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FastFactsFeature Presentation

July 24, 2008

We are using audio during this session, so please dial in to our conference line…

Phone number: 877-322-9648 Participant code: 182500

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Today’s TopicWe’ll be taking a look at…

What is a Web GUI Anyway?!Basic Understanding of the Web GUI and

Win GUI Access to SAP

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Today’s PresenterSadhya Sabatino

SAP IT Trainer, Johns Hopkins Health System

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Session Segments

PresentationSadhya will provide basic understanding of the Web GUI and Win GUI ways to access Hopkins SAPDuring the presentation, your phone will be muted.

Q&AAfter the presentation, we’ll hold a Q&A session. We’ll open up the phone lines, and you’ll be able to ask questions. We will answer as many of your questions as time allows.

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Contact Us

If you would like to submit a question during the presentation or if you’re having technical difficulties, you can email us at: fastfacts@jhu.eduYou can also send us an instant message!

GoogleTalk – HopkinsFastFacts@gmail.comAOL Instant Messenger – HopkinsFastFactsMSN – FastFacts@jhu.edu

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Survey

SurveyAt the end of this FastFacts session, we’ll ask you to complete a short survey. Your honest comments will help us to enhance and improve future FastFacts sessions.

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What is a Web GUI Anyway?!Basic Understanding of the Web GUI and Win

GUI Access to SAP

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Agenda

Today, we’ll be taking a look at:

What is a Web GUI?What is our Hopkins SAP Web GUI?What is the Win GUI?The tale of 3 systemsQuestions & answers

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Assumptions

Participants are SAP users –beginner or proficient – who are interested in very basic information about what is our Web GUI access to SAP?

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What is a Web GUI? World Wide Web Graphical User Interface

• Web site/page; graphical display with which to interact with the computer

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Web site / page: interacting with a computer other than the one at which we are sitting. Graphical User Interface: allows us to process our work through icons, menus, images, text boxes…For example, Amazon.com display is a Web GUI: I type into the text box ‘Ballroom Dance’Sends back a list of CDs I can purchase.

Web site / page

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What is our Hopkins SAP Web GUI?

• Web site• Secure: identify ourselves through JHED• Personalized access to SAP• Accessing SAP roles from the Web GUI…• Illustration: How information flows via our Web GUI

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When we click the HopkinsOne icon on our desktop…

We are launching Internet Explorer (or Firefox for Mac’s)...

Sending our Web browser to a specific ‘Intranet’ site… but first, we have to stop and identify who we are…

Web Site

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By typing in our JHED JHED (Johns Hopkins Enterprise Directory) ID and password.If we are already logged into another software with our JHED ID, we might be able to skip this!

Identify Ourselves with JHED

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Once in, we can get right to work in SAP. This is the Web GUI (Web Graphical User Interface). Web-based way to work in SAP.Those blue tabs across the top: our individual SAP roles (assigned to our position) which can be accessed from this Web GUI.

Personalized Access to SAP

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Accessing Roles in the Web GUI

We designed our Hopkins SAP to enable access directly from the Web.BW and Shopping Cart are roles which can only be accessed here. Online Payment and Travel /Reimbursement are roles which can be accessed here, or from the Win GUI (R/3 Enterprise), which we will look at in a few slides.

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The Flow of Information Via Web GUI

The Web GUI is our web-based window into SAPAnything we type and enter, routes across our network, through our Hopkins SAP web server, and in to our central SAP system. SAP then routes right back any messages, screen changes, in response to what we have entered: similar to any web-based application, such as Amazon.com.

Hopkins SAP web server: giving us a web site which coordinates our work with SAP, and SAP’s updates back to us.

Hopkins SAP system: central business system. Receives what we enter, processes it, updates the Web GUI display.

Our computer, receiving the Web GUI after we log in via the Internet.

Internet connection

Internet connection

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The Win GUI (R/3 Enterprise)

• What is the Win GUI• Getting to the Win GUI

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What is the Win GUI?

If the ‘Web GUI’ is the World Wide Web Graphical User Interface to Hopkins SAP…The ‘Win GUI’ is…The Windows-based Graphical User Interface to Hopkins SAP.This is software installed on the computer being used.It allows deeper access to finance and personnel administration functions.

SAP system

Internet connection

• SAP user with the WIN GUI role

• Using a computer with the Win GUI software installed

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Getting to the Win GUI

Only some SAP roles or business functions require the Win GUI. If this role has been assigned to us (our position), ‘R/3 Enterprise’ is the second blue tab across the top of the Web GUI.If the Win GUI software has been installed on our computer, we launch it by first clicking the R/3 Enterprise tab, then the ‘R/3 Win GUI’ link. You can only get to the Win GUI from the Web GUI!

Win GUI: R/3 Enterprise, R/3 Easy Access Menu…

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Win GUI: Role and Software

The Win GUI requires: The Win GUI role be assigned to a positionThe Win GUI software installed the computer being used

If our position has financial or personnel administration roles, the Win GUI role is assigned to our position automaticallyTougher than the Web GUI to keep updated and trouble shootThe software is downloaded by our LAN administrators (computer support), and additional computer settings are usually needed If we have EPR (Electronic Patient Records), Win GUI for EPR users…

www.jhu.edu/hopkinsone> Support> Download GUI

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The Tale of 3 Systems

• R/3, SRM, BW…

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Hopkins SAP: Three Systems

R/3SRM

Supplier Relationship Management

BWBusiness

Warehouse

Supplies / Purchasing

Shopping Cart, Purchasing, Supplies

Web GUI only

Reporting

All reporting: Finance, Controlling, Payments,

HR… Web GUI only

Finance / HR

Travel, Online Payment, and R/3 Inbox can be

accessed by Web GUI or Win GUI.

HR and Finance functions only through

Win GUI.

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Conclusion

The Hopkins SAP Web GUI is the Graphical User Interface, that uses a web browser such as Internet Explorer to access SAP.

The Hopkins SAP Win GUI is software that interfaces directly to SAP that must be installed and updated. It provides deeper financial and personnel administration access to SAP.

We can use the Web GUI to connect to the three primary SAP systems which comprise our Hopkins SAP. SRM and BW can only be accessed here.

We use the Win GUI to access R/3 roles and transactions only.

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Resources

For SAP Training for Johns Hopkins Health System, including School of Medicine Clinical: 410-735-7065 or www.hopkinsmedicine.org/sap

For SAP Training for all University: http://training.jhu.edu/

For the HopkinsOne Survival Guide, with tips and tricks on browser settings, and navigating in the system: www.jhu.edu/hopkinsone > Support > Survival Guide

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We’re going to open the phone lines now!

There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.

We’ll be answering questions in the order that we receive them.

We’ll also be answering the questions that were emailed to us during the presentation.

If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.

Q&A

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Thank You!

Thank you for participating!We would love to hear from you.

Are there certain topics that you would like us to cover in future FastFacts sessions?Would you like to be a FastFacts presenter?Please email us at: fastfacts@jhu.edu

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Survey

Before we close, please take the time to complete a short survey.Your feedback will help us as we plan future FastFacts sessions.Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/

Thanks again!