fashion central essentials - documentation

Fashion

Central

Essentials

Documentation – Instructions - Support

Author: Berry Grooten

Contact: [email protected]

Date: June 2020

© Central Solutions – 2020, all rights reserved.

None of this document may be copied or used in any form, either modified or not, without the written legal permission of the author.

Fashion Central Essentials Documentation – Instructions – Support

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Content

Setup........................................................................................................................................................ 3

Tab General: ........................................................................................................................................ 3

Tab Dimensions: .................................................................................................................................. 4

Tab Numbering: ................................................................................................................................... 4

Fashion Dimensions ................................................................................................................................. 4

Models ..................................................................................................................................................... 7

Model assisted order entry ..................................................................................................................... 8

Using a Logistic Service Provider ........................................................................................................... 10

Logistic Service Provider - Locations ..................................................................................................... 10

Logistic Service Provider - Setup ........................................................................................................... 10

Shipment/receipt worksheet templates ............................................................................................... 11

Shipment worksheets ............................................................................................................................ 11

Logistic Service Provider - shipments .................................................................................................... 12

Receipt Worksheets .............................................................................................................................. 13

Logistic Service Provider - Receipts ....................................................................................................... 14


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Setup On the Setup page of Fashion Central Essentials, the following settings are made:

Tab General:

Colour and size structure:

Fashion Central uses standard item numbers and variant codes for Models, including the base

dimensions colour and size of the models. The most common way is to use the standard variant for a

size and to add the colour to the item.

However, If you are migrating from an earlier version or a different system you may choose for the

use of single items only (with no variants) or for the use of the variant code of an item for both the

colour and the size.

This setting cannot ben changed if items are created in Dynamics 365 Business Central!

Item Separator:

Choose a 1 character separator that is used between model no. and colour- / size codes in an item

number. Item numbers are built up from these codes.

Variant Separator:

Choose a 1 character separator that is used between a colour- and size code in a variant code.

Variant codes are built up from these codes.

Use of warehouse:

Choose if you use a Logistic Service Provider for your warehouse and distribution process or the

internal warehouse management module of Dynamics 365 Business Central. Fashion Central will

create the correct warehouse document.


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Tab Dimensions:

Fashion Central creates standard dimensions for items, that are used throughout the whole system.

The dimension names to be used can be setup on this tab.

The Sales channel dimension and Order type dimension are used on sales order headers.

Fashion Central creates the dimensions in Dynamics 365 Business Central automatically.

Dimension values are maintained on the pages for Collections, Brands, Themes, etc.

Tab Numbering:

Model Nos.

Model numbers are created on a (standard) number series, just as item numbers. Choose the correct

number series for model numbers.

EAN13 Barcode Definition:

EAN13 barcodes are created using a specific number series, that builds an EAN13 code up based on a

company code, a sequence number and a check digit. Choose the correct definition.

Note: The definition should contain 12 digits in total for the Country/Company No. and de Starting No

(sequence). Fashion Central calculates the correct check digit as digit 13 in the EAN13 barcode

number.

Fashion Dimensions The dimension values for the Fashion Dimensions (as mentioned on the Fashion Central Setup page)

can be maintained in the Menu group ‘Fashion Central’:

The following dimensions can be maintained. Fashion Central will apply these dimension values to

the standard Microsoft 365 Business Central Dimensions automatically:

- Collection

- Brand

- Theme

- Season

- Product Line


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- Target Group

- Designer

- Sales Channel

- Order Type

Each of these dimensions can be translated in the languages that are defined in Microsoft 365

Business Central using the Translations option in the Navigate menu.

Colours and Sizes are base tables for these dimensions. Colours and sizes do NOT apply to standard

Microsoft 365 Business Central dimensions.

Models are used as a specific Item template for creating various items (and variant if applicable) in

different colours and sizes.

Colours and sizes are can be applied to models using Colour Groups and Size Groups. When creating

items and variants from models, each of the colours and sizes from a colour group and size group will

be created.

The use of colour groups and size groups is not mandatory. Colours and sizes can also be applied to

models from the base colour table and the size colour table. The Colour Group and the Size Group will

function as a template for these dimensions in order to create items and variant fast en effectively.

For the colours, the base table needs to be filled with a code, description and a reference (4

characters maximum) that is used in Item numbers or variant codes:

The description of each colour can be translated in the languages that are defined in Microsoft 365

Business Central using the Translations option in the Related menu.

For the sizes the base table needs to be filled with a code, description and a sort order (numeric

value) that is used for displaying sizes in the right order:


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The description of each size can be translated in the languages that are defined in Microsoft 365

Business Central using the Translations option in the Related menu.

Size Groups can contain different sizes, that are used as a template to apply all the sizes of a size

group to models in 1 click. The sizes of a group are maintained using the Sizes option in the Related

menu:

Colour Groups can contain different colours, that are used as a template to apply all the colours of a

size group to models in 1 click. The colours of a group are maintained using the Colours option in the

Related menu:


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Models Information on a model page is used as a default value on the item cards that are created from a

model. The field names on the model page are the same as the field names on the item page.

The related item cards can be modified after processing if necessary. This will not affect model cards.

Colours can be added per model using the Colours option in the Model menu or by selecting a Colour

Group on the Tab general.

Sizes can be added per model using the Sizes option in the Model menu or by selecting a Size Group

on the tab General:

Translations, Extended Texts and Units of Measure will apply to all items that are created from the

model page after processing.

The model page requires an Item Configuration Template Header (ARTI000001) with the values of

the item page that are NOT specified on a model page, but need to be determined (e.g. posting

groups, etc.

The remaining fields are not mandatory and will only be applied to items if they are used.

The Apply option in the Process menu will create, add or modify items and variants (as determined in

the Fashion Central Setup) for each model colour and size combination using the values on both the

model page and the related item configuration template:


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The item list will show the following:

Model assisted order entry In all sales and purchase documents (quotes, orders, blanket orders, invoices, credit notes, returns),

a Model assistant is available in the document lines. Select 1 of the items from a desired model and

select Model Assistant in the Manage menu:

All items and variants of the model from the selected item in the document line are displayed on an

assist page. The most used fields can be edited (e.g. quantity, price, line discounts). Factbox

information is available for each individual item variant.


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On closing the assist page, the document lines are maintained accordingly.


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Using a Logistic Service Provider Fashion Central supports the standard Warehouse Management functionality in Microsoft 365

Business Central and also the services of a Logistic Service Provider (LSP).

The Location must be set up for a Logistic Service Provider, this may even be various LSP’s for

different locations.

Logistic Service Provider - Locations For each Logistic Service Provider, the Location code must be set up, stating the Item Journal

template for adjustments and the default reason code for adjustments (if not given by the LSP).

LSP documents will only be created for document lines with these location codes:

Note that the Tab Warehouse on the location page of an LSP location may NOT contain any Booleans

that are active!

Logistic Service Provider - Setup On the LSP Setup page, the number series must be determined for Receipt and Shipment Documents

and for the Posted Receipts and Shipments.

These documents are NOT the same as the standard warehouse documents of Microsoft 365 Business

Central. If this page has not been filled with information, please add 1 record in the table by selecting

+ at the center top of the page.


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Shipment/receipt worksheet templates Shipment worksheets are created with batches (just like any other worksheet within Dynamics 365

Business Central). Create additional batches for different Locations and for different sort orders in

which available stock items must be divided over the sales orders.

Fashion Central Essentials will make reservation entries for the available stock items based on the

chosen sort order in the template. The sort order may be based on the order date, the shipment date

of an order or the standard priority mentioned on the (sell-to-) customer page.

Shipment worksheets Choose the required template in the header of the worksheet and retrieve the document lines that

you want to deliver. Dynamics 365 Business central will ask you if you would like to retrieve sales

lines, purchase returns or transfer orders.

Select all the sales lines that you want to include in the active worksheet template. You may add as

many document lines as necessary, also from purchase returns or transfer orders:


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The worksheet lines are visible in the sort order as chosen in the worksheet template.

Follow the following steps:

- If complete deliveries for sales orders are required by the customer, the shipping advice will

be ‘complete’. If the order cannot be delivered completely, the ‘shipping not complete’

boolean will be tapped. If you agree to a partial delivery, although the standard requirement

would be ‘complete’, tap the ‘Approve shipping warning’ for one of the order lines.

Available stock will be reserved for that order.

- If a credit limit of a customer is exceeded, or if the customer has an overdue balance, the

credit warning boolean will be tapped.

Remark: This function is based on the setting in Sales & Receivables Setup: Credit Warnings.

If you agree to delivery to this customer, tap the ‘Approve Credit warning’ for one of the

order lines.

Available stock will be reserved for that order.

- Remove all the lines that you do not want to deliver yet.

- Select ‘Autoreserve’ in the Process menu. This will divide the available inventory items to

reservation entries for the displayed lines.

- Select ‘Create Shipments’ in the Process menu to create Warehouse shipments or shipment

assignments for the Logistic Service Provider (based on the settings in Fashion Central Setup

and the Warehouse Setup of Dynamics 365 Business Central).

Logistic Service Provider - shipments LSP Shipments are alternative Warehouse documents initialized for warehouse processes that are

outsourced to a Logistic Service Provider. These shipments must be posted to confirm the delivery of

the items to customers.


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Fill in the ‘Quantity Shipped’ in the LSP shipment lines to confirm the shipment of the correct items

and quantities and post the shipment.

Posting a LSP shipment will result in a Posted LSP Shipment and in a posted Sales Shipment of the

sales order (or purchase order / Transfer shipment if applicable).

This process can be automated based on automated communication with your logistic service

provider. Please ask for ‘Central Solutions Communication’ to extend the functionality of Dynamics

365 Business Central with this tool.

Receipt Worksheets Choose the required template in the header of the worksheet and retrieve the document lines that

you want to receive. Dynamics 365 Business central will ask you if you would like to retrieve purchase

lines, sales returns or transfer orders.

Select all the purchase lines that you want to include in the active worksheet template. You may add

as many document lines as necessary, also from sales returns or transfer orders:


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Follow the following steps:

- Remove all the lines that you do not want to receive yet.

- Select ‘Autofill Qty. to Receive in the Process menu. This will fill the corresponding column in

the lines with the quantities to receive.

- Correct these quantities to receive individually if required.

- Select ‘Create Receipts’ in the Process menu to create Warehouse Receipts or receipt

assignments for the Logistic Service Provider (based on the settings in Fashion Central Setup

and the Warehouse Setup of Dynamics 365 Business Central).

Logistic Service Provider - Receipts LSP Receipts are alternative Warehouse documents initialized for warehouse processes that are

outsourced to a Logistic Service Provider. These shipments must be posted to confirm the receipt of

the items at the premises of the Logistic Service Provider.

Fill in the ‘Quantity Received’ in the LSP receipt lines to confirm the receipt of the correct items and

quantities and post the receipt.


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Remark: Dynamics 365 Business Central does not accept higher quantities received as ordered!

However, Fashion Central Essentials adjusts the order for additional quantities received. If less than

the ordered quantity is received then there will be no adjustments.

Posting a LSP Receipt will result in a Posted LSP Receipt and in a posted Purchase Receipt of the

purchase order (or sales order / Transfer shipment if applicable).

This process can be automated based on automated communication with your logistic service

provider. Please ask for ‘Central Solutions Communication’ to extend the functionality of Dynamics

365 Business Central with this tool.