farr funding allocations request and reporting system 1 stakeholder engagement and operational...
TRANSCRIPT
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FARR
FUNDING ALLOCATIONS REQUEST
AND REPORTING
SYSTEM
Stakeholder Engagement and Operational Planning Unit
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FARR: Funding Allocations Request and Reporting
• What is FARR
• Overview of how it works
• FARR User Roles
• Programmes in FARR
• Using data in the system
• FARR Reporting
• System DemoStakeholder Engagement and Operational Planning Unit
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FARR – WHAT IS IT FARR is a web application linked to a database capturing quantitative data in a questionnaire format relating to programmes and courses to support the Funding Allocations Request:
Inputs - estimated number of: • Learners already enrolled/started as @ 1st January and
learners commencing during 2015.
Outputs - estimated number of: • Course completers (complete; a full or partial course)• Early leavers (that leave the course prematurely)• Course completers certification – Major, Component or other
certification.
Outcomes - estimated number of: • Course completers progression and employment outcomes.
Stakeholder Engagement and Operational Planning Unit
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FARR Open/Edit Periods
Open/edit periods i.e. the system is open for data entry and editing – 4 periods
• Planning period
• Reporting for January to May period (June)
• Reporting for June to September period (October)
• Reporting for October to December period (January 2016)
Stakeholder Engagement and Operational Planning Unit
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Quantitative Data Captured at various levels
Stakeholder Engagement and Operational Planning Unit
ETB (Provider)
Programme
Location/College/CentrePLC
Course/Group
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User Roles in FARR
Stakeholder Engagement and Operational Planning Unit
Role Enter Edit View
ManagementAll data for own ETB,
not at location (centre) level
All data for own ETB, including for all locations (centres)
within their ETB
All data for all locations (centres)
within their ETB
ETB Central Inputter
Data for all locations (centres) in their ETB
Only data they entered themselves
Only data they entered themselves
Local InputterData specific to
location (centre) assigned to their
account
Data specific to location (centre) assigned to their
account
All data for their location (centre),
regardless of inputter
FARR/UAM Admin Create users and assign roles within own ETB/Centre(s)
With the exception of the FARR /UAM Admin role, only one role can be assigned to a user within an ETB. A local inputter can be assigned to more than one specific location account.
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Programmes in FARR
Stakeholder Engagement and Operational Planning Unit
PLC Youthreach Specific Skills Training ITABE
VTOS Core Community Training Centres
Apprenticeship Training
Bridging & Foundation
Training
BTEI Groups Justice Workshops FET Co-operation Hours
Evening Training
ESOL Community Education +
(Arts Education)Local Training
InitiativeLibraries Training
Voluntary Literacy Tuition
Traineeships Training
Specialist Training Providers
Refugee Resettlement
Adult Literacy Groups Blended Training Skills for Work
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PLC FARR Data will be Used to Generate Data for Four Existing Processes
Stakeholder Engagement and Operational Planning Unit
Data Required for the Statutory Instrument List
of Providers Approved
Data Requirements for SUSI
Course Approval and Allocation of Places
Summary List Data for P-POD (teacher
allocation)
PLC
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Data in the System
Stakeholder Engagement and Operational Planning Unit
In FARRAll PLC Colleges
approved 2014-2015 (AY) are listed as
Providers /Centres in the System (circa 170)
All PLC courses approved for 2014-
2015 are assigned to each Provider (course
title)
All PLC courses approved for 2014-2015 academic year
are listed as a generic list (circa 1,000)
Generic Course Lists for: BTEI, VTOS Core, Adult
Literacy Groups, FET Cooperation Hours,
Community Education & Voluntary Literacy Tuition
Course Lists for Training
Programmes (except
Community Training Centres)
List of QQI Targeted Awards
(circa 150)
List of Non-QQI Awards (circa 750)
Location/centre Accounts for each ETB
Career Cluster List
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Using the System
Stakeholder Engagement and Operational Planning Unit
• Course details; the system allows for auto population of course titles from existing lists.
• Course titles not on existing lists can be added by keying in the data.
• Award details can be added using the auto population feature from existing lists.
• Award details not on existing lists can be added through the Add Award function..
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Using the System
Stakeholder Engagement and Operational Planning Unit
• Search facility in the system includes: • For courses within a programme• For awards already in the system and awards
added by the user.
• Data entered (except course title) can be edited by the system users.
• The system generates a range of reports that can be viewed in PDF, exported as a CSV file or Excel file.
• SOLAS manages the open/edit periods.
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FARR: Reporting Tool • FARR – captures quantitative data to support the ‘Funding
Allocations Request’ (estimated data)
• FARR – functionality also includes a reporting feature for actual data. Three reporting periods for each calendar/fiscal year:
• FARR facilitates the submission of reporting data on the same
basis it was submitted as part the ‘Funding Allocations Request’
• FARR reporting feature will be opened at specific periods to entry/editing of report data.
Stakeholder Engagement and Operational Planning Unit
Reporting Period
January to May June to September
October to December
Report submitted June October January
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FARR
SYSTEM DEMONSTRATION
Stakeholder Engagement and Operational Planning Unit