit the number.

9 Confirm usingOK.

10You can assign a ring tone to the number. Using thenumeric keys0to9select a ring tone. Using [, setthe volume.

11 Confirm usingOK

Deleting an Entry

1 PressOK,16and OK.2 Use[to select the entry you would like to delete.

3 Confirm withOK.

4 Confirm DELETE: YESwith OK.

GroupsGroups

You can combine several telephone book entries into agroup. A message is sent to all members of this group insuccession.

Adding Group Entries

1 PressOK,13and OK.

2 Use[to select the group you would like to create.3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group orsend a fax to the group.

4 Use[to select ADD MEMBER?.

5 Use[to select the entry you would like to add to thegroup.

6 Confirm withOK.

7 Repeat steps 4 to 6 to add additional entries to thegroup.

8 Press STOPto end the input.Displaying Group Entries

1 PressOK,13and OK.

2 Use[to select the group you would like to display.

3 Confirm withOK.

4 Use[to select VIEW MEMBERS?.

5 Confirm withOK.

6 Page through the entries of the group with [.

7 Press STOPtwice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry

1 PressOK,13and OK.

2 Using[select the group from which you would liketo delete entries.

3 Confirm withOK.

4 Select using[DELETE MEMBER?.

5 Confirm withOK.

6 Using[select the entry which you would like to de-

lete.7 Confirm withOK.

8 Select using[DELETE: YES.

9 Confirm withOK. The entry is deleted.

Deleting a Group

1 PressOK,13and OK.

2 Use[to select the group you would like to delete.

3 Confirm withOK.

4 Use[to select DELETE MEMBER?.

5 Confirm twice withOK.6 Use[to select DELETE: ALL.

7 Confirm withOK. All entries in the group are deleted.

You can also load the function by pressing OK,12and OK.


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Short DialShort Dial

You can assign short dial numbers to frequently dialled tel-ephone numbers. You can load these numbers quicklywith the short dial button and the number buttons.

Assigning or Changing a Short Dial Entry

1 Holdpressed (for at least two seconds).

2 Use [or the respective number button to select theshort dial number you would like to assign or change.

3 Confirm withOK.

4 Use [to select the telephone book entry you wouldlike to assign as a short dial entry.

5 Confirm withOK.

Deleting a Short Dial EntryDeleting a Short Dial Entry

1 Press.

2 Use [or the respective number button to select theentry you would like to delete.

3 Press C.

4 Confirm the deletion withOK.

Caller Line Identification Presen-

tation (CLIP)Country- and Network-Specific

(country and network dependent)CLIP Definition

The number of an incoming call appears on the display.For this function to work, the caller line identification(CLIP Caller Line Identification Presentation) must be

activated for your telephone connection. Enquire withyour telephone company. Caller identification may be as-sociated with a fee.Setting the Country

Missed CallsMissed Calls

If you received a call while away, the - buttonflashes.

1 Press.

2 Using[, you can page through the list of missed calls.

3 To call back, pick up the handset.Displaying Telephone Book Names

Switching Call Waiting On and OffCall Waiting

During a call, you can be informed about another call by anotification tone (= call waiting) Contact your telephonecompany to inquire about whether or not this additionalfunction is available for your line.CLIP Prerequisite

1 PressOK,42and OK.

2 Use [, to select whether you would like to turn the

call waiting on or off.3 Confirm usingOK.


If you select a short dial number that is already as-signed, the entry is overwritten.

This function not only deletes the short dial entry, italso deletes the entire entry from the telephone book.Overwrite the short dial entry if you would like tochange the assignment.


If the caller line identification does not work eventhough the function is activated for your telephoneconnection, check if you have set the correct country(also see Chapter "Settings", Page 22)

If you have received additional messages, first se-lect the missed calls using [and confirm withOK.

Your machine displays the name with which youhave saved the number in the telephone book. Thenumber and name will not be shown if the caller sup-presses his number.


You can switch between the calls (= call toggling)with R).


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2 Answering Ma-chineHelp 3 Answering Machine

Switching On and OffSwitching On/Off on the MachineAnonymous Outgoing Message

Pressbthree times to turn the answering machine on oroff. If the answering machine is turned on, the symbol appears on the display.Activating

Editing the Outgoing MessageRecording an Outgoing Message

Recording the Outgoing Message

1 Pressb.

2 Dial using[OUTGOING MSG..

3 Confirm usingOK.

4 Dial using[MESSAGE: RECORD.

5 Confirm usingOK.

6 PressOKto record an outgoing message. Wait for theconfirmation tone before you say your text.

7 PressOKto end the recording. The recording is playedback.

Recording the outgoing message:

Listening to the Outgoing Message

1 Pressb.


3 Confirm usingOK.

4 Use[to select MESSAGE: PLAY.

5 Confirm with OK. The outgoing message is played

back.

Using the Anonymous Outgoing MessageAnonymous Outgoing Message

You can replace your personal outgoing message with thefactory default anonymous message.

1 Pressb.


3 Confirm usingOK.

4 Use[to select MESSAGE: DEFAULT.

5 Confirm with OK. The outgoing message is playedback.

Using the Outgoing Message Without Re-cording of MessagesOutgoing Message Without Recording of Messages

You can record an outgoing message which the caller hearsfor which no message can be recorded in reply (= externalmemo).

1 Pressb.2 Dial using[EXTERN. MEMO.

3 Confirm usingOK.

4 Use[to select whether you would like the outgoingmessage to be switched on/off without recording themessage.

5 Confirm usingOK.

6 Recording a new outgoing message:Press OKto record the outgoing message. Wait for the confirma-tion tone before you say your text.


Recording the outgoing message:

Listening to MessagesListening to Messages

Listening to New MessagesIndication of New Messages

If new messages have been received on the answering ma-

chine, the button blinks. The number of newmessages is shown on the display.

1 Press.

2 Confirm withOK.

3 The new messages are played back.

Pressiand 3to print an overview of the answer-ing machine functions.

If you do not record a personal announcement, theanswering machine uses the anonymous announce-ment set by the factory.


During playback, press Cand OKin order to deletethe currently playing outgoing message. Adjust thevolume with[. Stop the playback with STOP.


The outgoing message must be longer than tenseconds and shorter than twenty seconds.

If the volume of the outgoing message is too low,rerecord the same. For recording, lift up the handsetof the device and speak the text into the microphone.


You can also load the function by pressingOK

,75and OK.


When you record an outgoing message, you are

asked, if you would like to use the old outgoingmessage or would like to record a new one. Con-firm usingOK.

The outgoing message must be longer than tenseconds.

If the volume of the outgoing message is too low,

rerecord the same. For recording, lift up the handsetof the device and speak the text into the microphone.

Press # to listen to the next message. With thenumber keys, you can load the desired message di-rectly. During playback, pressCand OKin order todelete the currently playing message. Adjust the vol-ume with[. Stop the playback with STOP.


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Listening to Messages Again

1 Pressb.

2 Use[to select MESSAGES.

3 Confirm withOK.

4 Use[

to selectMESSAGE: PLAY

.5 Confirm withOK. The messages are played back.

Deleting Messages

Deleting an Individual Message

During playback, press Cand OKin order to delete thecurrently playing message.

Deleting Heard MessagesDeleting New Messages

1 Pressb.

2 Use[to select MESSAGES.

3 Confirm withOK.

4 Use[to select MESSAGE: DELETE.

5 Confirm withOK. The heard messages are deleted.

Setting Up Forwarding and Re-

mote Control

Entering the Access CodeAccess Code

In order that you can receive forwarded messages as well ascheck or control the answering machine from other tele-phones, you must enter an access code.Access Code VIP Code

1 Pressb.

2 Use[to select ACCESS CODE.

3 Confirm withOK.

4 Enter a four-digit code.

5 Confirm withOK.

Forwarding MessagesForwarding Messages

The machine forwards messages to a specified telephonenumber. Once the configured number of messages isreached, the machine calls the number. If the call is an-swered, a greeting text is played. Then the person on the linemust enter the access code. If no code is entered or an incor-rect code is entered three times, the machine hangs up.

1 Pressb.

2 Use[to select FORWARDING.

3 Confirm withOK.

4 Use[to select whether you would like to switch for-warding on or off.

5 Confirm withOK.

6 Enter the number to which the received messagesshould be forwarded.

7 Confirm withOK.

8 Use[to select how many messages should be collect-ed and forwarded together.

9 Confirm withOK.

10 Recording a new greeting text: Press OK torecord the greeting text. Wait until hearing the confir-mation tone before starting the text.


Using the Remote ControlRemote Control

With a telephone call, you can listen to and delete messag-es, record a new outgoing message or switch the answeringmachine on or off.Tone Dialling

1 Call your telephone number.

2 Wait until the answering machine switches on andplays back the outgoing message.

3 Enter the access code.

4 The machine interrupts the outgoing message and playsnew messages. If no new messages have been received,you will hear two confirmation tones.

5 The functions below are available via the number but-tons.

6 Hang up to end the remote control session.


Messages not yet heard must be heard first before de-

leting them.


You can also delete the already heard messages by

pressing Cand OKin the starting mode.

The access code may not be identical to the VIP

code.



When you record a message, you are asked, if youwould like to use the old message or would like torecord a new one. Confirm using OK.

The telephone on this connection must be set to tonedialling. Press a button within 50 seconds, otherwisethe connection is cut-off (country and network de-pendent).

If you select the 5/2option for the number ofrings of the answering machine, the answeringmachine switches on after two rings, when youhave received new messages. If there are no newmessages, the device rings five times. If the devicedoes not pick up after two rings, you have no newmessages. You can terminate the remote accesswithout incurring any telephone costs.


15/36


16/3616

3 FaxHelp 4 Fax

Loading Documents

10 Documents A5/A4

Use documents with sizes A5or A4with 60 to 100 g/m

2

weight. You can insert up to 10 documentsat a time.Cancel Transmission

Press STOP to eject the documents without sendingthem.

Sending a Fax

1 Insert the documents face up into the document feeder.The top most document will be fed in first.

2 Then configure the desired resolution. You can choosebetween RESOL.: STANDARD (for documentswithout special features), RESOL.: FINE(for textswith small print or drawings) and RESOL.: PHOTO(for photos). Press . The configured resolution ap-pears on the display. Pressagain to change the reso-lution.

3 Dial the desired telephone number. There are multipleways to do this.

4 Press START.

Busy Number

Manual dialling: Dial the desired telephone numberwith the number pad.

Telephone book:1 Pressma

2 Use[to select an entry. Enter the initial letters withthe number buttons to navigate more quickly in the tel-ephone book.

Short dial:Press . Select the desired entry with [or the number button.Loading a Short Dial Entry

Redial list:Press@. Use[to select an entry from thelist of dialled numbers.Outgoing Calls

Caller list:Hold @pressed (for at least two seconds).

Use the[to select an entry from the list of callers.Calls Received

CLIP Prerequisite

Manually Sending a Fax

1 Insert the document.2 Press .

3 Enter the desired telephone number with the numberpad or select a saved entry.

4 Press START.

BroadcastingBroadcasting

You can send one fax to multiple recipients in succession.

Entering Recipients Individually

1 Insert the document.2 PressOK,34and OK. The document is scanned.


4 Confirm withOK.

Pressiand 4to print the instructions for sendingfaxes and for fax switch settings.

Do not insert any documents into the machine that...

... are wet, have been edited with correction fluid, aresoiled or have a coated surface.

... are written on with a soft pencil, with paint, chalkor charcoal.

... originate from newspapers or magazines (printingink).

... are held together with office or notebook staples orwith tape or glue.

... are pasted with note papers.

... are creased, crumpled or torn.

You can adjust the default contrast (see also sec-tion Settings, page 22).

If the subscriber is busy, the device dials the numberagain after some time. Press STOP, in order to can-cel the transmission process. After the transmission,the machine prints out a transmission report depend-ing on the settings.

You can also load telephone book entries bypressingOK,11and OK.

You can save an entry multiple times with thesame name but in a different category. In the tel-ephone book, the first letter of the category ap-pears after the entry.

You can also load short dial entries by holding the re-spective number button pressed (for at least two sec-onds).

You can also load the redial list by pressing OK,22and OK.

You can also load the caller list by pressing OK,21and OK.



17/3617

5 Enter the additional telephone numbers.

6 Confirm withOK. You can enter up to 25 recipients.

7 Press START. The machine sends the fax message toall recipients in succession.

Sending a Fax to a Group

1 Insert the document.

2 PressOK,13and OK.3 Use[to select the group to which you would like tosend a fax.

4 Confirm withOK.

5 Use[to select SEND FAX?.

6 Confirm withOK.Transmission to Multiple Recipients

Delayed Fax TransmissionDelayed Fax Transmission

If you would like to make use of the lower telephone tariffsor if the recipient can be reached at some specific time on-ly, you can send the fax at a later time within 24 hours.


2 PressOK,33and OK.

3 Enter the time, at which the document should be trans-mitted, e.g.1400for 2 pm.

4 Confirm usingOK.


6 Selecting a saved entry:Confirm the selected en-try usingOK.

7 Press START. The device goes into standby mode andtransmits the fax at the entered time. You can continueto place calls and receive faxes.

Cancel Standby Mode

Press STOP to eject the document. This interrupts thestandby mode.

Receiving FaxesFax Reception

If you have not changed the factory settings, received faxeswill be printed out immediately. If no paper or no ink filmis inserted, the machine saves the incoming faxes. Thebutton blinks. Once paper or a new ink film is in-serted, the saved faxes are printed out.Paper Error

Full Message Memory

If the message memory is full, no additional messages canbe received. A warning appears on the display. Observe the

information in the technical data.Delete Fax Memory Service Code

Polling FaxesFax Polling

With the fax polling function, you can retrieve faxes thatlie ready in the dialled fax machine. You can also providedocuments on your machine to be polled by others.

Polling Faxes Directly

1 Enter the desired telephone number with the number

pad or select a saved entry.

2 Hold STARTpressed (for at least two seconds).

Polling Secure FaxesSecure Fax Polling

With this function, you can poll faxes that are protected

with a code.

1 PressOK,31and OK.

2 Enter the code.

3 Confirm withOK.


5 Press START.

Sending Faxes via PollingSecure Fax Polling

Secure Fax Polling

A caller who knows the code can poll the fax from yourmachine. You can continue to make telephone calls and re-ceive faxes.


2 PressOK,32and OK.

3 Enter a code (max. 20 characters).

4 Confirm withOK.Cancel Standby Mode

Press STOP to eject the document. This interrupts thestandby mode.

Using Fax TemplatesFax Templates

Five fax templates, which you can use, are stored in yourdevice. With these templates you can quickly create, for ex-ample, a short fax note or an invitation.

1 PressOK,43and OK.

2 Using[select the template you would like to print.

3 Confirm usingOK. The device prints the template.

4 Fill the template and send it to the desired recipient per

fax.

If your machine cannot reach a recipient, the faxmessage is sent to the other recipients. After the ma-chine has called all recipients, it once again dials thenumbers that previously could not be reached.

Check whether you have inserted and clamped in thepaper correctly. The lever on the right next to the pa-per feed mechanism must be pushed back.

If there are problems with printing out saved faxmessages, a service code is available (see also sectionService, page 30).

If you would like to poll fax messages from an ex-tension number or a sub-address, add this afterthe telephone number. After entry, press thenumber R then enter the extension number orsub-address. The second part of the number isonly dialled once the connection with the mainnumber has been established.

Protect your document against unauthorised access

with a code.


18/36


19/3619

5 SMSNot supported everywhere

(Function is not supported in all countries andnetworks)Help 8 SMS

SMS RequirementsCLIP for SMS

Your device is preset for using the SMS (Short MessagingService) services. Caller identification (CLIP) must be ac-tivated for the SMS to work. It is possible that you will notbe able to send and receive SMS messages from a privatebranch exchange (depending on the country and network).SMS with secret number

SMS Requirements

Sending an SMSSending an SMS on the Machine

1 Press_.

2 You can enter characters using the numeric keys (seebutton labels) Press0to enter space or special charac-ters. You can move the cursor using [. Use Cto de-lete individual characters. Press and holdC(at least twoseconds) to delete the entire text.

You can enter 160 characters. Press COPY to print theSMS before sending it.

3 Confirm usingOK.


5 Press_. The message is sent.Ireland 140 characters

Notification by SMSSMS Notification

You can have an SMS message sent to a telephone numberof your choice when faxes or SMS messages are received orthe answering machine receives calls or voice messages inyour absence.

1 PressOK,65and OK.

2 Use [ to select whether you would like to be in-

formed about new SMS messages.3 Confirm withOK.

4 Use [ to select whether you would like to be in-formed about calls in your absence.

5 Confirm withOK.

6 Use [ to select whether you would like to be in-formed about new fax messages.

7 Confirm withOK.

8 Use [ to select whether you would like to be in-formed about new messages on the answering machine.

9 Confirm withOK.

10 Enter the number to which the SMS should be sent.

11 Confirm with OK. A message appears on the displaystating the notification by SMS is activated.

Receiving an SMSReceiving an SMS on the MachinePaper Error

SMS Reception

Received SMS messages are printed out automatically. Ifyou have turned the automatic printing function off, theSMS messages will be stored. Your machine stores up to 30received SMS messages.

Reading an SMSReading an SMS on the Machine

After reception of a new SMS message, thebuttonlights up.

1 Press.

2 Use[to select the SMS messages.

3 Press. The Read SMS menu opens.

Loading Previously Read SMS Messages

1 PressOK,62and OK.

2 Use [to select the SMS message you would like toread. Unread SMS messages are marked with a *.

3 Confirm withOK.

4 Press STOPto return to the SMS list.

Press i and 8 to print the instructions for SMSfunctions.

Should you face problems in sending SMS, the rea-son for the same could be that you are using a secretnumber or that the device is connected to an oldISDN System.

Ask your telephone service provider ...... whether you must register for the SMS Service.

... to which mobile telephone service providers youcan send SMS

... which costs are applicable.

... which functions are available.

You can also load the function by pressing OK,

61and OK.

The last five SMS messages written remain savedas templates. Press@until the desired messageappears.

You can send an SMS message to up to five recip-ients. PressOKafter entering the entry.

In Ireland, some providers will only accept SMS mes-sages with a 140 character limit.

Check whether you have inserted and clamped in thepaper correctly. The lever on the right next to the pa-per feed mechanism must be pushed back.

You can move the cursor with[. Press COPYto print the SMS message.

PressOKto load additional SMS functions.


20/3620

Loading SMS FunctionsSMS Functions on the Machine

1 While reading an SMS message, press OKto load ad-ditional SMS functions.

2 Use [to select an option: You can display informa-tion about the SMS message, print or delete the mes-sage, forward the message to another recipient or sendan SMS response. You can return to the list of SMS

messages, or view the next or previous SMS message.3 Confirm withOK.SMS response

Printing an SMSPrinting an SMS on the Machine

1 PressOK,63and OK.

2 Use [to select the SMS messages you would like toprint out.

PRINT: ALLPrints all received and composed SMSmessages

PRINT: INBOXPrints all received SMS messages

PRINT: OUTBOXPrints all sent SMS messages

PRINT: NEWPrints all unread SMS messages

3 Confirm withOK.

Deleting an SMSDeleting an SMS on the MachineSMS Deletion Introduction

If the message memory is full, the machine cannot receiveany more messages. Delete SMS messages to free up mem-ory.

1 PressOK,64and OK.

2 Use [to select the SMS messages you would like todelete:

DELETE: ALL SMSDeletes all received and com-posed SMS messages

DELETE: READ SMSDeletes all read SMS messages

DELETE: SENT SMSDeletes all sent SMS messages

3 Confirm withOK.

4 Confirm the deletion withOK.

Changing Settings

Changing Send and Receive NumbersSend and Receive Numbers

All numbers that you need to send and receive SMSs arestored in your device. In case you moved to another tele-phone service provider, you must change these numbers.You can set your device for two SMS service providers.

1 PressOK,66and OK.

2 Use [ to select the SMS service provider that youwould like to set.

3 Confirm usingOK.

4 Enter the number for sending SMSs.

5 Confirm usingOK.

6 Enter the number for receiving SMSs.

7 Confirm usingOK.

8 Use [ to select the SMS service provider throughwhich you would like to send SMSs.

9 Confirm usingOK.

Switching Off Automatic PrintingAutomatic Printing

You can deactivate the automatic printing of SMS messag-es.

1 Press OK, 66 then OK repeatedly until PRINTSMS: YESappears on the display.

2 Use[to select whether you would like to switch theprinting on or off.

3 Confirm withOK.

Switching SMS Reception On and OffSwitching SMS Reception Off

If you are using a cordless telephone with SMS function onthe same telephone line, then the specific device at whichyou will receive an SMS message will depend on the specif-ic manufacturer. Only one of the devices will receive the

SMS message. Try to turn off the SMS reception on yourcordless telephone. If this is not possible, switch off SMSreception on the machine. You can continue to send SMSmessages even while SMS reception is switched off.

Switching SMS Reception Off

1 PressOK,45and OK.

2 Enter the service code31207.

3 Confirm withOK.

4 Use[to select SURE: YES.

5 Confirm withOK.

Switching SMS Reception On

1 PressOK,45and OK.

2 Enter the service code41206.

3 Confirm withOK.


5 Confirm withOK.

Some providers do not include the entire telephonenumber of the SMS sender. In such cases a direct re-sponse to the SMS message will not be delivered. In-stead, create a new SMS message but pay attentionwhen entering the area code.

If you would like to print an individual SMS mes-sage, load the message. Press COPYto print the

message.

If you would like to delete an individual SMSmessage, load the message. Press OK, then selectDELETEwith [. Confirm with OK.

You can receive SMS messages via both providers.

If you have entered the incorrect code, you cancancel the entry with SURE: NO.



21/3621

6 Fun and GamesHelp 7 Games and Fun

SudokuSudoku

Sudoku is a Japanese number puzzle. The game has 3 3squares divided into 3 3 fields. Depending on the diffi-culty level, lesser or more digits are already given at the be-ginning of the game. The aim of the game is to fill digitsfrom 1 to 9 in the game field is such a way that each digitappears only once in a row, a column and each of the nineblocks. There is only one solution.Last Solution Only

Printing a Game

1 PressOK,48and OK.

2 Dial using[SUDOKU:NEW.3 Confirm usingOK.

4 Using[select the difficulty level.

5 Confirm usingOK.

6 Enter, how many copies of the Sudoku you would liketo print (maximum 9 copies).

7 Confirm usingOK.

8 Using[select if you would like to print the solution.

9 Confirm usingOK.

Printing the Last Game Again1 PressOK,48and OK.

2 Dial using[SUDOKU:LAST.

3 Confirm usingOK.


5 Confirm usingOK.


7 Confirm usingOK.

Printing the Solution1 PressOK,48and OK.

2 Dial using[SUDOKU:SOLUTION.

3 Confirm usingOK.

Sudoku for Every Day

You can have a new Sudoku automatically printed eachday.

1 PressOK,48and OK.

2 Dial using[SUDOKU:AUTO.

3 Confirm usingOK.4 Enter the time, e.g.1400for 2 pm.

5 Confirm usingOK.

6 Using[select the difficulty level.

7 Confirm usingOK.


9 Confirm usingOK.


11 Confirm usingOK.

12 Using [ indicate whether you would like to turnprinting on or off.

13 Confirm usingOK.

Press i and 7 to print the instructions for theGames and Fun functions of your device.

The solution of the last printed game is saved. Thesolutions of earlier games are no longer available.


22/3622

7 SettingsCursor navigation 1

Entering the Time and Date

1 PressOK,91and OK.2 Enter the time, for example1400for 2 o'clock

p.m.

3 Enter the date (two digits for each field), for example080607for June 8th, 2007.

4 Confirm withOK.Time After Power Failure

Selecting the Language

1 PressOK,92and OK.

2 Use[to select the desired display language.

3 Confirm withOK.

Selecting the CountrySetting the Country Correctly

Reset When Settingthe Country

1 PressOK,93and OK.

2 Use [to select the country in which you are operat-ing the machine.

3 Confirm withOK.


5Confirm with

OK.

Entering Your NumberHeader

Your number and name are printed in the top margin ofevery page (= header) together with the date, time and pagenumber.

1 PressOK,94and OK.

2 Enter your telephone number. You can enter a plus signwith#or *.

3 Confirm withOK.

Entering Your Name

1 PressOK,95and OK.

2 Enter your name. You can enter characters using thenumeric keys (see button labels) Enter special charac-ters using0. Press the respective key several times un-til the desired character or special character appears onthe display.

3 Confirm usingOK.

Setting the ContrastSetting the Contrast

For copying and printing of fax messages, you can selectdifferent contrast levels.

1 PressOK,44and OK.

2 Using[, select the desired contrast.

CONTR.:LIGHT For brighter copies and fax transmis-sion

CONTR.:NEUTRAL

For all types of originals (for ex-ample white text on black background or documents withcoloured background)

CONTR.:OPTIMISED (Factory settings) Optimizedadaptation for text and photo printing

CONTR.:DARK For darker copies and fax transmission(for example documents with faint printing)

3 Confirm usingOK.Custom settings /default settings

Lowering the Transmission SpeedLowering the Transmission Speed

The machine adapts the transmission speed to the linequality. This may take some time, especially for overseasconnections. Set a lower transmission speed if you aresending faxes into networks with poor line quality.

1 PressOK,38and OK.

2 Use [to set whether you would like to use a lowertransmission speed.

3Confirm with

OK.

Switching Page Adjustment On

and OffPage Adjustment

In order that no information is lost, received faxes are re-duced in size when printed.

1 PressOK,37and OK.

2 Use[to select whether you would like to switch sizereduction on or off.

3 Confirm withOK.

You can move the cursor using [. Use Cto deleteindividual digits. Press STOPto close the menu andto return to the starting mode.

You must check the time and date after a short powerfailure. Confirm using OK.

Always set the country in which you are operatingthe machine. Otherwise, your machine is not adapt-ed to the telephone network. If your country is notincluded in the list, you must select a different settingand use the correct telephone cable for the country.Consult your retailer.

When you select a new country, all settings are resetto the factory defaults for that country. Saved data isretained. Check the number entered for the header.

The changed settings are stored as new default set-tings. If you select a special function for a one-timeprocess, take care to restore the default settings or

factory settings after that.


23/3623

Setting Ring Tones

Selecting the Ring ToneRing Tones

You can select from among ten different ring tones.

1 PressOK,55and OK.

2 Use the number buttons0to9to select a ring tone.Use[to adjust the volume.

3 Confirm withOK.

Setting the VolumeSetting the Ring Tone Volume

You can adjust the volume of the ring tone when the deviceis ringing or when you set the ring tone. You can save dif-ferent volumes for the (day) and (night) modes, (alsosee Chapter Fax Switch).Setting the Volume on the Machine

Using [you can set adjust the volume when the deviceis ringing.

Configuring the Fax SwitchFax Switch

The built-in fax switch of your machine distinguishes be-tween fax messages and telephone calls. Faxes are automat-ically received, telephone calls can be receivedeven onadditionally connected devices. While the machine ischecking the call, it continues to ring.Day andNight Mode

You can set how often the machine should ring beforepicking up separately for the modes (day) and (night).This makes it possible to receive faxes silently at night, soas not to disturb you.

Press // to switch between day and night mode.With the activated timer , the machine switches betweenthe modes (day) and (night) at the configured times.

Configuring Day Mode

1 PressOK,51and OK.

2 Using[select the number of rings for the answeringmachine. The answering machine responds after thesemany number of rings.

3 Confirm usingOK.

4 Using[select the number of rings for the fax switch.After these many rings, the fax switch switches on anddistinguishes between fax transmissions and telephone

calls. While the device is checking the call, it continuesto ring.

5 Confirm usingOK.

6 Using[, set the volume.

7 Confirm usingOK.

Configuring Night Mode

1 PressOK,52and OK.

2 Configure the same settings as for the day mode (seesteps 2to 7).

Setting the TimerTimer

The timer switches between the modes (day) and (night) at the configured times.

1 PressOK,53and OK.

2 Enter the time at which the machine should switch to (day) mode, for example 0600for 6 o'clocka.m.

3 Confirm withOK.

4 Enter the time at which the machine should switch to(night) mode, for example2200for 10 o'clockp.m.

5 Confirm withOK.

Special SettingsSilent Fax Reception

If you would like to accept a fax without preceding rings,set the number of rings of the fax switch to 0.

Switching Off All RingsAll Rings Off

If you don't want to be disturbed, e.g. in the night, by anyincoming calls, you can set the number of rings to 0. Thedevice switches immediately to silent fax reception.

Manually Receiving Faxes

Select manual reception under number of rings of the faxswitch. The device will not receive faxes on its own. Youcan start fax reception manually, by pressing START.This setting is useful, when you want to receive faxes via amodem connected to a computer.

Printing Lists and Help Pages

Printing Numbers and EntriesList of Numbers

The list of numbers and entries contains the last ten callsreceived and numbers dialled as well as the saved entries

and groups.PressOK,23and OK. The list is printed.

Printing the Call ListCall List

The call list contains the last 50 numbers dialled.

1 PressOK,41and OK.


3 Confirm withOK.

4 Switch on printing:Use [ to select whether thecall list should be printed immediately or after every 50calls.

5 Confirm withOK.

If you select the 5/2option for the number ofrings of the answering machine, the answeringmachine switches on after two rings, when youhave received new messages. If there are no newmessages, the device rings five times. If the devicedoes not pick up after two rings, you have no newmessages. You can terminate the remote accesswithout incurring any telephone costs.


24/3624

Printing the Telephone Book

Press OK,17and OK. The machine prints a list withthe telephone book entries and saved assignments.

Printing the Fax JournalFax Journal

The fax journal is a list of the last ten faxes sent and re-ceived.

1 PressOK,35and OK.


3 Confirm withOK.

4 Switch on printing:Use [ to select whether thefax journal should be printed immediately or after everyten transmissions.

5 Confirm withOK.

Printing a Transmission ReportPrinting a Transmission Report

After every transmission, the machine prints out a trans-

mission report. If a transmission error occurs, an error re-port is printed out. You can switch off printing of thetransmission report.

1 PressOK,36and OK.


3 Confirm withOK.

Printing Help Pages

Help 1 Overview

Pressiand 1to print an overview of the help pages.

Help 3 Telephone Book

Press i and 3 to print an overview of the telephonebook and answering machine functions.

Help 4 Fax Transmission

Pressiand 4to print instructions for sending fax mes-sages and for configuring the fax switch.

Help 5 Copier

Pressiand 5to print the help for copying.

Help 6 Function ListPressiand 6to print a list of all functions and settingsof your machine.

Help 7 Games and Fun

Press i and 7 to print the instructions for the Gamesand Fun functions of your device.

Help 8 SMS

Press iand 8 to print the instructions for SMS func-tions.

Starting the Initial Installation1 Pressiand 2.

2 The machine prints out a help page and starts the initialinstallation process.

Checking the Firmware Version

1 PressOK,47and OK.

2 The model designation and the configured country ap-pear on the display.

3 Confirm withOK.

4 The information on the firmware version of the ma-

chine is displayed.5 Confirm withOK.


25/3625

8 Telephone Linesand AdditionalDevices

Configuring Telephone Lines andServices

Private Branch ExchangesPrivate Branch Exchanges

Private branch exchanges (PABX) are typical in many of-fices and private households. You must dial an outside lineaccess code in order to establish a connection with the pub-lic telephone network (PSTN) from an extension.External Device Not Extension

1 PressOK,96and OK.2 In many countries, you can set either pulse dialling ortone dialling (DTMF tones). Use [to select the de-sired dialling method.

3 Confirm withOK.

4 Use[to set whether you operate your machine on anextension.

5 Confirm withOK.

6 Configuring an extension: Enter the outside lineaccess code with which you reach the public telephonenetwork. This is usually0.

7 When finished, the machine tests the telephone line.Confirm withOK.

8 Your machine checks whether it can establish a connec-tion with the public telephone network. If it cannot es-tablish the connection, you are once again asked for in-put.

Outside Line Access Code Error

DSL Connection

In the event that you use a DSL modem: Connect the ma-chine after the modem. For additional information, pleaseconsult the operating manual of your DSL system.

ISDN Connection

Details for ISDN connections can be found in the instruc-

tions provided with the terminal adapter or the dial-uprouter.

Voice Mailbox

You cannot simultaneously use the answering machine fa-cility of your telephone service provider (= voice-mail box)and receive faxes on your devices. Get the mail-box func-tion for your telephone connection deactivated or set thenumber of rings for the fax switch to lower than 5on yourdevice (also see Chapter Setting the Fax Switch, Page 23).When the fax switch accepts the call, the mail-box of the

service provider does not step in. Enquire with your tele-phone company.

Connecting Additional DevicesAdditional Devices

You can operate additional devices on a telephone line,such as cordless telephones, answering machines, modemsor charge counters.Additional Telephone and SMS

Connection to the MachineConnection to the Machine

You can connect additional devices directly to your ma-chine. Plug the telephone cable of the additional deviceinto the EXTsocket (RJ-11 connection) of your machine.Connecting Additional Devices

Connecting in Serial

Connection to the Telephone LineOrder of Connections

In order for the fax switch to function, the machine mustbe first in the series if multiple devices are connected to thesame telephone socket. Follow the correct order.Multiple Telephone Sockets

An additional telephone connected to the machineon a telephone socket is not considered an extension.

Only use pulse dialling if tone dialling is not yetactivated for your telephone line.

In rare cases, the outside line access code may be adifferent number or a two-digit number. For older

telephone systems, the outside line access code can beR (= Flash). Press Rto enter this outside line accesscode. Should a connection to the public telephonenetwork not be possible, contact the provider of yourtelephone system.

If you are using a cordless telephone with SMS func-tion on the same line, then the specific device atwhich you will receive an SMS message will dependon the specific manufacturer. Only one of the deviceswill receive the SMS message. Try to turn off theSMS reception on your cordless telephone.

We recommend direct connection to the machinebecause this allows the fax switch to function opti-mally and to control the additional devices.

If you have multiple telephone sockets for the sametelephone line, the machine must be connected tothe first telephone socket.


26/3626

Using Additional Telephones (Ea-

sylink)Easylink

With the Easylink function, you can control your machinewith additional telephones. To use this function, addition-al telephones must be set to tone dialling (DTMF tones);see here the user manual of your additional telephone.

Starting Fax ReceptionIf you pick up on an additional device and hear that youare receiving a fax message (whistle or silence), you canstart the fax reception by pressing*5on the additionaltelephone or the STARTbutton on the machine.

Taking Over the Line

If you pick up on an additional telephone and the machinecontinues to ring or attempts to receive a fax, you can dis-connect the machine from the line. Press**on the ad-ditional telephone.

Changing CodesEasylink Codes

1 PressOK,54and OK.

2 Enter the new code for starting fax reception.

3 Confirm withOK.

4 Enter the new code for taking over the line on an addi-tional device.

5 Confirm withOK.

Only change the codes if it is absolutely necessary.The codes must begin with *or # and must bedifferent.


27/3627

9 ServiceDisruptions

Changing the ink filmOriginal Consumable Materials

Instructions on the Packaging

Introduction to plug'n'print card

For receiving or copying documents, an ink film must beinserted in your device. Your device is delivered with an al-ready inserted free ink film for a few test pages. For thisfilm, you do not require any PlugnPrint card (= chip cardwith information regarding ink film capacity). For every

next film that you insert, you must load the capacity mem-ory with the included PlugnPrint card.

1 Remove the paper from the paper feeder and take thepaper tray out of the device.

2 Open the device by lifting the panel using grip in thecentre and folding it down.

3 Grip the rear ink film roll at both the sides and place it

next to the front ink film roll.

4 Remove both the rolls from the device. The used inkfilm cannot be reused.

5 Pull the used PlugnPrint card out of the plug socketon the left hand side next to the ink film tray. ThePlugnPrint card cannot be reused.

6 Carefully remove the rubber bands from the new inkfilm. Make sure that the film is not damaged!

7 Place the larger roll with the ink film in the rear ink filmtray. The blue gear wheel must be on the right handside.

Should disruptions occur, follow the instructions onthe display and on the error report.

Use only original consumable materials. These areavailable from a specialised retailer or through ourorder service. Other consumable materials can causedamage to the machine.

Follow the instructions on the packaging of the con-sumable materials.

Lock the cover of the machine completely intoplace when opening the machine. You could beinjured if the cover falls while you are working onthe machine.

The messages and copies you have printed outcan be read from used ink films. Consider dataprotection issues when disposing of used inkfilms.


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8 Place the smaller roll without film in the front tray. Theblue gear wheel must be on the right hand side and thepin must be inserted in the depression on the left handside.

9 Break the chip card from the PlugnPrint card. Insertthe chip card in the plug socket on the left hand sidenext to the ink film tray.

10 Turn the blue gear wheel forward to tension the ink

film. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the openingprovided for it behind the paper feeder. Insert paperagain.

Checking the Ink Film Reserve

1 PressOK,46and OK.

2 The number of pages that can still be printed with the

ink film is shown on the display.3 Press STOPto return to the starting mode.

If the ink film used up or if there is no ink film in the ma-chine, a message appears on the display.

Fixing a Paper Jam



3 Carefully pull the paper out.

4 Turn the blue gear wheel forward to tension the inkfilm. The ink film must not have any creases.




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Fixing a Document Jam



3 Open the scanner cover and the cover of the automaticdocument cover by first pushing the support (A) andthen the support (B) inside. The cover (C) folds below.

4 Carefully pull the document to the front or to the backout of the device.

5 Close the scanner cover and the cover of the automaticdocument feeder. Both the supports must securely snapinto place.



CleaningCleaning

Fax Cleaning Sheets




Unplug the machine from the power socket beforecleaning it. Use a soft, lint-free cloth. Never use liq-uid or easily flammable cleansers (sprays, abrasives,polishes, alcohol, etc.). Do not allow any moisture toreach the interior of the machine.

Special fax cleaning sheets are available as accessoriesfrom our call centre. Insert a sheet into the documentfeeder. Press STOP; the page is ejected. Repeat thisprocess at a few times.



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3 Open the scanner cover and the cover of the automaticdocument cover by first pushing the support (A) andthen the support (B) inside. The cover (C) folds below.

4 Lightly wipe the upper side of the scanner glass (A) andthe lower side of the document feeder/scanner film (=white plastic plate) (B) with a cloth.

5 Clean the feed roller (A) and the underside of the sup-port pad of the feeder roller (B) with a soft, lint-freecloth moistened with cleaning alcohol (96 percent).Rotate the feed roller; You must clean the entire roller.

6 Close the scanner cover and the cover of the automaticdocument feeder. Both the supports must securely snapinto place.



Using Service Codes

The service codes delete all the changed settings and yourdevice is reset to factory settings. It may be possible that thedevice with the changed settings reacts differently than ex-pected.Using the Service Code

1 PressOK,45and OK.

2Enter a service code:7117Deletes all changed settings and saved data.

The device is reset to factory settings and the initial instal-lation process is started.

7140Deletes all changed settings. Saved data andtelephone book entries remain intact.

7227Deletes saved faxes, when there are prob-lems with printing.

3 Confirm usingOK.

4 Dial using[SURE: YES.

5 Confirm usingOK.

Power Cycling

If a problem occurs that cannot be corrected with the in-structions in this user manual (see also the help below), fol-low the steps given here.

1 Pull out the power plug.

2 Wait at least ten seconds, then plug the power plugback into the socket.

3 If the error occurs again, please contact our technicalcustomer service or your retailer. Follow the instruc-tions on the display and on the error report.

Only use the service code if this is absolutely neces-sary. Many service codes also delete saved messagesand telephone book entries.



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General information

The time and date flash on the display. You must check the time and date after a short power fail-ure. Confirm usingOK.

Problems when faxing or printing

Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD toRESOL.: FINEor RESOL.: PHOTO.

Change the contrast.

Clean the scanner and the document feed slot.

Test the device by making a copy of the document. If thedevice is in order, the fax machine of the recipient is defec-tive.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow theinstructions on the display and in the error report.

There could be a small pause after printing several pages.The device continues printing automatically.

No printing Check if you have inserted clamped paper correctly. Thelever on the right hand side next to the paper feeder mustbe folded backwards.

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the connectionThe device rings once, remains silent for a short while andstarts ringing again.

This is absolutely normal. The fax switch checks the call af-ter the first ring. If it is a voice call, the device continues toring.

No dial tone Check the installation of the device. Connect the telephonecable to the socket marked LINE. Insert the telephone pluginto your telephone connection socket.

Fax transmissions are constantly interrupted. Try to send the fax manually: Pressand dial the number.If the recipient is using an answering machine, wait untilyou hear a whistling tone. Press START.

It is possible that the recipient's machine is not ready to re-ceive.

You hear a whistling tone or silence in the handset. The call is a fax: Press STARTon the device In addition,press*5on the telephone. Hang up.

No fax reception or a short fax audio signal as message onthe answering machine

Using function 51, set the number of rings for the faxswitch to 4 and the total number or the number of rings forthe answering machine (model dependent) to 5 (see Page23).

You cannot simultaneously use the answering machine fa-cility of your telephone service provider (= voice-mail box)

and receive faxes on your devices(see page 25).


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supply of new versions of software

work on any equipment or software modified or addedwithout the prior written consent of SAGEM

malfunctions not resulting from the Equipment or fromsoftware installed in user workstations for the purpose ofuse of the equipment

communication problems related to an unsuitable envi-

ronment, including:- problems related to access and/or connection to the In-ternet such as interruptions by access networks or malfunc-tion of the line used by the subscriber or his correspondent

- transmission faults (for example poor geographical cover-age by radio transmitters, interference or poor line quality)

- the local network fault (wiring, servers, workstations) orthe failure of the transmission network

the normal servicing (as defined in the user guide sup-plied with the equipment) as well as malfunctioning due toservicing not being carried out, servicing costs are in any

event always borne by the customer.CIn the cases set forth in B as well as after expiry of thetwelve month guarantee period, the customer must askSAGEM for an estimate, and he/she must accept the esti-mate and agree to pay the charges mentioned in it beforereturning the equipment to SAGEM. The repair and de-livery costs will be invoiced to the customer.

The foregoing shall apply unless otherwise agreed in writ-ing with the customer and only for the UK. If any provi-sion of this guarantee shall be held to be in whole or in partinvalid or illegal due to an obligatory rule applicable toconsumers pursuant to their national legislation, such in-

validity or illegality shall not impair or affect the remainingprovisions or parts of this guarantee.

The CE symbol confirms conformity with the EU direc-tives that apply to the device.

Declaration of Conformity (DoC)

Hereby, Sagem Communication Austria GmbHdeclares that this PPF 675is in compliance with the essen-tial requirements and other relevant provisions of Direc-tive 1999/5/EC.WWW

You can find the complete Declaration of Conformity onour website www.sagem.com

As an Energy Star Program Participant, Sagem Communi-cation Austria GmbH has determined that this productmeets the Energy Star guidelines for energy efficiency.Environment

Environment:Respect of environment is a key objectiveof Sagem. Sagem uses environmentally friendly processesto run its operations and has chosen to integrate strong en-vironmental constraints in the full lifecycle of its productsincluding manufacturing, product use and end of life.Recycling

Packaging:To facilitate packaging recycling, please con-form to your local selective recycling rules.

Batteries:Old batteries have to be deposited in designat-ed collection areas.WEEE

Product:The crossed out dustbin logo on your product

signifies it is classified as Electrical and Electronic Equip-ment covered by special disposal regulations.

To enforce recycling, recovery of The Waste Electrical andElectronic Equipment (WEEE) and to protect the envi-ronment and human health, European regulations requiresthat you selectively collect waste equipment using one ofthe following options:

Your retailer will take your equipment back if you arebuying a replacement product.

Waste equipment can also be deposited in designated col-lection areas.