faculty center grading...

Faculty Center Grading Instructions Campus Solutions

1/24/18

Faculty Grading Center

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Table of Contents The Faculty Center ........................................................................................................................................ 1

Using the Final Grade Syncing Tool ............................................................................................................... 2

Prepare Your Canvas Gradebook: ............................................................................................................. 2

Transfer Final Grades to Campus Solutions: ............................................................................................. 2

Grading Schemas ...................................................................................................................................... 5

Review Grade Roster/Change Term in Campus Solutions ............................................................................ 5

Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades Synced from

Canvas ....................................................................................................................................................... 7

Last Date of Attendance ........................................................................................................................... 9

Changing Grades ......................................................................................................................................... 14

FAQ .............................................................................................................................................................. 15

Support ....................................................................................................................................................... 15

The Faculty Center The Faculty Center is a self-service component of the PeopleSoft Campus Solutions Student System that

allows instructors to post final grades.

For those teaching online or utilizing a course site that is graded in Canvas:

Final letter grades must be Approved and Posted by the instructor in the Faculty Center within 7 days of

the term end date, no later than midnight Eastern Time.

*Important Note: The Grade Syncing for Canvas tool is for letter grades only (A, B, C, etc.). Courses that

are Pass/Fail cannot use this sync tool. If your course is Pass/Fail, you will need to enter grades manually

via the Grade Roster in Campus Solutions.

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Using the Final Grade Syncing Tool These steps detail the process to automatically push the percentage score in Canvas Grades to the

Campus Solutions (CS) Grade Center as a letter grade. This process uses a grading schema for both

Graduate and Undergraduate courses. If you prefer to do so, you may continue to manually enter letter

grades into Campus Solutions.

NEW! As of the November 2017 term, in addition to being able to sync grades, faculty can now

also sync the Last Date of Attendance from Canvas to Campus Solutions. For students who

never submitted work, use the first day of the term as their last date of attendance.

Last Date of Attendance for EagleVision Home, EagleVision Classroom, and In-Person:

You may need to log in to Campus Solutions to verify the Last Date of Attendance. For

example, if the student attended a class session after they submitted an assignment,

discussion, or quiz in Canvas, then the Last Date of Submission would be the last activity

in the course.

Prepare Your Canvas Gradebook: Complete all grading in Canvas. All cells in Grades should have a grade

entered; cells should not be left empty.

1. If you enabled “Treat Ungraded as 0” in Canvas Grades, be sure to

uncheck that item and then enter grades in all cells. If students

are missing assignments, enter a grade of zero “0.” Again, there

should be no blank cells.

Transfer Final Grades to Campus Solutions: When you are ready to transfer final grades into Campus Solutions:

1. In Canvas, select Settings from your course menu (lower left side).

https://community.canvaslms.com/docs/DOC-2875

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2. Select the Grade Syncing Tab.

3. Select the Sync grades to SIS button.

4. You will see a message asking you to confirm. Select the OK button.

5. The button will then indicate: Syncing grades to SIS… This may take a few moments to sync.

6. The tool will display Synced when complete.

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Important Notes:

1. The Sync grades to SIS button should only be used once. If you find that there are incomplete

grades populated in Campus Solutions after you use the sync function, you will need to manually

change the grades in Campus Solutions. Do not try to sync the grades multiple times.

2. Larger classes may take longer to sync and may display the following: “Error: Net::

ReadTimeout.”

a. It is not necessary to resync the grades. This display will update to Synced when the

operation is complete.

b. The error may also display if Campus Solutions is undergoing heavy use. This is

temporary while the system is busy.

3. Once Sync grades to SIS is selected, any changes in assigned grades in the Total column within

Canvas will not overwrite the posted grades in Campus Solutions. You will still receive the

“Synced” or “Success” message, but no changes will occur in Campus Solutions.

a. Exception: If you delete all posted grades in Campus Solutions (before beginning the

Approve process), you can select Sync grades to SIS in Canvas and post new grades to

any or all students.

4. Sync grades to SIS will not work if Campus Solutions is offline for maintenance.

a. The Campus Solutions maintenance schedule is shown on the ERNIE homepage at the

bottom right corner.

https://ernie.erau.edu/

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Grading Schemas Undergraduate

A Superior 90.00 – 100.00

B Above Average 80.00 – 89.99

C Satisfactory 70.00 – 79.99

D Below Average 60.00 – 69.99

F Failure 0.00 – 59.99

FX Failure - did not withdraw from course (manual entry in CS)

I Incomplete - unable to complete course due to extenuating circumstances (manual entry)

Graduate

A Superior 90.00 – 100.00

B Above Average 80.00 – 89.99

C Satisfactory 70.00 – 79.99

F Failure 0.00 – 69.99

FX Failure - did not withdraw from course (manual entry in CS)

I Incomplete - unable to complete course due to extenuating circumstances (manual entry)

Capstone Only

IP In Progress – applies to graduate capstone courses when student is enrolled in a continuation course

N No grade – applied to continuation capstone courses

Incompletes/Extensions. If you are granting an extension to a student, you will need to manually change the

grade in Campus Solutions from the grade migrated from Canvas to an “I.” The same is true if you have a

student who has stopped participating in the course and you need to award a grade of FX. Students must

request an incomplete/extension prior to the term end date. While no formal paperwork is required by Worldwide

Administration, create a plan with your student to complete the coursework, including interim milestones. Then

grade, provide feedback, and change the “I” grade in the CS grading roster no later than 30 days after the

term ends.

Capstone – Pass/Fail: If you are teaching a pass/fail only course, the grade sync process will not work. The

only time a final grade of “N” should be entered is for students who are in a Capstone continuation course (you

only post the grade of “N” after you have posted the final grade to the original Capstone section). Only a letter

grade that is found on the course syllabus should be posted for all other courses. Please refer to the Information

for Instructors area of the course for more information about grading if you are teaching a Capstone.

FX is assigned to students who do not participate in a course, but do not drop or withdraw from the course, which

results in failure due to non-attendance. Students who initially participate in a course, but who then cease to

participate and do not withdraw from the course will be issued a grade of “FX” by their instructor, which designates

failure due to non-attendance. Students are charged for courses for which they earn an “FX” grade, as they have not

fulfilled their obligation to complete the course, or completed the necessary steps to drop/withdraw from the course. A

grade of FX will officially post as an F grade.

Review Grade Roster/Change Term in Campus Solutions Log in to Campus Solutions from ERNIE and carefully review your Grade Roster. Double check each

letter grade comparing what appears in Canvas Grades with the Campus Solutions Grade Roster.

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1. From the My Schedule page, you can access your Grade Roster for a given class by selecting the

Grade Roster icon ( ) next to the class you wish to view. Note that this icon only appears

when it is time to enter grades and the grade roster for your class has been created (about three

weeks prior to the end of the term). You will not see this icon outside of grading periods.

2. When accessing the Grade Roster, remember you will need to select different terms to post

grades for residential students (Daytona or Prescott campus) versus Worldwide campus

students, as the terms in which these students enroll differ slightly.

a. For example, when a Worldwide student enrolls in a course for the May 2017 term, a

residential student at Daytona Beach or Prescott would have enrolled in the Summer

2017 term for the same class. If you have residential students in your class, you will

need to use the change term button to see those residential students, as they will be on

a separate roster.

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3. If you have Daytona Beach or Prescott students in your class, change terms by clicking the My

Schedule tab and then selecting the change term button to see additional options on the Select

Term page. Select each appropriate term to ensure students have grades at the end of the term.

Entering Final Grades (if you are not using Grade Sync in Canvas) and Overriding Grades

Synced from Canvas If you elect not to automatically sync grades from Canvas to Campus Solutions as detailed above, you

can manually enter the final grades following the steps below. Once the grading window opens at the

end of the term, the Final Grade Roster will be created and you will be able to enter grades on the

Grade Roster page in Campus Solutions.

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1. When you click the Grade Roster icon next to the class on your schedule, this page will open:

2. At the top of this page, make sure that the Grade Roster Type field is set to Final Grade.

3. You can enter grades for each student using the Roster Grade drop-down menu. To add a grade

to multiple students, you can click the Select check box for those students, choose a grade in the

“add this Grade to Selected Students” drop-down menu below the grade roster and click the

“add this Grade to Selected Students.”

4. Perform any necessary grading adjustments such as a change to FX, Incomplete, or rounding.

a. For example, should a student’s final percentage be 89.99%, an instructor may have a

procedure to round up to 90% and thus assign a higher final letter grade. In this event,

the final letter grade in Campus Solutions can be manually changed from a B to an A.

This needs to be done prior to Approving and Posting in Campus Solutions.

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Note: When selecting grades, you will see available grades for all rosters. Make sure to select the

appropriate grades for the Final grades roster (e.g., graduate students cannot earn a grade of D). Refer

to the grading schema.

Last Date of Attendance The Last Date of Attendance is important for financial aid purposes and must be entered for all students.

NEW! As of the November 2017 term, in addition to being able to sync grades, faculty can now

also sync the Last Date of Attendance from Canvas to Campus Solutions. For students who

never submitted work, use the first day of the term as their last date of attendance.

Last Date of Attendance for EagleVision Home, EagleVision Classroom, and In-Person:

you may need to log in to Campus Solutions to verify the Last Date of Attendance. For

example, if the student attended a class session after they submitted an assignment,

discussion, or quiz in Canvas, then the Last Date of Submission would be the last activity

in the course. Note that logging in and accessing course materials does not constitute

attendance.

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The Last Activity information under People does not indicate the last submission by the student. Follow

these steps to determine the student’s last date of attendance:

1. In your Canvas course, click on People in the left menu.

2. Click on the student’s name.

3. In the window that opens, click Analytics.

4. Under Activity by Date, you will see a bar graph. Light gray bars indicate page views. Dark

colored bars indicate page views as well as some type of participation. Hover over the last dark

bar to see the last date of submission by the student.

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5. The last date of attendance can be assigned individually to a student or added to multiple

students by selected the checkbox for those students, then click “add this last attend date to

selected students”.

6. If you do not see all of your students on this list, click the Next Row button at the bottom of the

Grade Roster.

Remember that Daytona Beach or Prescott students will be in a separate class accessed from your My

Schedule page.

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7. To view any students for whom you have not yet entered grades, click the Display Unassigned

Roster Grade Only checkbox under the Display Options group box.

8. After you have entered grades for each student, you have several save options in the Grade

Roster Status drop-down menu. Available options are:

a. Not Reviewed: Select this and click Save if you are not finished entering grades, but would

like to save any grades that you have entered.

b. Ready for Review: Select this and click Save if you are not finished entering grades but will

not need to make changes. If you need to go back and change, you can set the value back to

Not Reviewed.

c. Approved: Select this option and Save if your grades are finished and ready to be posted. If

you need to change the grades prior to posting, change the status back to Not Reviewed

and click Save. Once you click Approve and Save, a Post button will appear at the bottom of

the screen. You must click the Post button to post the grades.

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Note: Keep track of your students’ Incomplete deadlines. The maximum Incomplete period is 30 days.

You MUST click this button to complete the posting process

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Changing Grades Once you have posted grades, you will have 30 days to change grades if necessary. To send a grade

change request, click the Request Grade Change link on the Grade Roster. Note that this link will only

appear once grades have been posted.

On the Grade Change Request page, make any changes to your students’ grades and click Submit.

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FAQ What if any students are missing from my roster?

You may have residential students in your class, which will not be listed under the term for

Worldwide. You must change the term to view the separate roster. Review instructions on how

to change the term.

What if students are still missing after I checked the Daytona or Prescott sections?

Contact [email protected]

What do I do if I missed the deadline to submit grades?

If you did not submit grades before the deadline, you must contact the WW Office of the

Registrar (phone number below).

Why did I receive a message that my grade roster is incomplete?

If your quality manager emails you letting you know that your grade roster is incomplete, it’s

possible that a student was left off of the roster you were viewing because they are considered

a Daytona Beach or Prescott student. Review instructions on how to change the term.

How can I change a grade 30 days after they have already been posted?

You must submit an online request through ERNIE. This request is located on the ERNIE Forms

tab under Office of the Registrar > Grade Change Form.

Support Faculty Functional Support / Additional Assistance with Campus Solutions Grade Center

WW Office of the Registrar 866-393-9046

For assistance with Grades within Canvas

Canvas Support Hotline (24/7/365)

(844) 334-7579

WW eLearning Support (Mon – Fri: 8am – 5pm ET) Summer hours may differ

(866) 554-8406

Faculty General Support Your Faculty Quality Manager

mailto:[email protected]

https://webforms.erau.edu/private/records/grade-change-request/

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