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Fairgrounds Master Plan Committee Agenda

Wednesday - November 06, 2019 12:00 PM City/County Complex, 414 E. Callender Street, Livingston, MT 59047

1. CALL TO ORDER

2. WELCOME & INTRODUCTIONS

3. PUBLIC COMMENT FOR ITEMS NOT ON THE AGENDA - State name and address for therecord, limit comments to 3 minutes per person.

4. OLD BUSINESS

4.1. Approval of previous meeting minutes Suggested Action: Discuss/decide2019-09-25 PCFP Master Plan minutes Rev1.pdf

5. NEW BUSINESS

5.1. Final version - Master Plan drawings Suggested Action: Review and discuss

5.2. Fairgrounds Master Plan Meeting Schedule Suggested Action: Discuss/decide2019-11-20-21 PCFP Master Plan Public Meeting Schedule.pdf

5.3. Fairgrounds Master Plan - Final Architectural Renderings Suggested Action: Discuss/decide2019-11-01 Park County Masterplan_Plans.pdf2693-01B19 SITE PLAN-PHASED103119.pdf

6. PUBLIC COMMENT - State name and address for the record, limit comments to 3 minutes perperson.

7. RECOMMENDATIONS TO THE COMMISSIONS - Resulting from this meeting, if any.

8. NEXT STEPS - Agenda items for next meeting. Items requiring follow-up and responsible party.

9. ADJOURN - Meeting adjournment

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Master Plan Committee Minutes Wednesday- September 25, 2019 12:00 PM

Commissioner’s Chambers 1) Call to Order 12:05

Roll Call. Committee Members Present: Joe Hanser, Chair, Kristen Galbraith, Jeff Wagner, Mike Klasing, Becky Bird, Commissioner Clint Tinsley, Ex Officio. Also in attendance: Nicole L Divine, PCFP Director, Greg Benjamin, Stahly Engineering, Morgan Squires, PCFP Facilities & Events Coordinator

2)Welcome & Introductions

No introductions made.

3)Public Comment for Items Not on the Agenda None heard.

4)Old Business 4.1) August meeting minutes

Motion: Motion made by Mike Klasing to approve 08/28 PCFP Master Plan minutes; second by Kristen Galbraith; 5 - 0. Motion carried.

4.2) Cost benefit analysis for PCFP RV site development/expansion presented by Nicole Divine, PCFP Director.

Comment from Joe Hanser, Chair, Mike Klasing, Kristen Galbraith, Jeff Wagner, Becky Bird. Additional comment from Greg Benjamin, Clint Tinsley, Commissioner.

Motion: Motion made by Becky Bird to forward the CBA estimate presented by Nicole to the commissioners as a recommendation for further review and action.; second by Kristen Galbraith; 5 - 0. Motion carried.

5) New Business

5.1a) Architectural renderings provided by Greg Benjamin. Discussion and instruction to Greg to modify renderings to match the layout decided during the 08/28 meeting. Greg will send final concept drawings with cost estimates to Nicole by Friday, November 1. Comment from Joe Hanser, Chair, Becky Bird, Kristen Galbraith, Mike Klasing. Additional comment from Nicole Divine.

5.1b) Discussion on possible grant to provide funding for public transport bus barn for fairgrounds

maintenance, Windrider, Angel Line and possibly Coach USA. If the grant is secured it would alter the layout of the Master Plan and tentatively provide an additional source of revenue. Information provided by Kristen Galbraith. Comment from Mike Klasing, Joe Hanser, Chair, Becky Bird, Jeff Wagner. Additional comment from Nicole Divine, Greg Benjamin.

5.1c) Discussion on public meeting schedule for the evenings of 11/19, 11/20 and 11/21 in Clyde Park, Gardiner and Livingston.i Nicole and Greg will work together to have public meeting notices ready to distribute by 11/6 – 11/7. Comment from Joe Hanser, Chair, Jeff Wagner, Mike Klasing, Kristen Galbraith. Additional comment from Nicole Divine, and Greg Benjamin.

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6) Public Comment

None heard. 7) Recommendations to the Commissions

Submit Cost Benefit Analysis (CBA) for Fairgrounds RV Site Expansion prepared by Nicole Divine to the Commission for further review and action.

8) Next Steps 8.1) Greg Benjamin will modify the Master Plan renderings, create an initial budget and prepare for the

public meeting sessions tentatively scheduled for November 19, 20 and 21. 8.2) Next meeting date: Wednesday, November 6, 2019 from 12 – 1 PM.

9) Adjourn Respectfully Submitted by,

Morgan Squires, PCFP Facilities & Event Coordinator 9/26/19

i After the meeting it was determined that Greg Benjamin had a scheduling conflict so public meeting schedule revised as follows:

• Wednesday, 11/20/2019 from 11:30 AM – 1 PM. Luncheon open-house in Gardiner. Location TBD • Wednesday, 11/20/209 from 7 – 9 PM in Clyde Park. Open house with dessert-type refreshments.

Location TBD • Thursday, 11/21/2019 from 7 – 9 PM at the Park County Fairgrounds Dining Room. Ice Cream Social.

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FAIRGROUNDS & PARKS DEPARTMENT 46 View Vista Drive | Livingston, MT 59047 Phone: 406-222-4185 http://www.parkcounty.org/Government-Departments/Fairgrounds-Parks/

Fairgrounds Master Plan Committee Public Meeting Schedule

Wednesday, November 20, 2019 from 11:30 – 1:00 PM Shields Valley Community Center

Main Street, Clyde Park, MT 59018

*Finger foods and beverages provided

Wednesday, November 20, 2019 from 6:00 – 8:00 PM Fairgrounds Dining Room

46 View Vista Drive, Livingston MT 59047

*Ice cream social

Thursday, November 21, 2019 from 11:30 AM – 1:00 PM Gardiner Community Center

318 W. Main Street, Gardiner, MT 59047

*Finger foods and beverages provided

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PH5.2

UTILITY PLAN-PHASE 5

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