far mtg facilities monthly work order billings september 22, 2010
TRANSCRIPT
FAR Mtg http://facilities.utsa.edu 1
Facilities Monthly Work Order Billings
September 22, 2010
Facilities has modified its Work Order billings and will
charge Customers for all reimbursable work incurred in the same month as the
work is performed
Facilities has modified its Work Order billings and will
charge Customers for all reimbursable work incurred in the same month as the
work is performed
FAR Mtg http://facilities.utsa.edu 2
Previous ProcedurePrevious Procedure
• Expenditures for work not finished during the month, primarily labor, was not billed to the Customer but expensed in a Facilities Service Center Account
• Customers billed when all work was finished
• Expenditures for work not finished during the month, primarily labor, was not billed to the Customer but expensed in a Facilities Service Center Account
• Customers billed when all work was finished
FAR Mtg http://facilities.utsa.edu 3
New in FY11New in FY11• Customers billed for all reimbursable
expenditures in the same month as the work is performed
• Outside purchased services and materials
will continue to be billed directly to you – Facilities does not charge a markup for any outside purchases
• Customers billed for all reimbursable expenditures in the same month as the work is performed
• Outside purchased services and materials
will continue to be billed directly to you – Facilities does not charge a markup for any outside purchases
FAR Mtg http://facilities.utsa.edu 4
Customer BenefitsCustomer Benefits
• Eliminates deferred and partial billings
• Provides accurate representation of expenditures
• Easier to forecast year-end free balances
• Eliminates deferred and partial billings
• Provides accurate representation of expenditures
• Easier to forecast year-end free balances
FAR Mtg http://facilities.utsa.edu 5
Facilities BenefitsFacilities Benefits
• Facilities revenue is credited in the same month as the expense is incurred
• Complies with Financial Affairs guidelines
• Eliminates manual Customer billing adjustments (VT6) processed by Accounting Office
• Facilities revenue is credited in the same month as the expense is incurred
• Complies with Financial Affairs guidelines
• Eliminates manual Customer billing adjustments (VT6) processed by Accounting Office
FAR Mtg http://facilities.utsa.edu 6
QuestionsQuestions
FAR Mtg http://facilities.utsa.edu 7
Contact: Facilities Work Control
458-4262