fall 2005 version 3.0. private marks module welcome session objectives understand what private...

Fall 2005 Version 3.0

Private Marks Module

WelcomeWelcome

Session Objectives Understand what Private Marks (PM) are

& how to:Enter a PM ApplicationAssociate Clients with a PMExamine an existing PM ApplicationIssue a PMAdd Indexing Mark Land InformationPrint the Certificate for a PMReview the status of a PMRequest an amendment or extension to a PM

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WelcomeWelcome

Topic Time

Introduction to the Session 10 min

Understanding the PM Process 15 min

Searching, Entering & Viewing a PM 20 min

Issuing a PM 30 min

Requesting a PM Amendment or Extension

30 min

Wrap-Up 15 min

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WelcomeWelcome

Working in an Online Class Eliminate distractions Question & answer sessions Focused text chat Speaking limited to one person at a time Contact TM NewMedia for LearnLinc

Support (David He)• [email protected]• 250-475-0808

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WelcomeWelcome

Participant Guide = On the Job Resource Useful for today’s session Useful to keep handy on the job

A helpful “tip” is highlighted with the light bulb icon

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WelcomeWelcome

Audience Anyone responsible

for entering, processing, & issuing PM’s• District Staff• Headquarters Staff

Refer co-workers to this guide & training session

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WelcomeWelcome

Participant Guide Structure Comprised of the following topics:• Understanding the Private Mark Process• Entering & Viewing a Private Mark• Issuing a Private Mark• Requesting a Private Mark Amendment or

Extension • Wrap-Up

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Topic #1:

Understanding the Private Mark Process

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Topic #1: Understanding the PM ProcessTopic #1: Understanding the PM Process

Objectives In this topic, you will learn:• What Private Marks are • How Private Marks are issued

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What is a Timber Mark? Identifying mark placed on cut timber

prior to transportation Timber mark identifies:• Origin of timber• Stumpage payments• Exportability of timber

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What is a Private Timber Mark? Identifies timber that is cut on:• Private land• Private land within the boundaries of crown

administered tenures (i.e. Woodlots)

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How is the Timber Mark determined? All PMs are registered through The

Office of the Registrar of Timber Marks• Determines if a PM Certificate will be issued

A Timber Mark is a unique series of letters and/or numbers

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Who Issues the PM? MoFR staff at the district and

headquarters level work together to issue the PM• The process begins when the client forwards

the FS 361 – Application for a Private Timber Mark & required documentation

A client can apply for a PM if registered with Land Title Office as:

Registered owner of timberOwner of the land in fee simpleHaving an agreement to purchase (LTO)

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District Staff Responsibilities – Part 1• Review paper application (Is it complete?)• Verify client exists in the CLIENT System• Search Private Marks section (PMR) of FTA

to ensure no existing marks for geographic location• Enter application in FTA• Enter associated clients in FTA• Fax/mail application to Registrar• Submit application to Headquarters Staff

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Headquarters Staff Responsibilities• Receive & review application• Check BC Online to validate Land Title

details• Check Tantalis/Gator to validate Crown

Grant Date of Issue & confirm ownership• Complete Mark Land Index page in FTA• Assign PM in FTA

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External Systems CLIENT• Direct link from FTA to CLIENT

BC Online• Used for verification of Land Title• No link from FTA

Tantalis/Gator• Used to validate Crown Grant Date of Issue• No link from FTA

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District Staff Responsibilities – Part 2• Return to FTA to check status of PM (Is PM

Approved?)• Print copy of the PM Certificate & mail/fax to

client• Client now may mark and transport timber

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Status of a Private Mark

Status Code Code MeaningPA Pending Application

PI Pending Issuance

HN Issued But Not Printed

HI Certificate Issued

HS Suspended

HX Cancelled

DV Disallowed by Victoria

DD Disallowed by District

HC Closed (note: not used)

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Topic #2:

Search, Enter & View a PM

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Topic #2: Search, Enter & View a PMTopic #2: Search, Enter & View a PM

Objectives In this topic, you will learn how to :• Search for a PM• Enter a PM Application• Associate Clients with a PM• Examine an existing PM

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Searching for a PM Verify a PM does NOT already exist for

same geographic location Quickly locate a PM

Use the Timber Mark Search page to perform the search

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Entering a PM Application Receive paper form Navigate to the Mark Application Page

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Mark Application Page - Navigation Tabs allow for efficient navigation Tab you are on is always shown in white In this case, you are on the Mark Appl

tab

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Entering Associated Clients MoFR obligated to issue a PM to all

registered land owners For example, if husband & wife are both

registered owners of the land• Each is recorded as a client

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Entering Associated Clients - Navigation Use the Assoc. Client tab

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View Existing PM Applications Use the Application/Amendment List Useful for examining the status of PM• District Users: list defaults to your district• Headquarters Users: use district field to

select a districtSelect Application/ Amendment List from the PM Menu

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To this point, the session has discussed the processsection outlined in red

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Topic #3:

Issue a Private Mark

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Topic #3: Issue a Private MarkTopic #3: Issue a Private Mark

Objectives In this topic, you will learn how to:• Add Indexing Mark Land Information• Issue a PM• Print the Certificate for a PM• Review the Status of a PM

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Indexing Mark Land Information Headquarters responsibility• Entered prior to issuance or amendment of

PM• Used for researching PMs in a specific

geographic area

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Indexing Mark Land Information - Navigation

Select the Mrk Land Ind Tab

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Issuing a Private Mark Headquarters responsibility

Review FTA to ensure mandatory fields are complete & accurate

Be certain that no other marks exist at the same geographic location

Note: District staff can not modify the mark

Review Application/ Amendment List to determine which PMs require attention

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Printing the Certificate District responsibility• Review FTA for PMs that have been issued

& require certificates

Navigate to the Application/Amendment List

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Printing the Certificate – Status Change Status changes to “Certificate Issued

(HI)” Duplicate copies can be printed from

the Mark Application page• The status of the PM will NOT change if you

only print the certificate from the Mark Application Page

Status = HN“Issued but not Printed”

Status = HI“Certificate Issued”

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Reviewing the PM StatusUse the Timber Mark Search page to review the

status of the PMIf have Timber Mark, enter directly on FTA pages

related to PMs and click the Go button

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You should now havean understanding of the process section outlined in red

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Topic #4:

Request a Private Mark Amendment

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Topic #4: Request a PM AmendmentTopic #4: Request a PM Amendment

Topic #4 Objectives In this topic, you will learn how to:• Request an amendment to a PM• Extend a PM

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Request an Amendment Amendments are useful if PM requires

modification• Any addition/deletion to certificate is an

amendment unless it is an extension• For example:

Altering geographic area of PMChange in clients of PM

Amendments can only occur when PM has a status = HI

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Request an Amendment - Navigation Amendments are entered on P.M.

Amend page

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Request an Extension Used if the timeline for the PM needs to be

extended A new application must be completed by

client(s) and faxed/mailed to Registrar of Timber Marks

Usually extended within 3 business days District may enter FTA, verify extended date

& print new certificate for client(s) Note: An extension can be asked for at the

same time as an amendment but is not a normal part of the amendment process

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Wrap-UpWrap-Up

Learning Objectives You should now be able to complete the

following in FTA:Enter PM applicationsAssociate clients with PM applicationsExamine existing PM applicationsIssue PMsAdd indexing mark land informationPrint certificatesReview statusRequest amendment & extension

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Wrap-UpWrap-Up

Data Flow Key link to CLIENT System

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Wrap-UpWrap-Up

Additional Resources FTA Website District Business Champions Online Help Business Application Support Centre• 250-387-8888• [email protected]

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Questions & Answers

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Timber Mark Search – Sample Page 1Timber Mark Search – Sample Page 1

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Timber Mark Search – Sample Page 2Timber Mark Search – Sample Page 2

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Mark Application (District) – Sample PageMark Application (District) – Sample Page

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Mark Application (Branch) – Sample PageMark Application (Branch) – Sample Page

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PM Associated Clients – Sample PagePM Associated Clients – Sample Page

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Mark Land Index – Sample PageMark Land Index – Sample Page

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Application/Amendment List – Sample PageApplication/Amendment List – Sample Page

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Application/Amendment Page – Print ButtonApplication/Amendment Page – Print Button

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Private Mark Amendment – Sample PagePrivate Mark Amendment – Sample Page

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fall 2005 version 3.0. private marks module welcome session objectives understand what private...

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