faculty hiring overview
TRANSCRIPT
Office of the Associate Vice President for Equity and Diversity
Office of Equal Opportunity and Affirmative ActionOffice of the Associate Vice President for Faculty
Like most higher education institutions in the United States, the University of Utah recognizes that diverse faculty, student and staff populations benefit and enrich the educational experiences of the entire campus and greater community. To this end, the Office of the Associate Vice President for Diversity is committed to removing barriers that have been traditionally encountered by individuals from underrepresented groups; strives to recruit students, faculty and staff who will further enrich our campus diversity; and makes every attempt to support their academic, professional and personal success while they are here. The presence and success of these students, faculty and staff enhances the educational experience of everyone.
Approval to Recruit
Approval to Offer
Approval to Hire
Approval to Recruit Stages
1. Approval to Recruit Submission Process
FARRP
OEO & Values Diversity Statements
Diversity Advertising
2. OEO Meeting with Search Committees
3. OEO Web Postcards
3) AVP for Equity &
Diversity to College
2) College to AVP for Equity & Diversity
1) Department to College
Chair / Director sends to College Dean …
Faculty Appointment Request & Recruitment Plan (FARRP)RankActivitiesDean Signature
Letter to Dean identifyingNeed for RecruitmentHow Hire Supports Strategic Plan of
Department/College/UniversityFunding Information
Job AdvertisementInclude OEO Statement and diversity values statement
Job Description More thorough description of duties
Requisition FormsSigned & Ready for Purchasing Office
Chronicle of Higher Education – http://chronicle.com/jobs/ & http://careers.chronicle.com/
Diverse Issues in Higher Education – www.diverseeducation.com
DiversityInc Careers – www.diversityinc.com
Hispanic Outlook in Higher Education – www.hispanicoutlook.com
Jobs4Education – www.jobkite.com
Additional listings provided at Faculty Search Training
Area Specific Organizations and Subgroups
The University of Utah values candidates who have experience working in settings with students from diverse backgrounds, and possess a [strong or demonstrated] commitment to improving access to higher education for historically underrepresented students.
Be sure to select either “strong” or “demonstrated.”
The University of Utah is fully committed to affirmative action and to its policies of nondiscrimination and equal opportunity in all programs, activities, and employment. Employment decisions are made without regard to race, color, national origin, sex, age, status as a person with a disability, religion, sexual orientation, gender identity or expression, and status as a protected veteran. The University seeks to provide equal access for people with disabilities. Reasonable prior notice is needed to arrange accommodations. Evidence of practices not consistent with these policies should be reported to: Director, Office of Equal Opportunity and Affirmative Action, (801) 581-8365 (V/TDD).
Please refer to our website at http://www.hr.utah.edu/oeo/access/for more complete information.
In an effort to ensure the University of Utah’s compliance with federal guidelines, all tenure / tenure-track faculty search committees must meet with OEO at the start of the search process.
Meetings can be scheduled as part of normal search committee or faculty meetings
Generally takes 20-30 minutesMultiple searches may schedule a single
meeting for all committeesOEO representatives present important
information on compliance with federal requirements and laws
Contact the Office of Equal Opportunity and Affirmative Action , 581-8365
Human Resources Applications PortalAuthorized Login RequiredPlease enter your UNID and password for access
UNID
Password
Forgot your password? Try resetting it yourself with theonline application through the Campus Information System.If you have difficulty, call the Campus Help Desk at801.581.4000 [option "1"].
Access this page at Faculty Hiring Webpage, or www.hr.utah.edu/sip/admin
submit
Manage My Jobs
Manage My Users
Send Email to Applicants
Self Identification
* Gender Male
Female
I choose not to identify my gender
* EthnicityAre you Hispanic or Latino/a - A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. YesNo I choose not to identify
* Race Choose all that apply
White: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Europe, the Middle East , or North Africa.
Black or African American: (Not Hispanic or Latino/a) - A person having origins in any of the Black racial groups of Africa.
Native Hawaiian or Other Pacific Islander: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
Asian: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
American Indian or Alaska Native: (Not Hispanic or Latino/a) - A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliations or community attachment.
Approval to Offer Stages
1. Approval to Offer Submission Process
FARRP
Faculty Recruitment Flow Record
Faculty Recruitment Compliance Form
2. OEO Postcards
Faculty Appointment Request & Recruitment Plan
Faculty Recruitment Compliance FormInclude ALL on-campus interviewees, their gender &
ethnicity Faculty Application Flow Record
Include Log number, Department/College and Position Title and reasons for non-selection
Selected Candidate’s FileOffer LetterVitaThree Letters of RecommendationAny Other Information Requested of Applicants on
Advertisement Letter to Dean
Selection Process Description (including faculty vote)Basis for SelectionStatement Indicating Salary Level
No offers may be forwarded to selected candidate without formal approval.
Should list appear too homogenous, a meeting will be requested between Department Chair, Dean, cognizant Associate Vice President & Senior Vice President.
If determined that search has been biased or the candidate pool is not sufficiently diverse then permission to make an offer may be denied.
Associate Vice President for Equity and Diversity may make recommendations on faculty interviews and offers, and departmental progress towards those goals.
1. Selected for position2. Qualified – not selected3. Offer made - declined4. Still under consideration5. Withdrew
In accordance with University of Utah policy, this offer of appointment is contingent upon final approval of the President and Board of Trustees of the University of Utah. Utah state law requires the university to perform a background check on new employees. This offer of employment is conditioned upon your successfully passing a pre-employment criminal background check and a verification of your education.
Approval to Hire Stages
1. ePAF creation and submission
2. Uploaded documents
3) AVP for Equityand Diversity toAVP for Faculty
2) College to AVP for Equity and Diversity
ePAF approved by AVP for Equity and Diversity
1) Department to College
ePAF submitted
Instructor (for tenure track faculty prior to degree completion)
Assistant Professor
Associate Professor
Professor
CategoriesAdjunct (Clinical) *use for paid positionClinical *use when position is unpaid(Lecturer)ResearchVisiting
ACADEMIC STAFFAssociate InstructorAssociate Instructor (AOCE)Research Associate
EDUCATIONAL TRAINEES:Teaching FellowResearch FellowGraduate Teaching AssistantGraduate Research AssistantGraduate Assistant
POSTDOCTORAL SCHOLARSPost Doctoral FellowAcademic Post Doctoral Fellow-PdDirectPost Doctoral Research Assoc
Academic Non-FacultyAdministrationAthletic CoachesExemptFaculty: Includes all Paid Faculty titlesHouse StaffNon-Employee: Unpaid FacultyNon-ExemptStaff Physician
The rules for Unpaid Faculty have changed
Unpaid Faculty are only Auxiliary Job Code (6001) and Job Title (Faculty-Unpaid) can be found
under category Non-Employee
Documents required for Unpaid Faculty include: Curriculum Vitae Chairperson’s/Dean recommendation (Dean can sign Chair’s
letter) Offer, Acceptance letters (offer letter to applicant, signed letter
of acceptance) If Unpaid ePAF changes to Paid, 2 external letters of
recommendation are required, offer & acceptance letter, & if .75 FTE or higher then Criminal Background check results are required
Effective date is the date that this appointment will begin Enter Annualized Base Amount (ABA) and Compensation Rate as
the number “0” Enter hours as 1 and then the FTE will automatically populate as
0.03
Distribution needs an appropriate chartfield string
CV (Curriculum Vitae) Letters of Rec (Three external letters of recommendation) Chair and Dean Rec (Chairperson’s/Dean’s recommendation
- Dean can sign Chair’s letter) FARRP, FAFR, FRCF
FARRP (Faculty Appointment Request and Recruitment Plan)
FAFR (Faculty Application Flow Record)FRCF (Faculty Recruitment Compliance Form)
Offer, Acceptance ltrs (offer letter to applicant, Signed letter of acceptance)
Famous Form (School of Medicine Form) Funding letter for tenure (School of Medicine Form) Criminal Background (notification that Criminal Background
Check has been completed by HR & is clear to hire) I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box
(Approval/Disapproval/Abstention/Absence)
CV (Curriculum Vitae) Letters of Recommendation (Two external letters of)
recommendation Chair and Dean Recommendation (Chairperson’s/Dean’s
recommendation-Dean can sign Chair’s letter) Offer, Acceptance Letters (offer letter to applicant, Signed letter
of acceptance) Famous Form (School of Medicine) Funding letter for tenure (School of Medicine) If .75 FTE then Criminal Background (notification that Criminal
Background Check has been completed from HR & is clear to hire)
I-9 paperwork (any paperwork that HR needs) Include date faculty voted and vote in comment box.
(Approval/Disapproval/Abstention/Absence)
If you change an Unpaid ePAF to a paid ePAF, 2 external letters of recommendation must be attached.
Use the following when naming attachments and the order of the attachments:
1. CV (Curriculum Vitae)2. Letters of Recommendation (Three external letters of
recommendation)3. Chair and Dean Recommendation (Chairperson’s/Dean’s
recommendation - Dean can sign Chair’s letter)4. FARRP, FAFR, FRCF
FARRP (Faculty Appointment Request and Recruitment Plan)FAFR (Faculty Application Flow Record)FRCF (Faculty Recruitment Compliance Form)
5. Offer, Acceptance Letters (offer letter to applicant, Signed letter of acceptance)
6. Famous Form (School of Medicine Form)7. Funding letter for tenure (School of Medicine Form)8. Criminal Background (notification that Criminal Background Check
has been completed by HR & is clear to hire)9. I-9 paperwork (any paperwork that HR needs)
*** Include date faculty voted and vote in comment box (Approval/Disapproval/Abstention/Absence
Hire an EmployeeEdit Existing JobChange Employment StatusUpdate Employee Personal DataSubmit a Manual RequestManage Personal Workflow
If you have an employee that is teaching and does not have an appointment in your Department you must use title Associate Instructor (9124).
-Even if the employee has an appointment on campus
If there is an individual who is not showing up in your DJobs and their appointment has previously been approved, please submit an ePAF and state in the comment box “appt previously approved”
If you are submitting an ePAF for a regular faculty member and do not have the I-9, you will still use the regular faculty title, not unpaid faculty.
If a faculty member’s pay is ending but the appointment will continue, you will need to submit an ePAF to change them to unpaid faculty. This will ensure that your record number stays with your department. You can then use that same record number when you need to pay them again.
If there is something that you would like us to know or think would be helpful, please add it to the comment box.
It is critical to list all education not just terminal degree! First click on the magnifying glass, click on the description box and choose “contains” in the drop down box, then type the institution name or one word in the description box. Make sure it is in ALL CAPS. Call us if you still can not locate the school code.
When the employee ID is assigned the next day all IT functions like provisioning an Email account, UCard, Building Badge, and Library Labs access will be available.
The current Bus Pass/Trax Pass business policy only allows bus passes to be given once the individual is paid. The bus pass, or transportation fee, is an employer paid benefit and until the individual is paid is not available for use by the individual. Ron Wells in the Ucard Office is the contact on bus pass issues.
W-4 forms should be send directly to tax services for processing (411 Park Building) or completed on line in CIS by the employee. They can complete on line once their ePAF has had final approval and job data is in PeopleSoft.
Direct Deposit forms can be mailed directly to payroll or completed on line in CIS by the employee. They can complete on line once their ePAF has had final approval and job data is in PeopleSoft.
The faculty title on the ePAF must be the same title in the chair’s letter of recommendation
List all education (not just terminal degree) and school codes to go along with each degree
All appropriate documentation needs to be labeled and attached separately
Please include date the faculty met and the faculty vote in the comment box
ePAF filled out correctly and completely (titles matching, pay, etc)
Recruitment - Main CampusJennifer Aoyagi Bangerter, Office of the Associate Vice President for [email protected] 581-7569 204 Park Buildingwww.diversity.utah.edu
Appointments / ePAF - Main Campus Tami Garff, Office of the Associate Vice President for FacultyHeather Call, Office of the Associate Vice President for [email protected] 585-5355 205 Park [email protected] 581-8763 120 Park Buildingwww.admin.utah.edu/facdev
Office of Equal Opportunity/Affirmative ActionSusie [email protected] 581-8365 135 Park Buildinghttp://www.hr.utah.edu/oeo/
Human Resources/ePAF and Benefits Matrixhttp://www.hr.utah.edu/ePAF/http://www.regulations.utah.edu/humanResources/5-308.Matrix.pdf