fall data conference 2007

04/22/23NMPED STARS Data Conference, Oct 20071

Fall Data Conference 2007 Fall Data Conference 2007 Special Education Data

Special Ed Templates

Special Ed Reports

Presenters: Anita Curtis [email protected]

505.827.6499

S.T.A.R.S. S.T.A.R.S.

mailto:[email protected]


Overview – SPED Change Overview – SPED Change Summary for 2007-08Summary for 2007-08

1. Early Childhood/School Age Environmental Settings

2. Students Exiting Special Education3. Student Infraction & Response 4. 5Y Program is discontinued5. New Non-Compliance Event Reason

Codes


Overview – SPED Changes for 2007-08Overview – SPED Changes for 2007-08

Early Childhood Environmental Settings– Ages 3-5 on December 1– EC01 In early childhood program at least 80% of the time– EC02 In early childhood program 40% to 79% of the time– EC03 In early childhood program less than 40% of the

time– EC04 discontinued (use EC07 or EC16) – EC07 Residential Facility-(includes Homebound/Hospital receiving

INPATIENT services) – EC16 Related Service Provider-(includes Homebound/Hospital

receiving OUTPATIENT services) (NEW)– EC17 Separate Class (NEW)


Overview – SPED Changes for 2007-08 cont.Overview – SPED Changes for 2007-08 cont.– NEW EC16 Service Provider Location. Students who

received all of their special education and related services from a service provider, and who did not attend an early childhood program or a special education program provided in a separate class, separate school, or residential facility. Includes Homebound/Hospital on an OUTPATIENT basis.Do not include children who also received special education at home. Children who received special education both in a service provider location and at home should be reported in the home category.

– NEW EC17 Separate Class. Students who attended a special education program in a class with less than 50% non-disabled children. (Do not include children who also attended a regular early childhood program. These children should be reported in categories EC01, EC02, or EC03.)


SPED Changes for 2007-08 cont.SPED Changes for 2007-08 cont.

School Age Environmental Settings– Ages 6-21 and older on December 1– SA13Removed to IAES – Separate School has

been discontinued (Use SA12 or SA15)


SPED Changes for 2007-08 cont. SPED Changes for 2007-08 cont.

Students Exiting Special Education– Templates used depend on the reasons for

exiting special education (See STARS Manual Appendix J – “Guidelines for Submitting EXITING data”)

– In all cases a record needs to be submitted in the Special Education Events Template for students exiting who are 14 and older.



Students Exiting Special Education cont.– New Event Reason Codes for students exiting

special ed2 Graduated with Diploma is discontinued (use 9,

10 or 11)9 - Graduated on Standard Pathway10 - Graduated on Career Pathway11 - Graduated on Ability Pathway



Student Infraction and Student Response (Disciplinary Removals) template– Report any instance in which a student is

removed from his/her educational placement for disciplinary purposes, including:

In-school suspensionOut-of-school suspensionExpulsionRemoval by school personnel to an IAES for drug

or weapon offenses or serious bodily injuryRemoval by school personnel to an IAES – by

Hearing Officer


SPED Changes for 2007-08 cont. SPED Changes for 2007-08 cont. Student Infraction Response Codes (Field #7)

– 1 Arrest/referral to justice system– 2 In school suspension– 3 Out of school suspension– 4 Expulsion (no educational services – REGULAR ED

ONLY*) – 5 Modified Expulsion (still receiving some educational

services)– 6 Sent to alternate setting by school personnel– 7 Sent to alternate setting based on hearing officer

determination of likely injury– 8 Other/Unknown

* Law requires that the student continues to receive services according to his or her IEP.


Changes for 2007-08 cont. Changes for 2007-08 cont.

Non-Compliance Reason Codes changes/additions 6 - Student moved out of state 11 - Student moved to another district in NM 15 - Parent revoked consent 16 - Student illness – extended absence from

school greater than 10 days - (NEW) 17 - Parent did not produce child for testing (at

least three documented attempts) - (NEW)


Quick Review of Last Year’s Data RequirementsQuick Review of Last Year’s Data Requirements Part C to B Referrals for 3 and 4 year olds (Special Ed Events)

– 20 Part C to B 90 day transition conference – 21 Part B Eligibility Determination– 22 Part B Initial Placement IEP or IFSP – 23 Part B IEP Implementation– Non-Compliance code required, if Part B Eligibility Determination

after third birthday

Parental Consent for INITIAL Evaluation and INITIAL Eligibility Determinations - 60 day timeline (Special Ed Events)– 30 Part B - Parental Consent Initial Evaluation Only– 31 Part B - Initial MDT Eligibility Determination Only – Non-Compliance code required after the 60 day timeline

Early Intervening Services for Regular Ed Only in grades K-12 (Programs Fact). Prior approval required from SEB.

Expected Diploma Type Codes (Pathways) required for grades 8 thru 12 (Special Ed Snapshot)


Reporting Early Childhood Part C to B Transition:Reporting Early Childhood Part C to B Transition:

Special Ed Events record required

Scenario: Three year old who is transitioning from Part C services AND is enrolled in your district AND is eligible for Part B special ed services.

Special Ed Snapshot record required Programs Fact record required for all 3Y or 4Y Student/Student Snapshot records required (Sped Referral =

C/F, field #167) *Required if eligibility determination is after child’s third

birthday.

Student IdFld #6

Event Type Code

Fld #5Event Date

Fld #6 Event Reason #7 Non-Compliance Code #20100000009 20 yyyy-mm-dd

100000009 21 yyyy-mm-dd

100000009 22 yyyy-mm-dd

100000009 23 yyyy-mm-dd 1*



Special Ed Events record required

Student IdFld #6

Event Type Code

Fld #5Event Date

Fld #6 Event Reason #7 Non-Compliance Code #20

100000009 20 yyyy-mm-dd

100000009 21 yyyy-mm-dd

100000009 22 yyyy-mm-dd 1*

Scenario: Three year old is transitioning from Part C services AND is enrolled in your district AND is determined NOT eligible for Part B services

Special Ed Snapshot record is not required Programs Fact record required for all 3Y or 4Y Student/Student Snapshot records required (Field #167 Sped Referral =

C/F) *Required if eligibility determination is after child’s third birthday.



No STARS template submission is required

Scenario: Three year old referred by Part C and did not enroll.

Retain records for submission to SEB upon request. SEB Contact: Ida Tewa, Early Childhood Consultant. [email protected] – Child Name– Date of Birth– Ethnicity– Gender– IFSP Date– Eligibility Determination Date– Eligibility Determination (Yes/No)– Non-compliance reason code, if applicable

mailto:[email protected]


Reporting Parental Consent for INITIAL Evaluation and Reporting Parental Consent for INITIAL Evaluation and INITIAL Determinations (SPP11)INITIAL Determinations (SPP11)

Special Education Events:

Student IdFld #6

Event Type Code

Fld #5Event Date

Fld #6 Event Reason #7 Non-Compliance Code #20

100000009 30 yyyy-mm-dd

100000009 31 yyyy-mm-dd 1*

Scenario: Student for whom INITIAL parental consent for evaluation was received. 60 Day timeline begins when signed consent form is received.

Special Ed Snapshot required Programs Fact (may be required if student in 3Y or 4Y) Student/Student Snapshot required *Non-Compliance reason code required if eligibility determination was made

after the 60 day timeline


Student InfractionStudent Infraction

Types of discipline data elements collected– Unilateral Removal to an interim education

setting by school personnel (not the IEP team)– Removal to an interim alternative education

setting as determined by the student’s IEP team

– Removal to an interim alternative education setting based on a hearing officer determination regarding likely injury


Student Infraction (All reporting Student Infraction (All reporting periods) continuedperiods) continuedTypes of discipline data elements collected

– Removal for DRUG OFFENSES (do not include use, possession, sale, or solicitation of alcohol or tobacco)

– Removal for DANGEROUS WEAPONS– Removal for SERIOUS BODILY INJURY – OUT-OF-SCHOOL suspensions or expulsions

totaling 1 day or more– IN-SCHOOL suspensions or expulsions

totaling 1 day or more


Special Ed Submission Check List for ALL Reporting Special Ed Submission Check List for ALL Reporting Periods (see Word Document for complete listing)Periods (see Word Document for complete listing)

Templates Requirements Cognos Reports Path: district/location>special education

40th Dec 1 80th 120th EOY

Assessments 3Y Entry Outcomes

NEW – Not yet available

Assessments 4Y Exit Outcomes NEW - Not Yet Available Program Facts EIS K-12 (for regular ed Students Only, if

applicable). Apply thru SEB. Early Intervening Services List

Program Facts 3Y and 4Y Program SEG Membership Report Special Ed Events Exiting From Special Education .

Students 14 and older who exit during the school year. (including graduates and students returning to regular ed. See “Guidelines for Submitting EXIT data” in the appendix of the STARS Manual, Vol 2.

Special Ed Exit

Special Ed Events Parental Consent to Evaluate. Initial evaluations and eligibility determinations only. 60 day timeline. Include non-compliance code, if applicable

Parental Consent to Evaluate

Special Ed Events Part C to B data. Submit students eligible for Part B services and are currently enrolled. Students referred but not enrolled submit to the SEB. (Include name,dob,gender,ethnicity, IFSP date, determination date, eligibility (yes, no, undetermined)

Part C to B Data (next week)

Special Ed Snapshot

Expected Diploma Type for grades 8 through 12. Rule: Downward movement is not allowed (ex. Standard to Career, or Career to Ability).

Expected Diploma Type

Special Ed Snapshot

Primary Settings Assigned to proper age group 3-5 or 6-21 as of December 1

Summary Validation 1, Summary Validation 2 Significant Discrepancy EC Significant Discrepancy SA

Special Ed Snapshot

Transition IEP Status, if available. If Transition (code T) IEP the Level of Integration must equal 1. Rule: If

(next week)


Special Ed Cognos ReportsSpecial Ed Cognos Reports Public Folders > eScholar Framework for Cognos -

Verify > District/Location Reports > Special Education


Special Ed Cognos Reports cont.Special Ed Cognos Reports cont.


Need More Information?Need More Information? Technical Issues relating to special ed

– Anita Curtis 505.827.6499 r [email protected] for technical questions relating to special ed

Program Issues relating to special ed– Adolfo Vasquez, SEB data & fiscal manager,

505.827.3599– SEB Main Office, 505.827.1457

SEB website www.state.nm.us/seo/ STARS Helpdesk 505.827.7935 or Jared Vigil at

[email protected]

http://www.state.nm.us/seo/

fall data conference 2007

Documents