faculty guide - business cohorts - benedictine web viewconfidential release authorization forms are...

Adjunct Faculty Guide

2017-18

Benedictine UniversityLisle Campus

(Subject to change without prior notice)

Adjunct Faculty Guide – 2017-2018

Table of ContentsWELCOME.................................................................................................................................................... 4

UNIVERSITY MISSION, VISION AND COMMITMENT STATEMENTS.................................................................5

MISSION STATEMENT............................................................................................................................................5VISION STATEMENT..............................................................................................................................................5COMMITMENT STATEMENT....................................................................................................................................5MOTTO...............................................................................................................................................................6

CONTENT KNOWLEDGE AND EXPERIENCE.....................................................................................................7

FACULTY ROLES AND RESPONSIBILITIES........................................................................................................ 8

CONTRACTS................................................................................................................................................ 11

CLASSROOM MANAGEMENT SOFTWARE....................................................................................................12

DESIRE 2 LEARN.................................................................................................................................................12MYBENU (PEOPLESOFT)......................................................................................................................................12BENUCONNECT..................................................................................................................................................12

SYLLABUS................................................................................................................................................... 13

SYLLABUS GUIDELINES.........................................................................................................................................13

ENROLLMENT............................................................................................................................................. 17

ENROLLMENT IN OPEN CLASSES.............................................................................................................................17ENROLLMENT IN CLOSED CLASSES..........................................................................................................................17LATE ENROLLMENTS AFTER ADD/DROP WEEK..................................................................................................17

GRADING AND EVALUATING STUDENTS...................................................................................................... 18

INCOMPLETES.....................................................................................................................................................19IP GRADES........................................................................................................................................................19GRADES............................................................................................................................................................19GRADE DUE DATES.............................................................................................................................................20

ADMINISTRATIVE DROP POLICY.................................................................................................................. 21

WITHDRAWAL............................................................................................................................................ 22

WITHDRAWAL POLICY.......................................................................................................................................22

AMERICANS WITH DISABILITIES ACT (ADA).................................................................................................23

STEPS STUDENTS MAY TAKE TO REQUEST ADA ACCOMMODATION.............................................................................23ADA - THE ROLE OF THE FACULTY MEMBER:..........................................................................................................24

ACADEMIC HONESTY POLICY...................................................................................................................... 25

RESPONSIBILITY AND AUTHORITY OF THE FACULTY.............................................................................................25REPORTING AND COMMUNICATING........................................................................................................................26STUDENT APPEAL FOR ACADEMIC DISHONESTY APPEALS............................................................................................27

OTHER PROCEDURES.................................................................................................................................. 28

RETURNING STUDENTS’ WORK..............................................................................................................................28UPDATING TESTS................................................................................................................................................28CLASS ROSTERS..................................................................................................................................................28COURSE EVALUATIONS.........................................................................................................................................28FACULTY OBSERVATIONS......................................................................................................................................28SMOKING..........................................................................................................................................................29GUEST PRESENTERS.............................................................................................................................................29KEYS.................................................................................................................................................................29MAIL................................................................................................................................................................29EMAIL...............................................................................................................................................................29

5/5/2023 Adjunct Faculty Guide P a g e | 2

FERPA........................................................................................................................................................ 30

SCHOOL CLOSINGS..................................................................................................................................... 31

ACADEMIC REPEAT POLICY......................................................................................................................... 32

GRADE APPEAL PROCESS............................................................................................................................ 33

FACULTY DEVELOPMENT FUNDS................................................................................................................. 34

EMERGENCIES............................................................................................................................................ 35

MEDICAL EMERGENCIES.......................................................................................................................................35REPORTING AN ACCIDENT OR INCIDENT...................................................................................................................35EMERGENCY RESPONSE AND RECOVERY PLAN..........................................................................................................35EMERGENCY NOTIFICATION SYSTEM.......................................................................................................................35FIRE/BUILDING EVACUATION PROCEDURES..............................................................................................................36TORNADO..........................................................................................................................................................36CAMPUS WATCH................................................................................................................................................38CAMPUS RESPONSE EVALUATION TEAM..................................................................................................................38MATERIAL SAFETY DATA SHEET (MSDS)..................................................................................................................39

RESOURCES................................................................................................................................................ 40

ACADEMIC AND CAREER ENRICHMENT CENTER.........................................................................................................40ADVISING CENTER...............................................................................................................................................40BARNES & NOBLE BOOKSTORE..............................................................................................................................40BENEDICTINE LIBRARY..........................................................................................................................................41CAMPUS POLICE.................................................................................................................................................41FACILITIES MANAGEMENT AND PLANNING...............................................................................................................42CENTER FOR TEACHING AND LEARNING EXCELLENCE..................................................................................................42DINING SERVICES (SODEXO)..................................................................................................................................43HUMAN RESOURCES............................................................................................................................................43INFORMATION TECHNOLOGY.................................................................................................................................44OFFICE SERVICES................................................................................................................................................45PAYROLL...........................................................................................................................................................45REGISTRAR’S OFFICE............................................................................................................................................45STUDENT HEALTH SERVICES..................................................................................................................................46UNIVERSITY MINISTRY.........................................................................................................................................46


Welcome

Welcome to the Benedictine University. Our mission is to address the educational needs of students by developing and providing engaging, relevant and accelerated programs, designed to enhance leadership skills and promote lifelong learning. We are committed to providing high-quality, easily accessible educational opportunities for all learners.

The Adjunct Faculty Guide for Faculty provides general information and answers to basic questions to support the work of faculty at Benedictine University.

As a faculty member, you play a most important role in the education of Benedictine students. Your expertise complements the strengths of the university. Your wide variety of talent provides an excellent education for our Benedictine students.

We trust that this document will be a useful resource for you.

Adjunct Guide P a g e |

University Mission, Vision and Commitment Statements

Mission Statement Benedictine University is an inclusive academic community dedicated to teaching and learning, scholarship and service, truth and justice, as inspired by the Catholic intellectual tradition, the social teaching of the Church, and the principles of wisdom in the Rule of St. Benedict.

Vision Statement Benedictine University aspires to be a thought leader in Catholic higher education. We seek to provide a transformative and integrative educational experience grounded in Benedictine values, helping students shape lives of meaning and purpose as engaged citizens who care for the earth, welcome people of diverse faiths and cultures, and promote the common good.

Commitment Statement Benedictine University’s mission and vision reflect its Catholic and Benedictine identity, providing continuity with the past and a direction for the future.

In 1887 the monks of St. Procopius Abbey founded Benedictine University. They have been active sponsors of the institution throughout its history, first as St. Procopius College, later as Illinois Benedictine College, and today as Benedictine University. The monks base their lives on the Rule of St. Benedict, written in the sixth century. They share the Benedictine charism with all who embrace the University’s Catholic and Benedictine mission.

love of Christ and neighbor; prayer: a life marked by liturgy, lectio and mindfulness; stability: commitment to the daily life of this place, its heritage and tradition; conversatio: the way of formation and transformation; obedience: a commitment to listening and consequent action; discipline: a way toward learning and freedom; humility: knowledge of self in relation to God, others and creation; stewardship: responsible use of creation, culture and the arts; hospitality: openness to the other; and community: call to serve the common good.

Inspired by these hallmarks, and convinced of the harmony of faith and reason, Benedictine University cultivates virtues of intellect and character, encouraging people to study, listen, and engage the ideas of a variety of persons, cultures, and disciplines, while imparting ”the love of learning and the desire for God” to guide a lifelong pursuit of knowledge and wisdom.


As a Catholic University, we are guided by the academic ideals presented in the Apostolic Constitution on Catholic Universities Ex corde Ecclesiae, including:

a Christian inspiration not only of individuals but of the university community as such;

a continuing reflection in light of the Catholic faith upon the growing treasury of human knowledge, to which we seek to contribute by our own research;

fidelity to the Christian message as it comes to us through the Church; and an institutional commitment to the service of the people of God and of the human

family in their pilgrimage to the transcendent goal which gives meaning to life. The University’s curriculum, policies and activities draw on the wisdom of the

Church regarding ways to build a just society and live lives of holiness in the modern world. To that end, the University engages key themes of modern Catholic Social Teaching identified by the United States Conference of Catholic Bishops:

life and dignity of the human person; call to family, community, and participation; rights and responsibilities; option for the poor and vulnerable; the dignity of work and the rights of workers; solidarity; and care for God's creation.

As a member of the Association of Benedictine Colleges and Universities, Benedictine University is committed to academic and professional excellence. We strive to promote the common good and to assist individuals to lead lives of balance, generosity, and integrity. We reflect upon Gospel values as interpreted by the Rule of St. Benedict and therefore take seriously:

the primacy of God and the things of God; reverent listening for the varied ways in which God is revealed; the formation of community built on respect for individual persons who are each

regarded as Christ himself; the development of a profound awareness of the meaning of one's existence; and the exercise of good stewardship.

Motto Ut in omnibus glorificetur Deus – That in all things God may be glorified.


Content Knowledge and Experience

Adjunct faculty selected to teach must meet multiple criteria before they can be issued a teaching contract, including:

1. A relevant masters degree or higher in their teaching discipline.

2. Based on the requirements of the department, adjuncts may be required to demonstrate that in addition to the degree he/she should have 3 years or more work experience, which is documented by a letter from his/her supervisor or Human Resources department, or other documentation of experience as requested by the department chair.

3. Resume or Curriculum Vitae on file in Human Resources.

4. An official transcript for their highest degree on file in Human Resources department.

5. All required tax forms and other government forms must be completed and on file.

6. Agreement to support the institutional mission of Benedictine University.

7. If requested, letters of recommendation from people familiar with professional and/or teaching abilities.


Faculty Roles and Responsibilities

When applicable, work with Department to ensure that the appropriate textbooks are ordered.

Make your course syllabus available on or before the first class session.

Post your course syllabi on the course D2L site

Post updated syllabi on D2L as they are changed when the course is in session

Clearly indicate (on your syllabi) your policy on returning grades to students (days/weeks, etc.). Posting grades in the D2L gradebook is required for all undergraduate courses.

Adhere to the syllabus template and course schedule to ensure the academic integrity of the course and consistency of practice.

Commit to attending all class sessions according to the University schedule and fulfill entire class time specified, per your contract.

Commit to beginning and ending each class on time.

If required in the syllabus, take attendance at each class.

Class Cancellation PolicyIf you anticipate before the beginning of the term or class meeting that you cannot meet with you class (for any reason other than sudden illness or emergency), you are responsible for (1) informing your Department Chair of your anticipated absence and providing him/her with details on the arrangement you have made to have your class covered, and for (2) making arrangements for a qualified substitute, subject to approval of your Department Chair, to cover your class. If you cannot make a scheduled class because of sudden illness or emergency, inform your Department Chair and contact the departmental Office Assistant immediately so he/she can post the class cancellation at the classroom and an attempt can be made to contact the students.

Check the Benedictine University website for announcements regarding class cancellation due to inclement weather and respond accordingly.

Provide opportunities for making up work missed due to a class cancellation (weather related).

Be available for office hours, as scheduled and make reasonable accommodations to meet or talk with students outside of class, to answer questions and to respond promptly to email.


Alert your Department Chair about at-risk academic student performance (using Early Warning Notice and inform the Department Chair/Administrator about excessive absences, as described in syllabus).

Report names of students to the Department Chair, who attend class but are not on the class roster.

Submit grades, utilizing PeopleSoft, to the Registrar’s office by 10:00 a.m. on the first Wednesday after finals week for undergraduate semester classes or 10 calendar days after the last class meeting for other classes.

Make grade book available to your Department Chair. Grade books must be provided to your Department Chair upon request.

Do not charge fees or collect funds.

Ensure the classroom is left in an orderly condition.

Comply with Benedictine University’s Academic Honesty Policy.

Obtain approval from the Department Chair/Program Director for any guest speakers.

Review Ben U E-mail account minimally once a week.

Attend meetings, as scheduled.

Demonstrate professional and ethical conduct at all times.

If a final examination of any type is given in a course, it should be given at the time that the examination is officially scheduled. Decisions not to give a final examination, as specified in the course syllabus, must be approved by the Department Chair.

Attend and participate in professional development opportunities, as scheduled.

Participate in training sessions in: MyBenU (Peoplesoft), for attendance tracking and grade posting; technology-enhanced instruction that includes familiarity with such technology as Online/WebCT and Smartboards; other areas, as scheduled.

Provide current resume, official transcripts, current telephone number, email address, teaching philosophy, and subsequently, resume updates to the Assistant of the Dean as requested.

Disclose conflicts of interest to your Department Chair.


Contracts

Adjuncts are hired to teach specific courses within a given program on a term contract basis. Contracts are mailed from the Business and Finance Office to the home address. If you do not receive a contract, contact your College’s Assistant to the Dean.

The rate per compensation hour is determined by Provost’s Office and is available if requested.

The university unilaterally reserves the right to cancel or change the instructor for any class prior to the start of the course.

Paychecks are issued on the 15th of each month. Exact pay dates are noted on your contract. The number of payments is determined by Payroll in the Administrative and Finance Office and is based on the start and end dates of the course.

Direct DepositDirect deposit is available for adjunct faculty members. Employees can now enter and modify their direct deposit information by using MyBenU (PeopleSoft). Instructions for direct deposit are at https://ben.edu/psoft. If you choose not to have direct deposit, the Office Assistant in your department will pick up paychecks from Business and Finance on the 15th of each month and will distribute them directly.

Paycheck Information NavigationAs a substitute for direct deposit paper pay advices, all employees can access paycheck information through MyBenU. This feature will allow you to view your paycheck information 24 hours a day, 7 days a week online from anywhere.


https://ben.edu/psoft

Classroom Management Software

Your username and password for Desire2Learn, MyBenU (PeopleSoft) and BenUConnect are the same username and password that are used for email.

Desire 2 Learn Desire 2 Learn (D2L) is the course management system used at the university to provide online enhancements to traditional lecture/discussion classes as well as support both blended and online courses. Faculty may use D2L to deliver course materials, maintain an online grade book, conduct threaded discussions, present and grade online quizzes, distribute and collect homework assignments, direct students to course related web sites, and create a myriad of other widgets to enhance the online learning experience. Benedictine has integrated the plagiarism detection tool Turn It In with D2L. Before accessing and using D2L, it is strongly recommended that you attend an introduction session. Your user name and password are the same as your university ID and Password. D2L is accessed at https://ben.desire2learn.com/. D2L workshops for faculty will be offered regularly throughout the academic year.

MyBenU (PeopleSoft) Faculty use the online application “MyBenU” to view class rosters, submit final grades, enter class attendance, view student records, obtain grade change form, issue Early Warning Notices, view paycheck, update Federal W-4 tax forms, change employee information and enroll in Direct Deposit.. MyBenU is available on-campus at http://www.ben.edu/MyBenU or http://www.ben.edu/psoft and off-campus by connecting through BenUConnect.

MyBenU (PeopleSoft) workshops are offered periodically throughout the academic year.

BenUConnect BenUConnect is a web-based service that allows secure off-campus connectivity to Benedictine University on-campus network resources. Instructions for connecting to BenUConnect are at: http://www1.ben.edu/benuconnect/BenUConnect.pdf. You must use a “ben\” before your username on BenUConnect.


http://www1.ben.edu/benuconnect/BenUConnect.pdf

http://www.ben.edu/psoft

http://www.ben.edu/MyBenU

https://ben.desire2learn.com/

Syllabus

Each course must have a syllabus. Syllabi must be distributed to students on or before the first day of class. The syllabus must be posted on D2L. You must send an electronic copy of your syllabus to the Department Office Assistant and/or Department Chair two weeks before the first day of class.

Learning is enhanced by the use of a detailed syllabus for each course. The syllabus lists course objectives, planned classroom activities, assignments and expected outcomes. Syllabi provide an outline for the course, bringing consistency to the curriculum while maintaining flexibility for instructors and respect for their expertise.

Do not change your syllabus after the start of class, if at all possible. We realize that due to class composition or time-related issues and assignment or quiz may be dropped, but major changes to the syllabus should be avoided. If you make changes to the syllabus during the course, an updated syllabus must be posted on D2L.

Syllabus Guidelines

General InformationBenedictine UniversityCourse number, section and titleSemester offered (or beginning and ending date)Number of credit hoursClass meetings (Time, Date, Day of the Week and Room Number if available)

Personal InformationInstructor NameOffice Number (if available)Office Hours or method to make appointmentsBenU email and BenU phone numberHome number and/or home email (May be included at your discretion)

Class InformationCourse objectives/goals and expected student learning outcomes (goals for all undergraduate core courses must reflect the core goals)Course outline, listing chapters and/or sections to be covered, and a list of topicsDelivery system, if nontraditionalDue dates of requirements and exam dates (including the final exam)Text(s) used and required reading lists, if applicable

Grading InformationMethod(s) of evaluating student performance, including the “grading scale” and the “grading scheme” (number of tests/papers, homework, quizzes, etc. and how much each one is weighted.


Please post your course syllabi on the course D2L site Post updated syllabi on D2L as they are changed when the course is in session Clearly indicate (on your syllabi) your policy on returning grades to students

(days/weeks, etc.)

Last day to withdraw from the course (with a grade of “W” and without a “W”)

University Policy InformationAttendance Policy and Tardiness PolicyHomework Policy Student Responsibility in regard to syllabus*Americans with Disabilities Act (ADA) compliance statement*Academic Honesty Policy (AHP)*Academic Accommodations for Religious Obligations (AAFRO) Policy*Electronic Devices Policy* (optional for all areas except Math)Technology Requirements, listing all technology platforms that student is required to use or will learn to use during the course, e.g. calculators, specialized software, email, web, etc.IDEA Objectives (selected from the Faculty Information Form). Talk to Department Chair/Program Director regarding this item.Emergency Closure Communications

* The following statements need to be in your syllabi, word for word as provided.

Syllabus Policy Statements

Student Responsibility in regard to syllabus*The student is responsible for the information in the syllabus and should ask for clarification for anything in the syllabus of which they are unsure.

Americans with Disabilities Act (ADA) compliance statement*Americans with Disabilities Act (ADA)

If you have a documented learning, psychological or physical disability, you may be eligible for reasonable academic accommodations or services. To request accommodations or services, please contact Michelle Schaefer in the Academic & Career Enrichment Center 214 Goodwin, (630) 829-6041. All students are expected to fulfill essential course requirements. The University will not waive any essential skill or requirement of a course or degree program.

Academic Honesty Policy (AHP)*Academic Honesty Policy (AHP)

The search for truth and the dissemination of knowledge are the central missions of a university. Benedictine University pursues these missions in an environment guided by our Roman Catholic tradition and our Benedictine heritage. Integrity and honesty are therefore


expected of all members of the University community, including students, faculty members, administration, and staff. Actions such as cheating, plagiarism, collusion, fabrication, forgery, falsification, destruction, multiple submission, solicitation, and misrepresentation, are violations of these expectations and constitute unacceptable behavior in the University community. The penalties for such actions can range from a private verbal warning, all the way to expulsion from the University. The University’s Academic Honesty Policy is available at http://www.ben.edu/AHP and students are expected to read it.

All faculty must include the above paragraph in all syllabi. Faculty should add to this paragraph specific the forms of behavior, beyond those described in this statement, which they proscribe and regard as evidence of dishonesty within the context of that course and specific ways in which they will deal with academic honesty violations in the particular course (e.g., cheating examples and/or standard penalties). The web page has appendices with links for the appeals process, file access and the violation form.

Academic Accommodations for Religious Obligations (AAFRO) Policy*Academic Accommodations for Religious Obligations (AAFRO)A student whose religious obligation conflicts with a course requirement may request an academic accommodation from the instructor. Students must make such requests in writing by the end of the first week of the class.

Electronic Devices Policy* (optional for all areas except Math)All Math faculty must include the following paragraph in their syllabi. It is optional for all others.

Electronic Devices PolicyOne aspect of being a member of a community of scholars is to show respect for others by the way you behave. One way of showing respect for others in the educational community is to do your part to create or maintain an environment that is conducive to learning. Allowing your cell phone to ring in class is completely inappropriate because it distracts your classmates and thus degrades their overall classroom experience. For the sake of your classmates, you are expected to turn off your cell phone or set it to mute/silence BEFORE you enter class—every class. Furthermore, if you use your cell phone in any manner during class (e.g. text messaging, games, etc.), you will be dismissed from class and will forfeit any points you might have earned in the remainder of the period. If you use your cell phone in any manner during a test or quiz, you will receive a zero for that test or quiz. (This policy also applies to pagers, iPods, iPhones, Palms, BlackBerrys, PDAs, Treos, MP3 players and all other electronic communication and/or data storage devices.)

As new teaching technologies have increased their impact on instruction, faculty at many institutions have found it helpful to include a short statement in their syllabi describing skills expected of students, technology that will be used in their courses, location of online resources, etc. Such a statement benefits students by letting them know at the very beginning of a course just what skills they would need to possess, helps I.T. staff determine demand for technology resources, and documents the instructor’s interest in innovative teaching. Adding a


http://www.ben.edu/AHP

Technology Requirements section would make it easier for faculty to identify and students to locate the technology skills and materials needed in the course.


Enrollment

Enrollment in Open Classes Students may enroll or withdraw from open classes without instructor consent during Add/Drop Week. Add/Drop Week is the first week of semester classes.

Enrollment in Closed Classes Students may request the Department Chair/Program Director and the instructor’s permission to add a class even though that class is full/closed. The Department Chair/Program Director has the authority to override the class size limit if he/she believes that it is necessary. Please consult with your Department Chair/Program Director about the policy in his/her department.

Late Enrollments After Add/Drop Week (for Traditional Undergraduate Courses)Student may register for a class after the first week of the semester (after Add/Drop Week), only if the following procedure is followed. The student must complete an “Add Course After Add/Drop Week” Form and obtain the following approvals:

1st Approved by the Instructor, with signature2nd Approved by Department Chair in which the course is offered, with

signature. As appropriate, the Department Chair may provide a course PIN Number to a student.

3rd Approved by the student’s Academic Advisor, with signature4th Student will then submit approved Add Course After Add/Drop Week Form

for processing to the Registrar’s Office, inLownik103.

Students who do not complete the entire approval process will not be added to the class, will not receive a grade for the class and must stop attending the class


Grading and Evaluating Students

Students are concerned about their performance and need timely feedback of their work, including suggestions on ways they can improve. At the first class meeting, the instructor should reference the section of the syllabus that explains the grading and evaluation system that will be used for the course.

Instructors are encouraged to use a variety of devices to evaluate student progress. Presentations, papers, and exams are appropriate for some courses. Critiques of papers, articles, projects, etc. are all useful devices.

As a general rule, students benefit more from several smaller evaluation devices than only two, especially if the two are each weighted at 50 percent (e.g., a written paper for 50 percent and an oral presentation for 50 percent). Grading instruments must not all be left to the final class; some of the grading instruments must appear in the first part of the course. Waiting for the final class for all grading evaluation deprives students of necessary feedback. Whatever the breakdown of the assignments, all homework, tests, quizzes, projects, etc. must be graded and returned to students in a timely manner. Instructors are encouraged to use the D2L gradebook as a way to communicate grades to students.

Example Grade ScaleA 90-100%B 80-89%C 70-79%D 60-69%F 59% and below

Letter Grades’ Qualitative Significance

A: A student’s performance is excellent. Students may: have unusually sharp insights into material and initiates thoughtful questions and discussion; see many sides of an issue; articulate well; write logically and clearly; integrate ideas previously learned from this and other disciplines; and anticipate next steps in a progression of ideas. Example: ‘A’ work is of such a nature that it could be put on reserve for all students to review and emulate.

B: A student grasps the subject matter at a level considered good to very good. Students may: be an active listener and participant in class discussions; speak and write well; accomplish more than the minimum requirements; and produce work of high quality. Example: ‘B’ work indicates a high quality of performance and is given in recognition of solid work. A ‘B’ is a high grade.

C: A student demonstrates a satisfactory comprehension of the subject matter. Students may: accomplish the minimum requirements; display little or no initiative; communicate orally and in writing at an acceptable level for a college student; and demonstrate an acceptable understanding of basic concepts. Example: ‘C’, work represents average work


for the student in the program or class. A student receiving a ‘C’ has met the requirements, including deadlines, of the course.

D: The quality and quantity of the student’s work in and out of class are below average and barely acceptable. Example: ‘D’ work means passing by a slim margin.

F: The quality and quantity of the student’s work in and out of class are unacceptable.Example: ‘F’ work does not qualify the student to progress to a more advanced level of work.

Incompletes Incompletes (I) are issued sparingly! Issue an incomplete “I” only if:

1. The student requests the Incomplete 2. The student is in good academic standing – having a cumulative grade of “C” or

better for an undergraduate class, or a “grade of “B” or better for a graduate class.3. The student has a “significant” life event justifying an Incomplete grade -- an

extenuating circumstance beyond the student’s control, e.g., illness or other circumstances beyond the student’s control which prevents the student from completing the course as scheduled

4. The student is not on probation.

The appropriate form must be completed and submitted with the “I” grade. Incomplete Forms are available from your department and at http://www.ben.edu/campus_resources/registrar/studentforms.cfm. The form must be signed by your Department Chair/Program Director.

If an “I” is not completed by 180 days from the end of term, the grade automatically becomes an “F”.

IP Grades An automatic “IP” (In Process) grade may sometimes be issued by the Registrar.

Grades The recorded grades on the grade roster remain as permanent official grade records of the University, used for initial grade appeals only. All students listed on the class roster must be given a grade. If a name appears on the roster and the student has not attended class, the grade is “F.”

Grade changes are permitted only for clerical errors, transpositions, calculation errors, illegibility, re-evaluation of already submitted course work, etc. Acceptance of additional class work is not appropriate. You are expected to be available to discuss a grade with a student but you may not allow an exam to be retaken or a paper to be rewritten, once you have submitted a final grade. A “Change of Grade” form requires a reason and a signature by you, the Department Chair/Program Director and the Registrar.


http://www.ben.edu/campus_resources/registrar/studentforms.cfm

Grade Due Dates It is very important that grade deadlines are observed.

Submit grades, utilizing PeopleSoft, to the Registrar’s office by 10:00 a.m. on the first Wednesday after finals week for undergraduate semester classes or 10 calendar days after the last class meeting for other classes.


Administrative Drop Policy

Undergraduate students may be dropped from a class for nonattendance by a departmental administrative drop by the end of the first week of the class. The primary intent of the Administrative Drop Policy is to ensure full enrollment in classes in which demand for seats exceeds supply. The purpose is to free seats held by non-attending students in such classes so that students who wish to take the class may be able to do so. Not all departments use the Administrative Drop Policy.

Procedure: To avoid being administratively withdrawn from a class, a student must request

permission to remain in the course. Permission must be requested from the Department Chair prior to the first class meeting. Such requests must be made in writing (by email using the student’s University email account) and must specify which dates during the first week of class will be missed and the reason for the proposed absence. It is the student’s responsibility to ensure that the request has been received.

Upon receipt of the request, the Department Chair (or instructor) shall notify the student as to whether his/her request has been granted. This notification will be made to the student’s University email address by the end of the first week of the class.

The Department Chair shall notify the Registrar of all administrative drops for his/her department prior to the end of the first week of the class.

The Registrar shall drop the student from the class and notify the student and the student’s academic advisor of the administrative drop. Notification will be made to the student’s University email address.


Withdrawal

Withdrawal Policy (Grade of “W”)A student can withdraw from a course before the completion of 80% of the class. For traditional undergraduate semester courses, the last day to drop is mid-November for fall and mid-April for spring. Please check the Academic Calendar for the actual date. For reasons of a compelling personal nature, a student may request a course withdrawal after these deadlines. A written statement from the student, including supporting documentation, must be submitted to the Register to justify this late course withdrawal. The transcript and grade report will show a grade of “W.”

For adult undergraduate (MOD) and graduate (QTR) courses, that day is based on the number of class meetings and the day of the week the class starts. Check with your Department Chair/Program Director.

The student should speak to his/her advisor before withdrawing from a course. All drops must be done via MyBenU or in person in the Registrar’s Office. Notifying the instructor does not officially withdraw a student from a course. Non-attendance in a course will not constitute a drop. Faculty members cannot officially withdraw a student.

Notification of the official course withdrawal will be posted on the official grade roster via MyBenU.

Students who do not withdraw properly will receive the letter grade of "F".


Americans with Disabilities Act (ADA)

The Academics & Career Enrichment Center provides services for students with disabilities. At the post-secondary level, all students who desire academic accommodations must self-identify as a person with a disability. The Academics & Career Enrichment Center will then provide

intake for the self-identifying student information and guidance regarding Benedictine University’s “Policy and Procedure

to Request Accommodations” guidelines for the appropriate required documentation of the declared disability a decision from the Accommodations Team (5 member) regarding requested

accommodations individualized forms for each class stating granted accommodations consultation with faculty regarding student concerns assistance with reading strategies, writing, math, time management and study skills test proctoring only for students who have been granted extended time and quiet

test environment accommodations for their BU course tests (test reservation forms are available in the Academics & Career Enrichment Center)

Steps Students May Take to Request ADA Accommodation The student self identifies to the Accommodations Staff in the Academic & Career Enrichment Center, Goodwin Hall 214, (630) 829-6041.

An intake form is completed either in person or over the telephone with the coordinator.

The student provides test results and other relevant documentation for

Medical PsychoeducationalVocal ADDVision ADHDHearing &/or Learning disabilitiesMobility Anxiety/panic disorders, etc.PsychiatricCancer and other diseasesNeuro-, muscular, skeletalHeartAIDSAnatomical Loss, etc.

The test results and other relevant documentation are sent to the ACE Staff. They are reviewed for appropriateness and subsequent determination of accommodations is made by the Accommodations Team.

A letter is sent to the student informing him or her of the decision.


ADA - The Role of the Faculty Member: Once accommodations are granted to students, they are urged to speak privately with their instructors to discuss their individualized needs and learning styles. The accommodations (solely limited to those listed on the SAAA form) and any special arrangements are discussed and agreed upon by the student and the instructor. Each person should sign the 3-part Student Academic Accommodation Approval (SAAA) form. The faculty member, the student and the Academics & Career Enrichment Center each retain a copy.

If the accommodations list a quiet test environment and extended time on tests, the student will be making reservations to use a testing room in the Academics & Career Enrichment Center. It is the student’s responsibility to discuss testing options with the instructor, to reserve a testing room through the Academics & Career Enrichment Center and to provide the instructor with the Test Reservation Form. The instructor is asked to deliver the exam to the Center in a sealed envelope at least 24 hours prior to the scheduled exam time and to attach the completed Test Reservation Form, paying special attention to Item 4. Academics & Career Enrichment Center personnel will proctor the exam and notify the instructor when the student has finished. The exam will be maintained in a locked file cabinet until the instructor retrieves it. Identification may be required when picking up the exam.

Applicable LawsSection 504 of the Rehabilitation Act of 1973. http://www.dol.gov/oasam/regs/statutes/sec504.htm.Americans with Disabilities Act of 1990 http://www.ada.gov/pubs/ada.htm

Due ProcessThe grievance procedure for self-identified students begins in the Academics & Career Enrichment Center through to the Accommodations Team, the Director of Academics & Career Enrichment Center, the appropriate Dean, the VPAA, and then to the Office of Civil Rights (OCR).

InformationIf you have questions, please contact the ACE Center at (630) 829-6041. You can also visit the Association on Higher Education and Disability (AHEAD) site at www.ahead.org.


http://www.ahead.org/

http://www.ada.gov/pubs/ada.htm

http://www.dol.gov/oasam/regs/statutes/sec504.htm

Academic Honesty Policy

The entire Academic Honesty Policy can be found at http://www.ben.edu/AHP. There are links on that page to appendices with the appeals process, file access form and the violation form.

Responsibility and Authority of the FacultyIn the classroom, faculty members are responsible for establishing an environment that promotes honest and ethical behavior. Faculty members will utilize the course syllabus as a vehicle for informing students about the Academic Honesty Policy. Faculty members should also explain course-specific rules and consequences, which will be included in the syllabus. Emphasis should be placed on educating students on proper academic techniques for work, study, authorship, and test taking.

ViolationsThe following actions are viewed as violations of the Academic Honesty Policy. Beyond these specific violations, any action expressly forbidden in a course syllabus will be treated as a violation of this policy. The syllabus for a course will detail specific actions encouraged, permitted, and forbidden in that course. Discussions between faculty members and students on this topic are healthy and encouraged.

• Cheating - using or providing unauthorized materials, information, study aids in an academic exercise, or copying from other students,

• Plagiarism - in an academic exercise, adopting, reproducing, or representing the ideas or statements of another as one's own, without proper acknowledgement,

• Collusion - working together with another on an academic exercise when that is not permitted,

• Fabrication - using made-up information or sources in an academic exercise, • Forgery - knowingly using another person's signature in an academic exercise, or on

any academic document, • Falsification - altering or misrepresenting information related to academic research

or assignments, internships, clinical experiences, portfolios and other academic records,

• Destruction - knowingly removing, destroying, or concealing academic materials belonging to the University, faculty, staff or student,

• Multiple submission - using previously completed work to meet a requirement of a course, or using the same paper or project in more than one course, without permission from the faculty member(s) teaching the course(s),

• Solicitation - asking another to assist in an act of cheating, plagiarism, fabrication, falsification, forgery or destruction related to an academic exercise, document or record, or offering to do so for another, and

• Misrepresentation - knowingly altering or misstating facts for the purpose of gaining an extension of time or deadline related to an academic assignment or to influence an appeal related to a grade, course withdrawal, waiver or academic standing.


http://www.ben.edu/AHP

Reporting and Communicating 1. If a faculty member believes that academic dishonesty has occurred, he/she will

first document the actions or behaviors constituting the violation (see item 3 of Reporting and Communicating). The faculty member will discuss the incident with the student as soon as possible after the incident has been discovered. The faculty member will inform the student of any penalty (see item 2 of Reporting and Communicating) that will be assessed at this time. In the absence of an appeal by the student, the faculty member will report the incident to the Provost.

If a student wishes to appeal, the student will have seven business days after being informed of a sanction to provide a written explanation to the faculty member supporting the student's case as to why a penalty should not be assessed. In addition, the student will contact the Department Chair/Program Director/Associate Dean* and request that he/she mediate the conflict. If the sanction is not removed, the incident will be reported (along with any comments of the Department Chair/Program Director/Associate Dean*) by the faculty member to the Provost's office. The student can appeal. The student may request guidance in the appeals process from the Department Chair/Program Director/Associate Dean*.

2. The faculty member will assign one or more of the following sanctions:

• A private verbal and/or written warning may be given to the student, with no other penalty imposed. These actions need not be reported to the Provost.

• The student may be asked to complete a new assignment or test, and the incident will be reported in writing to the Provost as indicated in item 1 of Reporting and Communicating.

• A reduction in the grade or score (partial or complete) will be given for the assignment or test that the faculty member deemed to be indicative of a violation and the incident will be reported in writing to the Provost as indicated in item 1 of Reporting and Communicating.

• A grade of "F" may be assigned for the course. Such an action will be reported in writing to the Provost as indicated in item 1 of Reporting and Communicating.

• Beyond the course sanctions listed above, a recommendation may be made to the Provost requesting further action (see items 2 and 6 of Responsibilities of the Provost).

3. The faculty member will record, in writing, the following:

• The violation, including time, date, place and circumstances,• Why the faculty member believes the action was dishonest,• The names and statements of any supporting witnesses,• All original documents (course syllabus, tests, reports, diskettes, etc.), and• Any other notes, supporting documentation, and other relevant materials.


This record, signed and dated by the faculty member, will be prepared within three business days of the faculty member's final discussion with the student. The record of the incident will be forwarded to the Provost. The faculty member should not keep copies of any forwarded records for his/her own files.

Student Appeal for Academic Dishonesty Appeals First Appeal: When a student accused of academic dishonesty wishes to contest an action by a faculty member, the student, within a seven business day period after learning the faculty member sanctions, may send a written explanation to the faculty member describing why sanctions should not be imposed. In addition, the student will contact the Department Chair/Program Director/Associate Dean* who oversees the program in which the academic dishonesty has been reported. The Department Chair/Program Director/Associate Dean* shall work with both the faculty member and the student to attempt to facilitate a resolution. The mediation process will be carried out in a timely manner, normally seven business days. If a sanction remains in place at the end of the mediation process, the faculty member will formally inform the student by e-mail (or registered mail). A report of the incident will be sent to the Provost. The Department Chair/Program Director/Associate Dean* may add his/her comments to the report. In addition, the Department Chair/Program Director/Associate Dean* will notify the student of the appeal process and provide the student a copy of this Policy or explicitly refer the student to it.

Final Appeal: Upon receipt of a report of an academic honesty violation, the Provost will review the case and decide whether or not to impose University sanctions. The Provost will contact the student as described in item 3 of Responsibilities of the Provost. If a student wishes to appeal the decision of a faculty member or appeal a University sanction imposed by the Provost, the student will have seven business days (after receiving notice from the Provost by certified mail) to write a letter to the Provost requesting a hearing before the Academic Appeals Board. In addition, the Provost will notify the student of the appeal process. Within seven business days of the receipt of the request for appeal, the Provost will convene the Academic Appeals Board to hear from all concerned parties in an appropriate setting.

(* If the faculty member is the Department Chair/Program Director/Associate Dean, then the Dean of the College will act as mediator.)


Other Procedures

Returning Students’ Work Some instructors keep students’ final papers, tests and projects. Instructors who return these materials should make arrangements with their students before the class ends.

Updating Tests Instructors who write tests with quantitative measures; such as for math, accounting, economics, statistics and computer courses – should remember that there can be a relatively easy transmittal of materials from students in one semester to another. Despite the University’s commitment to academic integrity, student cheating may occur. To help ensure an accurate measure of student progress, instructors who write quantitative tests must modify their tests at the end of each semester/term.

Class Rosters Class Rosters are available in MyBenU (PeopleSoft).

It is very important to make sure all students who sit in your class appear on your class list.

Students whose names do not appear on attendance rosters will not receive a grade. Please notify your Department Chair/Program Director if you have a student attending class who is not on your grade roster.

If a student’s name appears on the class roster but the student does not attend the course during the first week of the session, please send an Early Warning Notice via MyBenU. You may also contact the Department Chair/Program Director. All students on the grade roster must receive a grade.

Course Evaluations Each faculty member must encourage students to complete the on-line IDEA survey. Surveys will be disseminated via email. You will receive an analysis of your personal ratings after the end of the term.

Faculty Observations Faculty members may be formally observed during the course they are teaching. The Department Chair will decide if you will be observed and who will conduct the observations.

Observation outcomes will be used to determine faculty strengths, and to identify potential needs that can be addressed through professional development initiatives. This observation will support the IDEA student evaluations completed at the end of each course.


Smoking In consideration of the health risks to community members, environmental impact of improper discarded cigarette butts and community member feedback, the Lisle campus will prohibit tobacco products, smoking and vaping use beginning August 1, 2017.

Guest Presenters When you deem it necessary to have a guest speaker visit your class, make sure that you send the Department Chair the name, date, biography, and time along with the presentation topic and a brief paragraph of the value that the speaker will bring to your course for the students.

Keys Please work with the departmental Office Assistant to request any necessary keys to an office suite, desk, lab, or classroom. Keys must be picked up from the Campus Services office in the Parking Garage and not the Department Office. Keys must be returned at the end of each semester. If you need access to a locked classroom or office suite, please contact the Benedictine University Police at (630) 829-6122.

Mail Department Chairs and/or Office Assistants will assign mailboxes. Mailboxes are not locked. Paychecks that are not Direct Deposited will be placed in your Department mailbox.

Email Adjuncts are automatically issued a Benedictine University email account. Email addresses are usually formatted as [email protected]. Please verify with Information Technology or your department on the exact format of your email address. Access Benedictine email and to reset your password go to http://www.ben.edu/accountlogin.cfm.


http://www.ben.edu/accountlogin.cfm

mailto:[email protected]

FERPA The teacher-student relationship is a confidential one. No information about a student is to be released to another student, external person or agency without the student’s written consent. Confidential Release Authorization forms are available in BEN CENTRAL and the Academics & Career Enrichment Center. You must be aware of and comply with the Family Rights and Privacy ACT (FERPA), which defines confidential information and how it can be released with or without the student’s consent. Detailed information on FERPA is available on Benedictine University’s website (www.ben.edu) under Advising Matters.

According to FERPA regulations, graded student work may not be left in a pile for students to pick up. Papers must be returned in person to each student or mailed to the student in a stamped, self-addressed envelope.

A student may authorize the release of confidential information (including personally identifiable information from education records protected by FERPA, and other types of confidential information as well) to a third party by signing an “Authorization for Release of Confidential Information” form. The form is available in Enrollment Services, or at http://www.ben.edu/campus_resources/registrar/upload/FERPA-Non-Disclosure-of-Designated-Directory-Information-2.pdf .


http://www.ben.edu/campus_resources/registrar/upload/FERPA-Non-Disclosure-of-Designated-Directory-Information-2.pdf

http://www.ben.edu/campus_resources/registrar/upload/FERPA-Non-Disclosure-of-Designated-Directory-Information-2.pdf

http://www.ben.edu/

School Closings

Due to weather conditions or other extenuating circumstances, it may be necessary to cancel classes.

• Canceled classes must be made up. In the event of a snow day, or other University-wide closings, there are several options to make up the cancelled class session: Schedule an alternative day with the students. The faculty member and students should reach consensus on an alternative meeting time. The faculty member will contact the Department Chair/Program Director to report an alternate date

• Additional readings• Additional work (paper, etc.)

If Benedictine University is closed due to weather conditions, the University will notify students, faculty and staff via phone through the BenAlert system. Please be sure to update your phone number on MyBenU. Notices will also be posted on the Benedictine website at www.ben.edu and announced on the following radio and television stations:

RADIO STATIONS TV STATIONSWMAQ AM 670 CBS FOXWGN AM 720 NBC WGNWBBM AM 780 CLTV

You may call the Benedictine University Emergency Information line at (630) 829-6622 to find out if classes have been cancelled or receive other important campus emergency information. You can also go online to www.emergencyclosings.com or www.cancellations.com to search by facility name and city.


http://www.cancellations.com/

http://www.emergencyclosings.com/

http://www.ben.edu/

Academic Repeat Policy

For courses taken at Benedictine University, undergraduate students – both degree-seeking and Students-At-Large (SAL) – may repeat a course in which they received grades of "W," "D" or "F" no more than two times. Students may not repeat any course in which they receive a grade of "C" or better. When a course is repeated for credit, the earlier earned grade remains on the student's permanent record and will appear on all transcripts. Only the last enrollment and earned grade will be used in computing the cumulative grade point average and awarding of credit. If a student wishes to repeat a course originally taken at Benedictine University and in which an earned grade was received, the repeat must be a course at Benedictine University. A repeat may not be by independent study or by study at another institution. The Academic Standing Committee may provide exceptions to this policy. An earned grade is a grade of "A," "B," "C," "D" and "F."

Students who have graduated may not repeat a course for credit in which they previously earned a grade of "A," "B," "C" or "D." A student who has graduated may only audit a course in which they previously earned credit.

https://www.ben.edu/university-planning-research/hlc/upload/Academic-Repeat-Policy.pdf


Grade Appeal Process

If a student believes that the final grade is not deserved, the student must discuss the facts or circumstances that might be pertinent to the instructor’s evaluation and decision with the instructor.

If not satisfied with the outcome, either the student or the faculty member may seek consultation with the Department Chair/Program Director, College Dean, and finally the Vice President for Academic Affairs, in that order.

1st Instructor2nd Department Chair3rd Dean4th Provost and Vice President for Academic Affairs

A student may appeal a final course grade only on the grounds that:

i. the grade was assigned based on a miscalculation or clerical error;

ii. the grading standards for the course were not clearly articulated by the instructor in the syllabus, or the grade was assigned in a manner inconsistent with articulated standards.

At all levels of review, the burden of demonstrating that a grade should be changed rests with the student.

The deadline for submission of any grade appeal is the end of the term following the term in which the grade was originally received.

It is recommended that instructors retain all grading records for at least one year.


Faculty Development Funds

As an institution of higher learning, Benedictine University is committed to the intellectual growth and development of the faculty. The University has Faculty Development Funds available for scholarly development on a competitive basis. Instructions, forms, and due dates are posted on the share drive at: S:\Academic Affairs\Academic Affairs Policies - Procedures\Faculty Development Procedure.doc.

Application procedure:Each upcoming grant application deadline is announced to all faculty by the Chair of the Faculty Development Committee, about 4-5 weeks before the applications are due, via BenU email. The applications are due to the Committee on September 15th, January 15th, and May 15th unless the day falls on a weekend.

After endorsement by the faculty member and chair, completed application packets (including Faculty Development Fund Request Form, the Travel Request Form, and all supporting documentation), is due to the Dean’s office of each college, at least one week prior to the application deadline.

Reimbursement procedure:After endorsement by the faculty member and chair, completed reimbursement requests should be given to the Dean’s assistant. All documentation (original receipts) and signed forms (“Academic Affairs Budget Rationale form”, “Travel and Subsistence Expense Report”, and original award letter from the FDC) related to the reimbursement should be turned in to the Dean’s Office within 30 days after the end of the funded activity.

PeriodApplication due to Committee

Final date for expenditures

Deadline for Travel and Subsistence Expense Report submission

March – June January 15 June 30 July 31July – October May 15 October 31 November 30November – February September 15 February 28/9 March 31


Emergencies

Medical Emergencies Dial 911 then Benedictine University Police at (630) 829-6666 (or simply x6666).

Automated External Defibrillator (AED) LocationsBelow are the Automated External Defibrillator (AED) locations.

• Athletic Training Room - mobile AED• Birck Hall - First floor corridor near exit doors leading to Kindlon Hall.• Coal Ben - On wall to the right of the main entrance.• Garage – On the wall across from the Chief of Police office.• Goodwin Hall – • First floor, outside classroom 111. • Second floor, across from classroom 213. • Third floor, across from classroom 313.• Fourth floor, across from office suite 480.• Kindlon Hall - First floor, on the wall to the left of the Coffee Shop.• Krasa Center - First floor, on the wall next to Student Health Services.• Lownik Hall - First floor, on the wall outside of conference room 107.• Neff Welcome Center - Outside of the restrooms.• Police vehicles - mobile AED• Rice Center - Gymnasium level, on the north wall, near the lobby doors.• Rice Center Fitness Center - On the wall outside of the dance studio.• Scholl Hall - First floor, near the College Road entrance, across from the elevator.• Sports Complex – South and east ticket booths.

Reporting an Accident or Incident The Accident/Incident Report Form needs to be completed whenever there is an accident or an incident, such as a student fainting or injuring him/herself. You can’t put a definition to what has to happen for someone to complete the form. Just keep in mind that if you don’t document an accident or incident and it turns into a legal issue, not having documentation could hurt you, the university and/or anyone involved in the incident. The Report of Accident/Incident Form can be found at S:\University Info\Forms\Personnel Resources\Accident-Incident Report Form.

Emergency Response and Recovery Plan The entire Main Campus Emergency Response and Recovery Plan can be found at http://www.ben.edu/emergency/ . Please take the time to review the multi-colored flip chart. The plan is posted in every classroom and hard copies are distributed at the beginning of each fall term.

Emergency Notification System During an emergency or disaster, several methods can be used to alert the community. These include a campus-wide public address system in common areas of buildings and


http://www.ben.edu/emergency/

several exterior areas; all desk and classroom phones; broadcast email with “Importance High” sent to all faculty, staff and students; and broadcast voicemail that leaves a message on all voicemail accounts. The University website displays Special Announcements on the main page, the Switchboard provides a recorded message and members of the Emergency Response and Recovery Team provide verbal notifications by walking around to all campus buildings. Fire alarms are installed in all campus buildings and the Sports Complex. Thorguard, a lightning detector, provides an audible alert and strobe activation when lightning is detected within 10 miles of the campus.

The BenAlert system enables students, faculty and staff to receive alerts and notifications within minutes by phone, text and/or e-mail messages regarding emergency situations affecting Benedictine University. Alerts are short messages about an urgent or immediate situation. Notifications are follow-up messages that may contain more detailed information that are not as time-sensitive. Faculty and staff – please note that the BenAlert system will NOT replace departmental calling trees. Those will continue to be used in addition to the other communication vehicles already in place.

Fire/Building Evacuation Procedures Below are the building evacuation locations.• Birck Hall of Science - The far south end of the Kindlon Hall parking lot or the

Jaeger Quad.• Coal Ben – Grassy area in front of Jaeger Hall• Founders’ Woods - The far north end of the Krasa Center parking lot.• Garage – Sidewalk to the north of the parking garage closest to the Coal Ben.• Goodwin Hall – Grassy area in front of Jaeger Hall (be prepared to move to another

location if this area is deemed to be too close to the building).• Jaeger Hall - Grassy area in front of Jaeger Hall (be prepared to move to another

location if this area is deemed to be too close to the building).• Kindlon Hall of Learning - The far south end of the Kindlon Hall parking lot or the

Jaeger Quad.• Krasa Center - The west end of the Krasa Center parking lot.• Lownik Hall - The north end of the Lownik Hall parking lot.• Neff Welcome Center – The north end of the Lownik Hall parking lot.• Neuzil Hall - The far north end of the parking lot near the Rice Center.• Ondrak Hall - The south end of the Kindlon parking lot.• Rice Center - Grassy area northeast of parking lot.• Scholl Hall - Grassy area northeast of Scholl Hall parking lot.• Sports Complex - South entrance - the far south end of the Krasa Center parking lot. East entrance - the Rice Center parking lot.

Tornado Tornado Watch – is announced by the National Weather Service (NWS) when weather conditions are developing that could produce a tornado in the DuPage County area. The University Police will monitor the NWS announcements. Be prepared to move to a place of safety if the tornado watch should be upgraded to a tornado warning.


Tornado Warning – is announced by the NWS and/or by the Civil Preparedness sirens that sound when a tornado has actually been sighted in the DuPage County area. At any time the NWS, state or local police communications or other information indicates that Benedictine University is in the path of an approaching tornado, a siren located on the grounds of Benet Academy and/or the sirens located in Naperville will be activated along with other sirens in the community. ALL persons should seek immediate shelter from the approaching tornado. Benedictine University Police will make a public announcement on the PA system to alert the campus community.

In Illinois, tornadoes are most likely to occur during April, May and June. While the majority of tornadoes occur in the Midwest, a twister can strike almost anywhere and at any time. When a tornado is coming, you have only a short amount of time to make life-or-death decisions. Advance planning and quick response are the keys to surviving a tornado. One of the most alarming aspects of tornadoes is their randomness. Your best defense is to be alert and prepared.

Below is the list of refuge areas by building. Birck Hall - The basement area. Coal Ben – In the restrooms. Founders’ Woods - The bathroom or utility closet of apartment. Garage – In an interior room or restroom. Goodwin Hall - The basement area. Ground’s Shop Garage - The pump room. Neff Welcome Center - The women’s restroom. Kindlon Hall - The basement area. Krasa Center - The basement area. Lownik Hall - The northwest hallway of the basement. Moser Center - Restrooms located in the Cyber Café and by the conference room

132; Center corridor outside of rooms 101, 102, 103 and 104 Physical Plant Building - The tool room. Residence Halls (Ondrak, Jaeger, Neuzil) - The basement area and in the first floor

hallways closing all resident hall room doors. Rice Center - The men’s locker room. Scholl Hall - The first floor in the restrooms or first floor interior classroom or office

with no exterior walls and windows. Sports Complex

o Practice Field 1 and 2 - Seek shelter in the Rice Center men’s locker room.o Softball Field - Seek shelter in the Rice Center men’s locker room.o Baseball Stadium - Seek shelter in the Rice Center men’s locker room or the

Krasa Center basement (whichever is closer).o Football/Soccer/Track Stadium - Seek shelter in the Rice Center men’s locker

room or the Krasa Center basement (whichever is closer).


Faculty and staff need to be aware of additional options that can be taken for refuge. Please review the following options to determine what other actions you may need to take when a tornado warning has been given. The best thing to remember is to put as many walls between you and the outside and to get to the lowest level of the building.

Based on an individual’s or classroom situation: Go to an inner hallway or a smaller inner room without windows, such as a

restroom or closet. Get away from the windows. Go to the center of the room. Stay away from corners because they tend to attract

debris. Get under a piece of sturdy furniture such as a workbench, heavy table or desk and

hold on to it. Avoid places with wide-span roofs such as auditoriums, cafeterias and large

hallways.

Campus Watch In an effort to increase campus safety and security awareness, Benedictine University has initiated a program called "Campus Watch" which is similar to a traditional police "Neighborhood Watch".

This program allows faculty and staff to alert Benedictine University Police Department to a suspicious situation in the workplace environment. When confronted by a suspicious, intimidating or agitated person in a workplace setting, contact the Police Department at (630) 829-6666. When there is a suspicious person, or someone who appears out of place, anywhere on-campus, contact the Police Department at (630) 829-6666.

There may be a situation in which it would be unfeasible to alert the suspicious person that the Police Department was contacted. When you call (630) 829-6666, state “I'm having trouble with my telephone" in (name the building and room you are in). Do not hang-up the telephone. Place it on the desk so the Police Department dispatcher can monitor your conversation until the officers arrive. Students can utilize the same method when in a residence hall or anywhere else on-campus. Call (630) 829-6666 and alert the Police Department to any situation which makes you feel uncomfortable.

All community members should share the responsibility to prevent crime on-campus. The Benedictine University Police Department is your partner in maintaining a safe and secure environment.

Campus Response Evaluation Team

If there is an imminent threat to self or others, call University Police (630) 829-6666 and/or 9-1-1.As a member of the Benedictine community, you may sometimes be concerned about the well-being or safety of a student, faculty or staff member, or guest on campus. The Campus Response Evaluation (CARE) Team encourages you to share your concerns with the team.


When to Refer a Person to the CARE Team Please report a concern if the person is: Exhibiting unusual behavior Showing changes in normal behavior patterns Disruptive to the learning or living community Showing a decline in the quality of work

This list is meant to be a guideline and is not inclusive.

http://www.ben.edu/emergency/care.cfm

In accordance with the Family Educational Rights and Privacy Act (FERPA), the system is designed to allow referrals to be viewed only by those individuals who have a need to know. The information shared will not become part of the student's permanent record. In addition, state and federal privacy laws prohibit the unauthorized disclosure of personally identifiable health information.

If you prefer, you can drop a completed form in campus mail or at Lownik Hall 152. Contact the Vice President of Student Life, Marco Masini, by telephone at (630) 829-6006 or email at [email protected].

Material safety data sheet (MSDS) Material Safety Data Sheets (MSDS) are a summary of the health hazards of the material and associated recommended safe work practices. MSDS are required by OSHA to be sent by chemical manufacturers to the purchasers of their chemicals.

All MSDS copies can be obtained by going to the BU web site www.ben.edu and scrolling to the black tool bar at the bottom of the page. Once there, click on “Emergency Information.” A MSDS logo (MSDS on line) is located on the upper right hand corner of the emergency page. Click on that logo. You can either go to the drop down location menu, or choose the science department, art department, or campus services. You can also type the name of the chemical into the search box. This MSDS file is continually updated.


http://www.ben.edu/

http://www.ben.edu/emergency/care.cfm

Resources

Academic and Career Enrichment Center Goodwin Hall, 214Office Phone: (630) 829-6341https://www.ben.edu/academic-career-enrichment-center/E-mail: [email protected] Monday –Friday 8:30 a.m. to 5:00 p.m.(Evening hours by appointment only)

The Academic and Career Enrichment Center (ACE) supports students’ academic, personal and professional development through services to maximize their academic success, enhance their student experience and better prepare them for further study or the workforce. ACE engages current students and alumni by providing support for academic and professional work so they are equipped to achieve their goals, implement life plans and become self-directed learners. Through individual coaching, creative programming and collaboration with students, alumni, faculty and employers, ACE empowers students to be active participants in their own personal, academic and career development

Individual and drop-in tutoring in Goodwin 320* Academic support initiatives* Accommodations for Disabilities Individual appointment with a Learning Specialist

(Math, Science, Writing or Study Skills) Career Enrichment Services

* contact the center for the current tutoring schedule

Advising Center Goodwin Hall, 215Office Phone (630) [email protected]/advising

The Advising Center is a resource for all of our students throughout the school year. All undergraduate student populations- freshmen, transfer, adult and current- can reach out to the Advising Center for assistance. Each advisor serves a specific population of students here at BenU. For more information on our team and department structure, please visit http://ben.edu/advising-center/staff.cfm. Through the year we provide our students with information on registration, academic resources and much more. If there are any concerns about a student, adjunct faculty can communicate with the advising center by issuing an Early Warning Notice (EWN) through PeopleSoft.

Barnes & Noble Bookstore Krasa Center, first floor, Room 173; Phone: (630) 829-6010; Fax: (630)-960-1758


http://ben.edu/advising-center/staff.cfm

http://www.ben.edu/advising



Check the website for hours. http://www.ben.edu/student-life/barnes_and_noble.cfm

The Bookstore carries new and used books, and supplies. It also carries a large variety of Benedictine University insignia items. Discounts are offered to all employees.

Benedictine Library Kindlon Hall of LearningLisle Campus (877) 575-6050 (toll free) or (630) 829-6050

Check the website for hours. http://www.ben.edu/library/index.cfm

The Benedictine Library provides research materials and services for the entire Benedictine University community. Professional librarians are available to assist you in solving research problems and in finding information in a wide variety of formats. The journal and general circulating collections are built with the input of the faculty in order to support the curriculum provided by Benedictine University. The Benedictine Library participates in the Illinois government document depository program.

Library Instruction ServicesThe Benedictine Library provides instruction for students. The instruction can range from an in-class presentation to small group instruction to one-on-one instruction. In-class presentations are generally arranged by the instructor with the librarian conducting the presentation in the classroom or in a computer lab. Call (630) 829-6055 at least two weeks prior to the desired date of a presentation to schedule a presentation.

Borrowing PrivilegesAll faculty members are eligible to check out materials from the Benedictine Library collection. Your faculty ID card will enable you to check out materials from the 86 I-Share member libraries. In addition, this will allow access to some of the online databases from off-campus as well as providing access to the interlibrary loan service.

Reserves ServicesThe Benedictine Library will hold single or multiple, print or electronic copies of materials on reserve for instructors, providing all reserve and copyright guidelines are met . Requests must be delivered to the library at least one full business day before the items are expected to be available. For additional details on reserves, please contact the Circulation Desk at [email protected] or call (630) 829-6050.

Campus Police Lower Level Parking Garage 120Non-Emergency - (630) 829-6122 and Emergency - (630) 829-6666Email: [email protected]

http://www.ben.edu/campus_resources/police/

Office Hours: Monday – Friday 8am and 4pm


http://www.ben.edu/campus_resources/police/


http://www.ben.edu/library/index.cfm

http://www.ben.edu/student-life/barnes_and_noble.cfm

Open: 24 hours a day, seven days a week

Police officers are on campus 24 hours a day, seven days a week.

ID CardsA permanent identification card is issued to all students and employees. ID cards are required to check out books from the Library, use the Rice Center facilities and to print. ID cards are available from the Campus Police. Please call 829-6122 to schedule an appointment of after hour ID services.

Parking RegulationsThe Public Safety Office will issue adjunct faculty, employee, temporary and visitor parking permits. All permits are issued free of charge. A parking permit must be properly displayed on the rear view mirror. Any permit displayed elsewhere can be ticketed for improper display of permit. Permits are not required for the Parking Garage, the Krasa Center and the lot directly south of Kindlon Hall.

Registration of an Additional VehicleAdditional permits are available for persons having more than one vehicle. The owner must have a regular parking permit.

Faculty and Staff Parking Main Campus—Lisle: Please observe the signageThis is enforced Monday - Friday: 7:00 a.m. - 5:00 p.m.After 5:00 p.m., there is open parking.

Visitors Pass Main Campus—LisleVisitor passes are issued for one day for the convenience of those visiting Benedictine University. With a pass, visitors may park in the faculty/staff lots or in the student areas. Passes are not required for parking in the Parking Garage and the lot directly south of Kindlon Hall.

Facilities Management and Planning Lower Level Parking Garage 100(630) 829-6420Monday through Friday: 7:00 a.m. to 4:00 p.m.http://www.ben.edu/facilities-management-planning/facilities-management/index.cfmCampus Services in in charge of maintenance, housekeeping and grounds. Emergency requests may be emailed to #Campus Services.

Center for Teaching and Learning Excellence Kindlon Hall Room 507Phone: (630) 829-6278Monday –Friday 8:30 a.m. to 4:30 p.m.


http://www.ben.edu/faculty-staff/ctle/index.cfm

The Center for Teaching and Learning Excellence at Benedictine University is guided by the work of Ernest Boyer, and fosters the scholarship of teaching. Thus, the goals of the Center include providing dialogue and professional development opportunities in areas of curricular design, development, teaching methods, and assessment for fostering reflective critiques, informed practice, scholarly investigations into teaching practices, accountability to students and public, and scholarly works.

To achieve these goals, activities of the Center include: Seminar and workshops Active teaching pedagogies Working with students with different learning styles and challenges Development of learning assessment tools Researching educational outcomes Grant writing (teaching/learning related) Effective use of technology in the classroom Exploration of new instructional tools for improving student learning Diversity Interdisciplinary teaching Classroom management issues Organize colloquia Coordinate with library staff for faculty resources Formative peer teaching reviews.

The website serves as a resource for teaching and learning, providing information about academic assessment and outcomes, Academic Quality Improvement Program (AQIP) activities and accomplishments, use of Desire2Learn (D2L), faculty development, and the IDEA student evaluation system.

Dining Services (Sodexo) 2nd Floor Krasa CenterPhone: (630) 829-6383Check the website for hours http://www.ben.edu/student-life/dining_services.cfm

The Krasa Center Dining Commons, the Coal Ben and the Coffee Shop are brought to you by Sodexo Campus Services and the dining team at Benedictine University.

BenU ID cards may be loaded with funds that can be used at any campus dining facility.

Human Resources Lownik Hall 102Phone: (630) 829-6020 or (630) 829-6492; FAX (630) 960-9946Monday - Friday, 8:00am - 5:00pm Closed from noon to 1:00 p.m. daily.https://www.ben.edu/human-resources/


https://www.ben.edu/human-resources/

http://www.ben.edu/student-life/dining_services.cfm

http://www.ben.edu/faculty-staff/ctle/index.cfm

Human Resources is responsible for faculty, staff and student employment, and benefits.

Information Technolog y Phone: (630) 829-6684; Fax: (630) 829-6621E-mail: [email protected]

This department is responsible for the computing, networking, telephone, copiers and information systems of the University. The office is also the home of the Helpdesk with Information Support Specialists who service the university community needs for PC, telephone, and Cable TV service as well as audio/visual requestAudio Visual Technician 7 days a week – 8:00 a.m. – 10:00 p.m. Email: [email protected] via the Helpdesk (630) 829-6684

1. Acceptable Uses of Benedictine University Information Technology

Be sure to read the Acceptable Use of Benedictine Technology Resources document https://www.ben.edu/upload/Acceptable-Use-Policy.pdf. You are obligated to follow these policies as a condition of access to the Benedictine computing environment. As faculty, you are also expected to demonstrate awareness of student actions that might violate this policy-such as clear copyright violations. Also read the E-Mail and Other Electronic Communications Practices, Policies and Etiquette document (same web site) for guidelines expected of University e-mail users. If you have questions or concerns about possible violations of university technology resources, contact Helpdesk, at x6684 or (630) 829 6684.

2. CommunicatingBenedictine University is an email-driven communications network. Almost all of the daily official notices from administrative offices are distributed solely via email.Advance warnings about and information about systems outages, computer lab availability, etc. are distributed solely via email.

3. Directory AssistanceThe Online Telephone Directory is available at www.ben.edu. Due to privacy law restrictions we do not have an online student directory. The Outlook E-Mail Address Book contains a global list of all accounts on the system.

Faculty and Staff accounts are in the format lastname, firstname. Student accounts are in the format firstname_lastname.

4. Computing – on campusThe office facilities and equipment available for adjunct faculty varies greatly, so not all this information will apply in each individual case.

Benedictine supports only Windows –based PCs (no Macintosh). Printing is typically via a shared networked printer.

Faculty PCs are all connected to Benedictine LAN and the Internet.


https://www.ben.edu/upload/Acceptable-Use-Policy.pdf

Each adjunct faculty has – upon request -- a personal account on the LAN that includes an E-mail account and a network directory (referred to as your H: drive). Faculty may also have access to shared department network drive space (S:drive). Access to the Administrative software (PeopleSoft) is available upon request; access rights are set to match your needs.

All hardware and software support comes from the HelpDesk at (630) 829-6684.

Office Services Krasa Center, first floor; Phone: (630) 829-6426; Fax: (630) 960-1126Monday - Friday, 8:00am - 4:30pm; Saturday and Sunday, Closed

MailroomThe mailroom offers a variety of services:

Stamps UPS OptionsFax Machine Third Class MailOvernight Mail First Class MailStudent Mailboxes Large Mailings

Print RoomIf making over 20 copies, please send the print job to the Print Room. Fill out a Print Order form (available from the Department Office Assistant). This form is available electronically and can be emailed to [email protected]. Please consult the Department Office Assistant for budget numbers. The Print Room requests a minimum of 48-hour advanced notice.

Payroll Lownik Hall 025A (630) 829-6026

For your convenience, direct deposit instructions may be obtained from Personnel Resources or at http://www.ben.edu/IT/upload/MyBenUDirectDepositSelfService.pdf

Registrar’s Office Lownik 103Phone (630) 829-6349 Grades Final exam schedules Development of course schedules Transfer credit evaluation and posting Graduation audits Student files

In addition to services provided directly to the student body, the Registrar’s office serves the university community by scheduling classroom facilities, processing grades, planning Commencement exercises, determining students’ athletic eligibility and managing graduation audits.


http://www.ben.edu/IT/upload/MyBenUDirectDepositSelfService.pdf


Student Health Services Krasa Center, Room 116Phone: (630) 829-6046; FAX (630) 829-6035Hours: Monday – Friday 9:00 a.m. - 4:30 p.m.

The office is open to all registered students of Benedictine University and provides health services and counseling services for students. Students may drop in at any time. All office visits are confidential. In the event of serious illness or injury, parents or guardian will be notified at the discretion of the staff.Health Services Available

Assessment of illness and injuries Family practice physician on campus once a week Allergy injections Tetanus/diphtheria or Tdap Meningitis vaccine TB test Rapid Strep Screen Mono test Variety of over the counter and prescription medications Health education resources

Counseling CenterThe University Counseling Center's mission is to help students succeed academically and socially during their college years. Often, success depends on facing and effectively dealing with personal and emotional issues, relationships and family difficulties. Because understanding and dealing with these difficulties before they reach a crisis stage usually leaves more options, students are encouraged to seek help sooner rather than later. So, if you find yourself troubled, simply give us a call. We are here to help you make the best of your college experience. The Counseling Center is open during the academic year. For Benedictine University students, there is no fee for counseling services. Direct students to call (630) 829-6046 for an appointment.

Services Available Initial consultation and assessment Focused individual psychotherapy Referral to outside services Emergency services and hotline information Consultation and outreach

University Ministry4th Floor Kindlon HallPhone (630) 829-1310Hours: Monday – Friday 8:30 a.m.- 5:00 p.m.


University Ministry, located on the fourth floor Kindlon Hall, celebrates the Catholic acknowledgement of the rich diversity of faiths at Benedictine University. Through our programs and services, we aim to assist Benedictine students, faculty, staff, and administration in their spiritual and personal growth.

You are invited to get involved with the wide variety of opportunities we have to offer! Whether you are in need of spiritual direction, would like to use your musical talents in worship, or are seeking to learn more about your faith or others, our doors are always open!


faculty guide - business cohorts - benedictine web viewconfidential release authorization forms are...

Documents