faculty and staff town hall bill gruszka vp information technology/cio february 11, 2015
TRANSCRIPT
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Faculty and Staff Town Hall
Bill GruszkaVP Information Technology/CIO
February 11, 2015
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Agenda
• New Services Added in 2015• Coming attractions
– Secure Wireless– Mobile App– Office 365 future features
• Questions
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New Services• Classroom support line
– 4362• Hub Anytime
– History of issues– Non-real time help
• ITS News Blog• BYOD – New Policy• Office 365 Email
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Classroom Support Line
• One number to call for– D2L issues– AV issues– Network Issues
• The HUB will route the call
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Hub Anytime
• http://hubanytime.clayton.edu• What is it?
– Non-real-time support for odd hours– Peer to peer support– Knowledge base for self-help– Improving over time with use
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Hub Anytime
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ITS News Blog• Latest announcements and information from
ITS• Follow and you can be kept up to date
– http://its.sp.clayton.edu (Select News Blog)
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Bring Your Own Device
• New Policy based on BoR Requirement– Goal: Protect sensitive, legally protected data
• Device protection – includes phones, tablets, laptops, external storage devices, etc.
• Data Storage options – on-device or cloud-based• Use of Clayton State email on personal devices
• Training, signed declaration form, and supervisor approval required before use
•More Information at: Google CSU-BYOD-Standard
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New IT Security Training
• Goal – Additional Information, more engaging– Available on the HR D2L site– Required by April 30, 2015
• Among the standards– Always use Clayton State email for official business– Never send official documents to or from your
personal email– Never store sensitive data on your personal device
or personal cloud
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Office 365 - Email• What is Office 365?
– A suite of collaboration products– Our first implementation is email
• Migration - complete– Faculty/Staff migration – Fall Semester– Students – Spring Semester
• More on other aspects of Office 365 coming
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Coming Attractions• Mobile App• Secure wireless• More from Office 365
– Office 2013– One-Drive– Lync– Sharepoint
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Mobile App
• Download “Ellucian Go” App• Select Clayton State
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Mobile App
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Secure Wireless
• Current Wireless as secure as Starbucks– Not ideal for protecting Clayton State data– Not ideal for protecting Clayton State
Faculty/Staff/Student• Under Development – A secure SSID (wireless
network to replace Marut) – CSUSecure– Faculty/Staff/Students log in one time– Wireless connections using IEEE 802.1x protocol
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Office 365More than Just Email
• Office Online (through Office 365 web app)• Office 2013 for your personal use
– 5 copies to computers– 5 copies for mobile devices
• One Drive for Business– 1 TB, cloud storage
• Lync – communicate through text, audio, video, screen sharing, web meetings
• Sharepoint – Do it yourself collaboration site
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Office 365More than Just Email
• Available at outlook.clayton.edu
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Software Downloads
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One Drive for Business• Approved, secure storage “in the cloud”
– Unlike Dropbox, Box.net, etc.• Available via the web from anywhere
through Office 365• Syncs with your devices• Share files with individuals or groups• Bill’s favorite –default storage location for
Office 2013 (instead of My Documents)– Always available to all of my devices– Always backed-up
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One Drive for Business
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Lync
• Communications moves to a new level
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Lync
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SharePoint• The Ultimate Do it Yourself Collaboration Tool• Create Groups “on the fly”
– Add/Delete members– Share folders/files– Modify documents
• Just the tip of what it does– More down the road
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Summary of New Stuff• Ready Now – supported to an extent
– Mobile App– BYOB – Policy and training– Personal Copies Office 2013
• Coming VERY soon– Secure Wireless
• Available now – support varies– Office 365 advanced applications
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Questions?